Swydd Ddisgrifiad

T

Swydd Ddisgrifiad

Cyfadran/Adran	Marchnata a Recriwtio
Adran	Recriwtio a Derbyniadau
Teitl y Swydd	Cynorthwyydd Recriwtio Myfyrwyr
Yn atebol i	Rheolwr Recriwtio Myfyrwyr
Gradd	O&A3

Prif Atebolrwydd

Chwarae rhan o fewn xxx yn gweithredu strategaeth recriwtio'r Brifysgol.

Meithrin, cefnogi a nodi partneriaethau lle bo'n briodol gyda chydweithwyr o fewn meysydd ysgol/coleg/cyswllt cymunedol at ddiben recriwtio myfyrwyr cartref. Bydd gweithgareddau yn cynnwys cynrychioli'r Brifysgol a chymryd rhan mewn Ffeiriau Gyrfaoedd/AU, digwyddiadau cymunedol, ymgysylltiad Ysgol/Coleg yn ogystal â Diwrnodau/Nosweithiau Agored, yn cynorthwyo gyda'r ymdrechion i 'ehangu mynediad' o safbwynt recriwtio ar gyfer cyrsiau llawn amser a rhan amser. Cyfathrebu â phartneriaethau presennol, a gyda sefydliadau addysg perthnasol eraill ar ran y Brifysgol pan fo'n briodol. Cefnogi'r adran wrth fodloni targedau myfyrwyr ar gyfer cartref gan gynnwys cytundebau cymal/datblygiad lle bo'n briodol.

Nodwch fod y swydd hon yn amodol ar wiriad DBS.

Tasgau Allweddol

Er mwyn cyflawni diben y swydd a bodloni dyletswyddau a swyddogaethau disgwyliedig y swydd, bydd deiliad y swydd yn:

• Cefnogi dull "partneriaeth" yn y DU a thu hwnt gan weithio gyda chydweithwyr yn y Gyfarwyddiaeth Marchnata a Recriwtio gydag ysgolion, colegau, gwasanaethau gyrfaoedd, asiantaethau hyfforddi a phartneriaid a sefydliadau cyfryngwyr eraill fel sy'n briodol, i gefnogi fframwaith y gall gweithgareddau recriwtio ffynnu ynddo.

• Cyfrannu at y gwaith o ddatblygu a chynhyrchu deunyddiau marchnata effeithiol i gefnogi recriwtio myfyrwyr (llyfrynnau, deunyddiau marchnata electronig, hysbysebu, pamffledi, posteri, baneri ayyb.)

• Cyfathrebu gyda chyfadrannau Prifysgol a thimau gwasanaeth, gan gefnogi eu cynlluniau a gweithgareddau recriwtio mewn rhanbarthau/marchnadoedd penodol lle bo'n briodol.

• Cefnogi'r casgliad o ddeallusrwydd marchnad perthnasol o’r ymgysylltiadau a digwyddiadau a fynychwyd a lledaenu hyn yn fewnol.

• Bod yn ymwybodol o arferion recriwtio cystadleuwyr a datblygu ymatebion priodol lle xx xxxxx.

• Datblygu cysylltiadau gweithio cryf gyda staff academaidd a staff gweinyddol ar draws y Brifysgol ar faterion sy'n ymwneud â recriwtio myfyrwyr.

• Cyfrannu deallusrwydd a gasglwyd i gefnogi ymchwil i'r farchnad a dadansoddiad ar farchnadoedd/rhanbarthau newydd posibl i helpu i lywio gweithgareddau recriwtio a gwneud argymhellion drwy adroddiadau misol er mwyn recriwtio myfyrwyr addas o farchnadoedd/rhanbarthau penodedig

• Bodloni targedau penodol o ran gweithgareddau recriwtio myfyrwyr a bwydo i mewn i'r gwaith o werthuso cynlluniau ac arferion presennol er mwyn cefnogi dulliau newydd sy'n cael eu dylunio i gynorthwyo'r Brifysgol i gyrraedd ei thargedau mewn marchnadoedd perthnasol.

