अनुबंधंध|Contract
अनुबंधंध|Contract
अनुबुबंधंध Иमांक|Contract No: GEMC-511687702625452
अनुससु ूचू ी नाम|Schedule Name:Schedule 15,Schedule 12
अनुबबु ंधंध ितिथ|Generated Date : 10-Aug-2024
बोली/आरए/पीबीपी सं4ं4या|Bid/RA/PBP No.: GEM/2023/B/4354381
संगंगठन िववरण|Organisation Details IVप|Type : Central PSU मं7ालय|Ministry : Ministry of Coal xxxxx|Department : COAL INDIA LIMITED संगठन का नाम|Organisation Name : South Eastern Coalfields Limited काया’लय Uे7|Office Zone: SECL Bilaspur Chhattisgarh | खरीदार िववरण|Buyer Details पद|Designation : Deputy Manager संपक’ नंबर|Contact No. : 07752-246321-4135 ईमेल आईडी|Email ID : xxxxx.x0000@xxxxxxxxx.xx जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX 3RD FLOOR, MM DEPARTMENT, SOUTH EASTERN | |||||
पता|Address : | COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx | |||||
िवUीय gवीकृृ ित िववरण|Financial Approval Detail आईएफडी सहमित|IFD Concurrence : Iशासिनक अनमु ोदन का पदनाम| Designation of Administrative Approval: िवUीय अनुमोदन का पदनाम| Designation of Financial Approval : | No DT DY GM(Fin)/HOD | भगुगु तान Iािधकरण िववरण|Paying Authority Details Role: PAO भुगतान का तरीका| Offline Payment Mode: पद|Designation : Manager Finance | ||||
जीएसटaआईएन|GSTIN : पता|Address: | - FINANCE DEPT, SOUTH EASTERN COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx | |||||
िवИेे ता िववरण|Seller Details जेम िवИे ता आईडी|GeM Seller ID : 6BDB200001198935 कं पनी का नाम|Company Name : DEBASHU SERVICES PRIVATE LIMITED संपक’ नंबर|Contact No. : 00000000000 ईमेल आईडी|Email ID : xxxxxxxxx.xxxx@xxxxxxx.xxx 00,XXXXXX XXXXX,XXXXX XXXXXXXX XXXX,XXXXXXX XXXXX, xxx| Address : Nagpur, MAHARASHTRA-440010, - एमएसएमई पंजीकरण सं4या|MSME Registration number : UDYAM-MH-20-0034958 एमएसई सामािजक uेणी|MSE Social Category : General एमएसई िलंग uेणी|MSE Gender : Male जीएसटaआईएन|GSTIN: 00XXXXX0000X0XX (B) , 00XXXXX0000X0XX (R) | ||||||
*िजसके नाम के पU मw GST/TAX इनवॉइस पेश िकया जाएगा|GST / Tax invoice to be raised in the name of - Consignee | ||||||
िवतरण िनदˇश | Delivery Instructions : BC NO- 394 DT 07.08.2024 OTH P&M Power HEAD for Rs44170115.20 | ||||||
उ~पाद िववरण|Product Details | ||||||
# | आइटम िववरण|Item Description | आइटम िववरण| Ordered Quantity | इकाई | Unit | इकाई मूू य (INR)| Unit Price (INR) | कर िवभाजन (INR)| Tax Bifurcation (INR) | मूूय (INR मww सभी शुुक और कर सिहत)| Price (Inclusive of all Duties and Taxes in INR) |
1 | उ~पाद का नाम |Product Name : Induction Motor (squirrel Cage Induction Motor) 130KW, 415V, Non- flameproof ( Q3) ांडंड|Brand : Laxmi Xxxxxxxxx Xxx Xxx ांडंड Iकार|Brand Type : Unbranded कैै टलॉग क िRित|Catalogue Status: Catalogue not verified by OEM कैै सेे बेचे ा जा रहा है|ै|Selling As : Reseller not verified by OEM uेणेणी का नाम और चतथुथु ा“श“ |Category Name & Quadrant : Induction Motor (squirrel Cage Induction Motor) 130KW, 415V, Non-flameproof ( Q3) (Q3) मॉडल|Model: Induction Motor (squirrel Cage Induction Motor) 13 एचएसएन कोड|HSN Code: HSN not specified by seller | 2 | pieces | 961,000 | NA | 1,922,000 |
2 | उ~पाद का नाम |Product Name : LHP Copper IE3 Foot Mounting Induction Motor ांडंड|Brand : LHP ांडंड Iकार|Brand Type : Registered Brand कैै टलॉग क िRित|Catalogue Status: Catalogue not verified by OEM कैै सेे बेचेचा जा रहा है|ै|Selling As : OEM verified Reseller uेणेणी का नाम और चतथुुथाश““श|Category Name & Quadrant : Induction Motor as per IS 12615, IS 325 (Q3) मॉडल|Model: 160KW/4P/355M/90D/NFLP/LHP एचएसएन कोड|HSN Code: 85015310 | 10 | pieces | 1,700,000 | NA | 17,000,000 |
कु ल ऑड’र मूय |Total Order Value (in INR) | 18,922,000 | |||||
परेिेिषती िववरण|Consignee Detail | ||||||
И.सं.ं.|X.Xx | परेिेिषती|Consignee | वgतु|ु Item | लॉट नंबंबर| Lot No. | मा7ा|Quantity | िदनांकंक केे बाद िडलीवरी शुVुV करना है|ै| Delivery Start After | िवतरण परूरू ा कब तक करना है|ै| Delivery To Be Completed By |
1 | पद| Designation : - ईमेल आईडी|Email ID : xxxxx.xxxxxxxxxxxxx@xxxxxxxxx.xx संपक’ |Contact : 07759-299623- जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX पता|Address : SECL MM KORBA AREA, KORBA, CHHATTISGARH-495677, India | Induction Motor (squirrel Cage Induction Motor) 130KW, 415V, Non-flameproof ( Q3) | - | 2 | 10-Aug-2024 | 06-Feb-2025 |
2 | पद| Designation : - ईमेल आईडी|Email ID : xxxxxxxxxxxxxxxx.xxx@xxxxxxxxx.xx संपक’ |Contact : - जीएसटaआईएन|GSTIN : - पता|Address : SECL GEVRA AREA (GST- 00XXXXX0000X0XX), KORBA, CHHATTISGARH-495452, India | LHP Copper IE3 Foot Mounting Induction Motor | - | 10 | 10-Aug-2024 | 06-Feb-2025 |
Product Specification for Induction Motor (squirrel Cage Induction Motor) 130KW, 415V, Non-flameproof ( Q3) | ||||||
िविनदˇˇश|Specification | उप-िविनदˇˇश|Sub-Spec | मूू य|Value | ||||
Custom Specification | Custom Specification | Yes | ||||
िवИेे ता िविशता दgतावेṆे |Seller Specification Document: | ||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/00/00/000/XxxxxxxXxxxx/XxxxxxxxxxxxxXxx ument/2023/11/17/2023_11_17_16_36_22_tds_130kw_4pole_foot_mounted_fr_2023-11-17-16-36- 24_9f85ba4177c 401010c108db401226b14.pdf | ||||||
खरीदार िविशता दgतावेṆेṆ|Buyer Specification Document: | ||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/xxxxx_xxxxxxxxx/00000000/00/00/000/Xxxx logAttrs/SpecificationDocument/2023/12/6/tecspec15_2023-12-06-19-23- 59_3700d588a0db030d5cee68e43f209 738.pdf | ||||||
Product Specification for LHP Copper IE3 Foot Mounting Induction Motor | ||||||
िविनदˇˇश|Specification | उप-िविनदˇˇश|Sub-Spec | मूूय|Value | ||||
Certification and standards | Conformity to Indian standard | IS 12615-2018 | ||||
Certification | NA | |||||
Conformity to Design standard | IEC 60034 | |||||
General Specification | Case Design | Squirrel Cage | ||||
Frequency | 50 HZ | |||||
Frame Size | 355 millimeter | |||||
Winding | Copper | |||||
Body Material | Cast Iron | |||||
Weight | 1700 kilogram | |||||
Protection Class | IP55 | |||||
Rated Voltage | 415 Volts (+/- 10%) | |||||
Mounting | Foot Mounting | |||||
Enclosure | TEFC | |||||
Phase | Three Phase | |||||
Pole | 4 | |||||
Rated Power Capacity | 220 horsepower | |||||
Speed in RPM | 1500 | |||||
Rated Power | 160 kiloWatt | |||||
Insulation Class | F Class | |||||
Efficiency Class | IE3 | |||||
Max Operating Temperature | 50 degree Celsius | |
Dimensions | Height | 355 millimeter |
Shaft Diameter | 90 millimeter | |
Width | 730 millimeter | |
Length | 1800 millimeter | |
Warranty | Warranty | 1 year |
खरीदार पिरभािषत अितिरKत िविशता केे िलए |Buyer Defined Additional Specification for LHP Copper IE3 Foot Mounting Induction Motor | ||
िविनदˇˇश|Specification | मूू य|Value | |
Scope of supply | Supply of 160KW, 415V Squirrel cage induction motor. All parts/components to comply statutory norms (CEA regulation/ Indian electricity acts/ Indian electricity rules, relevant DGMS circulars) as well as for complete & safe functionality will be part of scope of supply. | |
Governing Standard | IS 12615/relevant IEC (standards to be referred with latest amendment/ revision). Frame size: 355M (for dimensions related to frame size, IS 1231:2019 shall be referred). Diameter of shaft extension: Suitable for application but not less than 90mm. | |
