Contract|अनुबुबंधंध
Contract|अनुबुबंधंध
Schedule Name|अनसुुसचूचू ी नाम:Schedule 5
Contract No|अनुबुबंधंध Иमांकंक: GEMC-511687732310681 Generated Date|अनुबुबंधंध ितिथ : 23-May-2023
Bid/RA/PBP No.|बोली/आरए/पीबीपी सं8ं8या: GEM/2022/B/2920829
Organisation Details|संगंगठन िववरण Type|KVप : Central PSU Ministry|मं7ालय : Ministry of Coal Department|xxxxx : Materials Management Organisation Name|संगठन का नाम : South Eastern Coalfields Limited Office Zone|काया’लय Uे7: Secl Bilaspur Cg | Buyer Details|खरीदार िववरण Designation|पद : DEPUTY MGR Contact No.|संपक’ नंबर : - Email ID|ईमेल आईडी : xxxxxxxxx.xxxxx@xxx.xx GSTIN|जीएसट`आईएन : 22AADCS2066E9ZL 3RD FLOOR, MM DEPARTMENT, SOUTH EASTERN | ||||||
Address|पता : | COALFIELDS LIMITED, PO BOX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx | ||||||
Financial Approval Detail|िवUीय hवीकृृ ित िववरण IFD Concurrence|आईएफडी सहमित : Designation of Administrative Approval| Kशासिनक अनुमोदन का पदनाम: Designation of Financial Approval| िवUीय अनमु ोदन का पदनाम : | No CMD, SECL D(F) | Paying Authority Details|भुगुगतान Kािधकरण िववरण Role: PAO Payment Mode| Offline भगु तान का तरीका: Designation|पद : Manager Finance | |||||
GSTIN|जीएसट`आईएन : Address|पता: | - FINANCE DEPT, SOUTH EASTERN COALFIELDS LIMITED, PO BOX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx | ||||||
Seller Details|िवИेे ता िववरण GeM Seller ID|जेम िवИे ता आईडी : FEF7190000783809 Company Name|कं पनी का नाम : APOLLO TYRES LIMITED. Contact No.|संपक’ नंबर : 09999772609 Email ID|ईमेल आईडी : xxxxx.xxxxxxx@xxxxxxxxxxx.xxx VILLAGE LIMDA,,TALUKA WAGHODIA, Address|पता : Vadodara, GUJARAT-391760, - MII Status|एमआईआई िRित : True MSME verified|एमएसएमई सxयािपत : No MSME Registration number|एमएसएमई पंजीकरण सं8या : - GSTIN|जीएसट`आईएन: 00XXXXX0000X0X0 | |||||||
*GST / Tax invoice to be raised in the name of|िजसके नाम के पU म} GST/TAX इनवॉइस पेश िकया जाएगा - Consignee | |||||||
Delivery Instructions|िवतरण िनदˇश : NA | |||||||
Product Details|उxपाद िववरण | |||||||
# | Item Description|आइटम िववरण | Ordered Quantity| आइटम िववरण | Unit | इकाई | Unit Price (INR)| इकाई मूू य (INR) | Tax Bifurcation (INR)| कर िवभाजन (INR) | Price (Inclusive of all Duties and Taxes in INR)| मूू य (INR म}} सभी शुुक और कर सिहत) | |
1 | Product Name|उxपाद का नाम : AWL 822 45/65 -45 58 PR L 5 with O Rings Brand| ांडंड : Apollo Brand Type| ांडंड Kकार : Registered Brand Catalogue Status|कैै टलॉग क िRित: Catalogue not verified by OEM Selling As|कैै सेे बेचेचा जा रहा हैै : Reseller not verified by OEM Category Name & Quadrant|ेणेणी का नाम और चतथुथु ाश“श“ : AWL 822 45/65 -45 58 PR L 5 with O Rings (Q3) Model|मॉडल: Apollo - AWL 822 L5- LODDERS Application HSN Code|एचएसएन कोड: HSN not specified by seller | 32 | set | 992,000 | NA | 31,744,000 | |
Total Order Value |कु ल ऑड’र मूय (in INR) | 31,744,000 | ||||||
Consignee Detail|परेिेिषती िववरण | |||||||
X.Xx|И.सं.ं. | Consignee|परेिेिषती | Item|वhतुु | Lot No.| लॉट नंबंबर | Quantity|मा7ा | Delivery Start After| िदनांकंक केे बाद िडलीवरी शुVु करना हैै | Delivery To Be Completed By| िवतरण पूरूरा कब तक करना हैै | |
1 | Designation|पद : - Email ID|ईमेल आईडी : xxxx.xxx@xxxx.xxx.xx Contact|संपक’ : 07759-249341- GSTIN|जीएसट`आईएन : 22AADCS2066E9ZL Address|पता : CENTRAL STORES, KORBA, CHHATTISGARH, KORBA, CHHATTISGARH-495677, India | AWL 822 45/65 -45 58 PR L 5 with O Rings | 1 | 16 | 24-May-2023 | 21-Aug-2023 |
2 | 16 | 22-Aug-2023 | 19-Nov-2023 | |||
Product Specification for AWL 822 45/65 -45 58 PR L 5 with O Rings | ||||||
Specification|िविनदˇˇश | Sub-Spec|उप-िविनदˇˇश | Value|मूूय | ||||
Custom Specification | Custom Specification | Yes | ||||
Seller Specification Document|िवИेे ता िविशता दhतावेṆेṆ: | ||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/00/00/000/XxxxxxxXxxxx/XxxxxxxxxxxxxXxx ument/2021/8/30/2021_08_30_13_42_16_awl45_2021-08-30-13-42- 21_2b3dc0668797cf53b8845ae1bf5ba24b.pdf | ||||||
Buyer Specification Document|खरीदार िविशता दhतावेṆेṆ: | ||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/xxxxx_xxxxxxxxx/00000/00/00/000/Xxxxxxx Attrs/SpecificationDocument/2022/12/28/45-65_2022-12-28-17-56- 28_bb1ddaf45493704c8428aafbb531aef5.pd f | ||||||
ePBG Detail | ईपीबीजी िववरण | ||||||
Advisory Bank | सलाहकार बकक : | AXIS BANK LTD | |||||
