RHAGLEN

Bydd cyfarfod “x xxxx” o Bwyllgor Cyllid Cyngor Cymuned Llangynnwr yn cael

ei gynnal.

Dydd Mercher, 10fed Ionawr, 2024 am 6.30 p.m. I drafod y canlynol: -

RHAGLEN

1. Derbyn ymddiheuriadau am absenoldeb.

2. Cofnodi pob datganiad o ddiddordeb.

3. Cymeradwyo cofnodion cyfarfod Pwyllgor Cyllid y Cyngor a gynhaliwyd ar 17 Mai 2023

4. Cynigion Cyllideb 24/25 -Atodiad 5

5. Ystyriaethau Praesept ar gyfer cyfarfod Misol y Cyngor – eisoes wedi'i ddosbarthu'n electronig i'r xxxx Gynghorwyr.

6. Penodi archwiliwr “mewnol” ar gyfer Cyfrifon 24/25.

7. Nodi dyfarniadau cyflog blynyddol i glercod, a dywed y clerc ei fod xxxxxxx yn ddyledus i ddau gynyddiad asgwrn cefn ar ei raddfa gyflog yn dilyn perfformiad boddhaol dros y ddwy flynedd ddiwethaf, yn amodol ar gytundeb y Cyngor yn unol â Thelerau ei Gontract Cyflogaeth. .

8. Adolygu lwfansau’r Clerc ar gyfer y Flwyddyn Ariannol gyfredol.

9. Penodi llofnod arall i'r Mandad Banc er mwyn caniatáu rhagor o hyblygrwydd gan fod gennym ddau wedi'u cymeradwyo ar hyn o xxxx xx un arall yn cael ei ychwanegu.

10. Dyddiad y cyfarfod nesaf – i'w drefnu.

A “remote” meeting of Llangunnor Community Council Finance Committee will be held.

on Wednesday January 10thth 2024 at 6.30p.m.

to transact the following: -

AGENDA

1. To receive apologies for absence.

2. To record all declarations of interest.

3. To approve the minutes of the Finance Committee meeting of Council held on 17th May 2023

4. Budget Proposals for 24/25 -Appendix 5

5. Precept Considerations for Monthly Council meeting – already circulated electronically to all Councillors.

6. Appoint “internal” auditor for 24/25 Accounts.

7. To note annual salary awards for clerks, where the clerk advises that he is now due two spine increments on his pay scale following a satisfactory performance over the last two years, subject to agreement by Council as per the Terms of his Contract Of Employment.

8. To Review Clerk’s allowances for this current Financial Year.

9. To appoint another signature to the Bank Mandate to allow further flexibility as currently we have two approved with another being added.

10. Date of next meeting – to be arranged.

APPENDIX 1

CYNGOR CYMUNED LLANGYNNWR LLANGUNNOR COMMUNITY COUNCIL

Reconciliation with Bank 2022 - 2023

£ £

Cash Book Balance	C/f (31/03/22)
Bank Account 00000000	(£15,982.63)
Bank Account 00000000.	(£20,772.70)
Bank Account 00000000	(£28,192.89)
Received 2022 - 23	£41418.04

64948.22

Paid 2022 - 23 £51621.63

From Ledger Paid 22/23 £50729.26 Less unpresented cheques

103561 £660.00

103562 £206.40

103569 £120.00

103578 £125.00

103579 £90.00

103580 £10.10

103581 £90.10

SUB £1301.60

Add cheques from 21/22 103441 £90.00

103437 £100.00

103456 £803.97

103457 £1200

SUB £2193.97

Difference - £10203.59

Note Cheque Numbers 103445 (£120.00 issued 18.2,2022) has been cancelled and re issued with a new cheque and £103458 which has been presented for payment (£0.10 issued (103455) has been destroyed. No adjustment to Balances required as these cheques will not be presented.