Application & ambient | The motor is required for the application in the coal mines (feeder breaker/belt conveyor/ Coal Handling Plant). Starting Torque shall be (at least) two times of Full Load Torque. The motor should be robust in construction for rough usage & compact in size. Ambient: temperature 50 degree C, Relative humidity: 98% (both may occur at the same time). Pollution: Heavy. Heavy lightening zone | |
Additional technical details | Duty: continuous (S1); Class "F" (or superior) Insulation with temp rise of class "B"; At Full Load 2 hot & 3 cold start per hour; Bidirectional rotation; Suitable size & rating cable termination box/ arrangement (suitable for 3 Core PVC Mining type cable); Efficiency class (minimum): IE-3; Enclosure: non- flameproof; Power factor (at full load; at least): 0.85; Full load RPM (approx.): 1480/ As per IS; Suitable for Direct Online starting; Overload capacity: As per Indian Standard/IEC standard. | |
Bid values | Values against certification; overall length, width, height; weight, rated power capacity (HP) shall be considered indicative. In case of any ambiguity/conflict details mentionex xx xxxxxxxxxx xxxxxxxcations shall prevail. Power rating mentioned in KW shall be considered final in case any conflict between KW rating & HP rating. | |
ईपीबीजी िववरण | ePBG Detail | ||
सलाहकार बकक | Advisory Bank : | State Bank of India | |
ईपीबीजी Iितशत (%) | ePBG Percentage(%): | 10.00 | |
बोली लगानेे वालेे को बोली केे िनयमT और शतfi केे अनुसु ार लागूू ईपीबीजी Igततुुत करना होगा |The bidder shall furnish ePBG as applicable as per bid's terms and conditions | ||
िनयम और शत|“|“ Terms and Conditions 1. General Terms and Conditions- 1.1 This contract is governed by the General Terms and Conditions, conditions stipulated to this Product/Service as provided in the Marketplace. 1.2 This Contract between the Seller and the Buyer, is for the supply of the Goods and/ or Services, detailed in the schedule above, in accordance with the General Terms and Conditions (GTC) unless otherwise superseded by Goods / Services specific Special Terms and Conditions (STC) and/ or BID/Reverse Auction Additional Terms and Conditions (ATC), as applicable 2. Buyer Added Bid Specific Terms and Conditions- 2.1 Buyer Added Bid Specific ATC: Buyer Added text based ATC clauses SECTION 1 - ADDITIONAL TERMS & CONDITIONS (TECHNICAL) 1. This bid covers the requirement of following items/evaluation schedules (this ATC is common for all schedules i.e . from schedule-1 to schedule-18): | ||
Evaluation schedule/ Tendered i tem Sl. No. | Tendered item description |
1 | Induction motor (squirrel cage induction motor) 250KW,3300V, Flameproof |
2 | Induction motor (squirrel cage induction motor) 200KW,3300V, Flameproof |
3 | Induction motor (squirrel cage induction motor) 90KW,550V, Flameproof |
4 | Induction motor (squirrel cage induction motor) 75KW,550V, Flameproof |
5 | Slip-ring Induction motor 37KW, 550V, 1000RPM (syn)/ 6 pole, Flameproof |
6 | Slip-ring Induction motor 37KW, 550V, 750RPM (syn)/ 8 pole , Flameproof |
7 | Induction motor (squirrel cage induction motor) 22KW,550V, Flameproof |
8 | Induction motor (squirrel cage induction motor) 200KW,3300V, Non-flameproof |
9 | Induction motor (squirrel cage induction motor) 180KW,3300V, Non-flameproof |
10 | Induction motor (squirrel cage induction motor) 150KW,3300V, Non-flameproof |
11 | Induction motor (squirrel cage induction motor) 125KW,3300V, Non-flameproof |
12 | Induction motor (squirrel cage induction motor) 160KW,415V, Non-flameproof (Frame size: 355M) |
13 | Induction motor (squirrel cage induction motor) 160KW,415V, Non-flameproof (Frame size: 315L) |
14 | Induction motor (squirrel cage induction motor) 132KW,415V, Non-flameproof |
15 | Induction motor (squirrel cage induction motor) 130KW,415V, Non-flameproof |
16 | Induction motor (squirrel cage induction motor) 110KW,415V, Non-flameproof |
17 | Induction motor (squirrel cage induction motor) 100KW,415V, Non-flameproof (This schedule is reserved for procurement though MSE manufacturing bidders only.) |
18 | Induction motor (squirrel cage induction motor) 90KW,415V, Non-flameproof (This schedule is reserved for procurement though MSE manufacturing bidders only.) |
Bidder shall submit (with bid) offered specification document for all the quoted item(s) showing necessary compliance/d etails/information against the buyer specification document in respect of quoted custom catalogue items.
Further in respect of schedule-12 [squirrel cage induction motor 160KW 415V (frame size 355M), non-flameproof]; sched ule-13 [squirrel cage induction motor 160KW 415V (frame size 315L), non-flameproof], schedule-14 [squirrel cage induct ion motor 132KW 415V, non-flameproof], Schedule-16 [squirrel cage induction motor 110KW 415V, non-flameproof] and schedule-18 [squirrel cage induction motor 90KW 415V, non-flameproof]; bidder shall Indicate name of manufacturer of offered motor/make of offered motor (information to be provided with bid).
Part 1- ATC clause applicable for schedule-1 to schedule-16: ATC clause no 2.1 to ATC clause no. 2.14 mentioned under Sec tion-1 Buyer added text based ATC is applicable for schedule-1 to schedule-16:
[Note: ATC clause no 1 mentioned under section-1 of Buyer added text based ATC is common to both part and relevant do cument against ATC clause no 1 shall be submitted with bid]
2.1. Experience criteria: Following experience criteria shall be fulfilled as on bid opening date:
2.1.1. For flameproof motors: At-least one number flameproof motor of tendered (i.e. same) capacity or higher capacity, manufactured by the manufacturer of offered flameproof motor, must have been supplied in India to mining industry or t o the other Industries (Private or Government/ Public Sector Undertaking), and performed satisfactorily for a minimum pe riod of one (01) year from the date of commissioning. Performance of only those equipment(s) would be considered whic h have been commissioned one (01) year prior to the date of opening of bid but not prior to five (05) years from the date of opening of bid.
2.1.2. For non-flameproof motors: At-least one number motor (flameproof/non-flameproof) of tendered (i.e. same) capacit y or higher capacity, manufactured by the manufacturer of offered motor, must have been supplied in India to mining ind ustry or to the other Industries (Private or Government/ Public Sector Undertaking), and performed satisfactorily for a min imum period of one (01) year from the date of commissioning. Performance of only those equipment(s) would be consider ed which have been commissioned one (01) year prior to the date of opening of bid but not prior to five (05) years from th e date of opening of bid.
Note 1: For the purpose of evaluation of experience criteria: Capacity of the motor means: Power rating and voltage ratin g (both considered simultaneously in a motor).
Same capacity means: Same KW rating & same voltage rating as that of tendered item.
Higher capacity means any one of following:
(i) Same KW rating & higher voltage rating than that of tendered item.
(ii) Higher KW rating & same voltage rating than that of tendered item.
(iii) Higher KW rating & higher voltage rating than that of tendered item.
