CRAFFU : GWASANAETHAU CYMDOGOL, CYNLLUNIO A CHEFN GWLAD
CRAFFU : GWASANAETHAU CYMDOGOL, CYNLLUNIO A CHEFN GWLAD
4.15 pm DYDD LLUN, 1AF MAWRTH, 2021 CYFARFOD X XXXX - TIMAU MICROSOFT
Cynhelir Cyfarfod Cyn y Cyfarfod cyn y cyfarfod hwn ac anfonir gwahoddiad ar wahân gan Swyddogion Cymorth Craffu at Aelodau'r Pwyllgor yn unig
Noder bod cyfarfod heddiw’n cael ei recordio
Gellir y recordiad hwn ddarlledu ei ar fewnrwyd yr Awdurdod
Bydd pawb sy'n bresennol yn weladwy i'r camera a, thrwy xxxx mynychu yn cydsynio i xxxx xxxx ffilmio ac i'r posibilrwydd o yr awdurdod ddefnyddio'r delweddau a recordiadau xxxx hynny fel y soniwyd uchod.
Cafodd yr Agenda hwn ei baratoi gan yr Adran Gwasanaethau Democrataidd. Dylai unrhyw aelod o’r cyhoedd xxxx xxxxx gwybodaeth gysylltu â’r adran ar (01685 725284) neu e-bostio xxxxxxxxxx@xxxxxxx.xxx.xx .
Gellir dod o hyd i unrhyw ddogfennau cyfeirio, y cyfeirir atynt ond nad ydynt yn cael eu cyhoeddi fel rhan o’r agenda hwn ar wefan neu mewnrwyd y Cyngor, o xxx Papurau Cefndir
AGENDA
1. Ymddiheuriadau am absenoldeb
2. Datgan buddiant (yn cynnwys datganiadau chwipio)
Atgoffir Aelodau o'u cyfrifoldeb personol i ddatgan unrhyw fuddiant personol a niweidiol mewn
perthynas â materion sydd wedi'u cynnwys yn yr agenda hon yn unol â darpariaethau Deddf Llywodraeth Leol a Cyllid 1992 sy'n ymwneud â Treth Cyngor, Deddf Llywodraeth Leol 2000, Cyfansoddiad y Cyngor a Chod Ymddygiad Aelodau.
Nodyn:
(a) Mae Aelodau yn cael eu hatgoffa bod rhaid iddynt nodi rhif eitem a’r mater xxx drafodaeth, a bod rhaid iddynt nodi natur y buddiant personol; a
(b) Lle mae aelod yn ymneilltuo o gyfarfod o ganlyniad i ddatgelu buddiant sy'n rhagfarnu rhaid hysbysu'r Cadeirydd pan fyddant yn gadael.
3. Diweddariad ar Weithgareddau Rheoli Carbon ac Ynni
I ystyried yr adroddiad amgaeëdig 5 - 14
4. Cynllun Gweithredu Xxxxx Natur Merthyr Tudful - Adolygiad Blynyddol Cyntaf 2020-2021
I ystyried yr adroddiad amgaeëdig 15 - 20
5. Trosglwyddo Asedau Cymunedol
I ystyried yr adroddiad amgaeëdig 21 - 34
6. Polisi Coeden
I ystyried yr adroddiad amgaeëdig 35 - 48
7. Xxxxxxxxxxx Waith 2020/21
I ystyried yr adroddiad amgaeëdig 49 - 62
8. Cyfeiriadau Craffu, Adborth a Gweithredu Dilynol
9. Myfyrio ar y Cyfarfod a'i Gwerthuso Derbyn diweddariad oddi wrth y Cadeirydd
10. Unrhyw fater arall y mae'r Cadeirydd yn ei ystyried yn bwysig
CYFANSODDIAD: Cynghorwyr X Xxxxxx (Cadeirydd)
X Xxxxx (Is-gadeirydd)
Cynghorwyr M Xxxxxxx, X Xxxxxx, X Xxxxxx a X X Xxxxx
Aelodau cyfetholedig R Xxxxxxxx, X XxXxxxxx, P Xxxx x X Xxxxxx
ynghyd â swyddogion priodol
Os byddai’n well gennych xxxx o’r agenda hwn mewn Iaith arall, cysylltwch a xxxxxxxxxx@xxxxxxx.xxx.xx neu ffoniwch 01685 725284
Xxxxxx y dudalen hon yn wag yn fwriadol
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY COMMITTEE REPORT
Date Written | 30th November 2020 |
Report Author | Xxxx Xxxxxxxxxxx |
Service Area | Neighbourhood Services |
Committee Date | 1st March 2021 |
To: Chair, Ladies and Gentlemen
Diweddariad ar Weithgareddau Rheoli Carbon ac Ynni. Update on Carbon & Energy Management Activities
1.0 SUMMARY OF THE REPORT
1.1 This report provides an update on the Carbon & Energy management activities since the written report given to Scrutiny on 16th September 2019.
2.0 RECOMMENDATION(S)
2.1. The content of this report to be discussed and noted.
3.0 INTRODUCTION AND BACKGROUND
3.1 In 2012 Merthyr Tydfil County Borough Council along with other Local Authorities in Wales were the subject of a sector specific Carbon Management Review conducted by the Carbon Trust in Wales on behalf of the Welsh Government. This review ranked Merthyr Tydfil County Borough Council 21st out of the 22 Local Authorities in Wales and identified that the Council needed to improve in all aspects of Carbon and Energy Management.
3.2 In early 2015, the Authority commissioned an independent Carbon Management Review by Carbon Trust accredited Consultants to measure progress made to date and to provide further strategic direction. Although the report showed that good progress had been made in some areas with little funding available, it also identified there were still many challenges faced by the Authority in relation to Carbon
Management.
Tudalen 5
3.3 In November 2018 the authority appointed a full time Energy Engineer. The Energy Engineer with support from the Energy Officer have been working towards implementing the key recommendations highlighted in the review and actively improving the authorities postion in regards to the Energy and Carbon Management.
4.0 WHERE WE WERE
4.1 The 2015 Carbon Management Review considered MTCBC’s position in relation to the 2012 Carbon Trust study in a qualitative assessment across a range of thematic areas with the outcomes summarised as shown below.
Although the report showed that good progress had been made in some areas with little funding available, it also identified the main challenges faced by the Authority in relation to Carbon Management were:
• Scarce internal funding.
• Limited physical resources with competing priorities.
• An urgent need to improve engagement with staff to change behaviour.
• The lack of a formal Energy Policy and Carbon Management Plan.
• A need to increase engagment with staff to change behaviour.
• Poor data management processes - No Energy Management Software.
• Inadequate metering capabilities for gas and water.
5.0 WHERE WE ARE NOW
5.1 Qualitative Assessment
The qualitative assessment has been updated to reflect the progress made to date:
5.2 REFIT
In 2019 MTCBC signed up to the REFIT Energy Efficiency Programme.
The programme supports energy efficiency and renewable energy measures, resulting in cash savings from lower energy use and reduced carbon emissions. Public bodies can save time and resources procuring REFIT services and works. With an energy performance contracting framework energy and cost savings are guaranteed.
A Salix Interest Free loan is required by MTCBC to pay for the works. Initially energy cost savings are used to pay back the interest free loan. Once the loan is paid in full the authority will benefit fully from the energy cost savings of the technologies installed.
A mini-competition was carried out in September 2019 and Ameresco were appointed in December 2019. Ameresco are a leading provider of renewable and energy efficiency solutions in the UK and North America.
Xxxxxxxx have carried out over 50 investment grade energy audits in 31 of Merthyr Tydfil Council properties. These audits have led to the production of the MTCBC Investment Grade Proposal (IGP) document detailing the proposed energy conservation measures, capex, payback and the energy and carbon savings.
The REFIT project is estimated to cost £1.154 million, save £136,000 and 215 tonnes of Carbon per annum with a payback of 8.5 yrs. On top of the savings, the council buildings will also benefit from various electrical and mechanical upgrades resulting in an improved learning and working environment and more comfortable conditions.
Currently, the Council are waiting on approval of the Salix Application to pay for the works while also finalising the works contract. It is anticipated that the installation phase will begin in the second half of 2021.
5.3 Carbon Management Plan
The Merthyr Tydfil County Borough Council Carbon Management Plan (CMP) was formally approved in October 2019.
The Carbon Management Plan outlines Merthyr Tydfil County Borough Council’s (MTCBC’s) aspirational strategy to reduce CO2 emissions arising from its’ buildings by 15% by 2025.
The Energy Unit have been working towards implementing the different elements of the plan.
This includes:
• Progressing the Welsh Government REFIT Programme.
• Installation of Systemslink Energy Management Software.
• Setting up of Automatic Energy Invoice Validation Software.
• Monitoring and Targeting of council properties to identify avoidable waste and save energy costs.
• Amending utility supply contracts providing better value for money and cost saving.
• Installation of Gas and Water AMR (Automatic Meter Read) meters.
• Increasing no of sites with Trend BMS (Building Management System) thus giving smarter controls of heating, hot water, ventilation systems.
• Carrying out feasibility into potential large-scale renewable energy projects in Merthyr Tydfil.
The Energy Unit will hopefully able to report on total building carbon emissions for 2020-21 by Aug 2021 once all data is collated and calculated.
5.4 Energy Data Management- Systemslink Energy Management Software
In 2015 an independent Carbon Management Review recommended that MTCBC needed to urgently invest in Energy and Carbon Management Software.
The availability of accurate data is essential for pro-active energy management, reporting and the ability to measure progress against targets.
It also provides portfolio transparency in the mission to drive down consumption. This requires an extensive network of utility meters and an effective system for manipulating the data collected. Such a system is referred to as Energy and Carbon management software.
Previously Merthyr Tydfil Council did not have adequate Energy Management Systems in place but instead relied upon on manual methods of data management, invoice collation and processing.
As a result, MTCBC was unable to manage energy running costs effectively while also placing large administrative burdens on the energy unit relating to the reporting, collation and authorisation of Energy Invoices and data.
The main benefits of the software are as follows:
• Automatic Validation of Energy Invoices saving staff time and money.
• All energy, cost, meter and site information will be kept in a central database instead of being stored in thousands of different documents.
• Improved monitoring of Energy and Costs.
• Use of Web Module to give buildings managers quick and easy access to utility data where energy information can be communicated clearly using clear, user friendly graphical dashboards.
The Energy Unit has spent the past 9 months installing and populating Systems link Energy Management software in order to assist in the measuring and monitoring of utilities in Merthyr Tydfil Council.
5.5 Metering and Monitoring
Historically it has been very difficult to manage gas and water consumption within the authority due to the inadequate metering and manual data systems. Half-hourly metering is required to understand operational energy use and take actions to reduce costs and consumption, with particular benefits to schools.
In March 2020, 40 smart gas meters were installed in MTCBC schools and corporate buildings. Giving the ability to identify avoidable waste and take actions to reduce gas running costs and carbon emissions.
A further 20 smart gas AMR meters will be installed in June 2021 to increase the coverage of smart gas meters the authority has.
It is hoped funding will be available for a three-year programme of water smart meter installations, with the first ten installed in October this year. This will assist the Energy Unit to identify leaks and water inefficiencies quickly thus reducing water usage and overspend.
5.6 Covid-19 Lockdown
During the first Coronavirus Lock down the Energy Unit carried out a number of site visits and engaged with building managers on how to minimise energy use while buildings were closed.
This ranged from ensuring all non-essential electrical equipment (printers, computers, lights, phone charges) are turned off, to utilising Building Management Systems to remotely switch off heating and hot water systems that would have otherwise have been left on.
Due to these actions’ the buildings used approximately £15,000 less on gas and electricity during the lock down period.
The government has also issued guidance on the safe use of buildings during the Pandemic. This includes the increased use of natural ventilation via openable windows and doors to improve air quality. As a result it is anticipated that some sites will see an increase in costs (electric and gas) and carbon emissions relating to heating systems during the colder parts of the year.
5.7 Gas-New Supplier-Total Gas and Power
As part of the Crown Commercial Service Energy Framework all gas supply contracts are planning to transfer to Total Gas and Power in April 2021. The Energy Unit have been working on clearing historic debt to ensure the smooth transition to TGP. At present 29 of the 44 Welsh Public bodies that use the NPS Procurement Framework will not be free to transfer in April 2021 due to debt disputes with Corona Energy.
5.8 Afon Taf Solar Farm
To help towards meeting the Welsh Government Targets of Carbon Neutrality, the Energy Unit have been working alongside the Welsh Government Energy Service looking at the potential of large scale renewable energy projects within the Merthyr Tydfil Council Local Authority area.