Cash Book Balance	C/f	(31/03/23)
Bank Account 00000000	(£)	5672.13
Bank Account 00000000	(£)	20818.06
Bank Account 00000000 TOTAL	(£)	28254.44
Xxxxxx Xxxxxx April 2023. Clerc/Clerk

Balance at 31/03/23 £54744.63

£54744.63

SUMMARY OF CURRENT FINANCIAL POSITION

Following the bank reconciliation extracted from the cash book for 2022/23 the cash position as at 1.4.23 is as follows:

Bank Reserves Barclays Bank	£ 54,745
Income: Precept	£38,000
Vat to be Rec Est	£ 4,250
TOTAL	£42,250
Est Predicted expenditure. (Pls see appendix 1 for 1.4,23- 31.3.24 excluding Cap	£42765
Difference	(£515) (Predicted balance as at 31.3.24 Allowing for receipt of Vat as above)

There is £3621 remaining on S106 monies after having allocated funds for the electricity connection.

This year the budget has been drawn up to cover basic running costs, with no allocation of funds towards capital projects that we would like to undertake.

The following projects remain in the pipeline for consideration.

CCTV for the Park – latest estimate £7000 where we could use remaining 106 funds.

Phase 2 Children’s play area -	£20000
Memorial Stone slabbing -	£2500
Works to clear, level and reseed.
at bottom of park.	£5000

Emergency works undertaken and to be done

For H & S -Tree work £1160.

Further quote awaited for levelling of spoil and ditch cleaning near to Xxxxx Xxxxxx ent

Repairs to main gate as per accepted quote £335 Relocation of toilet and to secure it/move

Defib etc/repairs to path ahead of fun run. £500 Repairs schedule/cost awaited from Dragon

re repairs to park equipment/new signage. Contingency for Community event

The Clerk has made a grant application to Carmarthen C C under its Sustainable Communities Grant for £10000 to assist with the costs of

CCTV and resurfacing of upper toddlers play area, where decision is expected by end of June. There is also, an application that can be made to The Crime Commissioners’ Office re-funding for CCTV if the The Council grant application is unsuccessful.

Xxxxxx Xxxxxx (April 2023.)

Draft Income 2023/24 Appendix 1
	£
Proposed Precept	£38,000
Repayment of VAT	£4,250

Total	£42,250
S106 Monies Available.
	£
Application Ref W/20013	£68,000
Application Ref W/25937	£48,000
Application Ref W/37327	£3,050
Total	£119050
Expenditure to date
Demolition of Bandstand	£4500*
Park Entrance	£15,249
Penymorfa Footpaths	£12,658
Painting of play equipment	£800
Panel Design	£14,749
Panel Production	£4,151
Playground Equipment	£20,949
Playground Equipment	£23,727
Improvements to paths in park	£8,660
installation of Sanitisers	£1,110
Labour re Interpretation Boards	£454
Improvements to park entrance	£4,152
Ger Y Nant Lights	£5,360
Total	£112,019
Requested £3410.50 To cover Elec Con	£3,410
Balance	£3,621

*This payment was taken directly by the Leisure Section and not paid to the Community Council.

For 1.4.23-31.3.24 APPENDIX 2 Llangunnor Community Council Estimated Operational costs
Clerk Costs	£
Salary Allowing for slight Inc. Presently £10019	£10,500
Employers NI	£200
Allowances currently £140pm	£1,680
Travelling Reduced based on intro of Internet Banking	£500
Extra Meetings say 8 @ £50pm	£400

Pension		£100
Total Clerk Costs		£13,380
Handy man
Agreed basic presently £97 pm inc to £100		£1,200
Additional work as directed		£2,000
Total Handyman Costs		£3,200
Grass Cutting Park -CCC Currently £2924		£3,300
Toilet Servicing at £36 per service Contract & Toilet Cover/Cleaning		£750
Park Inspection and repairs to be negotiated		£1,000
Purchase of dog gloves		£300
Bi Annual Tree Ins due this year.		£600
Total Park Costs	£550 paid last time.	£5,950
Public Lighting
Maintenance £2252 pd 3/22		£2,500.00
Energy £878 pd 3/22	County Hall advise to inc 2.4X	£2,100
Fxd repayment of £1709.70 to finish 2029	to finish in 2029	£1,425.00
TOTAL		£6,025.00
Insurance
£1065pd 2022		£1,150.00
Christmas Lights
Purchase 3 Trees inc 1 for park @£300 each. £250 pd 22		£900
Erectrion etc and Labour		£720
Ground Anchor and lights for new tree at park.		£1,200
TOTAL		£2,820
Funding Allocated
Chair		£350