Note 2: Credentials related to experience criteria shall be submitted for their offered manufacturer of motor/ offered mak e of motor.
Note 3: The credential of flameproof motor can be considered against non-flameproof motors also (complying ATC clause no. 2.1.2). However, credentials of non-flameproof motors cannot be considered against the flameproof motors.
2.2. To fulfil experience criteria following documents shall be submitted with bid (complying with ATC clause no. 2.1):
2.2.1. Copies of past Supply orders/Purchase orders/Contract document of motor, covering the tendered capacity (i.e. sa me capacity or higher capacity) for the manufacturer of offered motor / offered make of motor.
2.2.2. Documents covering satisfactory performance for a period of minimum one year from the date of commissioning fo r the Supply orders/Purchase orders/Contract document submitted against ATC clause no 2.2.1.
2.2.3. Bidder should submit copies of supply order(s)/Purchase order/contract of supplied item(s) to cover the quoted ite m(s) considering following clauses:
2.2.3.1. To fulfil experience criteria, motor of same capacity or higher capacity manufactured by manufacturer of offered product/ offered make of product, must have been supplied in India to mining industry or to the other Industries (Private or Government/ Public Sector Undertaking), and performed satisfactorily for a minimum period of 01 (one) year from the date of commissioning, as on bid opening date.
2.2.3.2. In case bidder is quoting flameproof motors, then supplied item shall be flameproof motors of same capacity as th at of quoted item or higher capacity than that of quoted item. The credential related to past supply order shall be submitt ed in xxxxxxx xx xxfered manufacturer of product/offered make of product. It shall be noted that credential (supply order a nd document related to performance etc) of non-flameproof motor will not cover the experience credential of flameproof motors. Bidder shall also consider this clause while submitted the PO copies.
2.2.3.3. In case bidder is quoting non-flameproof motors, then supplied item may be non-flameproof motors or flameproof motors (of same capacity as that of quoted item or higher capacity than that of quoted item). The credential related to pa st supply order shall be submitted in respect of offered manufacturer of product/offered make of product. Bidder shall als o consider this clause while submitted the PO copies.
2.2.3.4. As per experience criteria clause, performance of only those equipment(s) would be considered which have been commissioned one (01) year prior to the date of opening of bid but not prior to five (05) years from the date of opening of bid. Minimum one year satisfactory performance (from the date of commissioning) duration shall be fulfilled as on bid ope ning date.
2.2.3.5. Bidders are advised to submit complete set of supply orders/contracts including documents like technical particul ars, amendments/ corrigendum (if any).
2.2.3.6. In case purchase order copies submitted by the bidder(s) are older than five (05) years from the date of bid openi ng, but the supplied items (same capacity or higher capacity) are commissioned not prior to (i.e. within) five years from t he date of opening of bid, bidder shall also submit additional documents in order to establish that the item(s) supplied ag ainst uploaded Purchase/supply order is commissioned not prior to (i.e. within) five years from the date of opening of bid (wherever required). The responsibility of additional supporting documents (wherever required) to establish that the item is commissioned not prior to (i.e. within) five years from the date of bid opening lies with the bidder.
Note: for supply made to Buyer (i.e. SECL), commissioning report (wherever required) will be asked directly from end user
(s) against the submitted supply order(s).
2.3. Bidder shall submit document related to satisfactory performance of motors considering following points:
2.3.1. Satisfactory performance report shall be issued by end user(s). Performance report of motor shall cover the tender ed capacity (i.e. same capacity as that of quoted items or higher capacity than that of quoted item) and minimum 01 (one) year satisfactory performance from the date of commissioning against the supply orders submitted by bidder for th e item(s) against ATC clause no. 2.1. Minimum one year of satisfactory performance (from the date of commissioning) dur ation shall be fulfilled as on bid opening date.
2.3.2. Item covered under satisfactory performance report shall be commissioned not prior to five years from the date of opening of bid.
2.3.3. Performance report shall contain order reference and satisfactory performance for a minimum period of one year fr om the date of commissioning.
2.3.4. In case bidder is quoting flameproof motors, then documents related to performance report [complying ATC clause no. 2.1, 2.2 as well as (ATC clause no. 2.3.1, 2.3.2, 2.3.3, 2.3.4) or complying ATC clause no. 2.1, 2.2 and (ATC clause no. 2. 3.6, 2.3.7)] shall be submitted covering the flameproof motors of same capacity (as that of quoted item) or higher capacit y (than that of quoted item). It shall be noted that performance credential of non-flameproof motor will not cover the cre dential of flameproof motors. The relevant performance report(s) shall be submitted considering all the above mentioned clauses.
2.3.5. In case bidder is quoting non-flameproof motors, then documents related to performance report [complying ATC cla use no. 2.1, 2.2 as well as (ATC clause no. 2.3.1, 2.3.2, 2.3.3, 2.3.5) or complying ATC clause no. 2.1, 2.2 and (ATC clause n
o. 2.3.6, 2.3.7)] shall be submitted covering the non-flameproof/ flameproof motors of same capacity (as that of quoted it em) or higher capacity (than that of quoted item).
2.3.6. For supply made to SECL, performance report will be asked directly from end user against the submitted supply ord er(s). However, performance of only those equipment will be considered which will comply ATC clause no. 2.1, 2.2, 2.3.1, 2.3.2, 2.3.4 and 2.3.5. In case, supplied item(s) covering the tendered capacity (i.e. same capacity or higher capacity) has performed satisfactorily for a period of minimum one year since commissioning as on bid opening date, but satisfactory p
erformance report issued by end user is not available, bidder shall submit Self-Certificate (with bid) [for the items comply ing clause no. ATC clause no. 2.1, 2.2.1, and 2.3.2] which shall mention following:
“The items covered in the Purchase Order(s)/ Rate Contract(s) copies enclosed with our offer have been fully executed an d have performed satisfactorily as per the provisions of respective Purchase Order(s)/ Rate Contract(s) and all the complai nts/claim (s) lodged by the purchaser, if any, have been attended to and no complaints/ claims(s) are pending”.
2.3.7. In case bidder is submitting Self-Certificate for satisfactory performance as per ATC clause no. 2.3.6, bidder shall al so submit proof of payment against the submitted supply orders/contracts as well as commissioning report/ commissionin g certificate against the submitted supply order/contracts for the item(s) against which xxxxxx is claiming fulfilment of ex perience criteria. Any of the following documents shall serve the purpose of “proof of payment”:
i. Self-attested copy (ies) of invoice (s) along with self-attested copy (ies) of Bank Statement(s) or relevant page s of the Passbook.
ii. Self-attested copy (ies) of Payment certificate (s) issued by the Purchaser or its Paying Authority.
iii. Self-attested copy (ies) of GST TDS certificate (s) for the supply along with self-attested copy(ies) of invoice (s)
, where applicable.
iv. Self-attested copy of the Certificate issued by practicing Chartered or Cost Accountant giving the details of the invoice(s).
2.4. Buyer reserves the right to obtain the performance directly from the end user(s) of the item/product.
2.5. Additional documents to be submitted with bid in case of Flameproof motors: The bidder shall refer clause no 3 of Bu yer specification document (custom catalogue) in respect of Flameproof motors. The documents mentioned in clause no 3 of Buyer specification document must also be submitted with bid for all the quoted flameproof motors.
2.6. For Start-up/ MSE bidder offering their own make product (i.e. Start-up/MSE bidder quoted as manufacturer of offered product), experience criteria is relaxed subject to meeting the quality & specification. Relevant document(s) esta blishing the MSE/Start-up and manufacturing status (of offered product) shall be submitted with bid as per bid/ GeM term s and conditions.
Further, as per gazette notification no. S.O. 4926(E) dated 18.10.22, in case of upward re-classification of MSE bidder: to claim relaxation from experience criteria bidder shall submit documents (issued by Government authority/ Government ag ency) showing upward re-classification along with date of re-classification. For claiming relaxation date of upward reclassification shall be within three years from date of bid opening.
The bidders (eligible for claiming relaxation from experience criteria) are advised to submit document (document to be su bmitted with bid) to establish their technical capacity to manufacture the offered product [such as Purchase order/supply order/ contracts /commissioning report/ technical capability report (technical capability report not prior to one year from date of bid opening) issued from government organization/ performance report/ document issued by BIS/document issued by DGMS etc, covering the capacity of the quoted item(s)]. Buyer has the right to inspect the manufacturing facility/facto ry for assessing technical capability and bidder having technical capability to manufacture the offered product will only b e considered for placement of order. Bidders claiming relaxation from experience criteria are also advised to submit duly f illed PROFORMA FOR EQUIPMENT AND QUALITY CONTROL (refer annexure-1) along with relevant documents.