One area of interest is the land south of Afon Taf High School, which includes a disused playing field and a field west of the school. High Level estimates from Welsh Government suggest that there is sufficient space for a 1.71MW Solar Farm.
The capital costs of a scheme of this size could cost in the region of £1.3 million, annual costs savings of £93,000 and a payback of 14 years. A Solar Farm in this area could also provide electricity to Afon Taf High school and help the authority offset its carbon emissions.
The Energy Unit is currently investigating the survey requirements that maybe needed to obtain planning permission. Further development of the scheme is required to create an outline business case, explore funding streams and gain buy in from the council.
5.9 Solar PV Aberfan/Dowlais Recycling Centre
As part of the ambition to decarbonise, the Waste Strategy department were successful in securing Welsh Government Circular Economy funding to install 2 x Solar PV installations at MTCBC recycling centres. The Energy Unit are currently developing proposals and engaging with solar specialists to obtain quotations for the works. These installations will help Merthyr Tydfil County Borough Council offset and minimise its carbon emissions whilst also reducing the running costs for the two recycling centres.
5.10 Aberfan Schools-Switch-Off Competition
The Energy Officer is collaborating with NHS Wales on a pilot project with Schools in the Aberfan area. The aim of the project is to educate the pupils in ways they can help their community, the future and ultimately take control.
The Energy Officer will be carrying out a sales pitch to pupils, leading to a mini project being set up. The project will involve pupils trying to reduce the carbon emissions and running costs of the school by carrying out simple actions such as turning off non-essential equipment when not required. Actual energy data will be measured and monitored with the aim being for the staff and pupils to transfer this knowledge and behaviour at home and into the wider community.
5.11 Welsh Government Carbon Targets
The Environment Act 2016 requires the Welsh Government to reduce emissions in Wales by at least 80% for the year 2050. As part of the Act Welsh Ministers must prepare and publish a report for each budgetary period setting out their policies and procedures for meeting the new carbon budget.
In March 2019 the Welsh Government published its plan for a transition to a Low Carbon Economy. The plan sets out Welsh Government’s action to cut emissions, meet carbon budgets and support the growth of a Low Carbon Economy.
Welsh Government has set out its ambition for the public sector to be carbon neutral by 2030. Unfortunately, the delivery plan does not stipulate what additional finances and resources will be allocated to the Public Sector to assist in reaching carbon neutrality. The next delivery plan is due in 2021.
Working towards carbon neutrality will be a huge challenge that will require engagement and action by a wide range of services within the council. Decarbonising will require action in buildings, mobility and transport, land use, procurement, governance and planning.
Looking forward MTCBC will need a strategic Council wide approach/strategy to get a better understanding of the costs and actions required to reach carbon neutrality.
5.12 Savings Tracker
The Energy savings tracker highlights some of the energy, carbon and cost savings achieved in the authority since 2015. The savings tracker is broken down into the following areas:
Energy Savings Tracker | |||
Saving Type | Comments | Cumulative Saving(£) | Cumulative C02 Saving(Tonnes) |
Operational Management | 2 yr Savings relating to :1) Operational Improvements to Building Management Systems.2)Identification of overspend and avoidable waste using half hourly meter data and carrying corrective actions to reduce energy usage.3) Behavioural change and Carbon Reduction communication messages.4)Lockdown Energy Saving Actions | 83,375 | 298 |
Technical Projects | Technical projects carried out over the past 6 years such as CHP Installation, LED Lighting Upgrades, Boiler and BMS Upgrades. Additional 120k estimated annual savings via REFIT programme when implemented. | 161,470 | 425 |
Energy Invoicing | 2-3 yr Savings related to:1)Identifying Billing Anomalies via bill validation and working with suppliers to obtain rebates.2)Amendment of Energy Supply Contracts thus providing lower rates. | 153,655 | 17.6 |
Renewables | 1 x Installation on Unit 20. Hopeful of further installations through REFIT and Circular Economy Grant | 8,904 | 11.46 |
Design and Asset Management | Afon Taf School-Phased remodelling of site. Outcomes include a reduction in GIA from 12,086m2 (from DEC) to 8,155m2. | 116,880 | 513 |
524,284 | 1,265 | ||
5.13 Resources
The Energy Engineer and Energy Officer have a combined set of responsibilities, which include energy and carbon management as well as managing the mechanical maintenance contracts and breakdowns with the authority. During the heating season, there are a large number of issues within MTCBC buildings relating to mechanical plant, which need to be resolved. This results in less time being available to spend on Energy and Carbon Management.
The recent capacity exercise identified that a Mechanical Compliance Officer was required within the Property Services team. The new post is being advertised and it is hoped that the position will be filled within the next few months. The extra resource will enable additional time be spent on Energy and Carbon Management.
6.0 WHERE WE WANT TO BE
6.1 The majority of buildings will have Energy Efficiency Measures (LED Lighting, BMS Systems, Renewables) installed which will lower running costs and carbon emissions.
6.2 Water and Gas meters have AMR (Automatic Meter Read) capability giving access to half-hourly data. Enabling pro-active energy management of Gas and Water Supplies. Financial Investment will be required to achieve this.
6.3 The majority of schools connected to Trend 963 Building Management System allowing remote monitoring and optimisation of electrical and mechanical services within school buildings.
6.4 Implementation of Systemslink Web Reporting module allowing schools access to half-hourly energy data. Enabling users to better monitor energy use and costs in their buildings.
6.5 New buildings will aim to be Net Zero.
7.0 WHAT WE NEED TO DO NEXT
7.1 Continue to implement elements of the Carbon Management Plan
7.2 Gain approval of REFIT Salix Application and finalise Works Contract, start installing energy efficiency measures.
7.2 Continue to work with the Welsh Government Energy Service to develop large- scale renewable investment concepts that can be installed on Merthyr Tydfil County Borough Council land.
7.3 Utilise Systemsink Energy Management Software to monitor sites energy consumption, identify waste and carry out corrective actions to save energy, carbon and costs.
7.4 Ensure the most energy efficient equipment and Low Carbon design solutions are used in new construction and refurbishments projects to enable Net Zero Targets to be met.
7.5 When new boilers or heating systems are installed they will be controlled by a Building Management System (BMS) and linked back to Property Services.
7.6 Streamlined annual CO2 reporting mechanism is created utilising Systemslink Energy Management Software in accordance with future Welsh Government reporting requirements.
7.7 Develop a clear plan for a route towards being net zero carbon.
7.8 Collaborate with experts from the private and third sectors to develop innovative solutions to help towards net zero carbon.
7.9 Call on Welsh Governments to provide the necessary support and resources to enable effective carbon reductions
8.0 CONTRIBUTION TO WELLBEING OBJECTIVES
8.1 The Carbon and energy management activities directly relate to the authorities Focus on the Future: Wellbeing in our Community Plan and is incorporated in the Environmental Wellbeing 1 scrutiny report in that the reduction in energy use will reduce the amount of CO2 produced by the authority therefore improving the air quality within the borough.
XXXXXX XXXXX
CHIEF OFFICER FOR PLANNING & NEIGHBOURHOOD SERVICES
COUNCILLOR XXXXX XXXXXX CABINET MEMBER FOR PLANNING & NEIGHBOURHOOD SERVICES
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
List the Background documents which have been relied on in preparing the report. E.g. previous minutes of relevant committees | |||
Does the report contain any issue that may impact the Council’s Constitution? | No | ||
Agenda
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY COMMITTEE REPORT
Date Written | 11th February 2021 |
Report Author | Xxxx Xxxxxx |
Service Area | Planning and Countryside |
Committee Date | 01st March 2021 |
To: Chair, Ladies and Gentlemen
Merthyr Tydfil Nature Recovery Action Plan, First Annual Review 2020/21
1.0 SUMMARY OF THE REPORT
1.1 The Merthyr Tydfil Nature Recovery Action Plan (MTNRAP) 2019-2024 was formally adopted by Council on 29th January 2020.
1.2 The MTNRAP includes measures undertaken by MTCBC to comply with the Section 6 duty in accordance with the Environment (Wales) Act 2016.
1.3 The MTNRAP requires an annual review of the actions taken by MTCBC. The results / outcomes of this and subsequent annual reviews will be incorporated both within:
• The next Section 6 duty plan [Welsh Government (WG) requires this to be published by the end of 2022]; and
• The next incarnation of the MTNRAP (2024-2029)
1.4 A document has been produced setting out the actions that have been undertaken within 2020/21 by MTCBC and its partners – Merthyr Tydfil Nature Recovery Action Plan, First Annual Review 2020/21 (document provided as an Appendix of this report)
2.0 RECOMMENDATION(S)
2.1 That the Scrutiny Committee notes the contents of this document.
3.0 INTRODUCTION AND BACKGROUND
3.1 The Environment (Wales) Act (XXX) came into force in 2016. Public authorities are required by WG to prepare and publish a plan showing how the Section 6 (S6) duty would be fulfilled (the S6 plan). The Merthyr Tydfil Nature Recovery Action Plan (MTNRAP) 2019-2024 document had a dual purpose. Not only did it replace the previous Merthyr Tydfil Biodiversity Action Plan (MTBAP) 2014-2019 document, but also represented the S6 plan, in accordance with Welsh Government Guidance: Environment (Wales) Act 2016 Part 1: Guidance for Section 6 – The Biodiversity and Resilience of Ecosystems Duty.
3.2 The MTNRAP was formally adopted by Council on 29th January 2020.
3.3 The MTNRAP included a review undertaken annually following its adoption. The results
outcomes of these annual reviews will be incorporated within
• the next published S6 plan required (by WG) to be published by the end of 2022; and
• the next incarnation of the MTNRAP (2024-2029).
3.4 A document representing the first annual review (Merthyr Tydfil Nature Recovery Action Plan, First Annual Review 2020/21) setting out the actions undertaken within 2020 by MTCBC and its partners has been produced (NB the document is provided as an Appendix of this report).
3.5 The Scrutiny Committee received a report regarding the Council’s Nature Recovery Action Plan on 13th January 2020. The Scrutiny Members have requested a report that provides a current position statement on the actions within the plan along with any details of issues/barriers experienced and how these have been overcome. In addition to this, the committee have requested specific information on the grass cutting priority plans. The report is also to consider key areas for development and improvement for 2020/21.
4.0 WHERE WE WERE
4.1 The EWA 2016 replaced and strengthened the previous biodiversity duty under Section 40 of the NERC Act 2006. Whereas previously, MTCB was required to ‘have regard to the purposes of conserving biodiversity’, it now is required to ‘seek to maintain and enhance biodiversity wherever possible within the proper exercise of their functions’. In doing so, public authorities must also ‘seek to promote the resilience of ecosystems’.
4.2 On the 29th January 2020, the MTNRAP 2019-2024 was formally adopted by Council and replaced the MTBAP 2014-2019.
4.3 Grass Cutting - all grass throughout the County Borough was at one time cut to a good amenity standard with no areas left to grow for the benefit of wildflowers and pollinators. However, due to available resources and with new obligations to maintain and enhance biodiversity, the way we managed our grass areas had to change. Instead of cutting whole areas, one metre wide swathes were cut around the perimeters and along path edges. This was done to keep the edges looking neat whilst allowing the bulk of the area to grow wild. This change in grassland management needs to be sustained over more than one season for the true results to begin to be seen and must be coupled with information disseminated to residents regarding the benefits. In the meantime, areas can
be perceived as being uncared for or untidy and for these reasons some residents were unhappy with the new approach. At the end of 2020 it was proposed to prioritise six priority areas throughout the County Borough and concentrate on these for wildflower and biodiversity enhancement as a way of demonstrating what could be achieved, before rolling out the approach to other suitable areas.
5.0 WHERE WE ARE NOW
5.1 A year on from formal adoption of the MTNRAP, the first annual review of the MTNRAP / S6 plan has been undertaken.
5.2 A proportion of the actions as set out within the MTNRAP / S6 plan have been undertaken, however, the ongoing Covid 19 pandemic has been a significant barrier to progress and many actions have been prevented. These unfulfilled actions will now therefore be the focus of 2021.
5.3 Grass cutting – the six areas chosen as priority biodiversity sites were as follows:
• Haydn Terrace, half of disused football pitch;
• Parc Taff Bargoed, small field within park;
• Xxxxxx Xxxxxxx Hospital Field, disused football pitch (NB - a funding bid to enhance the wetland properties of this site is in the process of being made – therefore this site may need to be replaced in the list with another);
• ‘The Inky’ Twynyrodyn, lower half only;
• Xxxxxxxxxx’x field, disused playing field;
• Gellifaelog Terrace, top half around tree bays.