• Cynorthwyo gyda'r gwaith o baratoi a chyflwyno cyflwyniadau i gynulleidfaoedd targed, i Ysgolion/colegau/grwpiau cymunedol a rhanddeiliaid eraill yn y DU a thu hwnt, er mwyn ennyn diddordeb myfyrwyr, rhieni a phartneriaid mewn astudiaethau prifysgol yn gyffredinol a Phrifysgol Glyndŵr Wrecsam yn benodol, gan sicrhau eu bod xxx amser yn gweithio o fewn ein gofynion cydymffurfio.

• Cefnogi dull wedi'i dargedu o ddatblygu cysylltiadau agos a pharhaus ag ysgolion a cholegau, gan gynnwys cefnogi cytundebau dilyniant cymal/datblygiad a gweithgareddau cysylltiedig â chydweithwyr yn y Gyfarwyddiaeth Marchnata a Recriwtio, i hyrwyddo Glyndŵr Wrecsam fel y brifysgol dewis cyntaf.

• Gweithio gyda'r Rheolwr Recriwtio Myfyrwyr i ddatblygu mesuriadau o effeithlonrwydd gweithgaredd o’r xxxx xx mwyn llywio cynlluniau/gweithgareddau recriwtio yn y dyfodol.

• Cefnogi a mynychu Diwrnodau/Nosweithiau Agored y Brifysgol yn ôl yr angen.

• Chwarae rhan allweddol yng ngweithgareddau recriwtio 'Crwydro o Gwmpas' yr haf.

• Trefnu a chefnogi ymweliadau blasu i'r Brifysgol, gan gynnwys targedu ysgolion, colegau, unigolion a sefydliadau cyfryngwyr priodol.

• Nodi straeon newyddion / astudiaethau achos da a'u cyfathrebu'n effeithiol i'r xxx Marchnata a Chyfathrebu fel eu bod yn cael eu defnyddio i gefnogi'r gweithgareddau recriwtio.

• Rheoli a defnyddio data drwy'r system CRM neu systemau trydydd parti eraill i reoli pob cyswllt a, lle bo'n berthnasol, anfon cyfathrebiadau dros e-xxxx, cyn ac ar ôl gweithgaredd, i gynnal data a llunio adroddiadau i ddangos adenillion mwyaf o fuddsoddiad a darparu data meincnod i'w ddefnyddio ar gyfer blaengynllunio ac ystyriaethau cyllidebol

• Ymgymryd ag unrhyw ddyletswyddau eraill yn ôl y gofyn ond sy'n gymesur â gradd y swydd, a phrofiad a gallu deiliad y swydd.

ATEBOLRWYDD PERSONOL

• Gweithredu'n broffesiynol xxx amser a chynnal cyfrinachedd gwybodaeth

• Cynnal ymwybyddiaeth briodol o bolisïau a gweithdrefnau'r Brifysgol, a gweithio'n effeithiol oddi fewn iddynt, a chymryd rhan mewn prosesau priodol (e.e. arfarniad, datblygiad proffesiynol parhaus, Polisi Cyfleoedd Cyfartal a rheoliadau ariannol). Ymddwyn mewn modd sy'n cefnogi Polisi Iechyd, Diogelwch a'r Amgylchedd y Brifysgol drwy weithio'n ddiogel a dilyn y gweithdrefnau a'r codau ymarfer sydd wedi'u creu i ddiogelu'r xxxx staff.

• Dirprwyo yn ôl yr angen ar gyfer meysydd sy'n gymesur â chyfrifoldebau. Paratoi data, gwybodaeth ac adroddiadau eraill sy'n gymesurol â'ch meysydd cyfrifoldeb.

GALLUOEDD A RHINWEDDAU PERSONOL

• Sgiliau cyfathrebu rhagorol, yn hunan-gymhellol a brwdfrydig

• Hyderus, cymwys, diplomyddol, diduedd a hydrin gyda synnwyr digrifwch da

• Sensitif at anghenion pobl eraill, amyneddgar ac yn deall agwedd ac ymddygiad pobl eraill

• Ymagwedd hyblyg at waith a pharodrwydd i weithio ar nosweithiau a phenwythnosau yn achlysurol.

• Y gallu i ymdrin â materion cyfrinachol gyda disgresiwn a sensitifrwydd

• Yn gyfforddus yn gweithio a chyfathrebu â myfyrwyr o ystod o gefndiroedd a diwylliannau

• Ymagwedd effeithlon, ddibynadwy a phroffesiynol at xxxxx xxx amser, gan gynnwys ymddangosiad taclus fel sy'n briodol.