Note: Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises as per Govt gui delines.
2.6. Upload Manufacturer authorization: Wherever Authorised trader (reseller/agent/ dealer/ distributor) is submitting the bid, Authorization issued by motor manufacturer shall be submitted along with the bid.
2.7. Warranty period of the supplied products shall be one year from commissioning of goods at user end. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rect ification of goods in case of any break down during the guarantee period. The duration of warrantee mentioned in this AT C shall be considered as final in case of any conflict/ambiguity.
2.8. Clarification/shortfall document shall be asked and considered only for the documents related to already submitted d ocuments in the original offer or details/information already indicated in the original offer. Clarification/ shortfall docume nt will be sought only for historical documents which pre-existed at the time of bid opening. Further, to fulfil experience c riteria, the bidder shall submit document (supply order/Purchase order/contract document) with the bid itself with other r elevant document (e.g. proof of execution of order) as per bid requirement. Any new supply order submitted with clarifica tion/shortfall round will not be considered against experience criteria.
2.10. Pre dispatch inspection: Pre dispatch inspection by M/s CMPDIL is applicable:
2.11. SCOPE OF SUPPLY: Only supply of Goods.
2.12. Documents to be submitted at the time of Supply:
2.12.1. Copy of valid DGMS approval for their offered FLP motor along with all relevant endorsements/ correspondence (is sued by DGMS) to cover the offered FLP motor (as per coal mine regulation) [applicable for FLP motor only].
2.12.2. Copy of valid BIS marking Licence for FLP enclosure corresponding to relevant DGMS approval [applicable for FLP motor only].
2.12.3. Manufacturer’s Test certificate as per Indian/relevant Standard.
2.12.4. Installation, Operation & Maintenance manual to be submitted with supply.
2.12.5. Complete list of spare parts Catalogue to be submitted with each item (indicating part-wise OPM) along with part number / codes.
2.13. Vetting of design/drawing etc will be bidder’s scope. Buyer/SECL will not approve and design/drawing/Bill of Material
/Bill of Quantity.
2.14. The governing standards shall be referred with latest amendment/revision/superseding standards (wherever exists/ wherever applicable). Further, all statutory norms shall be referred with latest amendment/revision. Starters of motors ar e conventional starters (variable frequency drive/power electronic drive/soft starters will not be used for starting/controlli ng the motors).
Part-2 ATC clause applicable for schedule-17 and schedule-18: ATC clause no. 3.1 to ATC clause no. 3.9 is applicable for sch edule-17 and schedule-18:
[Note: ATC clause no 1 mentioned under section-1 of Buyer added text based ATC is common to both part and relevant do cument against ATC clause no 1 shall be submitted with bid]
3.1. Squirrel cage induction motor 100KW,415V (evaluation schedule-17) and Squirrel cage induction motor 90KW,415V (e valuation schedule-18) is reserved for procurement through MSE manufacturing bidder. For evaluation schedule-17 and e valuation schedule-18, bidder must be MSE and manufacturer of offered product. Relevant documents showing status of b idder as MSE and covering the manufacturing status of offered product shall be submitted with bid. Further gazette notifi cation no. S.O. 4926(E) dated 18.10.22 and details mentioned under Press Release id 1869091 posted on 19.10.22 (websit e reference xxx.xxx.xx) shall be referred. In case of upward re-classification of bidder: To claim benefits of MSE, bidder sh all submit documents (issued by Government authority/ Government agency) showing upward re-classification along with date of re-classification. To claim benefits of MSE, date of upward re-classification shall be within three years from date o f bid opening.
Note: Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises as per Govt gui delines.
3.2. Experience criteria: Experience criteria is relaxed for MSE bidder participated as manufacture of offered product. Relevant document(s) establishing the MSE and manufacturing status (of offered product) shall be submitted with bid as per bid/ GeM terms and conditions.
Further, as per gazette notification no. S.O. 4926(E) dated 18.10.22, in case of upward re-classification of MSE bidder: to claim relaxation from experience criteria bidder shall submit documents (issued by Government authority/ Government ag ency) showing upward re-classification along with date of re-classification. For claiming relaxation date of upward reclassification shall be within three years from date of bid opening.
The bidders (eligible for claiming relaxation from experience criteria) are advised to submit document (document to be su bmitted with bid) to establish their technical capacity to manufacture the offered product [such as Purchase order/supply order/ contracts /commissioning report/ technical capability report (technical capability report not prior to one year from date of bid opening) issued from government organization/ performance report/ document issued by BIS/document issued by DGMS etc, covering the capacity of the quoted item(s)]. Buyer has the right to inspect the manufacturing facility/facto ry for assessing technical capability and bidder having technical capability to manufacture the offered product will only b e considered for placement of order. Bidders claiming relaxation from experience criteria are also advised to submit duly f illed PROFORMA FOR EQUIPMENT AND QUALITY CONTROL (refer annexure-1) along with relevant documents.
Note: Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises as per Govt gui delines.
3.3. Warranty period of the supplied products shall be one year from commissioning of goods at user end. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rect ification of goods in case of any break down during the guarantee period. The duration of warrantee mentioned in this AT C shall be considered as final in case of any conflict/ambiguity.
3.4. Clarification/shortfall document shall be asked and considered only for the documents related to already submitted d ocuments in the original offer or details/information already indicated in the original offer. Clarification/ shortfall docume nt will be sought only for historical documents which pre-existed at the time of bid opening. Further, to fulfil experience c riteria, the bidder shall submit document (supply order/Purchase order/contract document) with the bid itself with other r elevant document (e.g. proof of execution of order) as per bid requirement. Any new supply order submitted with clarifica tion/shortfall round will not be considered against experience criteria.
3.5. Pre dispatch inspection: Pre dispatch inspection by M/s CMPDIL is applicable:
3.6. SCOPE OF SUPPLY: Only supply of Goods.
3.7. Documents to be submitted at the time of Supply:
3.7.1. Manufacturer’s Test certificate as per Indian/relevant Standard.
3.7.2. Installation, Operation & Maintenance manual to be submitted with supply.
3.7.3. Complete list of spare parts Catalogue to be submitted with each item (indicating part-wise OPM) along with part n umber / codes.
3.8. Vetting of design/drawing etc will be bidder’s scope. Buyer/SECL will not approve and design/drawing/Bill of Material/ Bill of Quantity.
3.9. The governing standards shall be referred with latest amendment/revision/superseding standards (wherever exists/ wherever applicable). Further, all statutory norms shall be referred with latest amendment/revision. Starters of motors ar e conventional starters (variable frequency drive/power electronic drive/soft starters will not be used for starting/controlli ng the motors).
Annexure-1
PROFORMA FOR EQUIPMENT AND QUALITY CONTROL
(To be submitted by the Startups / MSE firms who claim the relaxation of the prior tur nover and prior experience criteria as per bid for capability assessment)
Reference : CIL/Subsidiary Co. TenderNo._
Date for supply of
1. Name and Address of the Firm
2. (a) Telephone No. office/factory/works
(b) Fax No. / E-mail ID
3. Location of manufacturing works/factories owned by the firm (documentary evidenc e of ownership must be produced).
4. Brief description of the factory (i.e. area covered accommodation, Department into which
it is divided, laboratory etc.)
5. Details of plant and machinery erected and functioning in each department (monogr aphs
and description pamphlets) be supplied if available.
6. Whether the process of manufacture in the factory is carried out with the aid of po wer or
Without it.
7. Process Flow Chart for the whole manufacturing process of the tendered item
8. Details and stocks of raw materials held.
9. Production capacity of items quoted for with the existing plants and machinery
(a) Normal
(b) Maximum
10. Details of Quality Assurance Plan and Quality Control Infrastructure such as labora tories etc.
11. (a) Details of technical supervisory staff in-charge of production and quality contro l.
(b) Skilled labour employed
(c) Unskilled labour employed
(d) Maximum number of workers (skilled and unskilled) employed on any day durin g 18
months preceding the date of application.
12. Whether stores were tested to any standard specification, if so, copies of original t est
certificate should be submitted in duplicate.