ePBG Percentage(%) | ईपीबीजी Kितशत (%) : | 3.00 | |||||
The bidder shall furnish ePBG as applicable as per bid's terms and conditions | बोली लगानेे वालेे को बोली केे िनयमT और शतfi केे अनसुसु ार लागूू ईपीबीजी Khतुतुत करना होगा | ||||||
Terms and Conditions|िनयम और शत““ 1. General Terms and Conditions- 1.1 This contract is governed by the General Terms and Conditions, conditions stipulated to this Product/Service as provided in the Marketplace. 1.2 This Contract between the Seller and the Buyer, is for the supply of the Goods and/ or Services, detailed in the schedule above, in accordance with the General Terms and Conditions (GTC) unless otherwise superseded by Goods / Services specific Special Terms and Conditions (STC) and/ or BID/Reverse Auction Additional Terms and Conditions (ATC), as applicable 2. Buyer Added Bid Specific Terms and Conditions- 2.1 Buyer Added Bid Specific ATC: Buyer Added text based ATC clauses A. BID SPECIFIC ADDITIONAL TERMS & CONDITIONS 1. INSTRUCTION TO BIDDERS: Scanned copies of following documents as per requirements of the bid may be submitted while submitting the offer online. i. Declarations, certificates (wherever applicable) etc required as per bid document. ii. The bidder seeking EMD exemption, must submit the valid supporting document for the rel evant category as per GeM GTC with the bid. Under MSE category, only manufacturers for g oods and Service Providers for Services are eligible for exemption from EMD. Traders are ex cluded from the purview of this Policy. iii. Any Central/State Government Organization/PSU shall be exempted towards submission of EMD. OEMs/OES participating in Open/Limited tenders for procurement of spare parts of the ir equipment are exempted from submission of EMD in case of tenders for supply of spares only iv. Scanned copy of EMD required to be submitted by bidders in the form of Bank Guarantee o n GeM portal in the prescribed format shall be uploaded by seller in the online bid and hard copy of the same will have to be submitted directly to the Buyer within 5 days of bid openin g. (Copy of SFMS by issuing bank should also be submitted along with hard copy of the Ban k Guarantee for original BG and subsequent amendment/extension if any) v. All Central/State Government Organization/PSUs shall be exempted from submission of Sec urity Deposit. OEM/OES shall also be exempted from submission of Security Deposit in case of procurement of Spare Parts for equipment against Single Tender Enquiry/Open/Limitex X xxders | ||||||
vi. Integrity Pact duly signed and stamped indicating the name and designation / capacity of t he signatory. (if applicable)
vii. Copy of GST Registration certificate issued by appropriate authority of India duly self- attested, if applicable
viii. Copy of exemption certificate towards GST (if claiming exemption) from practicing chartered Accountant (CA) to the effect that bidder is fulfilling all conditions prescribed in n otification to make him exempted from registration. If applicable.
ix. Certificate for Local Content in line with ATC clause for purchase preference for Make in Ind ia.
x. In case Banned/De-Listed/Put on Holiday details/documents to be submitted, if applicable
xi. Other documents required as per bid / to be submitted by the bidder, if any.
xii. Bidder shall ensure that all the documents submitted by them are valid on bid opening dat e
CERTIFICATE TOWARDS LOCAL CONTENT FROM OEM
BID REFERENCE:
We do hereby certify that the item/s offered against the tender are manufactured a t our factory situated at & that the items offered have a local con
tent of %of the total value as prescribed by the competent Ministries/Depart
ments in pursuance to the Public Procurement (Preference to Make in India) Order.
The items offered meets minimum local content criteria for Class- …… Local Supplie r in pursuance to the Public Procurement (Preference to Make in India) Order.
Address of Location/Factory where local value is added
Authorized Signatory of OEM Date:
Seal of the firm
I/We (Name of the auditor) are statutory/cost auditor of (Name of the OEM) and are authorized to submit the above certification as per MII Policy.
Signature & Stamp of statutory auditor or cost auditor of t he firm
UDIN No.