The sites were chosen for their existing biodiversity interest and for their suitability and access for a new tractor-mounted cut-and-collect machine. These six sites will be cut once or twice throughout the year with the grass clippings collected. Ecological surveys will be undertaken over the coming years to show the improvements taking place and to evaluate the benefits of the new management regime.
Councillors were invited to a series of meetings with the Parks Department to share their views on the current system of grass cutting and to highlight particular priorities within their own Wards. Information gathered at these meetings will be shown on the xxxx plans as further priority areas for the new grass cutting regime.
6.0 WHERE WE WANT TO BE
6.1 By undertaking the actions as set out in the MTNRAP / S6 plan, MTCBC will have contributed to maintaining and enhancing biodiversity with the County Borough and in doing so promoted the resilience of ecosystems.
6.2 The document should not be definitive in the sense that we should be attempting, not only to undertake those actions documented, but also to go above and beyond them wherever possible.
7.0 WHAT WE NEED TO DO NEXT
7.1 Many of the actions as set out in the MTNRAP are repeat actions that must continue to be undertaken regularly.
7.2 Those actions that have so far been prevented due to Covid 19 restrictions will be pushed forward into 2021.
7.3 Any assistance required to fulfil these actions will be offered and provided by the Countryside Team within both the Planning Department and the Parks Department.
8.0 CONTRIBUTION TO WELLBEING OBJECTIVES
8.1 Please see the table below, which sets out the Wellbeing Objectives to which the contents of the report relate. The table explains how the issues in the report relate to the Wellbeing Objectives.
Wellbeing Objectives | Does your proposal have a positive or negative impact on the Council’s Well-being Objectives? Please place an X in the relevant box | Why have you come to this decision? Please provide an explanation | What actions have been/will be taken to better contribute to positive impacts and/or mitigate any negative impacts? | ||
Positive | Negative | N/A | |||
Best Start to Life Children and young people get the best start to life and are equipped with the skills they need to be successful learners and confident individuals. | x | The trend for children spending less time in natural surroundings, threatens the development of environmentally aware attitudes and behaviour and can have negative effects on health. Many of the actions within the MTNRAP, include outdoor events that involve children (e.g., nature/biodiversity events, tree planting etc.). Positive outcomes from these types of actions include: | The actions detailed within the MTNRAP and the first annual review document include those already undertaken and those still to be carried out moving forward. | ||
• Provision of education and the gaining of knowledge about the natural world | |||||
• Health benefits from being outdoors. Accessing natural spaces provides direct health benefits, opportunities for physical activity, reduction of developmental disorders and improved mental health. | |||||
Wellbeing Objectives | Does your proposal have a positive or negative impact on the Council’s Well-being Objectives? Please place an X in the relevant box | Why have you come to this decision? Please provide an explanation | What actions have been/will be taken to better contribute to positive impacts and/or mitigate any negative impacts? | ||
Positive | Negative | N/A | |||
Working Life | An overall improvement and | See above | |||
People feel | increase in the | ||||
supported to | attractiveness/aesthetics of | ||||
develop the skills | habitat and environment | ||||
required to meet the | within the County Borough | ||||
needs of businesses | X | is likely to increase inward | |||
with a developing, | investment and draw people | ||||
safe infrastructure | into Merthyr to both live and | ||||
making Merthyr | work. Events that promote | ||||
Tydfil an attractive | biodiversity have the | ||||
destination. | potential to attract both | ||||
residents and visitors from | |||||
outside the area and offer | |||||
skills development | |||||
opportunities. | |||||
Environmental Well-being Communities protect, enhance and promote our environment and countryside. | X | There is a wealth of research that demonstrates that a healthy natural environment can provide many benefits (for people and wildlife). Biodiversity and resilient ecosystems across the County Borough (including areas in and around towns and urban spaces) provide ecosystem benefits and services that support the health of residents, including reducing the risk of flooding, filtering polluted air, and providing a reliable supply of clean drinking water. | See above | ||
Examples of these benefits and services include helping to reduce the prevalence of infectious diseases and respiratory disorders, and assisting with adaptation to climate change. Accessible natural spaces also provide other, more direct health benefits, for example, opportunities for physical activity, reduction of developmental disorders and improved mental health. In theory, nature provides cost savings for health services by improving the health of the population. | |||||
The Merthyr Tydfil Nature Recovery Action Plan (MTNRAP) describes the special habitats and species (both the natural environment and urban environment) found within the County Borough and then details actions designed to protect / recover them. The Section 6 Plan sets out actions that will be taken to maintain and enhance biodiversity and create resilient ecosystems. Not only do the actions attempt to protect the natural assets of Merthyr Tydfil, they try to involve residents and communities of Merthyr to achieve these aims through direct action, which will potentially provide new skills and offer educational opportunities. | |||||
Living Well People are empowered to live independently within their communities, where they feel safe and enjoy good physical and mental health. | X | See previous section (Environmental Well-being), which demonstrates how the MTNRAP will promote healthy behaviour and potentially increase levels of physical activity and promote good emotional well-being and improvements to mental health. | See above | ||
Sources of evidence to support the above: xxxx://xxx.xxxxxxxxxxxxxxxxxxx.xxxxx.xxx.xx/xxxxxxxxx/xxxxxxxxx/0000/XXX%00Xxxxxx%000000- 15.Eng.pdf xxxxx://xxx.xxxx.xxx.xxx.xxx/xxx/xxxxxxxx/XXX0000000/ xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxxxxxx/xxxxxxx/xxx/X0000000000000000 xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxxxxxx/xxxxxxx/xxx/xxx/X0000000000000000 | |||||
XXXXXX XXXXX
CHIEF OFFICER – NEIGHBOURHOOD SERVICES, COUNTRYSIDE AND PLANNING
COUNCILLOR XXXXX XXXXXX CABINET MEMBER FOR NEIGHBOURHOOD SERVICES, PLANNING
AND COUNTRYSIDE
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
Merthyr Tydfil Nature Recovery Action Plan, First Annual Review 2020/21 | [February 2021] | Supplied with Scrutiny Report (Appendix 1) | |
Does the report contain any issue that may impact the Council’s Constitution? | No | ||
Agenda
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY COMMITTEE REPORT
Date Written | 20th November 2020 |
Report Author | Xxxx Xxxxxxx |
Service Area | Corporate Property |
Committee Date | 1st March 2021 |
To: Chair, Ladies and Gentlemen
Trosglwyddo Asedau Cymunedol Community Asset Transfer
1.0 SUMMARY OF THE REPORT
1.1 This report outlines the Councils current approach to Community Asset Transfers and its Community Organisation Rental Policy, in particular with focus on community engagement, leases to community groups and promoting bio diversity.
2.0 RECOMMENDATION(S)
2.1 That the contents of this report be noted.
3.0 INTRODUCTION AND BACKGROUND
3.1 Scrutiny Committee have requested a report in respect of the Councils Community Asset Transfer Strategy, with particular focus on community engagement, leases to community groups and promoting bio-diversity.
3.2 Community Asset Transfers (CAT’s) are essentially the transfer of a property, by lease or freehold to a community organisation for community purposes, where the availability of the property has not been advertised on the open market.
3.3 The Council wishes to support community development and empowerment of communities to help them deliver their own solutions to local needs and demands. People are the strongest and most valuable asset that a community has and the transfer of fixed assets to well organised and supported groups will encourage greater community activity and responsiveness in local areas.
4.0 WHERE WE WERE
4.1 The Council approved adoption of the Community Asset Transfer Strategy in 2010 and a copy of the strategy is attached at Appendix 1.
4.2 The Council also approved the adoption of the Community Organisation Rental Policy in 2016, which supports the implementation of Community Asset Transfers. It provides a framework to ensure market rents are agreed for all potential Community Asset Transfers, with the ability for community organisations to obtain a grant to cover the rent agreed. A copy of this policy is attached at Appendix 2.
5.0 WHERE WE ARE NOW
5.1 Both the Community Asset Transfer Policy and the Community Organisation Rental Policy have been in place for some time and are fully embedded in to the Councils processes.
5.2 Any properties considered suitable for CAT go through a detailed consultation process, which includes all internal departments and Local Members.
5.3 The Local Members in particular are ideally placed within the community to identify all community organisations with the capacity and interest in taking projects forward. All organisations that express an interest in taking a CAT of a Council owned asset will be required to submit detailed proposals for consideration. Submissions are assessed and compared against competing organisations, if relevant, before being reported to Cabinet.
5.4 We currently have approximately 45 CAT’s in place. Many are historic leases, but the more recent ones have been agreed in accordance with the current strategy and
rental policy. A schedule of CAT’s are attached at Appendix 3.
5.5 As part of the internal consultation exercise, advice is obtained from colleagues in respect of bio-diversity issues affecting the property and any opportunities that may arise as part of any potential CAT. These opportunities and/or requirements are built in to the lease agreement. For example the lease terms may require the retention of hedgerows or trees or require compliance with bio-diversity action plans that affect the property.
6.0 WHERE WE WANT TO BE
6.1 The Council are keen to continue to work with Community organisations to secure and promote community facilities for the future. There is a focus on ensuring that any agreements entered in to are aligned to the Councils strategic plans and the wellbeing objectives.
6.2 Continued support and feedback from elected Members in respect of this area of work is encouraged.
7.0 WHAT WE NEED TO DO NEXT
7.1 The Community Asset Transfer Strategy and Community Organisation Rental Policy needs to be reviewed and if required, updated as part of the adoption of the new Corporate Asset Management Plan which is now due.
8.0 CONTRIBUTION TO WELLBEING OBJECTIVES
8.1 The Community Asset Transfer Strategy aims to support community development and empowers communities to deliver their own solutions to local needs and demands thereby contributing to the wellbeing objectives.
XXXXXX XXXXX
CHIEF OFFICER FOR PLANNING & NEIGHBOURHOOD SERVICES
COUNCILLOR XXXXX XXXXXX CABINET MEMBER FOR PLANNING & NEIGHBOURHOOD SERVICES
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
List the Background documents which have been relied on in preparing the report. E.g. previous minutes of relevant committees | |||
Does the report contain any issue that may impact the Council’s Constitution? | |||
Xxxxxx y dudalen hon yn wag yn fwriadol
MERTHYR TYDFIL COUNTY BOROUGH COUNCIL
COMMUNITY ASSET TRANSFER STRATEGY
Tudalen 25
Community Asset Transfer Strategy Approved at Council 3rd March 2010
1. Strategy
1.1 This strategy outlines Merthyr Tydfil County Borough Councils approach to Community Asset Transfer. It aims to be a clear, transparent and positive framework to assist in the consideration of appropriate transfer of assets to the third sector.
1.2 A fundamental aim of the Council is to support community development and empowerment of communities to help them deliver their own solutions to local needs and demands. People are the strongest and most valuable asset that a community has and the transfer of fixed assets to well organised and supported groups will encourage greater community activity and responsiveness in local areas.
2. National Policy Context
2.1 The Local Government Act 2000 introduced the power for Local Authorities to promote economic, social and environmental well-being and this is already reflected in the Councils current disposal procedures.
2.2 The Local Government White Paper“Strong and Prosperous Communities”October 2006,signaled opportunities for communities to manage and own public buildings and highlighted the role asset management or ownership can play in empowering communities and providing a means of securing external investment.
2.3 Subsequently, the Xxxxx Review “Making Assets Work” May 2007 concluded that transferring public assets to communities leads to more responsive services that meets the local communities needs.
2.4 The Welsh Assembly Government has launched a Community Asset Transfer Programme (CAT), administered by the Big Lottery Fund.This programme provides both capital and revenue funding to support the transfer of assets, such as land and buildings, from public sector organisations to community ownership.
3. Local Policy Context
3.1 The Councils vision, as set out in the Corporate Plan 2008 – 2011 states:
• By 2010 Merthyr Tydfil will be a safe, healthy and exciting place to live.
• Our ambition is to become a sustainable,confident County Borough that recognises and promotes equality of opportunity and where people want to achieve in all aspects of their life, through work, leisure and learning.
Page 1
Tudalen 26
Merthyr Tydfil County Borough Council - Community Asset Transfer Strategy
• Our vision is to be recognised as a vibrant, thriving regional centre for the valleys.
3.2 The Corporate Plan uses themes contained in the Community Strategy“2020 Vision” as a guide. The theme “People Power and Community Empowerment” prioritises customer focus and customer engagement and the consideration of Community Asset Transfer is a major step in achieving this.
4. Principles
4.1 Public assets owned by the Council and/or the community are a major strength and an important means of helping to meet the Councils overall objectives.
4.2. The Council recognises the opportunities offered by community management of assets. It also recognises that there are risks to be considered as part of the process, not least the possible loss or reduction in the capital receipt, which could be realised, should properties be sold on the open market.