Wedi ymrwymo i weithio fel xxx ond yn medru gweithio yn annibynnol pan fo angen

Dyletswyddau Cyffredinol

Byddwch yn sicrhau bod systemau a gweithdrefnau rheoli priodol ar xxxxx xx mwyn bodloni'ch dyletswyddau a'ch cyfrifoldebau iechyd a diogelwch a gynhwysir ym mholisi iechyd a diogelwch y Brifysgol. Yn benodol, byddwch yn sicrhau bod asesiadau risg priodol yn cael eu cynnal mewn cysylltiad â pheryglon sylweddol ac yr ymgymerir ag arolygon diogelwch o leiaf unwaith y flwyddyn, ym mhob gweithle xxx xxxx rheolaeth chi.

Cyfrifoldeb y gweithwyr yw ymgorffori Polisi Cyfle Cyfartal y Brifysgol o fewn eu xxxx cyfrifoldeb eu hunain ac yn eu hymddygiad cyffredinol.

Xxx xxx yr xxxx staff gyfrifoldeb i hyrwyddo gofal cwsmer o ansawdd yn eu xxxx cyfrifoldeb eu hunain.

Disgwylir i ddeiliaid swydd gydymffurfio â'r broses Adolygu Datblygiad Proffesiynol, gan gymryd rhan wrth osod amcanion er mwyn cynorthwyo gyda'r gwaith o fonitro perfformiad a datblygiad yr unigolyn.

Gellir neilltuo dyletswyddau perthnasol cyffelyb eraill sy'n gymesur â gradd y swydd gan y Rheolwr ac mewn cytundeb â deiliad y swydd. Ni ddylid gwrthod cytundeb o'r fath yn afresymol.

Mae’r cyfrifoldebau allweddol sydd wedi'u cynnwys yn y swydd ddisgrifiad hwn yn fynegol, nid ydynt yn gynhwysfawr. Gellir addasu dyletswyddau a chyfrifoldebau mewn trafodaeth â deiliad y swydd.

Adolygu

Mae hwn yn ddisgrifiad o'r swydd ar adeg ei chyhoeddi. Arfer y Brifysgol x xxxx i'w gilydd yw adolygu a diweddaru swydd ddisgrifiadau er mwyn sicrhau eu bod yn adlewyrchu natur gyfredol y swydd a gofynion y Brifysgol yn gywir ac i ymgorffori unrhyw newidiadau rhesymol pan xxx xxxxx, mewn ymgynghoriad â deiliad y swydd.

Manyleb Person

Cynorthwyydd Recriwtio Myfyrwyr

Teitl y Swydd:

Er mwyn cael xxxx rhoi ar y rhestr fer rhaid i chi arddangos xxxx bod yn bodloni'r xxxx xxxxx prawf hanfodol a chymaint o'r meini prawf dymunol ag sy'n bosibl. Pan fydd gennym nifer fawr o geisiadau sy'n bodloni'r xxxx xxxxx prawf hanfodol, byddwn wedyn yn llunio’r rhestr fer gan ddefnyddio'r meini prawf dymunol.

Meini Prawf Dethol
Priodoleddau		Eitem	Meini Prawf Perthnasol	Dull Adnabod	Pwysigrw ydd
		1.1	Cefnogi gweithrediad	Ff, C	H
			strategaeth recriwtio'r brifysgol
		1.2	Sgiliau cyfathrebu rhagorol, ar	Ff, X	X
			xxxxx ac ysgrifenedig, yn
			ogystal â sgiliau cyflwyno a
			rhyngbersonol da.
		1.3	Y gallu i gynllunio ymlaen llaw,	Ff, C	H
			datrys problemau ac i weithio
			ar xxxx liwt xxxx hun gydag
			agwedd gadarnhaol
		1.4	Aelod o dîm sydd ag	Ff, C	H
			ymagwedd hyblyg at waith ac
			oriau gweithio, hyderus,
			cymwys, diduedd, a chyfrifol
1	Sgiliau a Gallu		gyda synnwyr digrifwch da
		1.5	Sgiliau llythrennedd, rhifedd a	Ff, C	H
			XX x xxxxx dda
		1.6	Sgiliau trefnu rhagorol gyda'r	Ff, C	H
			gallu i reoli llwythi gwaith,
			blaenoriaethu a bodloni
			terfynau amser gan sicrhau
			cywirdeb a sylw at fanylder.
		1.7	Bod ag agwedd hyblyg a brwd,	Ff, C	H
			a'r gallu i weithio fel rhan o dîm
			mewn amgylchedd prysur a
			heriol
		1.8	Sgiliau trefnu a chadw	Ff, C	H
			cofnodion cryf