NOTE:
If tender value is Rs. 10.00 Crores and above the above certificate needs to be issu ed through statutory auditor or cost auditor if the OEM is a company and from a pr acticing Cost Accountant or practicing Chartered Accountant for OEMs other than c ompany.
2. EVALUATION OF BID/ SHORT FALL DOCUMENTS:
i. All the offers will first be scrutinized to see whether they meet the basic requirements as in corporated in the bid document.
ii. Purchaser will determine the Techno-commercial acceptability of the bidders on the basis o f the original offer and subsequent clarifications/confirmation, if any.
iii. After evaluation of the uploaded documents, shortfall/clarification documents, if required, shall be sought from all the bidders. For shortfall/clarification only 01 (ONE) chance will be given. The time period for reply to the clarification will be for 7(SEVEN) days only. Non recei pt of communication from GeM will not be accepted as a reason of non-submission of docum ents within prescribed time. The bidders will upload and submit the requested documents, i f any, within the specified period.
iv. Bidders are hereby informed that all correspondence with them during the pre-contract sta ge shall be without any commitment whatsoever, at this stage. SECL reserves the right to v erify any of the documents uploaded by the bidder at any stage.
NOTE: The submission of forged document, if any, by the bidder(s), shall be dealt as per extant guideline of GeM GTC and ATC.
3. VALIDITY OF OFFER: The offer should be valid as per provision of GeM, from the date of openin g of tender as specified in the bid document. During the Tender evaluation process if the exten sion of the bid validity is required, the same can be obtained with the mutual consent of buyer and seller.
4. PRICE/PAYMENT TERMS:
i. Payment for 80% of contract value shall be made within 10 days from generation of CRAC a nd receipt and acceptance of Performance Security (Security Deposit)
ii. Payment For Balance 20% of contract value shall be made after successful completion of, in stallation and commissioning upon presentation of certificates from the Project Officer/GM( E&M) to the effect that the equipment has been erected and commissioned to their entire s atisfaction.
NOTE: The L-1 bidder shall submit price break-up of their offered prices after reverse auction fo r supply of equipment, installation and commissioning other charges and applicable GST, at the request of buyer only after opening of price bid through their registered email id on GeM portal which shall be considered part of contract.
Offered Price against this bid should not be disclosed in any manner in submission of techno-co mmercial documents. Disclosure of price before price bid opening may render the bid as non-re sponsive and shall be eligible for rejection of bid.
5. PAYING AUTHORITY: General Manager (Fin), South Eastern Coalfields Limited, HQ, Bilaspur. Ho wever, regularization of payment on GeM portal shall be done as per provision of GeM.
6. PERFORMANCE SECURITY (shall be treated as SECURITY DEPOSIT):
The Performance Security/Security Deposit shall remain valid for at least 2 months afterthe co mpletion of supply and material acceptance at consignee end. Performance Security/Security D eposit will be released within 30 days after the completion of supply and material acceptance a t consignee end and receipt of confirmation of Performance Bank Guarantee/s, if applicable (re fer clause G of this document) for all the equipment covered in the contract.
NOTE: The Bank Guarantee issued by a scheduled Bank shall be operative at its branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have any branch at Bilaspur the n Bank Guarantee may be operative at any of its Kolkata Branch. Copy of SFMS by issuing bank should be submitted along with hard copy of the Bank Guarantee.
NOTE: All Central/State Government Organization/PSUs shall be exempted from submission of S ecurity Deposit. OEM/OES shall also be exempted from submission of Security Deposit in case o f procurement of Spare Parts for equipment against Single Tender Enquiry/Open/ Limited Tend ers.
7. PERFORMANCE BANK GUARANTEE: (To be submitted directly to Buyer in Original)
i. The successful bidder shall be required to furnish a Performance Guarantee equivalent to 1 0% of the equipment landed value including all taxes, duties and other costs and charges, w ithout considering Input Tax Credit. (As per below format) (on a non-judicial stamp paper of value Rs.250.00 only)
ii. The Performance Guarantee shall be in the form of a Bank Guarantee issued by a RBI sched uled bank in India in the prescribed format on a non-judicial stamp paper.
iii. The Performance Bank Guarantee (PBG) shall be in the same currency(ies) in which contrac t has been signed. In case of multi-currency contract, separate PBG in respective currency f or required value shall be submitted.
iv. If the contract is for procurement of equipment, the PBG (s) may be submitted equipment wise also. For this purpose, the value of each equipment will be worked out by dividing the t otal value of contract for a particular item of Bid by the number of equipment ordered for th at particular item of the Bid.
v. The PBG(s) for equipment shall remain valid till 2 months after the completion of warranty/ CAMC period.
vi. The PBG shall be submitted sufficiently in advance to enable its verification from the issuin g bank before submission of the invoice for payment.
vii. The release of the Performance Bank guarantee(s) after above indicated period, shall be su bject to satisfactory performance of the equipment/items during the warranty period and fu lfilment of contractual obligations failing which, action for further extension or encashment of PBG, as deemed suitable shall be taken. The Performance Bank Guarantee shall be releas ed after expiry of validity period if no claim is pending, with the approval of the concerned HOD (MM)/Area GM.
viii. The PBG will be submitted through Structured Financial Management System (SFMS).