(Signature of Tender
er)
NOTE: Details against Sl nos. 5 to 12 inclusive need be restricted to the extent they pe rtain to the items under reference
SECTION 2 - ADDITIONAL TERMS & CONDITIONS (COMMERCIAL)
As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance for all the Terms and Conditions as outlined in the e-bidding including GTC, STC and Commercial terms of ATC. Any other terms & co nditions/deviations from the current bid document offered by the seller in any form will be considered void and
1. INSTRUCTION TO BIDDERS:
Scanned copies of following documents as per requirements of the bid may be submitted while submitting the offer on line.
i. Declarations, certificates (wherever applicable) etc. required as per bid document.
ii. EMD EXEMPTION:
a. The bidder seeking EMD exemption, must submit the valid supporting document as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service Providers for Services are eligible for e xemption from EMD. Traders are excluded from the purview of this Policy.
b. For purpose of EMD exemption , by submission of valid Startup certificate, bidder undertakes that their t urnover has not exceeded Rs.100 Cr. in any of the previous financial years since inception. The bidder shall specifically inform if the turnover has exceeded Rs.100 Cr in the any of the previous financial years since in ception.
c. For purpose of EMD exemption in case of BIS registered firm, in case of item wise evaluation the EMD is i tem wise and bidder shall submit the BIS addendum/correspondence documents showing validity and cover age of offered item in BIS, as it is essential information the same shall be required for decision for accepta nce/rejection of EMD.
It is noted that above clauses of EMD exemption are in line with GeM GTC giving the detailed methodology of evalu ation and shall remain final.
iii. Any Central/State Government Organization/PSU shall be exempted towards submission of EMD.
iv. Scanned copy of EMD required to be submitted by bidders in the form of Bank Guarantee on GeM portal in the prescribed format shall be uploaded by seller in the online bid and hard copy of the same will have to be submitte d directly to the Buyer within 5 days from bid opening date. (Copy of SFMS by issuing bank should also be submitt ed along with hard copy of the Bank Guarantee)
v. MSE PREFERENCE: The bidder seeking MSE preference, must submit valid UDYAM certificate which shall remai n valid for the entire period of finalization of tender. As per the latest directives of Govt. of India EM-Part II/ UAM/ NSIC/DIC etc. registered bidders must mandatorily register on UDYAM portal and in line with the same, only UDYA M registration certificate valid on bid opening date is to be submitted for claiming MSE preference.
vi. Integrity Pact duly signed and stamped indicating the name and designation /capacity of the signatory. (If appli cable)
vii. Copy of GST Registration certificate issued by appropriate authority of India , if applicable
viii. Copy of exemption certificate towards GST (if claiming exemption) from practicing Chartered Accountant (CA) t o the effect that bidder is fulfilling all conditions prescribed in notification to make him exempted from registration
. If applicable.
ix. Certificate for Local Content in line with ATC clause and reference format provided for purchase preference for Make in India.
x. In case Banned/Delisted/Debarred/Put on Holiday by any organization, necessary details/documents to be sub mitted, if applicable.
xi. Other documents required as per bid/to be submitted by the bidder, if any.
xii. Ensuring submission of valid and authentic documents will be sole responsibility of the bidder. Further if at a l ater stage it is found that the above provided information is false/misleading/incomplete their offer may be treated as unresponsive and suitable penal action as per provisions of GeM Incident Management Policy may be taken agai nst them.
xiii. Compliance of Make in India and DPIIT/MeITy guidelines and circular for procurement from countries sharing La nd Boundary with India for Primary product along with transfer of technology (if any) as per circular No F.7/10/2021-PPD(1), as amended time to time is the responsibility of the bidder.
xiv. Procurement of Schedule 17 and Schedule 18 under this bid are reserved for purchase from Micro and Small En terprises whose credentials are validated online through UDYAM registration certificate for that product category. If the bidder wants to avail the reservation benefit, the bidder must be the manufacturer of the offered product. Tr aders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises.
xv. Pre-dispatch inspection by M/s CMPDIL is applicable as detailed here under:
Pre-dispatch stage inspection of each consignment shall be carried out by Third party, to be nominated by SECL, as per the terms and conditions indicated hereunder:
In case of placement of order, the pre dispatch inspection will be carried out by M/s. CMPDIL, at the works of the manufacturer before dispatch of the items. The inspection charges to M/s. CMPDIL are to be paid by the supplier. The payment of inspection fee is to be made online through State Bank Collect and a hyperlink has been created on CMPDIL website i.e. xxx.xxxxx.xx.xx for payment of the same. E-money receipt generated on-line by State Ba
nk of India Collect to be treated as the official money receipt issued by them to the respective suppliers, which is to submitted by the supplier along-with their bill/invoice. Final inspection will be carried out by the consignee rep resentative at destination.
Stage Pre-dispatch inspection shall be carried out by Third party i.e M/s CMPDIL as per their methodology. The t hird Party Inspection shall include examination of raw material, test certificate verification, continuous monitorin g of quality assurance by manufacturer which will include regular and surprise visits. In brief, the scope and con dition of inspection by Third party will be as follows:
a. Checking and approval of test procedures/quality assurance plans.
b. Verification of records and documents of your works.
c. Verification of documents and test certificate of bought out items and cross checks.
d. The Supplier shall provide facilities for carrying out all necessary tests as required in the specification at y our works, else these will be carried out at an independent test house at their cost.
e. Final testing and checking of materials as per specifications.
f. Third party will have full and free access to the premises of manufacturer during the process of manufactur ing and during inspection activities.
g. Inspection fee @ 1.0% of total equipment value inclusive of all charges, and taxes/GST plus statutory levis on inspection fee (GST) , applicable @ 18% is to be paid to M/s.CMPDIL along with inspection call letter. The p ayment of inspection fee is to be made online through State Bank Collect and a hyperlink has already been cr eated on CMPDI website i.e. xxx.xxxxx.xx.xx for payment of the same. E-money receipt generated on-line b y State Bank of India Collect to be treated as the official money receipt issued by them.
h. In the event of rejection/non-readiness of material during the first visit, the manufacturer/ supplier shall p ay to CMPDIL all charges including actual travel and hotel expenses along with inspection fee for second insp ection visit.
i. Minimum 7 calendar days notice shall be given by the manufacturer to third party, inspecting agency for ar ranging inspection within valid delivery period as per contract.
j. The ultimate responsibility for supply of correct materials as per requirement of relevant specification lies solely with the manufacturer in spite of clearance/acceptance by third party, inspecting agency. The manufac turer will be required to replace the material free of cost if found defective/unserviceable/not according to rel evant specifications.
k. The charges for third party inspection and the cost of materials that would be required for destructive test s, if any, shall be reimbursed by SECL together with the consignment billing. Such cost shall be reimbursed o nly if it is duly certified by third party, inspecting agency.
l. Final inspection shall be arranged by the consignee after receipt of the material at our destination.
m. All documents/records such as BIS license, DGMS certificates, test reports/certificates of manufactured ite ms/bought out items/raw material, drawing etc which is related to specification details/Quality Assurance Pla n shall be produced on demand at the time of inspection.
n. Copy of third party/Pre-dispatch inspection report shall be submitted at the time of supply to consignees.
Firm has to offer their Final landed price (C) in GeM portal as illustrated below:
Price (Rs) |
A= Equipment Price inclusive of all taxes /GST , duties, local levies/transportation / loading-unloading and any other charges. |
B= CMPDIL Inspection fee @ 1% on (A) plus statutory levis on inspection fee (GST -applicable @ 18%) |
C= Final landed price ( A+B) |
*This is for illustration purp ose only. Offered Price ag ainst this bid should not b e disclosed in any manner in submission of techno-co mmercial documents . Disc losure of price may render the bid as non-responsive and shall be eligible for rej ection of bid.
Ensuring submission of valid and authentic documents will be sole responsibility of the bidder. Further if at a later stage i t is found that the above provided information is false/misleading/incomplete their offer may be treated as unresponsive a nd suitable penal action as per provisions of GeM Incident Management Policy may be taken against them.
CERTIFICATE TOWARDS LOCAL CONTENT FROM OEM
We do hereby certify that the item/s offered against the tender are manufactured at our factory situated at & that the items offered have a local conte
nt of %of the total value as prescribed by the competent Ministries/Departm
ents in pursuance to the Public Procurement (Preference to Make in India) Order.
The items offered meets minimum local content criteria for Class- …… Local Supplier in pursuance to the Public Procurement (Preference to Make in India) Order.