		1.9 1.10	Parodrwydd i weithio'n hyblyg, bydd hyn yn cynnwys teithio oddi ar y safle yn rheolaidd o fewn y DU a bydd yn cynnwys gweithio ar nosweithiau ac ar benwythnosau yn achlysurol Gallu cyfathrebu trwy gyfrwng y Gymraeg	Ff, C Ff, C	H D
2	Gwybodaeth Gyffredinol ac Arbenigol	2.1 2.2 2.3	Profiad o recriwtio a marchnata o fewn Addysg Uwch Profiad o recriwtio myfyrwyr mewn amgylchedd ehangu cyfranogiad Profiad o ddefnyddio system CRM i gefnogi recriwtio	Ff, C Ff, C Ff, C	D D D
3	Addysg a Hyfforddiant	3.1 3.2	Cymwys at lefel xxxxx xxx brofiad cyfwerth. Tystiolaeth o hyfforddiant a datblygiad proffesiynol parhaus	Ff,C,T Ff,C	H D
		4.1	Profiad o weithio mewn	Ff, C	H
			amgylchedd swyddfa prysur a
			heriol
		4.2	Profiad o gynnig gwasanaeth	Ff, C	H
			cwsmer rhagorol gydag
			agwedd ragweithiol,
			gadarnhaol sy'n canolbwyntio
			ar y cleient.
4	Profiad Perthnasol	4.3	Profiad o weithio o fewn cydymffurfiaeth, prosesau a	Ff, C	H
			gweithdrefnau
		4.4	Profiad o ddefnyddio systemau	Ff, C	H
			TG a thechnolegau newydd i
			gefnogi prosesau a
			chyfathrebu
		4.5	Profiad o gynllunio a threfnu	Ff, C	D
			digwyddiadau ar gyfer
			amrywiaeth o gynulleidfaoedd

		5.1	Yn gallu cynllunio a	Ff, C	H
			blaenoriaethu xxxx llwyth
			gwaith xxxx hun yn seiliedig ar
			ofynion o ddydd i ddydd
		5.2	Yn meddu ar y gallu amlwg i	Ff, C	H
			weithio a chyfathrebu'n
			effeithiol o fewn xxx
			amlddisgyblaethol a'r brifysgol
			yn ehangach
		5.3	Yn gallu dysgu gwybodaeth,	Ff, C	H
			systemau a sgiliau newydd a
5	Gofynion Arbennig		lledaenu'r wybodaeth pryd bynnag mae hynny'n briodol, a
			bod yn xxxxx i wneud hynny
		5.4	Ymddygiad proffesiynol a	C	H
			chwrtais xxx amser
		5.5	Y gallu i siarad â grwpiau o bobl	Ff, C	H
			yn hyderus yn fewnol ac yn
			allanol e.e. digwyddiadau
		5.6	Gallu gweithio ar	Ff	H
			benwythnosau a gyda'r nosau
			yn achlysurol, a theithio
Dyddiad Adolygu

Allwedd	Dull Adnabod	Ff	Ffurflen Gais
		C	Cyfweliad
		P	Prawf
		T	Copi o Dystysgrifau
		Rh	Rhoi Cyflwyniad
		G	Asesiad Grŵp
	Pwysigrwydd	H	Hanfodol
		D	Dymunol

Job Description

Faculty/Department	Marketing and Recruitment
Section	Recruitment and Admissions
Job Title	Student Recruitment Assistant
Reports to	Student Recruitment Manager
Grade	OA3

Principal Accountabilities

To play a team role in implementing the University’s home recruitment strategy.