FORMAT FOR PERFORMANCE BANK GUARANTEE SOUTH EASTERN COALFIELDS LIMITED, BILASPUR
Re: Bank Guarantee in respect of Agreement / Contract / Purchase Order vide no. ……………
…dated..............between.................................(Name of Purchaser Company) and............
(Name of Supplier Company){applicable for subsidiary contracts/Purchase Orders}
Messers.................................a Company / Firm having its office at No.............................
.......................(hereinafter called ‘the Contractor’) has entered into the Agreement / Cont ract / Purchase Order vide no…………dated (hereinafter called ‘the said agree
ment’) with Coal India Limited, Kolkata on behalf of / Purchaser Company (N
ame of the concerned subsidiary Company) (hereinafter called ‘the Company’) to supply...
................ stores/materials amounting to Rs on the terms and conditions contai
ned in the said Agreement.
The.................... (Name of the Bank) (hereinafter called ‘the Bank’) having its Office at....
...........................has at the request of the Contractor agreed to give the guarantee as he reinafter contained.
We (Name of the Bank) do hereby unconditionally agree with t
he Company that if the Contractor shall in any way fail to observe or perform the terms a nd condition of the said agreement or shall commit any breach of its obligations thereund er, the Bank shall on demand and without any objection or demur pay to the Company, th e said sum of Rs or any portion thereof without requiring the company to have rec
ourse to any legal remedy that may be available to it to compel the Bank to pay the same or calling on the company to compel such payment by the contractor.
Any such demand shall be conclusive as regards the liability of the Contractor to the com pany and as regards the amount payable by the Bank under this guarantee. The Bank sha ll not be entitled to withhold payment on the ground that the contractor has disputed its l iability to pay or has disputed the quantum of the amount or that any arbitration proceed ing or legal proceeding is pending between the Company and the contractor regarding th e claim.
We, the Bank, further agree that the guarantee shall come into force from the date hereo f and shall remain in full force and effect till the period that will be taken for the perform ance of the said agreement which is likely to be the ...... day of but if the period of a
greement is extended either pursuant to the provisions in the said agreement or by mutu al agreement between the contractor and the Company, the Bank shall renew the period of the guarantee failing which it shall pay to the Company the said sum of Rs...................
, or such lesser amount out of the said sum of Rs as may be due to the Company
and as the Company may demand. This guarantee shall remain in force until the dues of t he Company in respect of the said sum of Rs are fully satisfied and the com
pany certifies that the agreement has been fully carried out by the contractor and discha rges the guarantee.
The Bank further agrees with the Company that the Company shall have the fullest liberty without the consent of the Bank and without affecting in any way the obligations hereund er to vary any of the terms and conditions of the said agreement or to extend the time for performance of the said agreement from time to time or to postpone for any time or from time to time any of the powers exercisable by the Company against the contractor and to forbear to enforce any of the terms and conditions relating to the said agreement and the Bank shall not be relieved from its liability by reason of such failure or extension being gr anted to the contractor or through any forbearance, act or omission on the part of the Co mpany or any indulgence by the Company to the contractor or any other matter or thing whatsoever which under the law relating to sureties would but for this provisions have th e effect of relieving or discharging the Guarantor.
The Bank further agrees that in case this guarantee is required for a longer period and it i s not extended by the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs or such lesser sum as may then be due to the Compan
y as the Company may require.
Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs........ only. The guarantee shall remain in force till the ...........day of .....
..........20….and unless the guarantee is renewed or a claim is preferred against the Bank within the validity period and/or the claim period from the said date, all rights of the com pany under this guarantee shall cease and the Bank shall be released and discharged fro m all liability hereunder except as provided in the preceding clause.
The Bank has under its constitution power to give this guarantee and [(
Name of the person(s)] who have signed it on behalf of the Bank has authority to do so.
The Guarantee is operative at our
_.
(Name & Address of branch situated at Bilaspur CG)
Dated this..................Day of........................20......
Place……………………………………………………………………………….
Signature of the authorized person(s) For and on behalf of the Bank
NOTE: The Bank Guarantee issued by a scheduled Bank shall be operative at its branch sit uated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have any branch at Bilaspur then Bank Guarantee shall be operative at any of its Kolkata Branch.