4.3 All public assets managed by the community should be open and accessible to all. They should meet the Councils standards in respect of equality and diversity and have direct community involvement.
4.4 It is accepted that different methods of transfer is appropriate depending on individual circumstances. This can range between short-term leases, long-term leases and freehold transfer. Generally, a long-term lease will be considered most appropriate to allow the Council to retain some control, but where the transfer of a freehold is considered appropriate, covenants protecting the Councils interests will be secured in the transfer.
4.5 Service level agreements will be necessary in some instances where the Council wish ensure and safeguard the future provision of community facilities. This will be particularly important in circumstances where, for instance, community centres are considered for transfer to community organisations. Assets can be transferred to allow direct community provision and access to alternative sources of funding, but based on an agreement to provide a certain level of community provision.
4.6 Community Asset Transfers will only be considered where there is direct sponsorship from a Council Department, to ensure on-going monitoring of the agreed service delivery and benefits derived from the transfer.
5. Process
5.1 Properties may be identified as potential candidates for Community Asset Transfer in a variety of ways. They are likely to be identified either by community groups themselves, by the existing service departments or following a decision to be declared surplus to requirements as part of a wider area based review.
Tudalen 27
Merthyr Tydfil County Borough Council - Community Asset Transfer Strategy
Page 2
5.2 All properties and their potential for Community Asset Transfer will be assessed in the first instance by the Head of Estates and will be considered in relation to the Corporate Plan and Corporate Asset Management Plan. The status of the property, including its tenure, value and priority of the capital receipt will form part of the assessment, as will the potential community benefits of transfer.
5.3 Should a property be confirmed as suitable for Community Asset Transfer then the next stage will be to identify potential projects/proposals appropriate to the property. Consultation with all internal departments of the Council will be undertaken, together with consultation with the Local Members. It is expected that these consultations will identify all potential community organisations, which have the capacity and an interest in taking appropriate projects forward.
5.4 Following feedback from Departments and Local Members, all relevant organisations will be contacted with details of the property and request submission of detailed business plans.The business plans must include detailed proposals including projected capital and revenue costs, proposed funding and other sources of income, details of community support and benefits, sustainability and projected timescales.
5.5 All submissions will be fully assessed by the Head of Estates in conjunction with internal departments, Local Members and where necessary relevant external organisations. Financial information will need to be verified and funding sources confirmed as part of this process. An options appraisal process will be necessary to compare competing organisations and/or proposals and the alternative of a potential capital receipt and a framework for this assessment is currently being drafted.
5.6 Reports will be brought before Cabinet to approve as appropriate all recommended Community Asset Transfers.
Community Asset Transfer Strategy
Tudalen 28
Designed by Printing and Graphic Services Section, Corporate Centre, Merthyr Tydfil County Borough Council, Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Merthyr Tydfil County Borough Council Adopted December 2015 Community Organisation Rental Policy
1.0 A fundamental aim of the Council is to support community development and empowerment of communities to help them deliver their own solutions to local needs and demands. People are the strongest and most valuable asset that a community has and the management of fixed assets by well organised and supported organisations will encourage greater community activity and responsiveness in local areas.
1.1 This document sets out the Councils policy in respect of leasing property to non- profit making community organisations, where the property is deemed appropriate for lease for community use.
1.2 The Council will accept expressions of interest from not-for-profit community organisations. Applicants should have the following:
Community led
• Strong links with the local community and directly benefit the people of Merthyr Tydfil
• Benefit as wide and diverse a range of local people as possible and demonstrate an inclusive approach to all members of the community
• Decision making process influenced by local community
• Primary purpose must be non-commercial
Properly constituted
• Demonstrate good governance through open and accountable processes
• Clear management and financial systems
• Constitution should be fit for purpose
They should also have the necessary skills and capacity to:
• Deliver services and manage the asset being transferred, with access to appropriate skills; OR
• Be aware of the need to build capacity and demonstrate how this will be achieved.
2.0 In accordance with the Councils Constitution any property to be leased out by the Council needs to be negotiated and agreed by Corporate Property. Any leases to community organisations need to be supported by an appropriate internal department to ensure that the objectives of the organisation align to the Councils corporate
objectives. An appropriate Service Level Agreement will be necessary as a condition of the lease.
2.1 All leases will be agreed on the basis of a market rent of the property on an FRI basis. There will be 3 yearly rent reviews which will be index linked to the Retail Price Index. At this stage no discount will be reflected in the rental calculation. The tenant is required to agree to this rent before the rental grant process can proceed.
2.2 All tenants will be required to pay a minimum of £52 per annum. A rental grant of up to 100% of the remaining market rent will be considered by the Council
2.3 Leases will include a break clause exercisable by the tenant in the event that a rental grant is not forthcoming. This enables the tenant to end the lease without incurring financial penalties, if either the rental grant is not awarded or is later withdrawn. Tenants will still be responsible for returning the property in a condition required by the terms of the lease.
2.4 The tenant will be required to complete a rental grant application form. This will establish the ability of the tenant to meet their obligations under the terms of the lease, including maintenance/repair, insurance etc. A Business Plan and details of accounts will need to be provided as part of this application process. This will also establish the extent to which the tenant is able to pay rent. The form and supporting documentation should be returned to Corporate Property, which will be passed to Accountancy for assessment and determination.
2.5 Accountancy will confirm the extent to which a rental grant can be supported and details provided to Corporate Property. A Cabinet Report will be presented in each case.
2.6 Rental grants, where approved, will be provided for a three year period, after which the rental grant application process will need to be repeated. An evaluation of the extent to which the tenant has delivered on the Service Level Agreement will be undertaken as part of this process.
NB. In the case of competing organisations, assess each using the previous CAT assessment forms.
Ensure all leases/SLA’s include the requirement for organisations to have a safeguarding policy.
Community Asset Transfers 2020 Appendix 3
Lease No. | Property | Lessee/Tenant | Date | From | Term |
1196L | Fishing Rights along the River Taff | Merthyr Tydfil Angling Association Ltd 00 Xxxxxxxxx Xxxxxx, Xxxxxxx Xxxxxx XX00 0XX | 01/04/2001 | 20 yrs | |
1197L | Car parking at Penywern Top Pond, Dowlais | Merthyr Tydfil Angling Association Ltd 00 Xxxxxxxxx Xxxxxx, Xxxxxxx Xxxxxx XX00 0XX | 01/01/2005 | 16 yrs | |
511L | Land alongside the River Taf Fechan | The Glamorgan Country Naturalists Trust Ltd | 10/02/1975 | 99 yrs | |
0000X | Xxxx xx Xxxxxxxxxx Xxxxxx, Dowlais | Cancer Aid Merthyr Tydfil Limited with company number 04899059 Office at Upper Union Street, Dowlais, Merthyr Tydfil, CF48 3LE | 01/08/2010 | 125 Years | |
519L | Dowlais Rugby Football Club, High Street, Dowlais, Merthyr Tydfil | Trustees of the Dowlais Rugby Football Club | 01/11/2012 | 01/11/2012 | 68 yrs 1 month |
1219L | Land and Building at Dowlais RFC | Trustees of Dowlais RFC, c/o Xxxxx Xxxxxx, Xxxxxx Xxxxxxxxx, Xxx Xxxxx and Xxxxx Xxxxxxx | 5/03/2008 | 21 years | |
1278L | The Bont Playing Field, Gellifaelog Old Road, Penydarren | Penydarren Boys and Girls Club 9Company No. 07530087) | 15/12/2011 | 15/12/2011 | 25 Years |
332L | Merthyr Tydfil FC Society Ltd | Merthyr Tydfil FC Society Limited of Salisbury Close, Heolgerrig, Merthyr Tydfil, CF48 1SD (Tenant) Registered Number - IP29774R | 30/03/2015 | 30/03/2015 | 25yrs |
1188 | Land to the rear of Gurnos Nursery School | The Trustees of the Friends of Gurnos Nursery | 17/05/2005. Lease renewal start date 17/05/15 | 10 yrs | |
394L | Land at Xxxxxxx Road, Twynyrodyn | Trustees of Merthyr and District Society for Mentally Handicapped Children | 19/04/1978 | 08/12/1971 | 99 yrs |
1206L | Trelewis OAP Hall, Bontnewydd Terrace, Trelewis, Merthyr Tydfil | Trustees of Trelewis OAP Hall Xxxxxxx Xxxxxx, Xxxxxx Xxxx, Xxxxxxx Xxxxx | 24/07/2007 |
Community Asset Transfers 2020 Appendix 3
1214L | Taff Bargoed Park Treharris Rugby Ground | Xxxxxxx Xxxxxxxx, Xxxxxxx Xxxxx & Xxxxxxx Xxxxxxx (Trustees of Treharris Mini and Junior Rugby Football Club of Xx Xxxxxxx, Pentwyn Deintyr, Treharris, CF46 5EA) | 12/01/2012 | 11 Years | |
1358 | Taff Bargoed Park - Hydro Scheme | Friends of Taff Bargoed Ltd | 17/07/15 | 17/07/15 | 25 years |
459L | Commercial Field | Mr Xxxxxxx Xxxxx Mr Xxxxx Xxxxx Mr Xxxxx Xxxx | 28/10/1980 | 21 yrs | |
1287L | Land adjoining Quakers Yard, Community Association at Treharris, Merthyr Tydfil | Quakers Yard Community Association, Caerphilly Road, Treharris, Merthyr Tydfil. CF46 5DF | 01/06/2012 | 01/06/2012 | 95 years |
1208L | Land at the rear of Xxxxxx Terrace, Bedlinog | Bedlinog Community Council, c/o 00 Xxxxxxxx Xxxx, Xxxx-x-xxxx, Xxxxxxxxxx, CF37 1EJ | 03/03/2008 | 21 yrs | |
0000X | Xxxx 0, Former Coed y Xxxxxx Xxxxxxx, Merthyr Tydfil Industrial Park, Pentrebach, Merthyr Tydfil | Merthyr Care & Repair | 9-03-12 | 9-03-12 | 21 years |
1351 | former Aberfan Library | Ynysowen Male Choir | 12-08-14 | 1-04-14 | |
000X | Xxxx xx Xxxxxxx Xxxxxx, Xxxxxxxxx | The Salvation Army | 03/04/1987 | annual | |
1350L | Trelewis Community Centre, Trelewis | MVH of Xxxxxx Xxxxx House, Riverside Court, Avenue de Clichy, Merthyr Tydfil, CF47 8LD | 11/06/2014 | 11/06/2014 | 21 years |
1296L | Former Ynysowen Nursery School, Aberfan, Merthyr Tydfil | Aberfan and Merthyr Vale Youth and Community Project | 25/04/2012 | 11/07/2011 | 25 Years |
0000X | 00/00 Xxxx Xxxxxx, Xxxxxxx Tydfil | The Trustees of Voluntary Action Merthyr Tydfil | 30/04/2001 | 20 yrs | |
1348L | The Former Ynysowen Caretakers Bungalow, Aberfan, Merthyr Tydfil | Trinity Child and Family Centre | 01/04/2014 | 01/04/2014 | 1 year extension |
Community Asset Transfers 2020 Appendix 3
1151L | Blast Engine House, Dowlais | Pant & Dowlais Boys & Girls Club | 24/09/2004 | 5 yrs | |
1201L | Salvation Army Hall, Glebeland Street, Merthyr Tydfil | MTCBC (2) | 22/02/2005 | 20 yrs | |
0000X | Xxxxx Xxxxxxxx Allotments, Penydarren, Merthyr Tydfil | Trustees of the royal crescent allotment society | 31/12/2006 | 21 years | |
0000X | Xxxxxx Xxxx, Xxxxx Xxxxxx, Xxxxxxx, Merthyr Tydfil | Xxx Xxxxxxxx & Xxxxxxx Xxxxxxx Xxxxx, Trustees of The Assembly of Xxxxx Square Gospel Hall, Berry Square, Dowlais | 03/04/2009 | 03/04/2009 | 99 years |
1233L | Quakers Yard Community Hall, Quakers Yard, Merthyr Tydfil | Quakers Yard Community Association, 00 Xxxxxxxxx Xxxxxx, Xxxxxxx Xxxx, Xxxxxxxxx, Merthyr Tydfil. CF46 5DE | 16/12/2008 | 99 years | |
1364 | Cyfarthfa Park (Model Railway) | Merthyr Tydfil & District Model Engineering Society Limited. Company No.07265492 registered Office at 00 Xxxxxx Xxxx, Xxxx, Xxxxxxx Xxxxxx, XX00 0XX | 14/07/14 | 01/01/2014 | 25 years |
1365 | Dowlais Community Centre | Xxxxxxxx & Xxxxxx Centenary Charitable Trust | 31/03/15 | 31/03/2015 | 30 years |
1386 | Public Convenience, Pontsticill | Trustees of the Pontsticill Community Group c/o Xxx Xxxxxxxx, Trustee, 17 Penygarn, Pontsticill | 01.04.2016 | 01.04.2016 | 25 years |
1392 | Site of former Amberley House Penydarren Park Football Ground | Merthyr Town FC Society Ltd | 19/09/16 | 19/09/16 | 23 years 6 months 11 days |
1401 | Tourist Information Centre | The Priory for Wales for the most venerable order of the hospital of St Xxxx of Jerusalem | 6/9/18 | ||
1414 | Thomastown Park- Bowls Ground Floor Pavilion (part of - not including toilets) and bowling green | Thomastown Bowls Club | 04/09/18 | 01/04/18 | 25 years |
1415 | Trelewis Park - Bowling Green and Sports Pavilion | Trelewis Bowls Club | 01/10/17 | 01/10/17 | 3 months |
Community Asset Transfers 2020 Appendix 3
1416 | Troedyrhiw Park - Bowling Green, Sports Pavilion, Changing room and switch building | Troedyrhiw Bowls Club | 21/01/2019 | 01/04/2017 | 25 years |
1433 | Cyfarthfa Park Greenhouses part | British Institute of Geological Conservation | 16/01/2018 | 01/01/2018 | 6 years and 6 months |
1435 | Part of Taff Bargoed Park | Treharris Area Community Trust (TACT) | 21/03/18 | 21/03/18 | 25 years |
1440 | ICI Cricket Ground and Pavilion, Bryniau Road, Pant and Land at Bryniau Road, Pant | Bryniau Sports Ltd | 10/04/2018 | 10/04/2018 | 25 years |
1447 | Part of Taff Bargoed Park lake permit for fishing and L0292B05 land B05 is on and B05 bldg Anglers Store | Taff Bargoed Anglers Association | 11/07/2018 | 11/07/2018 | 1 year |
1448 | Part of Taff Bargoed Park land only that L0292B06 is on (Lakeside Classroom) | Taff Bargoed Anglers Association | 11/07/2018 | 11/07/2018 | 1 year |
1449 | Playground rear of Penygarn, Pontsticill | Trustees of the Pontsticill Community Group c/o, 20 Penygarn, Pontsticill | 11/06/2019 | 01/04/2019 | 10 years |
1451 | Land and building at OAP Hall, The Birchway | Ymlaen | 25/07/2019 | 01/04/2019 | 25 years |
1453 | Taff Bargoed part of lake (part of L0292) | Taff Bargoed Anglers Association | 25/09/19 | 11/07/2019 | 1 year |
Agenda
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY COMMITTEE REPORT
Date Written | 9th February 2021 |
Report Author | Xxxxxx Xxxxxx/Xxxxxx Xxxxxxx |
Service Area | Neighbourhood Services (Parks) |
Committee Date | 1st March 2021 |
To: Chair, Ladies and Gentlemen
Tree Policy
1.0 SUMMARY OF THE REPORT
1.1 Merthyr Tydfil County Borough Council is responsible for the management of all trees growing on its land including street trees, trees on public open spaces and in woodlands. By law, the Council is required to manage and undertake work to any tree which constitutes a statutory nuisance and, to discharge this duty, has a programme of inspection and maintenance works aimed at keeping the population safe from harm and preserving the health and future wellbeing of its tree stock.