To nurture, support and identify partnerships where appropriate with colleagues in the areas of school/college/community liaison for the purpose of recruiting home students. Activities will include representing and being involved in the organisation of the University at HE/Career Fairs, community events, School/College engagement as well as Open Days/Evenings and assisting efforts to ‘widen access’ in respect of recruitment to full and part-time courses. To liaise with existing partnerships, and with other relevant education institutions, on behalf of the University where appropriate. To support the department in meeting student targets for home including where relevant progression/articulation agreements.

Please note this post is subject to a DBS disclosure.

Key Tasks

To fulfil the job purpose and meet the expected roles and responsibilities of the post, the post- holder will:

• To support a ‘partnership’ approach both in the UK and beyond working with colleagues in the Marketing and Recruitment Directorate with schools, colleges, careers services, training agencies and other intermediary organisations and partners as appropriate, to support a framework within which recruitment activities might flourish.

• To contribute to the development and production of effective marketing materials to support student recruitment (brochures, electronic marketing materials, presentations, advertising, leaflets, posters and banners etc.).

• To liaise with University faculties and service teams, supporting their recruitment plans and activities in designated regions/markets where appropriate.

• To support the collection of relevant market intelligence from engagement and events attendedand the dissemination of this internally..

• To be aware of competitor recruitment practices and develop appropriate responses where necessary.

• Develop strong working relationships with both academic and administrative staff across the University on matters relating to student recruitment.

• To contribute intelligence gathered to support market research and analysis on potential new markets/regions to assist in informing recruitment activity and make recommendations via monthly reports in order to recruit suitable students from designated markets/regions

• To meet set targets with regard to student recruitment activity and to feed into the appraisal of existing plans and practices in order to support new approaches being designed to assist the University meets its targets in relevant markets.

• To assist with preparation and deliver presentations to target audiences, to Schools/colleges/community groups and other stakeholders in the UK and beyond to enthuse students, parents and partners about university studies in general and Wrexham University in particular ensuring always working within our compliance requirements.

• To support a targeted approach to developing close and sustained relationships with schools and colleges, including supporting progression/articulation agreements and related activities with colleagues in the Marketing and Recruitment Directorate, to promote Wrexham as the university of first choice.

• To work with the Student Recruitment Manager to develop measurements of the efficiency of such activity to inform future recruitment activities/plans.

• To support and attend University Open Days/Evening as required.

• To play a key role in the summer recruitment ‘Out and About’ activities.

• To organise and support taster visits to the University including targeting appropriate schools, colleges, individuals and intermediary organisations.

• To identify and effectively communicate good news stories / case studies and liaise with the Marketing and Communications team so as they be utilised to support recruitment activity.

• Data management and use via the CRM or other third party systems to manage all contacts and where relevant deliver email communication, pre-and post-activity to maintain data and produce reports to show maximum return on investment and provide benchmark data to utilise for forward planning and budgetary considerations

• To undertake any other duties as requested but commensurate with grade and post holder’s experience and ability.

PERSONAL ACCOUNTABILITIES

• To act in a professional manner at all times and maintain confidentiality of information.

• To maintain an appropriate awareness of, and work effectively within, the policies and procedures of the University, participating in appropriate processes (e.g. appraisal, continuing professional development, Equal Opportunities Policy and financial regulations). To act in support of the University's Health, Safety and Environment Policy by working safely and following the procedures and codes of practice derived to protect all staff.

• To deputise as necessary for areas commensurate with responsibilities. To prepare data, information and other reports commensurate with areas of responsibilities.

PERSONAL QUALITIES AND ATTRIBUTES

• Excellent communication skills, self-motivated and enthusiastic

• Confident, competent, diplomatic, non-judgemental and an amenable manner with a good sense of humour

• Sensitive to other people’s needs, patient and understanding of other people’s attitudes and behaviour.

• Flexible approach to work and a willingness to undertake occasional evening and weekend work

• Ability to handle confidential matters with discretion and sensitivity

• Comfortable working and communicating with students from a range of different backgrounds and cultures

• Efficient, reliable and professional approach to work at all times, including smart appearance as appropriate.

Committed to team-working but ability to work on own initiative when necessary.

General Duties

You will ensure that appropriate management systems and procedures are in place to meet your health and safety duties and responsibilities contained within the University’s health and safety policy. In particular you will ensure that appropriate risk assessments are carried out in respect of significant hazards and that safety inspections are undertaken on at least an annual cycle in each workplace under your control.