The details of beneficiary bank for sending details of BG under SFMS Platform is furnishe d below:
1 | Name of the Beneficiary and his Deta ils | i | Name | South Eastern Coalfields Limited |
ii | Area | SECL HQ, Bilaspur | ||
iii | Name of Bank | Axis Bank Limited | ||
iv | Bank Account No. | 914020047244694 | ||
v | Department | Material Management | ||
2 | Beneficiary Bank, Branc h and Addr ess | i | Name of Bank | Axis Bank Limited |
ii | Bank Branch Name | Rama Trade Centre, Bilaspur CG | ||
iii | Branch Code | 0164 | ||
iv | Beneficiary Bank Branch IF SC | UTIB0000164 | ||
v | Beneficiary Bank Address | Axis Bank, Rama Trade Centre, Bilasp ur, CG |
NOTE: Copy of SFMS by issuing bank should be submitted along with hard copy of the Ban k Guarantee as per format provided above and subsequent amendment/extension if any
8. BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY SUPPLIERS: The bidders as well as t he manufacturer (if bidder is not the manufacturer) would give a declaration as per format belo w, that they have not been banned or de-listed or Debarred or ‘Put on Holiday’ by any governm ent or quasi-government or PSU’s. If a bidder and/or manufacturer has been BANNED OR DELIS TED OR DEBARRED OR ‘PUT ON HOLIDAY’ listed or Debarred or ‘Put on Holiday’ by any govern ment or quasi-government or PSU’s., this fact must be clearly stated and it may not necessarily be a cause for disqualifying him. If this declaration is not given/uploaded, the bid will be rejecte d as non-responsive.
In case where the manufacturing firm happens to have been banned/suspended, the offer of th e authorized agent shall not be considered.
SUBMISSION OF PENALTIES DUE: In addition to above, certificate as per format should be submi tted to the effect that the bidder has settled all claims pending against them/served the debarr ing period on account of being defaulter L1 bidder for the tendered items.
Further if at a later stage it is found that the above provided information is false/ misleading/ in complete their offer may be treated as unresponsive and suitable penal action as per provision s of GeM Incident management policy may be taken against them
Format Non- Banning /Delisting/Debarred/Put on Holiday
Bid Reference No………………………………………… Dt.…………….for supply of ……………
……………….
This is to certify that we have not been banned or de-listed or debarred or ‘Put o n Holiday’ by any government or quasi-Government agencies or PSUs.
Further to above, we do hereby also certify that we have settled all claims pendi ng against us/served the debarring period on account of being defaulter L1 bidd er for the tendered items.
We further undertake that if at a later stage it is found that the above provided i nformation is found to be false/misleading/incomplete our offer may be treated a s unresponsive and suitable penal action as per provisions of GeM Incident mana gement policy may be taken against us.
Date
Signature of Bidder Seal of the Firm
9. PRICE FALL CLAUSE:
The Bidder undertakes that it has not offered to supply/ supplied/is not supplying same or simil ar product/systems or sub systems at a price lower than that offered in the present bid in respect of any Organization/Ministry/Department of the Govt. of India or Coal India Ltd. and/or i ts Subsidiaries or other PSU or any other private organization during the currency of the contra ct and if it is found at any stage that same or similar product / systems or sub systems was su pplied by the bidder to any Organization / Ministry / Department of the Govt. of India or Coal In dia Ltd. and/or its Subsidiaries or other PSU or any other private organization at a lower price d uring the currency of the contract, then that very price will be applicable to the present case an d the difference in the cost would be refunded by the bidder to buyer, if the contract has already been concluded.
i. The currency of contract will mean the period till completion of contract.
ii. The bidder will be asked to submit a copy of the last (latest) purchase order for the similar/ ordered item(s) received by them from any Organization / Ministry/Department of the Govt. of India Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organizatio n, along with the offer.
iii. It shall be responsibility of the supplier to inform the purchaser of offer to supply/supply of
the similar/ordered items) at a lower rate to any Organization/Ministry/Department of the G ovt. of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private orga nization during the currency of the contract.
iv. The supplier shall submit a certificate along with the bill(s) that it has not offered to supply
/supplied the similar/ordered items) at a lower rate to any Organization/Ministry/Departmen t of the Govt. of India or Coal India Ltd. and/ or its Subsidiaries or other PSU or any other pri vate organization.”
NOTE: EMD/SD/e-PBG/Performance Bank Guarantee shall be submitted in original at following add ress:
General Manager (MM) Materials Management Dept. Post Box No- 60
Seepat Road,
Bilaspur, Chhattisgarh- 495006
NOTE: The above terms & condition will suspend the GeM terms & condition in case of any conflict
/contradiction between two.
NOTE: In compliance to Gazette Notification issued vide 4414 Dt. 02/11/18, South Eastern Coalfiel ds limited (SECL) have onboarded on TReDS platform through Receivables Exchange of Indi a Limited (RXIL) platform with Member ID SO0001771 to facilitate payment to MSME Vendo rs through TReDS platform of RXIL.
In this regard, all MSE vendors of South Eastern Coalfields limite (who haven’t onboarded o n TReDS till date) are once again requested to onboard on the TReDS platform by registering themselves on RXIL (xxxxx://xxx.xxxx.xx) for availing the benefits of TReDS plat form.
B. BUYER ADDED BID SPECIFIC ATC
Eligibility criteria (for OTR Tyres/ Non-OTR Tyres less than 85T capacity dumpers and Graders, W heel Dozers, Loaders, Cranes etc. for different OCMs of SECL)-
"OEM/OES of the equipment model for which the tendered item(s) is (are) applicable / OPM or Pr
oven Sources or Start-up or MSE of tendered item(s)/ similar item(s) are eligible to quote in the t ender”.
· Bidder has to clearly mention their claimed status in the subject bid whether quoted as OE M/ OES/ OPM/ authorized distributor or dealer or agent of OPM/ Proven source/ Start-ups/ MS E.