1.2 Trees are an important part of the environment bringing many health and social benefits to the district and the Council is committed to maintaining – and where possible increasing – the level of tree cover across Merthyr Tydfil. There are, however, a number of conflicts which may arise where the Council’s trees are located close to neighbouring properties and the aim of this policy is to set out the Council’s stance in dealing with these conflicts and to clarify the Councils legal obligations.
1.3 Once adopted the tree policy (see Appendix 1) will ensure that all tree related queries are dealt with in a fair, transparent, and consistent way and will aid the resolution of conflicts between the public and the local authority. It will act as a framework for Officers and Councillors a like and will ensure efficient use of the Council’s resources.
2.0 RECOMMENDATION(S)
2.1 That the scrutiny committee notes the contents of this report.
3.0 INTRODUCTION AND BACKGROUND
3.1 Many local authorities across the United Kingdom have their own individual tree policies which dictate what tree works they are legally bound to investigate and what they will react to.
3.2 The policy will be a guide to individuals/Officers and Councillors and state the legal requirements of works for the local authority and clearly indicate whether the tree work should be undertaken.
3.3 The local authority receives many complains/requests about trees each year, many are neither a legal requirement nor a priority. This in turn dilutes available resources and is effectively allowing unnecessary works to be completed and priority safety works being left unchecked.
4.0 WHERE WE WERE
4.1 MTCBC has always responded to complaints on a reactive basis and these have not always been dealt with by fully assessing the individual issues or merits of each case. The emphasis was on trying to deal with the complaint without fully assessing the priority or legal responsibility of the Council. This on occasions has led to inefficient use of the Council’s limited resources and has not been in the interests of the Council’s priorities or protection of the environment.
5.0 WHERE WE ARE NOW
5.1 MTCBC currently receives a high number of public complaints regarding trees reported through various means. A proportion of these requests/complaints are not justified or a legal responsibility of the local authority. The volume of these un- validated complaints significantly affects the level of service due to time spent responding to correspondence, assessing, and sometimes completing the works. Thus, taking time away from priority or safety issues.
6.0 WHERE WE WANT TO BE
6.1 MTCBC would like a publicly available tree policy which will inform and guide the public and Councillors alike on many of the common issues relating to trees. By having this guide readily available it is hoped many of the queries can be dealt with at source without the need for an officer to intervene. This will allow officers more time to deal with the more dangerous trees and priority situations and promote a proactive management strategy.
7.0 WHAT WE NEED TO DO NEXT
7.1 Once approved the policy will become the ‘go to’ guide when dealing with problematic trees. It will provide a free readily available framework for Staff, Officers, and Councillors as well as a useful information source to the public.
It will be made available via the Council’s web site and to Staff and Councillors via the intranet pages.
8.0 CONTRIBUTION TO WELLBEING OBJECTIVES
8.1 Environmental wellbeing: -
Environmental damage is minimised by preventing pollution. This objective is supported by the protection of trees which has a significant effect on pollution levels. Merthyr Tydfil has good quality biodiverse and connected green infrastructure and open spaces. The protection of our existing tree stock and planting for the future will ensure that future generations enjoy the benefit of our green spaces.
XXXXXX XXXXX CHIEF OFFICER PLANNING & NEIGHBOUTRHOOD SERVICES
COUNCILLOR X XXXXXX PLANNING AND NEIGHBOURHOOD
SERVICES.
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
List the Background documents which have been relied on in preparing the report. E.g. previous minutes of relevant committees | |||
Does the report contain any issue that may impact the Council’s Constitution? | |||
Appendix. 1
Copy of proposed Tree Policy and Guidance.
Merthyr Tydfil County Borough Council
Tree Policy
Guidance on problems associated with council owned trees
CONTENTS
Introduction 3
1 Common Law Rights 3
2 Maintenance of Council trees
0.0 Xxxxxx Trees 4
2.2 Parks and Public Open Spaces 4
2.3 Tree Felling 4
2.4 Tree Pruning 4
3 Unsafe trees
3.1 Unsafe trees requiring immediate action 5
3.2 Trees NOT requiring immediate action 5
3.3 Unsafe trees in private ownership 5
3.3.1. Trees NOT within falling distance of the public highway 5
3.3.2. Trees WITHIN falling distance of the public highway 6
4 General works to council trees which are NOT required by law
4.1 Tree Touching a Building 6
4.2 Tree Overhanging Property 6
4.3 Tree Roots and Drains 6
4.4 Trees Blocking Natural Light 6
4.5 Trees Blocking Views 7
4.6 Leaf Fall from Trees 7
4.7 Sap from Trees 7
4.8 Blossom from Trees 7
4.9 Bird Droppings from Trees 7
4.10 Fruit, Berries and Nuts from Trees 8
4.11 Wildlife and Insects in Trees 8
4.12 Satellite, Television Reception Blocked by Trees 8
4.13 Security Cameras and Sensors Blocked by Trees 8
4.14 Solar Collectors and Panels Obscured by Trees 8
4.15 Wires and Trees 9
4.16 Tree Considered Too Large 9
4.17 Vandalism to Trees 9
4.18 Anti-social Behaviour and Trees 9
4.19 Claims of Subsidence caused by Trees 10
5 Trees affecting the Public Highway
5.1 Tree Obstructing the Highway 10
5.2 Line of Sight Obscured by Trees 10
5.3 Signal and Signage obscured by Trees 10
5.4 Street Light Obscured by Tree 11
5.5 Pavement Obstructed by Trees 11
INTRODUCTION
Merthyr Tydfil County Borough Council is responsible for the management of all trees growing on its land including street trees, trees on public open spaces and in woodlands. By law, the Council is required to manage and undertake work to any tree which constitutes a statutory nuisance and, in order to discharge this duty, has a programme of inspection and maintenance works aimed at keeping the population safe from harm and preserving the health and future wellbeing of its tree stock.
Trees are an important part of the environment bringing many health and social benefits to the district and the Council is committed to maintaining – and where possible increasing – the level of tree cover across Merthyr Tydfil. There are, however, a number of conflicts which may arise where the Council’s trees are located close to neighbouring properties and the aim of this guide is to set out the Council’s policies in dealing with these conflicts and to clarify the Councils legal obligations to deal with these issues.
1. Common Law Rights
In the British legal system, Common Law refers to laws that have been developed through precedent set by similar cases as opposed to being created through legislative statutes. Under British Common Law Rights, you have a right to remove (xxxxx) the nuisance associated with trees encroaching onto your property. The following advice with respect to encroaching trees is given for general guidance only. You are advised to obtain independent legal advice before acting:
a) You can only consider removing those parts of the tree from the point where they cross the boundary of your property. You must not go beyond your property boundary without the permission of the tree owner. You have no legal right to cut or remove any part of a tree that does not overhang your property. Any work which you do carry out must be done at your own expense and without unauthorised access to council land. Merthyr Council has no liability to reimburse any associated costs. If your actions render a tree to be unsafe you may be liable for any subsequent damage that results from tree failure.
b) You are strongly advised to consult a professional tree surgeon for guidance on how best to prune back encroaching trees, unless the works are trivial meaning you could do the works with hand secateurs or similar.
c) You are strongly advised to tell the owner of the trees what you plan to do. You can find out if the trees are owned by the Council sending an email to xxxxxxx.xxxxxxxxxx@xxxxxxx.xxx.xx
d) Before you consider doing any works to the trees you should find out if they are protected by a Tree Preservation Order or if they are in a Conservation Area. If trees are protected, then you will need to gain consent by making an application / give notice to the Council. For guidance on how to check if the trees are protected and how to make an application visit
xxxxx://xxx.xxxxxxx.xxx.xx/xxxxxxxx/xxxxxxxx-xxx-xxxxxxxx-xxxxxxx/xxxx- preservation-orders/
2. Maintenance of Council trees
The importance of trees as a component of green Infrastructure cannot be understated, The Council has a duty under the Environment (Wales) Act 2016 to maintain and enhance for biodiversity, therefore the maintenance of trees is more than simply to reduce the risk of harm to people and property it is also to maintain their health as living, functioning contributors to a clean and natural environment. While it is important maintain acceptable level and to discharge the Councils duties under law in dealing with a statutory nuisance, the health and likely longevity of trees should be of equal importance. Tree maintenance may on occasions be undertaken for other reasons but this is at the discretion of the Council’s Parks department.
The Council adheres to environmental and ecological policy as the law requires specifically relating to the Wildlife & Countryside Act 1981 (as amended) and the Conservation of Habitats and Species Regulations 2017.
Further information regarding the Councils environmental policies can be found xxxxx://xxx.xxxxxxx.xxx.xx/xxxxx/0000/xxxxxxxxxxx-xxx-xxxxxxx-xxxxxxxxx-xxxxx-xxxxxxxxx- version-140120.pdf
0.0 Xxxxxx Trees
Street trees are a valuable part of our urban landscape, and the Council will maintain and enhance this urban forest for the benefit of present and future generations.
Many of our street trees are now mature and each year some are lost due to age, condition and as a result of highway and infrastructure improvements. Many of these are not replaced, but where resources are available, the Council will replant new trees to reverse the decline of our urban tree population – more often in grassed verges which are more suited to tree growth.
2.2 Parks and public open spaces
Trees in parks and public open spaces are managed to reflect the circumstances of the site and their type, age and condition. Trees in parks generally have more room to grow compared to street trees and usually grow to their full height and spread.