Community Fund		£1,650
S137		£1,000
Total		£3,000
Admin
Zoom	Currently £00.00.xx was £14.39 inc in Apr 23	£190
Hire of Facilities for meetings		£300
Postage		£100
Stationery & Ink		£300
Training		£200
Cllr Travelling		£100

I T Licenses		£450
Total		£1,640
Subs
1VW £445 PD 4/22		£470
Total		£470
Payroll
For Clerk & Councillors £420 PD 12/22		£430
Total		£430
Audit Cost Est £390pd TO Internal Examiner and this will incr		£1,500
21/22 Inv not rec.18/19 not billed-chased for expl
TOTAL		£1,500
Cllrs Allowances	Estimate
£1650 to be pd 2/23 based on 11 Cllrs. Allow for Inc		£2,200
Total		£2,200
CONTINGENCY		£1,000
Total Estimated Expenditure for 2023/24		£42,765
Existing Precept		£38,000
SHORTFALL		£4,765
Level of Projected Reserves as at 1.4.2023		£54,745
CAPITAL PROJECTS TREVIOUSLY AGREE TO BE COMMENCED
Covid Memorial, and to slab around Memorial Stone		£,2000

Phase 2 Kids Play Area	£20,000
PROJECTS UNDER DISCUSSION
CCTV at Park	£6,000
Landscaping/Planting/Tree Mgt Bottom of Park beyond Skateboard Park	£5,000
TO BE DISCUSSED.
New Laptop for clerk to comply with suggested Legislation	£600

Appendix 3

Finance Report	for meeting	10.1.2024
Balance at bank
Account statements as		Apr-23
		90632317		£5,673
		90484024		£20,818
		13157210		£28,254
				£54,745
Income	Precept 1+2,payments Received			£25,334
Fun Run/Community Day, Caraft w.Shops				£3,142
Bank Int				£233
VAT Refund				£4,500
Further Payments expected
Precept 3				£12,666
106 Draw Down				£6,910
Sustainability Grant				£10,000
		Total	£117,380
Expenditure to date		Spent April-September		£22,530
Predicted spend for remainder of year
	Public Lighing cost and rep of Energy LN			£1,425
	Park grass cutting			£1,535
	Park Maintenance - handyman / CCC			£1,000
Town Council - Xmas Trees & Assoc. Works Dec 21			Dec-22	£2,000
	Painting/Repairs at park			£2,700
	Improvements to Mem site			£2,500
	Dynevor Trees -Tree & Ground works			£2,200
	New Park Inspection costs and repairs			£300
	Clerk Costs incl HMRC Extra meetings/Pension			£8,000
	Conf/Training			£300
	Travelling			£400
	Hiring of facilities for meetings			£200
	IT Zoom web Costs			£450
	Re-numeration of Members	Members		£1,800
	Re-numeration to Chair			£350
	Gratuity new clerk re pension			£100
	Community Fund			£1,650

S137	£1,000
Web hosting and allowances	£440
Provisional sum further Park imp/equipment	£20,000
Payroll costs Members Clerk	£500
Stationery	£200
Postages	£60
Bi Annual Tree Inspection costs	£600
Clerk allowances/IT	£840
Audit	£800
Subs 1VW	£500
New Electricity Contract Park	£250
Capital Purchases Urns/IT for Babell	£350
Lights Switch on Party	£200
Repairs to main gate	£335
Electricity Connection fees re 2nd Pillar	£3,410
Total Projected Expenditure 2023/24	£56,395
	£78,735
BALANCE BROUGHT FWD £117530- £78735	£38,795
REMAINING BALANCE ON S106
After £3410 for Elec &	£581
£3500 allocated for CCTV
Notes - Assumptions
CCTV Installed at £7000
Imp Play area at £13000
Funded from Grant 10k, 106 funds 3.5k
Our Contribution £6500 from Reserves
BALANCE BROUGHT FWD £106389 - £86957
REMAINING BALANCE ON S106
After £3410 for Elec &
£3500 allocated for CCTV
Notes - Assumptions
CCTV Installed at £7000
Imp Play area at £13000
Funded from Grant 10k, 106 funds 3.5k
Our Contribution £6500 from Reserves