· Bidder should submit/upload valid & relevant documents, duly self-attested, required as pe
r eligibility/proveness criteria, in support of their claimed status in the subject bid.
· Bidder claiming their status as Start-ups/ MSE firm, has to submit/upload 'Proforma for Equi pment and Quality Control' (as per attached Annexure-B) with all necessary information & va lid documents, duly self-attested.
· The definition of OEM, OES, OPM, Proven Sources, Start-ups, MSEs and Relaxation norms fo
r Startups/MSEs regarding prior experience – turn over criteria are as mentioned below: OEM: Means Original Equipment Manufacturer.
OES: Means authorized supplier of Original Equipment Manufacturer. Only those firms who h ave the current authorization and / or technical collaboration of OEM for supply of thei r equipment and providing technical services would be treated as OES.
OPM – Means Original Parts Manufacturer falling under the following categories:
1. The original manufacturers of assemblies, sub-assemblies, or components of the o riginal equipment.
2. The original manufacturers of spares parts/ items of assemblies, sub-assemblies o r components of the original equipment.
The status of a manufacturer as OPM will be determined on fulfilling any one of the following crite ria:
1. On submission of the following documents by OPM:-
a. Self-certificate, of being manufacturer of the Assemblies/Sub-assemblies/ Components, etc
.
b. Self-certified copies of Purchase Orders in support of proof of having supplied to OEM or c opy of an Agreement of the OEM with OPM, for the above items.
c. Self-certified copy of performance certificate from the end user to assess the proven-ness credibility of the OPM based on the following criteria:
“Assemblies/ sub-assemblies/ components and their spares /etc. offered by the OPM must have been supplied in the past to CIL / subsidiary companies or other PSUs / Govt. depart ments/Private organizations and these should have performed satisfactorily for a period o f not less than one year from the date of fitment/ commissioning”.
If the above-mentioned declaration/ information/ documents submitted by the OPM are su bsequently found false or forged/ tampered in any way, the total responsibility shall lie wi th the OPM and CIL/ Subsidiary companies shall reserve the full right to take suitable pen al action as may be deemed fit including banning of business, apart from forfeiture of EMD, Security Deposit etc.
OR,
2. The manufacturer whose supplied assemblies/sub-assemblies/components to the OEM, have be en declared fitted on the equipment by the OEM. In such cases, documents mentioned under 1( a), 1 (b) and 1(c) above are not required for declaring them as OPM.
OR,
3. The manufacturer whose supplied assemblies/ sub-assemblies/ components were found fitted o n the equipment at the time of physical verification by the Committee. In such cases, document s mentioned under 1(a), 1(b) and 1(c) above are not required for declaring as OPM.
Once OPM has been identified, no documents related to the identification are required to be s ubmitted by the OPM in each separate procurement case.
In case the performance of two consecutive supplies made by the OPM in a subsidiary compan y is not found satisfactory, its name will be deleted from the list and the said OPM after issue of a notice will not be considered for further issuance of enquiry.
If the OPM does not supply directly to CIL as a matter of its corporate policy, it may nominate distributor/dealer/agent for a particular Subsidiary company and on such authorization, procur ement may be made from such authorized distributor/ dealer/ agent.
NOTE: In case the OEM/OES/OPM of HEMM do not supply directly to SECL due to its policy and divert the tender to its authorized dealer/ agent, the authorization letter issued should mandatorily contains the following in addition to the existing proforma: -
i. Modified part No., if any, against the tendered items. In case there is no modificati on in part no., the same should be certified against the NIT.
ii. A certificate, certifying the nature of tendered items as Indigenous/ Imported.
iii. Undertaking of responsibility towards the reasonableness of price quoted by its aut horized dealer.
PROVEN SOURCES: Means sources who have manufactured and supplied the tendered item(s) / si milar item(s) in the past to CIL /subsidiary companies or other PSUs/ Government Departments/Government Organizations /Private Organizations, these items have performed satis factorily for a period of not less than one year from the date of fitment/commissioning or in case of goods whose life is less than one year, have performed satisfactorily as per the provisions of s upply orders submitted along with the offer.
Proven-ness Criteria for Proven Sources: The offered items shall be considered proven provided that the tendered item(s) / similar item(s) have been supplied during the last 05 (five) years fro m the date of tender opening, against orders of CIL and its subsidiaries, other PSUs, Government Departments and private organizations, and their performance has been found satisfactory.
If the tyre has been supplied to any of the Subsidiaries of Coal India Ltd., the bidder has to subm it the Performance Certificate of the latest supply from the user subsidiary. In case the tyre has not been supplied in Coal India Ltd, Performance certificate of tyres supplied in any other Indust
ry in India has to be submitted by the bidder. In case the tyres have not been supplied in India, a n undertaking for the same will have to be submitted with the bid. In this case, the bidder has to submit the proof of supply of the quoted tyres in any other country (-ies) along with Performanc e Certificate issued by the purchaser. This will be in addition to Performance Report submitted b y the bidder as per requirement of provenness criteria.