Address of Location/Factory where local value is added
Authorized Signatory of OEM Date:
Seal of the firm
I/We (Name of the auditor) are statutory/cost auditor of (Name of the OEM) and are authorized to submit the above certification as per MII Policy.
Signature & Stamp of statutory auditor or cost auditor of the firm UDIN No.
NOTE:
If tender value is Rs. 10.00 Crores and above the above certificate needs to be issue d through statutory auditor or cost auditor if the OEM is a company and from a pract icing Cost Accountant or practicing Chartered Accountant for OEMs other than comp any.
2. EVALUATION OF BID/ SHORT FALL DOCUMENTS:
i. All the offers will first be scrutinized to see whether they meet the basic requirements as incorporated in the b id document.
ii. Purchaser will determine the Techno-commercial acceptability of the bidders on the basis of the original offer and subsequent clarifications/ confirmation, if any.
iii. After evaluation of the uploaded documents, shortfall/clarification documents, if required, shall be sought fro m all the bidders. For shortfall/ clarification only 01 (ONE) chance will be given. The time period for reply to the cla rification will be for 7(SEVEN) days only. Non receipt of communication from GeM will not be accepted as a reason of non-submission of documents within prescribed time. The bidders will upload and submit the requested docume nts, if any, within the specified period.
iv. Bidders are hereby informed that all correspondence with them during the pre-contract stage shall be without any commitment whatsoever. SECL reserves the right to verify any of the documents uploaded by the bidder at an y stage.
NOTE: The submission of forged document, if any, by the bidder(s), shall be dealt as per extant guideline of GeM GTC a nd ATC.
3. VALIDITY OF OFFER: The offer should be valid as per provision of GeM, from the date of opening of tender as specifie d in the bid document. During the Tender evaluation process if the extension of the bid validity is required, the same c an be obtained with the mutual consent of buyer and seller.
4. SUBMISSION OF BILLS: Upon dispatch of the Goods to the consignee, the supplier shall notify the Ultimate Consignee
and deliver the following documents at the time of arrival of goods at consignee end:
i. GeM invoice for each line item of the contract and corresponding Supplier's Tax invoice for the same showing Contr act Number, Goods description, quantity, unit price, total amount.
ii. Manufacturer's/Supplier's warranty/guarantee certificate.
iii. Manufacturer’s Test & Inspection certificate.
iv. Lowest Price Certificate
v. Any other certificate/document as mentioned in the contract.
In case of delay, the Supplier will be responsible for any consequent expenses.
NOTE: Each GeM invoice should have corresponding Tax Invoice. If GeM invoice is generated but not submitted in hard copy, same may be taken from the consignee login by the consignee.
5. PRICE/PAYMENT TERMS:
As per GeM provisions 100 percent payment shall be done upon completion of scope of supply after delivery and accept ance of the same by the consignee.
NOTE: The L-1 bidder shall submit price break-up of their offered prices after reverse auction for supply of equipment, i nstallation and commissioning other charges and applicable GST, at the request of buyer only after opening of price bid through their registered email id on GeM portal which shall be considered part of contract and communicated through Addendum.
Offered Price against this bid should not be disclosed in any manner in submission of techno-commercial documents. Di sclosure of price before price bid opening may render the bid as non-responsive and shall be eligible for rejection of bid
.
6. PAYING AUTHORITY: General Manager (Fin), South Eastern Coalfields Limited, HQ, Bilaspur. However, regularization o f payment on GeM portal shall be done as per provision of GeM by Paying authority.
7. PERFORMANCE SECURITY E-PBG as indicated in bid document shall be treated as SECURITY DEPOSIT:
The Performance Security/Security Deposit equivalent to 10% of total landed value of contract (including all taxes, duti es and other costs and charges, without considering Input Tax Credit) shall remain valid for at least 10 months after th e completion of supply and material acceptance at consignee end.
Performance Security/Security Deposit will be released with the approval of HOD of MM Department within 30 days aft er completion of supplies and acceptance of material by the consignee and submission of Performance Bank Guarante e(s) in case of supply contract or after successful commissioning and on receipt of confirmation of Performance Bank G uarantee(s) for all the equipment covered in the contract in case of contracts for equipment and all those items/goods involving installation and commissioning and PBG.
Security Deposit may be converted into Performance Bank Guarantee (PBG) wherever PBG is required at the option of the supplier. At the time of conversion of security money into PBG, it should be ensured that the amount of PBG shoul d not be less than 10% of equipment landed value along with maximum annual landed value of spares & consumables/ AMC/CMC. Wherever Security Deposit is converted into PBG, the operation of such SDBG/Performance BG shall be guid ed by Performance Bank Guarantee Clause.
NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at its branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have any branch at Bilaspur then Bank Guarantee may preferably be operative at any of its Kolkata Branch. Copy of SFMS by issuing bank should be submitted along with hard copy of t he Bank Guarantee.
NOTE: All Central/State Government Organization/PSUs shall be exempted from submission of Security Deposit. OEM/O ES shall also be exempted from submission of Security Deposit in case of procurement of Spare Parts for equipment a gainst Single Tender Enquiry/Open/ Limited Tenders.
8. PERFORMANCE BANK GUARANTEE: (To be submitted directly to Buyer in Original) (This is in addition to the Security D eposit as mentioned above)
i. The successful bidder shall be required to furnish a Performance Guarantee equivalent to 10% of the equipmen t landed value including all taxes, duties and other costs and charges, without considering Input Tax Credit. (As pe r below format) (on a non-judicial stamp paper of value Rs.250.00 only)
ii. The Performance Guarantee shall be in the form of a Bank Guarantee issued by RBI scheduled bank in India in the prescribed format on a non-judicial stamp paper.
iii. The Performance Bank Guarantee (PBG) shall be in the same currency(ies) in which contract has been signed. In case of multi-currency contract, separate PBG in respective currency for required value shall be submitted.
iv. If the contract is for procurement of equipment, the PBG (s) may be submitted equipment wise also. For this p urpose, the value of each equipment will be worked out by dividing the total value of contract for a particular item of Bid by the number of equipment ordered for that particular item of the Bid.
v. The PBG(s) for equipment shall remain valid till 3 months after the completion of warranty period/contract peri od.
vi. The PBG shall be submitted sufficiently in advance to enable its verification from the issuing bank before submi ssion of the invoice for payment.
vii. The release of the Performance Bank guarantee(s) after above indicated period, shall be subject to satisfactory performance of the equipment/items during the warranty period and fulfilment of contractual obligatio ns failing which, action for further extension or encashment of PBG, as deemed suitable shall be taken. The Perfor mance Bank Guarantee shall be released after expiry of validity period if no claim certificate is received from the c oncerned HOD/Area GM and the contractor indicating that there is no claim pending and that there is no dispute pe nding respectively with the approval of the concerned HOD (MM)/Area GM.
viii. The PBG will be submitted through Structured Financial Management System (SFMS).
The original Bank Guarantee in paper form should be sent to the beneficiary . The covering/forwarding letter of the bank f or the Bank Guarantee shall invariably contain the following details:
Issuing Bank, Branch and A ddress | i | Name of Bank | |
ii | Issuing Bank Branch IFSC | ||
iii | Issuing Bank Address | ||
iv | Contact No of Issuing bank | ||
v | Email ID of issuing bank( For i nvocation/written claim) MANDATORY FIELD |
FORMAT FOR BANK GUARANTEE
SOUTH EASTERN COALFIELDS LIMITED, BILASPUR
Re: Bank Guarantee in respect of Agreement / Contract / Purchase Order vide no. …………
……dated..............between.................................(Name of Purchaser Company) and.........
...(Name of Supplier Company) {applicable for subsidiary contracts/Purchase Orders}
Messers.................................a Company / Firm having its office at No.............................
.......................(hereinafter called ‘the Contractor’) has entered into the Agreement / Cont ract / Purchase Order vide no…………dated (hereinafter called ‘the said agree
ment’) with Coal India Limited, Kolkata on behalf of / Purchaser Company (N
ame of the concerned subsidiary Company) (hereinafter called ‘the Company’) to supply...
................ stores/materials amounting to Rs on the terms and conditions contai
ned in the said Agreement.
The.................... (Name of the Bank) (hereinafter called ‘the Bank’) having its Office at....
...........................has at the request of the Contractor agreed to give the guarantee as he reinafter contained.