Ongoing maintenance includes removing dead wood, formative pruning (to remove problems in tree form when the tree is young so avoiding expensive problems later), removing low branches from pathways and removing trees when they come to the end of their safe and useful life. Available resources will be used to plant new trees where a need has been identified. Where management plans do not exist, trees will be selected and sited to complement and enhance the park or green space and to maintain tree cover in these areas.
2.3 Tree Felling
Tree removal is regrettable, but necessary under a number of circumstances. The decision to remove a tree is not taken lightly. Trees are usually felled because it is best option to reduce the risk of harm to an acceptable level (e.g. dead, dying or diseased trees).
There are other circumstances where trees may be felled and these are mostly at the discretion of the Council’s Parks department, such as where:
− A tree has been proven to be causing subsidence
− The removal of a tree would benefit surrounding trees
− It is the requirement of a management plan to enhance the development of neighbouring trees.
If a removal and replacement programme is planned for street trees, residents on the street will be consulted. New trees will be replanted that are suitable to the location.
2.4 Tree Pruning
Substantial pruning of a tree can often weaken its structure, and should therefore be avoided for reasons other than reducing risk of harm to people or property. Pruning for any other reasons would be exceptional and at the discretion of the Council’s Parks department.
3. Unsafe Trees
3.1 Unsafe Trees - Requiring Immediate Action
If a Council owned tree is in such a condition that it poses a very high risk to people or property, the Council will attend the site as an emergency as soon as is reasonably practicable. If work cannot be completed, areas at risk will be cordoned off until resources are available.
Signs to look for which may mean that a tree is in such condition to warrant immediate emergency action include:
a) Tree is snapped or blown over
b) Tree uprooted but held up by another tree or building
c) A large branch has broken off or is hanging off the tree
d) Tree or branch is blocking the road or footpath
e) Tree or branch is blocking access to property
f) Tree may, or has fallen onto house or car
Signs to look out for which may mean that a tree is a risk to people or property but the risk does not require an emergency response:
a) Tree is dead
b) Tree is dying - few leaves in summer or dieback in the crown
c) Bark is loose and falling off
d) Mushrooms or fungi growing on or near the tree
e) Old splits and cracks in the trunk or large branches
f) Smaller branches or twigs falling from the tree
Trees can be made safe via pruning or felling. Typically we would employ the most cost effective approach. But, for certain high value trees we would consider other options to reduce risk to an acceptable level including options to reduce the likelihood of the tree failing or the likelihood of persons being close to the tree if it did fail.
3.2 Trees - Not Requiring Immediate Action
Trees that are perceived as high risk but present no immediate risk to the public will be made safe depending on the level of risk identified at the time of inspection.
3.3 Unsafe trees in Private Ownership
3.3.1 Trees NOT within falling distance of the public highway
Danger posed by trees between private parties is principally a matter for such parties to resolve. The Local Authority has powers to require a private individual to make safe a tree which poses an imminent danger via the Local Government (Miscellaneous Provisions) Act 1976. It is expected that private parties will take care of their own responsibilities and hence the Council should not be considered as the first point of contact in attempting to resolve concerns about the danger posed by trees in private ownership. However, the Council may intervene according to the powers given in the Act if an owner of such trees fails to act in a reasonable timescale (timescales depend upon the degree of risk presented) and may recover from the tree owner the expenses reasonably
Incurred by it in so doing.
3.3.2 Trees WITHIN falling distance of the public highway
If a tree in private ownership is shown to be a danger to the highway it will be identified for work to make it reasonably safe. The land owner will be contacted and instructed to make the tree safe under the Highways Act 1980. If it is necessary that the Council undertakes this work then the Council may intervene according to the powers given in the Act if an owner of such trees fails to act in a reasonable timescale (timescales depend upon the degree of risk presented) and may recover from the tree owner the expenses reasonably incurred by it in so doing.
4. General works to Council Trees which are NOT required by Law
Merthyr Council follows the following policies when considering requests for work which it is not required to undertake by law;
4.1 Tree Touching a Building
If a tree that is owned or managed by the Council is touching private property (dwelling, house, garage etc.) the Council will take action to remove the nuisance by the most appropriate means.
In many cases the solution will be for the Council to prune the tree, but in some circumstances it may be more appropriate to fell the tree. If pruning is appropriate we will endeavour to undertake works to stop the problem re-occurring within three years.
4.2 Tree Overhanging Property
MTCBC will not prune or fell a tree that is owned or managed by the Council to alleviate the nuisance of branches overhanging private property (see section 1).
Non-statutory nuisance caused by overhanging branches may be considered as part of our general tree work programme. However, this programme is discretional and subject to the availability of funding.
4.3 Tree Roots and Drains
MTCBC will not prune, fell or cut the roots of a tree that is owned or managed by the Council to prevent roots entering private drains that are already broken or damaged. Tree roots typically enter drains that are already broken or damaged. Trees themselves very rarely break or damage the drain in the first place. Tree roots found in a drain are usually symptomatic of an underlying problem requiring repair of the broken pipe. If you are concerned about the condition of your drains then you are advised to contact your water and sewerage company. Householders are often responsible for the maintenance of the drains within or on their property.
4.4 Trees Blocking Natural Light
MTCBC will not prune or fell a tree owned or managed by the Council to improve natural light to private property unless it is required by a court order to do so.
Where trees growing naturally within the environment are blocking light into a property there is no legal “right to light”. The tree owner is not by law obliged or required to carry out work to the tree(s) for the benefit of level of light to a third party, unless the third party has brought a successful action through the courts demonstrating that a “right to light” exists.
If natural light is being blocked by the growth of a predominantly evergreen hedge then action may be taken to reduce the problem under the High Xxxxxx Act, Part 8 of the Antisocial Behaviour Act, 2003.
Further information should be sought through the Council’s Planning department on Xxxxxxxx@xxxxxxx.xx.xx
4.5 Trees Blocking Views
MTCBC will not prune or fell a tree, or group of trees owned or managed by the Council to improve the view from private property (including properties managed by Merthyr Housing or MVH).
4.6 Leaf Fall from Trees
MTCBC will not prune or fell a tree owned or managed by the Council to remove or reduce leaf fall or remove fallen leaves from private property.
The loss of leaves from trees in the autumn is part of the natural cycle and cannot be avoided by pruning. The falling of leaves onto a neighbouring property is not regarded in law as a statutory nuisance.
4.7 Sap from Trees
MTCBC will not prune or fell a tree owned or managed by the Council to prevent or reduce honeydew or other sticky residue falling onto private property. Honeydew is caused by greenfly (aphids) feeding on the sap from the leaves and excreting their sugary, sticky waste. Unfortunately there is little that can be done to remove the aphid which causes the problem and pruning the tree may only offer temporary relief and any re-growth is often more likely to be colonised by greenfly thereby potentially increasing the problem. Some trees, such as Limes, are more prone to attack by greenfly and in some years greenfly are more common especially following a mild winter. Honeydew is a natural and seasonal problem. Where new trees are planted we try to choose trees that are less likely to have
this problem. Where honeydew affects cars, warm soapy water will remove the substance, particularly if you wash the car as soon as possible.
4.8 Blossom from Trees
MTCBC will not prune or fell any tree owned or managed by the Council to remove or reduce blossom fall from trees or remove fallen blossom from private land.
Tree blossom usually heralds the start of spring. Blossom is a natural occurrence, which cannot be avoided by pruning and is not regarded in law as a statutory nuisance.
4.9 Bird Droppings from Trees
MTCBC will not prune or fell any tree owned or managed by the Council to remove or reduce bird droppings from the tree, or remove bird droppings from private land or property.
Bird droppings may be a seasonal nuisance but the problem is not considered to be a sufficient reason to prune or remove a tree. Nesting birds are protected under the Wildlife and Countryside Act 1981 (and other related wildlife law). Warm soapy water will usually be sufficient to remove the bird droppings.
4.10 Fruit, Berries & Nuts from Trees
MTCBC will not prune or fell any tree owned or managed by the Council to remove or reduce the occurrence of fruit, berries or nuts falling onto footways or private land.
Fruit trees such as apple, cherry and pear are welcomed in many locations with the added benefit of providing free food. When considering what tree to plant we do take account of the likelihood of such problems. Equally, where fruit trees are established but there is a significant anti-social behaviour problem caused by the throwing of fruit or nuts we may consider phased removal and replacement with more suitable species.
4.11 Wildlife and Insects in Trees
MTCBC will not prune or fell any tree owned or managed by the Council to remove or reduce incidence of Bees, Wasps and other insects or wild animals.
Bees are protected species and advice should be taken before considering their removal. You may be able to dispose of individual wasps using an aerosol insect-repellent spray, but this will not control or eliminate the nest itself. Ideally the whole nest should be destroyed. This can be achieved with great caution but it is far safer to use pest control experts. The Council provides a charged service for removing certain pest species. Please telephone Merthyr Council Direct on 01685 725482to talk to Environmental Health.
4.12 Satellite, Television and Other Communications Reception Blocked by Trees
MTCBC will not prune or fell any tree owned or managed by the Council to enable or ease installation or improve reception of satellite or television receivers.
It maybe that your satellite or TV provider will be able to suggest an alternative solution to the problem, for example relocating the aerial/dish or means to boost the signal. Please note that MTCBC will not reimburse costs associated with relocating a TV aerial or satellite dish.
4.13 Security Cameras/Sensors Blocked by Trees
MTCBC will not prune or fell any tree owned or managed by the Council to improve the range or vision of security cameras or similar sensor equipment unless requested to do so by an appropriate statutory authority e.g. the Police, on the grounds of public safety.
Security of premises is the responsibility of the owner and any system should be installed in such a way as to avoid interference from or with adjoining trees.
4.14 Solar Collectors and Panels Obscured by Trees
MTCBC will not prune or fell any tree owned or managed by the Council to improve the performance of Solar Water Heating Collectors or Solar Panels such as Photovoltaic Cells.
Whilst the Council appreciates that there is a need to provide renewable energy resources. Trees have an important role in maintaining and improving local amenity, in addition to contributing to local and national targets in tackling climate change. The presence of trees must be fully appreciated when considering a suitable location for the placement of solar collectors and panels.
4.15 Wires and Trees
MTCBC will not fell any tree owned or managed by the Council to remove or reduce interference with telephone wires. However, there may be instances where the Council will undertake works to prune trees and reduce interference where pruning would be an effective measure.
Your telephone service provider may be able to suggest an alternative solution to the problem. However, wires do and can run through trees with little or no effect. Service providers will often install the wires after the tree has been planted.
Power cables are not maintained by the local Authority and therefore works will not be actioned upon trees interfering with power lines. Instead the provider should be contacted, MTCBC falls under the provider for south Wales which at present is Western Power.
4.16 Tree Considered Too Large
MTCBC will not prune or fell any tree owned or managed by the Council because it is considered to be 'too big' or 'too tall'.
A tree is not dangerous simply because it may be considered too big for its surroundings. Other problems would need to be present, such as those described in earlier sections in order for the Council to consider it to be dangerous. Merthyr Council does not recognise “Crown reduction” “lopping” “topping” or “pollarding” as a general form of management of its trees. Such work can be detrimental to the health and future safety of trees and are only undertaken in exceptional cases.
4.17 Vandalism to Trees
MTCBC will investigate any reports of vandalism to any tree owned or managed by the Council and use enforcement and legal action to bring about the prosecution of offenders. Vandalism includes wanton damage of newly planted trees and any unauthorised pruning felling or similar work to mature trees.
You are not allowed to remove living material from Council land without consent and unauthorised persons are not allowed to use a chainsaw of any type in parks, public open spaces or other Council land. If you see someone who may be removing living material without consent (i.e. a person not associated with a relevant sign written vehicle and / or without clothing that clearly identifies who they are) or they are using a chainsaw, please telephone Merthyr Council Direct on 01685 725000.
4.18 Anti-social Behaviour and Trees
Where any tree owned or managed by the Council is associated with criminal activity or anti-social behaviour, measures to reduce the problem will be considered on a site by site basis.
Where a tree is associated with criminal activity and/or anti-social behaviour, steps to reduce the problem will typically require the coordination of a number of agencies including the police. Just pruning or felling a tree is not always the answer to the problem. Some research shows that areas with lots of trees actually help to make places safer. But, neglected spaces with overgrown trees and untidy areas can encourage criminal activity and/or anti-social behaviour. The Council's tree and grounds maintenance programme tries to improve these areas by making the local environment cleaner, greener and safer.
4.19 Claims of Subsidence Caused by Tree
MTCBC will rigorously identify and defend any claims which are presumed to be either bogus or false.
