AGENDA
Cynhelir cyfarfod “x xxxx” o Bwyllgor Cyllid Cyngor Cymuned Llangynnwr
Dydd Mercher 17eg Mai, 2023 am 6.30y.h. i drafod yr agenda canlynol: -
AGENDA
1. Derbyn ymddiheuriadau am absenoldeb.
2. Cofnodi pob datganiad o ddiddordeb.
3. Cymeradwyo cofnodion cyfarfod Pwyllgor Cyllid y Cyngor a gynhaliwyd ar 26 Ionawr 2023.
4. Canlyniad archwiliad 2021/22.
5. Ystyried Adroddiad Ariannol ynghlwm.
6. Ystyried Amserlen Asesu Risg ar gyfer 2023/24
7. Adolygu'r Gofrestr Asedau
8. Penodi archwiliwr ‘mewnol’ ar gyfer Cyfrifon 23/24.
9. 9. Cynnig gan y Cyng E Xxxxxxxx “O ystyried yr anawsterau y mae'r Clerc yn ei wynebu wrth gael dyfynbrisiau ar gyfer gwaith gwerth isel, gan fasnachwyr hoffwn gynnig ein bod yn diwygio ein model ariannol mabwysiedig i adlewyrchu hyn, ac i'w ddiwygio fel a ganlyn – Xxxx Xxx’r Cyngor i ymrwymo i gontract o lai na £25000 mewn gwerth ar gyfer cyflenwi nwyddau neu ddeunyddiau neu ar gyfer cyflawni gwaith neu wasanaethau arbenigol
heblaw’r nwyddau, deunyddiau, gwaith neu wasanaethau arbenigol a eithrir fel y nodir ym mharagraff a. (Rheoliadau Model 2019 ar gyfer Cymru) bydd y
Clerc neu’r SAC yn cael 3 dyfynbris (disgrifiadau pris o’r cyflenwad arfaethedig);
pan fo’r gwerth yn is na £5000 ac yn uwch na £500 bydd y Clerc neu’r SAC yn
ymdrechu i gael dau amcangyfrif 10.UFA.
11. Dyddiad y cyfarfod nesaf – i'w drefnu.
A “remote” meeting of Llangunnor Community Council Finance Committee will be held
‘on Wednesday 17th May 2023 at 6.30p.m.
to transact the following: -
AGENDA
1. To receive apologies for absence.
2. To record all declarations of interest.
3. To approve the minutes of the Finance Committee meeting of Council held on 26th January 2023.
4. 2021/22 Audit outcome.
5. To consider Financial Report attached.
6. Consider Risk Assessment Schedule for 2023/24
7. Review of Asset Register
8. Appoint ‘internal’ auditor for 23/24 Accounts.
9. Motion from Cllr E Xxxxxxxx “Given the difficulties that the Clerk is encountering in obtaining quotations for low value works, from tradespeople I would like to propose that we amend our adopted financial model to reflect this, and to amend as follows – When the Council is to enter into a contract of less than £25000 in value for the supply of goods or materials or for the execution of works or specialist services other than such goods, materials, works or specialist services as are excepted as set out in paragraph a (Model Regulations 2019 for Wales) the Clerk or RFO shall obtain 3 quotations (priced descriptions of the proposed supply); where the value is bellow £5000 and above
£500 the Clerk or RFO shall strive to obtain two estimates”