We (Name of the Bank) do hereby unconditionally agree with t
he Company that if the Contractor shall in any way fail to observe or perform the terms a nd condition of the said agreement or shall commit any breach of its obligations thereund er, the Bank shall on demand and without any objection or demur pay to the Company, th e said sum of Rs or any portion thereof without requiring the company to have rec
ourse to any legal remedy that may be available to it to compel the Bank to pay the same or calling on the company to compel such payment by the contractor.
Any such demand shall be conclusive as regards the liability of the Contractor to the com
pany and as regards the amount payable by the Bank under this guarantee. The Bank sha ll not be entitled to withhold payment on the ground that the contractor has disputed its l iability to pay or has disputed the quantum of the amount or that any arbitration proceed ing or legal proceeding is pending between the Company and the contractor regarding th e claim.
We, the Bank, further agree that the guarantee shall come into force from the date hereo f and shall remain in full force and effect till the period that will be taken for the performa nce of the said agreement which is likely to be the ...... day of but if the period of ag
reement is extended either pursuant to the provisions in the said agreement or by mutual agreement between the contractor and the Company, the Bank shall renew the period of the guarantee failing which it shall pay to the Company the said sum of Rs , o
r such lesser amount out of the said sum of Rs as may be due to the Company an
d as the Company may demand. This guarantee shall remain in force until the dues of the Company in respect of the said sum of Rs are fully satisfied and the compan
y certifies that the agreement has been fully carried out by the contractor and discharges the guarantee.
The Bank further agrees with the Company that the Company shall have the fullest libert y without the consent of the Bank and without affecting in any way the obligations hereu nder to vary any of the terms and conditions of the said agreement or to extend the time for performance of the said agreement from time to time or to postpone for any time or fr om time to time any of the powers exercisable by the Company against the contractor an d to forbear to enforce any of the terms and conditions relating to the said agreement an d the Bank shall not be relieved from its liability by reason of such failure or extension bei ng granted to the contractor or through any forbearance, act or omission on the part of th e Company or any indulgence by the Company to the contractor or any other matter or thi ng whatsoever which under the law relating to sureties would but for this provisions have the effect of relieving or discharging the Guarantor.
The Bank further agrees that in case this guarantee is required for a longer period and it i s not extended by the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs or such lesser sum as may then be due to the Compan
y as the Company may require.
Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs........ only. The guarantee shall remain in force till the ...........day of .....
..........20….and unless the guarantee is renewed or a claim is preferred against the Bank within the validity period and/or the claim period from the said date, all rights of the com pany under this guarantee shall cease and the Bank shall be released and discharged fro m all liability hereunder except as provided in the preceding clause.
The Bank has under its constitution power to give this guarantee and [(
Name of the person(s)] who have signed it on behalf of the Bank has authority to do so.
Dated this..................Day of........................20......
Place……………………………………………………………………………….
Signature of the authorized person(s) For and on behalf of the Bank
NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at it s branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have an y branch at Bilaspur, then Bank Guarantee shall be preferably operative at any of its Kolk ata Branch.
NOTE: Copy of SFMS (760COV) by issuing bank should be submitted along with hard copy of the Bank Guarantee as per format provided above and subsequent amendment/extensi on vide (SFMS 767COV), if any
In case of extension of delivery period, the firms should ensure that the validity of their submitted Security Deposit BG/PBG shall still be 03 months from the last date of the extended delivery/end of warranty period. The BG's shall be extended accor dingly corresponding to the extension of delivery period.
9. PERFORMANCE BANK GUARANTEE against CAMC:
[THIS CLAUSE SUPERSEDES Clause no. 9 & 10 of ‘ADDITIONAL CLAUSE OF COMPREHENSIVE MAINTENANCE CHARGES’ A T PAGE NO. 27-29 OF THE THIS BID DOCUMENT]
After completion of warranty period the contractor/ successful bidder shall further submit performance bank guarantee equivalent to 5 % of landed cost of equipment (covering validity for remaining CAMC period + 03 months) which will be r eleased after satisfactory execution of CAMC contract. Performance bank guarantee submitted by the bidder against the offered equipment (i.e., Environmental tele-monitoring system) shall be released after completion of warranty pe riod and submission of PBG for CAMC. All other conditions will be same as given in Clause 8 above.
10. SUBMISSION OF BANK GUARANTEE’s:
I) The Bank Guarantee issued by the issuing Bank on behalf of contractor/supplier in favour of “South Eastern Coalfields L imited” shall be in paper form as well as issued under “Structured Financial Messaging System” (SFMS). As such the Gu arantor (BG issuing bank) shall send information about issuance of this Guarantee through SFMS gateway either to the SBI, SME Branch, Bilaspur (IFSC – SBIN0004177) or to the ICICI Bank, Vyapar Vihar, Bilaspur (IFSC- ICIC0000282) as the c ase may be.
The details of Beneficiary, i.e. South Eastern Coalfields Limited for issue of BG under SFMS platform are furnished below:
a) State Bank of India as advising Bank of SECL:
1 | Name of the Benefici ary and his Details | i | 7034(Beneficiary Detail s) | South Eastern Coalfields Limited |
ii | Area | SECL HQ, Bilaspur | ||
iii | Name of Bank | State Bank of India | ||
iv | Bank Account No. | 30285470636 | ||
v | Department | Material Management | ||
2 | Beneficiary Bank, Br anch and Address | i | Name of Bank | State Bank of India |
ii | Bank Branch Name | SME SBI Branch, Bilaspur | ||
iii | Branch Code | 4177 | ||
iv | Beneficiary Bank Branc h IFSC | SBIN0004177 | ||
v | Beneficiary Bank Addre ss | SBI, Galaxy Height, Vyapar Vihar, Bi laspur – 495001,CG |
b) ICICI Bank as advising Bank of SECL:
1 | Name of the Xxxx xxxxxxx and his De tails | i | 7034(Beneficiary Detail s) | South Eastern Coalfields Li mited |
ii | Area | SECL HQ, Bilaspur | ||
iii | Name of Bank | ICICI Bank | ||
iv | Bank Account No. | 028205003346 | ||
v | Department | Material Management | ||
2 | Beneficiary Bank, Branch and Addre ss | i | Name of Bank | ICICI Bank |
ii | Bank Branch Name | Vyapar Vihar, Bilaspur | ||
iii | Branch Code | 0282 | ||
iv | Beneficiary Bank Branc h IFSC (SFMS Field No. 7035) | ICIC0000282 | ||
v | Beneficiary Bank Addre ss (SFMS Field No. 0000) | Xxxxx Xxxxxxxx, Xxxx Xx- X/ 00 Xxxxxx Xxxxx, Xxxxxxxx – 000000, CG | ||
vi | (SFMS Field No. 7037) | SECL 14625 |
NOTE: Vendors are requested to specifically advise BG issuing bank that in case they opt for ICICI Bank as beneficiary ban k, they have to mention the code ‘SECL 14265’ in SFMS field no 7037 of IFN760COV/IFN767COV so that the advised BGs could be sent to the email id tagged with the account.
11. BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY SUPPLIERS:
Submission of offer shall be considered as acceptance by the bidder that they as well as their manufacturer (if bidder i s not the manufacturer) has not been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ by any government o r quasi-government or PSU’s. Further the bidder also undertakes by submission of their offer that they have not being debarred/settled all dues/claims on account of being defaulter L1 bidder for the tendered item.
Format for Banning /Delisting/Debarred/Put on Holiday Declaration
Bid Reference No………………………………………… Dt.……………. for supply of ………………………
This is to certify that we have been banned or de-listed or debarred or ‘Put on Holiday’ by following government/quasi-Government agencies/PSUs:
We further undertake that if at a later stage it is found that the above provided informa tion is found to be false/misleading/incomplete our offer may be treated as unresponsiv e and suitable penal action as per provisions of GeM Incident management policy may b e taken against us.
Date
Signature of Bidder Seal of the Firm
If the bidder and/or manufacturer has been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ by any govern ment or quasi-government or PSU’s., this fact must be clearly stated, and it may not necessarily be cause of disqualific ation. In this respect, the bidder/manufacturer shall upload the same as additional document. The declaration in case o f been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ shall be submitted in following format:
Name of the Organization | Period of banning (Start date and end date) |
Further if at a later stage it is found that the above provided information is false/ misleading/ incomplete their offer ma y be treated as unresponsive and suitable penal action as per provisions of GeM Incident management policy may be ta ken against them.
12. PRICE FALL CLAUSE:
If the contract holder reduces its price or sells or even offers to sell the contracted goods or services following conditio ns of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of the contract, the contract price will be automatically reduced with effect from that date for all the subs equent supplies under the contract and the contract be amended accordingly.