5. Trees affecting the Public Highway
5.1 Tree obstructing the Highway
MTCBC will undertake work to trees owned or managed by the Council to maintain a minimum 5.2 metres height clearance over the carriageway (associated with a street, road or highway) or at a height deemed suitable by the Highway Authority for the road conditions.
If a privately owned tree is causing an obstruction to a road, powers exist under the Highways Act to make the owner of the tree remove the obstruction. If they do not, the Council could enforce this work and recharge the owner.
5.2 Line of Sight Obscured by Trees
MTCBC will undertake work to trees owned or managed by the Council to maintain clear lines of sight for traffic and pedestrians at junctions and access points (associated with a street, road or highway).
Standards for visibility vary according to the class and speed limit in force. If a privately owned tree is causing an obstruction to the visibility at a road junction (sight line), powers exist under the Highways Act to make the owner of the tree remove the obstruction. If they do not, the Council may enforce work and may subsequently recharge the owner of the tree. The shoots that grow from the base of some trees in Council ownership such as lime trees are removed as part of our tree maintenance programme, The removal of basal shoots for aesthetic reasons is done as and when funds allow or when it is necessary to inspect the base of a tree.
5.3 Signal and Signage Obscured by Trees
MTCBC will undertake work to trees owned or managed by the Council to maintain clear lines of sight for traffic signals and street signage (associated with a street, road or highway).
A tree should not obstruct the vision of an approaching driver. If a privately owned tree is causing an obstruction to a traffic signal or street sign, powers exist under the Highways Act to make the owner remove the obstruction. If they do not, the Council will do the work and recharge the owner.
5.4 Street Light Obscured by Trees
MTCBC will undertake work to trees owned or managed by the Council to ensure that street lights are not substantially blocked by the presence of trees.
If a privately owned tree is causing an obstruction to street light, powers exist under the Highways Act to make them remove the obstruction. If they do not, the Council will do the work and recharge the owner.
5.5 Pavement Obstructed by Tree
MTCBC will undertake work to trees owned or managed by the Council to maintain a minimum 2.5 metres height clearance over a footpath associated with a street, road or highway, and 3 metres where there are cycling rights. Any works necessary to prevent an obstruction to the width of a footpath associated with the highway due to the presence of a Council owned tree will be considered on a case-by- case basis.
If a privately owned tree is causing an obstruction to a footpath associated with the highway, powers exist under the Highways Act to make the owner of the tree remove the obstruction. If they do not, the Council will do this work and re-charge the owner. The majority of trees alongside public rights of way (PROW) will be on private land; where there is a bridleway the clearance required is 4m.
Civic Centre, Castle Street, Merthyr Tydfil CF47 8AN
Main Tel: 00000 000000 xxx.xxxxxxx.xxx.xx
SCRUTINY REPORT
Date Written | 17th February 2021 |
Report Author | Scrutiny Section |
Committee Division | Scrutiny |
Exempt/Non Exempt | Non Exempt |
Committee Date | 1st March 2021 |
To: Chair, Ladies and Gentlemen
Forward Work Programme 2020/21
1.0 PURPOSE OF THE REPORT
1.1 To provide the Scrutiny Committee with its work programme for consideration and to prepare in advance of the next scrutiny committee meeting.
1.2 To remind Scrutiny Committee members that they need to consider the requirements of the Wellbeing of Future Generations (Wales) Act 2015 in all aspects of scrutiny work.
2.0 RECOMMENDATION(S)
2.1 The Committee considers the attached Forward Work Programme and approves, revises or amends it as deemed appropriate; and to consider the questions at 3.7 in planning for the next meeting.
3.0 INTRODUCTION AND BACKGROUND
3.1 The attached Forward Work Programme identifies the topics and issues under consideration by the Scrutiny Committee and allows an opportunity for additional subjects to be identified and included on the programme.
3.2 Scrutiny committees are required to prepare and keep under review a programme for their future work. By reviewing and prioritising issues, members are able to ensure that the work programme delivers a member-led agenda.
3.3 The Wellbeing of Future Generations (Wales) Act 2015 requires each Public Service Board (PSB) and Council to work with their communities to develop local objectives. Merthyr Tydfil County Borough Council (MTCBC) and the Cwm Taf PSB have acted on this.
3.4 MTCBC has four local Wellbeing Objectives, each having clear outcomes that will help the Council to respond to local community needs and contribute to the seven national wellbeing goals. The four Wellbeing Objectives are:-
BS Best Start to Life - Children and young people get the best start to life and are equipped with the skills they need to be successful learners and confident individuals. The key outcomes for Best Start to Life are: • Children live in a nurturing and stimulating home environment • Children have access to high quality pre-school and school education • Improve the educational outcomes for all children and young people • Children and young people have good health and wellbeing |
WL Working Life - People feel supported to develop the skills required to meet the needs of businesses, with a developing, safe infrastructure, which makes Merthyr Tydfil as an attractive destination. The key outcomes for Working Life are: • Merthyr Tydfil realises its full economic potential, with a skilled workforce and better employment opportunities; • People value and enjoy the built and natural environment, protecting and enhancing our cultural assets for current and future generations; • We have strong, resilient and supportive communities where people take responsibility for their own actions and how they affect others. |
EW Environmental Wellbeing - Communities protect, enhance and promote our environment and countryside. The key outcomes for Environmental Wellbeing are: • Environmental damage is minimised by preventing pollution • To maximise the amount of materials and resources recycled in line with the waste hierarchy; • Merthyr Tydfil has good quality, biodiverse and connected green infrastructure and open spaces; and • The use of renewable and low carbon energy is increased. |
LW Living Well - People are empowered to live independently within their communities, where they are safe and enjoy good physical and mental health. The key outcomes for Living Well are: • People live safe and independent lives within their communities; • Children and adults are safeguarded from harm and feel safe; and • Children and young people live safely with their family or close to home and have transitioned well into adulthood. |
3.5 The Scrutiny Committee is encouraged to identify issues that reflect these priorities that are within your remit and/or are a priority for local people and communities. If a matter is a recurring issue for the people you, as Councillors, represent, the likelihood is that it is something that the Committee should consider. The more relevant the issue is to local communities then the greater the likelihood of engaging those communities in the scrutiny process and of producing outcomes that will be visible to those communities you represent.
3.6 MTCBC has developed an ‘Our Shared Vision’ document (Appendix I). This makes the connections from the seven national Wellbeing Goals through to the local objectives and political priorities. This document is contained within one page and acts as an easy to understand guide. When considered with service area strategies and operational plans a thread is created that can be extended down to individual tasks. This helps staff members see how they are contributing to the Act and the ‘Wales We Want’, and will assist Scrutiny members better understand the connections with the Act.
3.7 The work programme is a dynamic document and is reviewed at every meeting of the Committee to ensure that its contents are still relevant and will add value to what the Council and partners are doing. At each meeting the committee will agree the agenda items for their next meeting and in preparation may in advance wish to ask itself the following questions.
Q) Why has the item been placed on a Scrutiny Work Programme?
a. Does this item/ topic contribute to the delivery of the Council’s wellbeing objectives?
b. Does this item/ topic contribute to the delivery of the Council’s corporate priorities/ objectives?
c. Is this item/ topic relating to service performance concerns?
d. Is this item/ topic of significant public interest?
e. Does the item/ topic have any budgetary implications?
f. Is this an item/ topic where Xxxxxxxx involvement will make a significant difference and achieve tangible outcomes?
g. Can effective Scrutiny of this issue be delivered from within available resources?
Q) What is the specific role of the Committee?
This will depend on the item – for example the role could be:
a. to determine if performance levels are acceptable in relation to a particular department;
b. to determine if a specific policy is fit for purpose;
c. to satisfy itself that the Authority is working well with its partners in tackling a major issue;
d. to gather the views of specific stakeholders as part of an on-going scrutiny investigation/ review;
e. to explore possible solutions to an issue.
Q) What outcome is the Committee seeking from the consideration of this item?
a. To comment on the proposed budget and make suggestions to cabinet regarding the proposed budget’s ability to deliver the priorities of the council
b. Identification of any causes for concern and note successes.
c. To receive an overview presentation.
d. To gain an understanding of and to comment on a policy/ strategy
e. To explore ideas around the setting of budgets while considering the pressures facing each service. This also helps provide an overview of the policy frame work.
f. For the scrutiny committee to gain an overview and refresh their knowledge of the wellbeing objectives/ other plan/ other strategy.
g. Improvement in service delivery
Q) What information does the Committee need to fulfil this role/ achieve this outcome?
What is the Committee trying to do? You might be trying to do some or all of the following i.e. establish facts; gather opinions; or explore new ideas/ solutions.
Q) Who should be invited to the meeting to provide the information?
Depending on the information you need you might want to hear from a range of witnesses – e.g. Cabinet members, Senior Officers, Service users, and External partners – e.g. Police, Strategic Partners etc
Q) Does the Committee need to ask for written representations?
The Committee may wish to pose some questions to the Directorate/ Cabinet Member/ External Partner etc. prior to the meeting. This may help in instances when the Committee is looking for something specific to be addressed. This will assist whoever is attending to ensure that they have the information/ answer ready for the meeting.
Q) Which meeting format/ venue would be most appropriate for the item and for the witnesses that will be invited to attend?
Due to the outbreak of the Covid-19 global pandemic, all scrutiny committees are to be held via Microsoft Teams at least for the time-being. This decision has been taken to ensure the safety of our members, officers and all others in attendance. Currently, there is no clear indication of when hybrid meetings will be appropriate; and this will be reviewed in line with any updates and advice from U.K. and Welsh Government.
Even under normal circumstances, meetings do not have to be held in a formal committee room environment. You may wish to hold occasional meetings in community location settings e.g. community centres, sports facilities etc. It depends on the subject. Some people find the formal setting intimidating. Site visits for example may be more appropriate to see first-hand what the committee is investigating/ obtaining information on e.g. waste sites, regeneration projects etc.
Q) Method of Scrutiny?