Appendix 4

Finance Report for meeting January 10th2024
Balance at bank
Account statements as		Apr-23
		90632317	£5,673
		90484024	£20,818
		13157210	£28,254
			£54,745
Income April- Dec 23	Precept 1+2+3, payments Received		£38,000
Fun Run/Community Day, Craft Shops			£3,142
Bank Int			£233
VAT Refund			£4,500
Nat Grid			£2,000
106 Draw Down			£3,410
Sale of Mulled wine at Xxxxx Service			£182
Further Payments expected
106 Draw Down			£3,500
Sustainability Grant			£10,000
		Total	£119,712
Expenditure to date spend April - Dec 23			£38,278
Predicted spend for remainder of year
	Public Lighting cost and rep of Energy LN		£1,425
	Park grass cutting		£640
	Park Maintenance - handyman / CCC		£600
Town Council - Xmas Trees & Assoc. Works Dec 23			£1,300
	Painting/Repairs at park		£2,720
	Improvements to Mem site		£2,500
	Dynevor Trees -Tree & Ground works		£2,200
	New Park Inspection costs and repairs		£300
	Clerk Costs incl HMRC Extra meetings		£4,000
	Conf/Training		£150
	Travelling		£250
	Hiring of facilities for meetings		£200
	IT Zoom Subs		£60

Re-numeration of Members	Members	£1,500
Extra Re-numeration to Chair		£150
Gratuity new clerk re pension		£100
Community Fund		£1,650
S137		£100
Chairs Fund		£210
Payroll costs Members Clerk		£500
Stationery		£200
Postages		£60
Clerk allowances/IT		£420
Interal Auditor Fee for Audit 22-23		£420
Subs 1VW		£525
Repairs/resurface Kiddies Play area		£13,000
Repairs to main gate		£335
CCTV Installation		£6,200
Toilet Servicing/Cleaning		£300
HMRC Tax & NI Clerk & Cllrs Q4		£900
Total Projected Expenditure 2023/24		£81193
BALANCE BROUGHT FWD £119712- £81193		£38519
REMAINING BALANCE ON S106
After £3410 for Elec &		£581
£3500 allocated for CCTV
Notes - Assumptions
CCTV Installed at £7000
Imp Play area at £13000
Funded from Grant 10k, 106 funds 3.5k
Our Contribution £6500 from Reserves
Explanation of variances. When the running cost forecast for the operational cost of the Council were drawn up in Jan 23 estimated at total spend of £42765. This excluded any capital spend. Our revised forecast for total spends for the Financial Year ending March 2024 is now

projecting a spend of £81193 including VAT, as taken from our ledger balance as at 31 Dec 2023 and an estimate for spend during Q4.

We have undertaken many projects during the last 12 months, some of which have been completed such as the new electricity connection and supply, the resurface of the kiddies play area, repair works, park maintenance have all been instructed, and hopefully will be completed this quarter. If not they will be carried forward to the new financial year. All expenditure has been approved by the Council, and has been funded in the main from grants, 106 monies, and from reserves where necessary.

Projects/capital purchases during 2023/2024.

Electricity connection costs C Xxxx £3410 Covered from 106

CCTV Installation and fees £7065 Covered from 106 &

Grant

Re surface kiddies play area £13000 Grant & 6.5k from Reserves

Purchase of new Laptop for Clerk £664 Dynevor Trees Work at entrances.

And bottom of park to scrub area £680 Further works to trees and landscaping £2200. Memorial Stone £2500

Repairs to main gate £335

Flowers and tubs £944

Omitted from budget.