In case of parallel Rate / Running Contracts, if the price of a product is reduced for any supplier due to invocation of ‘Pr ice Fall clause’ or any other reason, the same lower price shall also be applicable for the other suppliers who are havin g parallel RCs against the same tender. If any parallel RC holder does not accept the lower price, CIL shall have the rig ht to delete the item from the scope of RC of such firm and procure the same from other existing supplier / Reserve RC holders.
The provisions of price fall clause will however not apply to the following:
i) Export/Deemed Export by the supplier;
ii) Sale of goods or services as original equipment prices lower than the price charged for normal replacement;
iii) Sale of goods such as drugs, which have expiry date;
iv) Sale of goods or services at lower price on or after the date of completion of sale/placement of order of goods o r services by the authority concerned, under the existing or previous Rate Contracts as also under any previous c ontracts entered into with the Central or State Government Departments including new undertakings (excluding j oint sector companies and or private parties) and bodies.
NOTE:
a. The currency of contract will mean the period till completion of supply.
b. The bidder will be asked to submit a copy of the last (latest) purchase order for the tendered / similar item(s) recei ved by them from any Organization/ Ministry / Department of the Govt, of India or Coal India Ltd. and/or its Subsidi aries or other PSU or any other private organization, along with the offer.
c. It shall be responsibility of the supplier to inform the purchaser of offer to supply / supply of the ordered / similar i tem(s) at a lower rate to any Organization / Ministry / Department of the Govt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization during the currency of the contract.
d. The supplier shall submit a certificate along with the bill(s) that it has not offered to supply/supplied the ordered / similar item(s) at a lower rate to any Organization / Ministry / Department of the Govt, of India or Coal India Ltd. an d/or its Subsidiaries or other PSU or any other private organization.
e. The provisions of fall clause will however not apply for purchase value up to Rs. 2.00 lakh
f. Point (b) above is not applicable in the case of renewal of Depot Agreements
13. In compliance to Restriction under rule 144(xi) of the General Financial Rules (GFRs),2017 and Order No. F/.7/10/2021- PPD(1) Dt 23.02.2023, Ministry of Finance, regarding restriction of Public Procurement from certain countries, Submission of offer shall be considered as acceptance by the bidder that:
a. Model Certificate for Tenders for country sharing land boundary with India:
The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the cla use regarding restrictions on procurement from a bidder of a country which shares a land border with India and that they are not from such a country. The bidder further undertakes that they fulfil all requirements in this rega rd and are eligible to be considered.
If the bidder (as defined in the above order) is from such a country which shares a land border with India as per above order, the bidder shall submit the following certificate along with the bid:
Certificate-1: Model Certificate for Tenders in case form a country sharing lan d boundary with India:
"We (name of the Firm) have read the clause regarding restrictio
ns on procurement from a bidder of a country which shares a land border with India;
We…………….(name of the Firm) certify that …………….(name of the Firm) is fr om such a country and has been registered with the competent Authority. We (name of the Firm) hereby certify that we fulfil all requirements i
n this regard and are eligible to be considered”.
[where applicable, evidence of valid registration by the competent Authority s hall be attached].
b. Certificate-2 Model additional certificate by Bidders in the cases of specified ToT:
The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the cla use regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement and upon submission of their offer undertakes that they do not have any ToT arrangement requiring registration wit h the competent authority.
If the bidder (as defined in the above order) has any Transfer of Technology (ToT) arrangement requiring registr ation with the competent authority as per above order, the bidder shall submit the following certificate along wi th the bid
Certificate-2 Model additional certificate by Bidders in the cases of specified ToT: "We (name of the Firm) have read the clause regarding restrictions on pro
curement from a bidder having Transfer of Technology (ToT) arrangement. We……………
………(name of the Firm) certify that ……………………(name of the Firm) have Transfer of Technology (ToT) arrangement and valid registration to participate in this procuremen
t."
[where applicable, evidence of valid registration by the competent Authority shall be at tached].
NOTE1 : EMD/SD/e-PBG/Performance Bank Guarantee shall be submitted in original at following address: General Manager (MM)
Materials Management Dept. Post Box No- 60
Seepat Road,
Bilaspur, Chhattisgarh- 495006
NOTE2 : The above terms & condition will supersede the GeM terms & condition in case of any conflict/contradiction betw een two.
NOTE3: In compliance to Gazette Notification issued vide 4414 Dt. 02/11/18, South Eastern Coalfields Limited (SECL) have onboarded on TReDS platform through Receivables Exchange of India Limited (RXIL) platform with Member ID SO 0001771 to facilitate payment to MSME Vendors through TReDS platform of RXIL.
In this regard, all MSE vendors of South Eastern Coalfields Limited (who haven’t onboarded on TReDS till date) ar e once again requested to onboard on the TReDS platform by registering themselves on RXIL (xxxxx://xxx.xxxx.xx) for availing the benefits of TReDS platform.
NOTE4: As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance fo r all the Terms and Conditions as outlined in the e-bidding including GTC, STC and Commercial terms of ATC. Any other terms & conditions/deviations from the current bid document offered by the seller in any form will be consi dered void and submission of offer/participation by the seller will be treated as their unconditional acceptance to all terms & conditions outlined in the e-bidding including GTC/STC and commercial terms of ATC.
CHECK LIST OF DOCUEMNTS TO BE SUBMITTED FOR ATC (COMMERCIAL EVALUATION)
Sr N o | Description | Submitted (Yes/No) |
1 | EMD Exemption document ( Valid Udyam, Valid BIS along with coverage doc ument for offered item,Valid Startup certificate et c ) | |
2 | EMD submission document ( BG with SFMS form is suing bank, DD) | |
3 | Make in India Certificate for bids with estimated v alue less than 10 crores ( Self certificate From the OEM of offered product | |
4 | Make in India Certificate for bids with estimated v alue more than 10 crores MII certificate signed by OEM of offered produce and certified by statutory auditor or cost auditor if the OEM is a company and from a practicing Cos t Accountant or practicing Chartered Accountant f or OEMs other than company. | |
5 | Integrity Pact ( For bid above 2 cr estimated valu e) to be submitted with seal and sign of bidder. | |
6 | In case the bidder/OEM of offered product is Bann ed Or Delisted Or Debarred Or ‘Put On Holiday- bi dder shall submit certificate as per format given i n commercial ATC | |
7 | In case the bidder is from a country sharing land boundary with India - bidder shall submit certifica te as per format given in commercial ATC for the same. | |
8 | In case the bidder is having Transfer of Technolog y (ToT) arrangement - bidder shall submit certific ate as per format given in commercial ATC | |
9 | GST certificate for Vendor code creation | |
10 | PAN Card for Vendor code creation | |
11 | Bank mandate for Vendor code creation | |
12 | Cancelled Cheque for Vendor code creation |
.
2.2 Buyer Added Bid Specific ATC:
Buyer uploaded ATC document Click here to view the file .
2.3 Generic:
Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.
2.4 Certificates:
Xxxxxx'x offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.
2.5 Forms of EMD and PBG :
Bidders can also submit the EMD with Account Xxxxx Xxxxxx Draft in favour of
SOUTH EASTERN COALFIELDS LIMITED
payable at
Bilaspur, Chhattisgarh
.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.
2.6 Generic:
Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file
2.7 Generic:
Bidder shall submit the following documents along with their bid for Vendor Code Creation:
a. Copy of PAN Card.
b. Copy of GSTIN.
c. Copy of Cancelled Cheque.
d. Copy of EFT Mandate duly certified by Bank.
2.8 Generic:
Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.
2.9 Generic:
Without prejudice to Xxxxx’’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:
i) The Seller fails to comply with any material term of the Contract.
ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent.
iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly.
iv) The Seller becomes bankrupt or goes into liquidation.
v) The Seller makes a general assignment for the benefit of creditors.
vi) A receiver is appointed for any substantial property owned by the Seller.
vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.
2.10 Generic:
1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub- contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.
Note: This is system generated file. No signature is required. Print out of this document is not valid for payment/ transaction purpose.
नोट: यह िसgटम जनरेटेटेेड फाइल है।ै। कोई हgताUर क आवsयकता नह? है।ै इस दgतावेṆेṆ का िIंटटं आउट भुगुगतान/लेने देेन उ5ेेsय केे िलए मा¢य नह? है।ै।