DEFINITION OF SIMILAR ITEM(s): The item(s) having same NIT specification or higher specificatio n / ratings/ versions etc. will be considered as similar item(s).
In case Manufacturer / Bidder claims proven-ness of the offered product on the basis of past sup ply made in other subsidiary companies of CIL or other PSUs / Govt. departments/ Private organi zations and quoted under the category of OPM in respect to above mentioned criteria at point 1( a), 1(b) and 1(c) under OPM Category or Proven Sources and not in a position to submit satisfact ory performance certificates from the end users, then bidder shall submit a self-certificate in the following format, along with Proof of Payment against the Purchase Order(s)/ Rate Contract(s):- “The items covered in the purchase order(s)/rate contract(s) copies enclosed with their offer hav e been fully executed and have performed satisfactorily as per the provisions of respective purch ase order(s)/rate contract(s) and all the complaints/claims(s) lodged by the purchaser, in any, ha ve been attended to and no complaints/claims(s) are pending.”
In case, any specific purchase order(s) has/have not been fully executed and any complaint/claim is pending, then details of such cases to be categorically mentioned with the reasons thereof so that decision making is in clear perspective without any hidden facts in the subject matter.
The authenticity of the self-certificate as well as other documents submitted/uploaded by the bi dder will solely be their responsibility and appropriate action will be taken by CIL/Subsidiary Co mpany, if it is subsequently found to be misleading/false/forged.
However, the purchaser reserves the right to obtain the performance directly from the end user of the item/product.
START-UPS AND MICRO & SMALL ENTERPRISES (MSEs):-
Start-ups means an entity, incorporated or registered in India not prior to ten years, with annual turnover not exceeding Rs 100 Crores in any preceding financial year, working towards innovatio n, development or improvement of products or processes or services, or if it is a scalable busine ss model with a high potential of employment generation or wealth creation. Provided that such entity is not formed by splitting up or reconstruction of business already in existence. Provided also that an entity shall cease to be a startup if its turnover for previous financial years has exce eded Rs 100 Crores, or it has completed 10 years from the date of incorporation / registration. In order to avail benefits provided to Startups, the entity is to be recognized by DPIIT [GSR No. 127 E dated 19.02.2019 of Gazette of India].
The Start-ups are normally micro & small Enterprise which may not have a track record. They will have technical capability to deliver the Goods & Services as per prescribed technical & quality sp ecifications and may not be able to meet the qualification criteria relating to prior experience / p rior turn over.
MICRO & SMALL ENTERPRISES (MSEs): -Definition of MSEs shall be as per public procurement pol icy for Micro and Small Enterprises Order, 2012 dated 23.03.2012 with subsequent amendments, if any
Relaxation of norms for Start-ups & MSE’s regarding prior experience - turn over criteria.
The prior experience and turn over criteria are not applicable for Start-ups & MSEs in the tender.
Against the tender, if bidders in their offer have submitted documents to prove the Startup/MSE status for the tendered item without certificate towards quality, assurance and capability from s ome authority like MSME, NSIC, etc., the TIA, if needed, may assess the techno-commercial capa bility of the vendors to manufacture and deliver goods as per the prescribed quality and technic al specification before awarding contract to them. For this purpose, a 'Proforma for Equipment a nd Quality Control'(as per Annexure-B) has to be enclosed in the tender documents and such MS Es/ Startups should be asked to submit the details of plant & machinery, quality control arrange ments, etc., in the above proforma along with their bids for verification of their technical capabil ity. After opening of bids, the verification of technical capability may be done by the concerned T echnical Department immediately without any undue delay so that it is available for consideratio n at the time of evaluation/ processing of offers.
It should be ensured that the designated technical authority from whom the technical capability report is being called, is furnished with copy of the enquiry, the details of equipment, quality co ntrol, man- power availability, compliance/ deviation statements and any other relevant particul ars related to manufacturing/ supply of the item as furnished by the firm(s) along with their tend er.
If required, a techno-commercial team of the organization may visit the manufacturing unit of th e vendor without any undue delay for quick finalization of tenders.
In case there is deficiency in technical capability of the firm, the same is to be communicated to them by TIA for improvement in the quality of their product for future tenders and clearly indica te that their offer cannot be considered for relaxation against the tender in question to avoid an y future complications. The issues relating to technical capability may be decided by the Head of the Technical Department.
If favorable technical capability reports obtained earlier on such firms for supply of the item in q uestion as per the required specification is available, these may be considered for granting relax ation to the criteria of prior experience and prior turnover provided date of such reports are not more than one year from the date of opening of bids.
If bidders have submitted documents to prove the Startup/MSE status for the tendered item and their products are ISI marked/DGMS approved/Proven in CIL or its Subsidiary companies/Proven product of the ancillary unit of a Subsidiary Company of CIL, they will be required to submit the f ollowing applicable related documents, digitally signed ( for documents submitted on e-procure ment portal) / self-certified (for documents submitted in modes other than e-procurement portal
), for relaxation from the criteria of prior experience and prior turnover:
· Valid BIS marking license for the quoted items.
OR
· Rate contract issued by CIL / its subsidiary companies for the quoted items.