10. AOB.
11. Date of next meeting – to be arranged.
LLANGUNNOR COMMUNITY COUNCIL | £ |
Draft Income 2023/24 Appendix 1 | |
Proposed Precept | £38,000 |
Repayment of VAT | £4,250 |
Total | £42,250 |
S106 Monies Available. | £ |
Application Ref W/20013 | £68,000 |
Application Ref W/25937 | £48,000 |
Application Ref W/37327 | £3,050 |
Total | £119050 |
Expenditure to date | |
Demolition of Bandstand | £4500* |
Park Entrance | £15,249 |
Penymorfa Footpaths | £12,658 |
Painting of play equipment | £800 |
Panel Design | £14,749 |
Panel Production | £4,151 |
Playground Equipment | £20,949 |
Playground Equipment | £23,727 |
Improvements to paths in park | £8,660 |
installation of Sanitisers | £1,110 |
Labour re Interpretation Boards | £454 |
Improvements to park entrance | £4,152 |
Ger Y Nant Lights | £5,360 |
Total | £112,019 |
Requested £3410.50 To cover Elec Con | £3,410 |
Balance | £3,621 |
* This payment was taken directly by the Leisure Section | |
and not paid to the Community Council. | |
For 1.4.23- 31.3.24 APPENDIX 2 Llangunnor |
Community Council Estimated Operational costs | |||
Clerk Costs | £ | ||
Salary Allowing for slight Inc. Presently £10019 | £10,500 | ||
Employers NI | £200 | ||
Allowances currently £140pm | £1,680 | ||
Travelling Reduced based on intro of Internet Banking | £500 | ||
Extra Meetings say 8 @ £50pm | £400 | ||
Pension | £100 | ||
Total Clerk Costs | £13,380 | ||
Handy man | |||
Agreed basic presently £97 pm inc to £100 | £1,200 | ||
Additional work as directed | £2,000 | ||
Total Handyman Costs | £3,200 | ||
Grass Cutting Park -CCC Currently £2924 | £3,300 | ||
Toilet Servicing at £36 per service Contract & Toilet Cover/Cleaning | £750 | ||
Park Inspection and repairs to be negotiated | £1,000 | ||
Purchase of Dog Gloves | £300 | ||
Bi Annual Tree Ins due this year. | £550 paid last time. | £600 | |
Total Park Costs | £5,950 | ||
Public Lighting | |||
Maintenance £2252 pd 3/22 | £2,500.00 | ||
Energy £878 pd 3/22 | County Hall advise to inc 2.4X | £2,100 | |
Fxd repayment of £1709.70 to finish 2029 | to finish in 2029 | £1,425.00 | |
TOTAL | £6,025.00 | ||
Insurance | |||
£1065pd 2022 | £1,065.00 | ||
Christmas Lights | |||
Purchase 3 Trees inc 1 for park @£300 each.£250 pd 22 | £900 | ||
Erectrion etc and Labour | £720 | ||
Ground Anchor | and lights for new tree at park | £1,200 | |
TOTAL | £2,820 | ||
Funding Allocated | |||
Chair | £350 | ||
Community Fund | £1,650 | ||
S137 | £1,000 | ||
Total | £3,000 | ||
Admin | |||
Zoom | Currently £00.00.xx was £14.39 inc in Apr 23 | £190 | |
Hire of Facilities for meetings | £300 | ||
Postage | £100 | ||
Stationery & Ink | £300 | ||
Training | £200 | ||
Cllr Travelling | £100 | ||
I T Licenses | £450 | ||
Total | £1,640 | ||
Subs | |||
1VW £445 PD 4/22 | £470 | ||
Total | £470 | ||
Payroll | |||
For Clerk & Councillors £420 PD 12/22 | £430 | ||
Total | £430 | ||
Audit Cost Est £390pd TO Internal Examiner and this will incr | £1,500 | ||
21/22 Inv not rec.18/19 not billed-chased for expl | |||
TOTAL | £1,500 | ||
Cllrs Allowances | Estimate | ||
£1650 to be pd 2/23 based on 11 Cllrs. Allow for Inc | £2,200 | ||
Total | £2,200 | ||
CONTINGENCY | £1,000 | ||
Total Estimated Expenditure for 2023/24 | £42,765 | ||
Existing Precept | £38,000 | ||
SHORTFALL | £4,765 | ||
Level of Projected Reserves as at 1.4.2023 | £54745 |
CAPITAL PROJECTS TREVIOUSLY AGREE TO BE COMMENCED | |
Covid Memorial, and to slab around Memorial Stone | £2,000 |
Phase 2 Kids Play Area | £20,000 |
PROJECTS UNDER DISCUSSION | |
CCTV at Park | £6,000 |
Landscaping/Planting/Tree Mgt Bottom of Park beyond | |
Skateboard Park | £5,000 |
TO BE DISCUSSED. | |
New Laptop for clerk to comply with suggested Legislation £600 | |
Annual fee for Credit Card £42.00 | |