Once Members have identified the matters they wish to scrutinise, consideration should be given to scoping the subject in more detail including the timing and method of scrutiny to be used. Support in this process will be given by the Scrutiny and Support Manager and Officer. Members may wish to:
a. Consider an item at a single meeting;
b. Consider an item over a series of meetings;
c. Allocate the work to a small working group of Members (Task & Finish group) to investigate the issue over a period of 2-3 months (this may involve visits to see how services are working in practice);
d. Undertake an Inquiry Day (or days);
e. Undertake joint scrutiny with members of another Scrutiny Committee;
f. Invite expert witnesses to give their views;
g. Seeking the views of service users/ carers and/ or the general public (public calls for evidence)
Performance and Scrutiny Department MTCBC
BACKGROUND PAPERS | |||
Title of Document(s) | Document(s) Date | Document Location | |
Statement of Wellbeing & Focus on the Future: Wellbeing in our Community | 4th April 2018 | Full Council 4th April 2018 | |
Does the report contain any issue that may impact the Council’s Constitution? | No | ||
APPENDIX I
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(The Work Programme is reviewed at each meeting and as such is subject to change)
Date / Timing | Overarching Item | Officer & Cabinet Member | Scrutiny Focus | Strategic Focus |
28th September 2020 | Forward Work Programme 2020/2021 | • Cllr Xxxxxx Xxxxxx (Chair) • Scrutiny Committee Members | The Committee to discuss the draft Work Programme and to officially agree and sign off the Work Programme for 2020-2010. | • Corporate Plan - Focus on The Future (FotF) • Recovery, Transformation and Improvement Plan (RT&I) |
Coronavirus Update – Response and Transition to Recovery | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Waste Manager - Xxxx Xxxxxx | Xxxxxxxx & Challenge: - The committee has requested a report to give an update on how Neighbourhood Services are responding to the demands and challenges due to the Coronavirus pandemic. This report should also outline the services transition to recovery and lessons learned going forward. | • Recovery, Transformation and Improvement Plan (RT&I) | |
2nd November 2020 | Environment Act (Wales) 2016 - Re: Weed Spraying | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Street Scene Manager - Xxx Xxxxxxx • Street Cleansing and Fly- tipping Manager - Xxxx Xxxxx | Xxxxxxxx & Challenge: - Public authorities must now seek to ’maintain and enhance biodiversity’ in the course of exercising their functions’ (but without prejudice to the proper exercise of those functions) and in so doing ‘promote the resilience of ecosystems’. Therefore, the committee seeks to develop a clear understanding of the Councils policy of weed spraying within the County Borough. The report should comprise of two main areas and how they impact on the Environmental Act (Wales) 2016, the first part should explain Councils the current policy for highway weed spraying (i.e. road and street spraying) and the second part of the report should focus on and give details on the Japanese Knotweed policy (including private land). In addition to this, the committee would like further information on what weed spraying options can/could be offered to residents. | • Environment Act (Wales) 2016 • Corporate Plan - Focus on The Future (FotF) |
Fly Tipping | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Street Cleansing and Fly- tipping Manager - Xxxx Xxxxx | Xxxxxxxx & Challenge: - Fly Tipping The fly-tipping theme has been regularly presented to the committee in previous years. As this is a contentious topic, the scrutiny members would like a report that gives a current update on fly-tipping within the borough, which also makes specific reference to the following areas: | • Corporate Plan - Focus on The Future (FotF) |
Neighbourhood Services, Planning and Countryside Scrutiny Committee Work Programme Descriptors 2020/2021
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(The Work Programme is reviewed at each meeting and as such is subject to change)
⮚ review of surveillance cameras ⮚ overview of Fly-Tipping Policies (private land / Council land) ⮚ latest figures/data and the affects, if any, of recent HWRC closure ⮚ dog fouling (Public Spaces Protection Orders) | ||||
Forward Work Programme | • Scrutiny Support Officer – Xxxx Xxxxx-Xxxxxxxx | Xxxxxxxx and Challenge: - To review the items due to be presented at this Scrutiny Committee meeting, ensuring a clear brief of the Committee’s expectations are available to report authors who will be drafting the report. | • Corporate Plan - Focus on The Future (FotF) • Recovery, Transformation and Improvement Plan (RT&I) | |
7th December 2020 Meeting Cancelled | Energy Saving / Carbon Management | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Building and Property Services Manager - Xxxxx Xxxxx • Energy Engineer - Xxxx Xxxxxxxxxxx | Xxxxxxxx & Challenge: - A Carbon Management report was presented to scrutiny on 11th March 2019 (and updated on 16th September 2019), whereby the officers attending stated several saving achieved since the employment of the new Carbon Management Officer. The scrutiny members have requested an update on the savings made to date, and what impact has this work had on the carbon footprint of the borough. The report should also refer to statutory and other measure reported by the team and if the Authority is on track of achieving its targets. | • Corporate Plan - Focus on The Future (FotF) • Carbon Management Plan |
Community Asset Transfer Policy | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Estates Manager – Xxxx Xxxxxxxx | Xxxxxxxx & Challenge: - The Council is committed to being sustainable and resilient and therefore, the committee has requested a report to be presented on the Community Asset Transfer Policy with specific focus on the following areas: ⮚ community engagement; ⮚ leases to community groups; and ⮚ promoting biodiversity. | • Recovery, Transformation and Improvement Plan (RT&I) | |
Forward Work Programme | • Scrutiny Support Officer – Xxxx Xxxxx-Xxxxxxxx | Xxxxxxxx and Challenge: - To review the items due to be presented at the next Committee meeting, ensuring a clear brief of the Committee’s expectations are available to report authors who will be drafting the report. | • Corporate Plan - Focus on The Future (FotF) • Recovery, Transformation and Improvement Plan (RT&I) |
Neighbourhood Services, Planning and Countryside Scrutiny Committee Work Programme Descriptors 2020/2021
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(The Work Programme is reviewed at each meeting and as such is subject to change)
18th January 2021 | Overview of Property Services information report | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Building and Property Services Manager - Xxxxx Xxxxx | Xxxxxxxx & Challenge: - The committee seeks to develop a clear understanding of the Property Services department and requests a report be presented to committee giving an overview of the service area. In addition to this, the report should include a detailed programme plan of the service and identify the key areas for development and improvement for 2020/21. | • Recovery, Transformation and Improvement Plan (RT&I) • Corporate Plan - Focus on The Future (FotF) |
Fly-tipping Update | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Street Cleansing and Fly- tipping Manager - Xxxx Xxxxx | Xxxxxxxx and Challenge: - The Scrutiny Members have requested a short fly-tipping update report to be presented, which should include the Christmas period information. | • Recovery, Transformation and Improvement Plan (RT&I) • Corporate Plan - Focus on The Future (FotF) | |
Fly-tipping on Unregistered Land | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Street Cleansing and Fly- tipping Manager - Xxxx Xxxxx | Xxxxxxxx and Challenge: - Scrutiny Members will receive a report outlining the implications of the removal of fly tipped waste from unregistered land. | • Recovery, Transformation and Improvement Plan (RT&I) • Corporate Plan - Focus on The Future (FotF) • Wales Towards Zero Waste | |
Dog Fouling Public Space Protection Order | • Senior Solicitor – Xxxxx Xxxxx | Policy Development & Review: The Committee will receive a report containing the key findings of a recent consultation exercise in relation to this topic, which links to earlier Committee discussions around responsible dog ownership. Committee Members will consider the report to ensure the views and feedback of Committee Members is included where the Council is required to develop a policy document in relation to addressing this issue. | • Corporate Plan - Focus on The Future (FotF) | |
Forward Work Programme | • Scrutiny Support Officer – Xxxx Xxxxx-Xxxxxxxx | Xxxxxxxx and Challenge: - To review the items due to be presented at the next Committee meeting, ensuring a clear brief of the Committee’s expectations are available to report authors who will be drafting the report. | • Corporate Plan - Focus on The Future (FotF) • Recovery, Transformation and Improvement Plan (RT&I) |
Neighbourhood Services, Planning and Countryside Scrutiny Committee Work Programme Descriptors 2020/2021
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(The Work Programme is reviewed at each meeting and as such is subject to change)
Date / Timing | Overarching Item | Officer & Cabinet Member | Scrutiny Focus | Strategic Focus |
1st March 2021 | Nature Recovery Action Plan | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Ecologist & Countryside Officer - Xxxx Xxxxxx | Xxxxxxxx & Challenge: - The committee received a report regarding the Council’s Nature Recovery Action Plan on 13th January 2020. The Scrutiny Members have requested a report that provides a current position statement on the actions within the plan along with any details of issues/barriers experienced and how these have been overcome. In addition to this, the committee would like to receive specific information on the grass cutting priority plans. The report is also to consider key areas for development and improvement for 2020/21. | • Corporate Plan - Focus on The Future (FotF) • Environment Act (Wales) 2016 |
Energy Saving / Carbon Management Item re-scheduled from 07.12.2020 | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Building and Property Services Manager - Xxxxx Xxxxx • Energy Engineer - Xxxx Xxxxxxxxxxx | Xxxxxxxx & Challenge: - A Carbon Management report was presented to scrutiny on 11th March 2019 (and updated on 16th September 2019), whereby the officers attending stated several saving achieved since the employment of the new Carbon Management Officer. The scrutiny members have requested an update on the savings made to date, and what impact has this work had on the carbon footprint of the borough. The report should also refer to statutory and other measure reported by the team and if the Authority is on track of achieving its targets. | • Corporate Plan - Focus on The Future (FotF) • Carbon Management Plan | |
Community Asset Transfer Policy Item re-scheduled from 07.12.2020 | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Estates Manager – Xxxx Xxxxxxxx | Xxxxxxxx & Challenge: - The Council is committed to being sustainable and resilient and therefore, the committee has requested a report to be presented on the Community Asset Transfer Policy with specific focus on the following areas: ⮚ community engagement; ⮚ leases to community groups; and ⮚ promoting biodiversity. | • Corporate Plan - Focus on The Future (FotF) • Recovery, Transformation and Improvement Plan (RT&I) |
Neighbourhood Services, Planning and Countryside Scrutiny Committee Work Programme Descriptors 2020/2021
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(The Work Programme is reviewed at each meeting and as such is subject to change)
Tudalen | Tree Policy | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Xxxxxx Xxxxxx | Xxxxxxxx & Challenge: Trees are an important part of the environment bringing many health and social benefits to the district and the Council is committed to maintaining – and where possible increasing – the level of tree cover across Merthyr Tydfil. There are, however, a number of conflicts which may arise where the Council’s trees are located close to neighbouring properties and the aim of this policy is to set out the Council’s stance in dealing with these conflicts and to clarify the Councils legal obligations. The Committee has requested they review all developing/refocused policies. To this end, the Committee will review the draft Tree Policy; and provide any required challenge to seek clarity on its content. | • Corporate Plan - Focus on The Future (FotF) • Environment Act (Wales) 2016 |
Forward Work Programme | • Scrutiny Support Officer – Xxxxx Xxxxxxx | Xxxxxxxx and Challenge: - To review the items due to be presented at the next Committee meeting, ensuring a clear brief of the Committee’s expectations are available to report authors who will be drafting the report. | • Corporate Plan - Focus on The Future (FotF) • Recovery, Transformation and Improvement Plan (RT&I) | |
12th April 2021 | Update report on Black Bin Charges | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Waste Manager -Xxxx Xxxxxx • Waste Strategy Team Leader - Xxxxxxx Xxxxxx | Xxxxxxxx & Challenge: - The Council introduced a charging policy of £15.00 to replace black bins some time ago. The Committee has requested an update report detailing how much money has been generated and/or saved by the Council since the introduction of this charge for the replacement bin. The report should also include specific data such as the number of black bins replaced in comparison to previous years. In addition to this, the committee wish to be provided with information on where bins are not being replaced and what the Council policy is on this matter. | • Recovery, Transformation and Improvement Plan (RT&I) • Corporate Plan - Focus on The Future (FotF) |
Improving Recycling Rates | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Waste Manager -Xxxx Xxxxxx | Xxxxxxxx & Challenge: - Improving the recycling rates is one of the key priorities to Neighbourhood Services. To ensure that the Authority continues to deliver a waste and recycling service that meets the needs and aspirations of our residents whilst continuing to attain the ever more stringent statutory recycling targets, the Committee has requested a report specifically on the areas: | • Recovery, Transformation and Improvement Plan (RT&I) • Corporate Plan - Focus on The Future (FotF) |
Neighbourhood Services, Planning and Countryside Scrutiny Committee Work Programme Descriptors 2020/2021
(The Work Programme is reviewed at each meeting and as such is subject to change)
Tudalen 60 | • Waste Strategy Team Leader - Xxxxxxx Xxxxxx | ⮚ details on education and enforcement solutions in order to improve the quality of materials and increase participation in recycling services. ⮚ frequency of residual waste collections ⮚ ‘Keeping Up With The Joneses’ campaign update ⮚ vehicle breakdowns (e.g. what are the barriers? how much does this cost the Authority in comparison to previous years?) | ||
Self-Evaluation Findings: Questions 1, 2 and 3 | • Chief Officer - Xxxxxx Xxxxx • Portfolio Member - Xxxxx Xxxxxx • Street Scene Manager - Xxx Xxxxxxx | Xxxxxxxx and Challenge: Made up of 3 key questions the re- focused self-evaluation process supports Chief Officers and service teams to reflect on what they achieved and identify and set priorities for improvement. The Committee will receive the service’s response to the second key question which is linked to Service Delivery. They will be required to scrutinise the proforma outlining the findings of the process (along with relevant supporting evidence); and review the validity of the judgment ascribed. | • Recovery, Transformation and Improvement Plan (RT&I) • Corporate Plan - Focus on The Future (FotF) | |
Forward Work Programme | • Scrutiny Support Officer – Xxxx Xxxxx-Xxxxxxxx | Xxxxxxxx and Challenge: - To review the items due to be presented at the next Committee meeting, ensuring a clear brief of the Committee’s expectations are available to report authors who will be drafting the report. | • Corporate Plan - Focus on The Future (FotF) • Recovery, Transformation and Improvement Plan (RT&I) | |
Neighbourhood Services, Planning and Countryside Scrutiny Committee Work Programme Descriptors 2020/2021
Tudalen
(The Work Programme is reviewed at each meeting and as such is subject to change)
Additional Topics for Consideration | Strategic Focus | ||
Responsible Dog Ownership (The scrutiny focus would need to be reviewed when the PSPO has been agreed.) | • Chief Officer - Xxxxxx Xxxxx • Street Cleansing and Fly- tipping Manager - Xxxx Xxxxx | Xxxxxxxx & Challenge: - This committee has an obligation to ensure the County Borough is as clean and safe as possible, therefore the scrutiny members have requested a report on ‘Responsible Dog Ownership’. This report should give a brief overview on dog fouling and the data/statistics within the County Borough (compared to national data supplied by Keep Wales Tidy), also providing specific details to answer the following questions: • What are the current actions taken with regards to dog fouling, stray dogs, animal attacks? • What is being done by the department to raise awareness and encourage responsible dog ownership in Merthyr Tydfil, to reduce dog fouling, prioritise domestic pet welfare, minimise dog attacks on children / adults, and safety in outdoor spaces such as parks? • Controlling dog fouling under public spaces protection orders was introduced by the Anti-Social Behaviour Crime and Policing Act 2014, who would enforce a PSPO? | • Corporate Plan - Focus on The Future (FotF) |
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Xxxxxx y dudalen hon yn wag yn fwriadol