OR
· Valid DGMS Approval certificate for the quoted items.
OR
· Proven Ancillary certificate issued by the subsidiary companies for the quoted items.
The document(s)/ certificate(s) furnished by the bidder for ISI markings or DGMS approval for an y relaxation should be valid on date of tender opening and a copy of such document(s)/ certificat e valid on date of supply, self-certified, must accompany their bills(s).
If the documents are related to the OEM or principal, the self-certification of OEM or principal sh all also be required.
NOTE-
1. Joint Inspection Format of OTR Tyre is attached as Annexure ‘A’.
2. 'Proforma for Equipment and Quality Control' is attached as Annexure ‘B’.
NOTE: The above terms& condition will suspend the GeM terms & condition in case of any conflict
/ contradiction between two.
ANNEXURE – A
COAL INDIA LIMITED
JOINT INSPECTION FORMAT OF OTR TYRES
Tyre S. No | M/C No & Tyr e Position | Date Of Fitment | Inflation pressur e during Inspection | Hrs Run | Balance T read Dept h | Remarks(*) |
ANNEXURE – B PROFORMA FOR EQUIPMENT AND QU ALITY CONTROL
Reference: SECL Tender No. ………………… Date _ _ _ _ _ _ _ _ _
INSPECTION – 1ST / 2ND /3RD /4TH /ROUTINE/FAILURE (Tick appropriate)
Subsidiary ……………………………
…….. Manufacturer………………………
………..
Tyre Size……………………………….
………..
Original Tread Depth…………….
……..
Date of Inspection………………...
……..
Project………………………………………
P.O Ref No…………………………………
Tyre Type…………………………………
Recommended Inflation Pressure… Date of receipt at consignee Store
(*) indicate tyre condition & details of premature failure if any, with date of removal
General Condition of Haul Road
…….……………………………………
General Conditions of Loading/Dumping Area
………………………………………...
General Remarks / Reason of Failure
..……………………………………….
……………………… Xxxxxxx I/C (EXCV) on
…………………………...
Sectional Head (Excvn) Tyre secti
…………………………… Manufacturer’s Rep
…………………………… Excv-Xxxx incharge
Distribution:
1. General Manager (Excv)/HOD, SECL
2. General Manager (MM)/HOD, SECL
3. GM(Excv)/Staff Officer, Concerned Area
for supply of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
1.
2.
3.
4.
Name and Address of the Firm
(a) Telephone No. office / factor y / works
(b) Fax No. / E-mail ID
Location of manufacturing works/ factories owned by the firm (documentary ev idence of ownership must be produced).
Brief description of the factory (i.e. area covered accommodation, Department in to which it is divided, laboratory etc.)
5. Details of plant and machinery erected and functioning in each departme nt (monographs and description pamphlets) be supplied if available.
6. Whether the process of manufacture in the factory is carried out with the aid of power or without it.
7. Process Flow Chart for the whole manufacturing process of the tendered item.
8. Details and stocks of raw materials held.
9.
Production capacity of items quoted for with the existing plants and machinery
(a)
Normal
(b)
Maximum
10. Details of Quality Assurance Plan and Quality Control infrastructure such as la boratories etc.
11. (a)Details of technical supervisory staff in-charge of pr oduction and quality control.
(b)
(c)
Skilled labour employed.
Unskilled labour employed
(d) Maximum number of workers (skilled and unskilled) employed on any day during 18 months preceding the date of application.
12. Whether stores were tested to any standard specification, if so, copies or origi nal test certificate should be submitted in duplicate.
(Signature of Tenderer)
NB: Details against SI. no. 5 to 12 need be restricted to the extent they pertain to the it ems under reference.
.
2.2 Generic:
Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file
2.3 Generic:
OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly.
2.4 Generic:
Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.
2.5 Generic:
Bidder shall submit the following documents along with their bid for Vendor Code Creation:
a. Copy of PAN Card.
b. Copy of GSTIN.
c. Copy of Cancelled Cheque.
d. Copy of EFT Mandate duly certified by Bank.
2.6 Generic:
Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.
2.7 Generic:
Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only. 2.8 Generic: 1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer. 2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer. 3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub- contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under. 2.9 Generic: Without prejudice to Xxxxx’’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: i) The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller. 2.10 Scope of Supply: Scope of supply (Bid price to include all cost components) : Only supply of Goods 2.11 Certificates: Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any. 2.12 Certificates: The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document. 2.13 Forms of EMD and PBG : Bidders can also submit the EMD with Account Payee Demand Draft in favour of South Eastern Coalfields Ltd. payable at Bilaspur Chhattisgarh . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date. 2.14 Forms of EMD and PBG : Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of South Eastern Coalfields Ltd. payable at Bilaspur Chhattisgarh . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract. |
Note: This is system generated file. No signature is required. Print out of this document is not valid for payment/ transaction purpose. नोट: यह िसhटम जनरेटेटेेड फाइल है।ै। कोई हhताUर क आवsयकता नह? है।ै इस दhतावेṆेṆ का िKंटंट आउट भगुुगतान/लेनेनदेेन उ5ेेsय केे िलए माय नह? है।ै। |