It is the responsibility of employees to apply the University’s Equal Opportunities Policy in their own area of responsibility and in their general conduct.

All staff have a responsibility for promoting high levels of customer care within their own areas of responsibility.

Staff must be aware of the University’s commitment to Sustainability.

All staff must promote healthy behaviour and positive mental health and wellbeing

Post holders are expected to co-operate with the Professional Development Review (PDR) process, engaging in the setting of objectives in order to assist in the monitoring of performance and the development of the individual.

You will assess the training and development needs of each member of staff under your control to ensure they are adequately supported in relation to their work responsibilities.

Such other relevant duties commensurate with the grade of the post as may be assigned by the Manager in agreement with the post holder. Such agreement should not be unreasonably withheld.

The key responsibilities contained in this job description are indicative not exhaustive. Duties and responsibilities may be altered in discussion with the post holder.

All post-holders within the Directorate are expected to be able to provide support across all areas, beyond their immediate team, as requested by the Director and commensurate with their skills, knowledge and experience.

Review

This is a description of the job at the time of issue. It is the University’s practice periodically to review and update job descriptions to ensure that they accurately reflect the current nature of the job and requirements of the University and to incorporate reasonable changes where required, in consultation with the job holder.

Person Specification

Student Recruitment and Engagement Assistant

Job Title:

In order to be shortlisted you must demonstrate that you meet all the essential criteria and as many of the desirable criteria as possible. Where we have a large number of applications that meet all of the essential criteria, we will then use the desirable criteria to produce the shortlist.

Selection Criteria
Attributes		Item	Relevant Criteria	Identification Method	Rank
		1.1	To support the implementation of the university	A,I	E
			recruitment strategy
		1.2	Excellent communication skills, both verbal and	A,I	E
			written as well as good interpersonal and
			presentation skills
		1.3	Ability to plan ahead, problem-solve and to work	A,I	E
			on own initiative with a ‘can do’ attitude
		1.4	Team player with flexible approach to work and	A,I	E
			working hours, confident, competent,
			nonjudgemental and an amenable manner with
			a good sense of humour
1	Skills & Abilities	1.5	Good standard of literacy, numeracy and IT skills	A,I	E
		1.6	Excellent organisational skills with the ability to	A,I	E
			manage workloads, prioritise and meet
			deadlines ensuring accuracy and attention to
			detail
		1.7	Have an enthusiastic, flexible, adaptable	A,I	E
			approach and the ability to work as part of a
			team in a busy and demanding environment
		1.8	Strong organisational and record-keeping skills	A,I	E
		1.9	Willing to work flexibly, this will include regular	A,I	E
			off site travel within the UK and will include
			evenings and weekend working from time to
			time

		1.10	The ability to communicate through the medium of Welsh.	A,I	D
2	General & Specialist Knowledge	2.1 2.2 2.3	Experience of recruitment and marketing within Higher Education Experience of student recruitment in a widening participation environment Experience of using a CRM system to support recruitment	A,I A,I A,I	D D D
3	Education & Training	3.1 3.2	Qualified to degree level or equivalent experience. Evidence of training and continuous professional development	A,I,C A,I	E D
		4.1	Experience of working within a busy and demanding office environment	A,I	E
		4.2	Experience providing excellent customer service with a proactive and positive, client- centred approach.	A,I	E
4	Relevant Experience	4.3	Experience of working within compliance, processes and procedures	A,I	E
		4.4	Experience of using new technologies and IT systems to support processes and communications	A,I	E
		4.5	Experience of planning and organising events for a range of different audiences	A,I	D
		5.1	Ability to plan and prioritise own workload	A,I	E
			based on day to day requirements
		5.2	Proven ability to work and communicate	A,I	E
			effectively within a multi-disciplinary team and
			wider university setting
		5.3
5	Special Requirements		Ability and willingness to learn new information, systems and skills and disseminate where appropriate	A,I	E
		5.4	Professional and polite manner at all times	I	E
		5.5	Confidence in speaking to groups of people	A,I	E
			internally and externally at e.g. events
		5.6	Ability to work occasional weekends and	A	E
			evening, and to travel

Date of Revision

Key	Identification Method	A	Application Form
		I	Interview
		T	Test
		C	Copy of Certificates
		P	Presentation
		G	Group Assessment
	Rank	E	Essential
		D	Desirable