Election costs £323

Tea Urns £249

IT sundries to operate from Babell £78 Christmas party costs £200 Clerks back pay following NALC Agreements- last fin yr and

Fin year £600

Repairs/maintenance to park equipment £2720

Total Variance	£34968
Add Est Running Costs	£42745
Total	£77713
Predicted Spend	£81193
Less Est running costs. Plus additional cap spend	£77713
Difference	£3480

Please remember that the estimated running costs and final spend for Q4 exclude VAT where the ledger includes VAT on spend which is recoverable.

There is also an allowance for undrawn amounts on:

Chairs Fund £1650 S137 £100.

Llangunnor Community Council Estimated Operational Costs

For 1.4.24-31.3.25 APPENDIX 5

Clerk Costs	£
Salary Allowing for 3% Inflation increase to nalc rates		£12,300
Employers NI		£300
Allowances currently £140pm		£1,680
Travelling		£1,000
Extra Meetings say 10 @ £50pm		£500
Pension		£100
Total Clerk Costs		£15,880
Handy man
Agreed basic pesently £97 pm inc to £110		£1,320
Budget for additional work as directed		£1,000
Total Handyman Costs		£2,320
Grass Cutting Park -CCC Currently £2560 as per tender		£3,000
Toilet Servicing at £30 per service Contract & Toilet Cover/Cleaning		£750
Monthly Park Inspection and repairs		£1,000
Purchase of Dog Gloves		£300
Repairs Park Equipment as per accepted Quote		£2,720
Repairs Park Gate as per accepted quote		£335
New Park Bench in upper kiddies area		£500
Budget for ongoing service of equipment/repairs/groundworks		£1,000
Flowers for hanging baskets/troughs/tubs		£1,000
New Park Electricity supply costs		£850
Tree works to reduce Oak Trees/Landscape ground as Acc Quote		£2,080
Total Park/Environment costs		£13,535
Public Lighting+M119A93:N118AA93:L159
Public Lighting £3330.72 pd in 4/23		£4,500
Fxd repayment of £1425 to Light Loan finish 2029	conversion loan to finish in 2029	£1,425.00
TOTAL		£5,925.00
Insurance
£1120 pd in 7/23		£1,150.00
Christmas Lights
Purchase 3 Trees inc 1 for park @£300 each.£250 pd 23		£900
Erection ,Labour, Electrician		£720
Total		£1,620
Funding Allocated

Chair			£350
Community Fund			£1,650
S137			£1,000
Total			£3,000
Admin
Zoom	Currently £15.59pm		£200
Hire of Facilities for meetings			£500
Postage			£100
Stationery & Ink			£500
Training			£500
Cllr Travelling			£100
I T Licenses			£400
Total			£2,300
Subs
1VW £485 PD 4/23			£525
Total			£525
Payroll
For Clerk & Councillors £350PD 5/23 To Allow for expected Incr			£500
Total			£500
Audit Cost Est £390pd TO Internal Examiner and this will incr			£500
	21/22/3 Inv not rec.18/19 not billed-chased for expl		£1,500
TOTAL			£2,000
Budget for Community Activities-Summer & Xmas Party			£1,000
Cllrs Allowances		Estimate
New working from Home Allow @£156 est 11 Cllrs wef 2/25			£1,716
Total			£1,716
Total Estimated Expenditure for 2024/25			£51,471
Less Non Recurring Exp			£5,635
SHORTFALL			£45,836
Existing Precept			£38,000
SHORTFALL			£7,836
VAT REFUND DUE EST			£5,000
REMAINING SHORTFALL			£2,836
NOTES/ASSUMPTIONS
Non recurring expenditure
Park Equipment Repairs			£2,720
Tree/Landscape works			£2,080

Gate Repairs	£335
New seating - kiddies area if agreed	£500
TOTAL	£5,635
LEVEL OF PROJECTED RESERVES AS AT 1.4.24 IF ALL CAP EXPENDITURE	£38,519
WAS COMPLETED DURING LAST FINANCIAL YEAR.
CAPITAL PROJECTS TO BE CONSIDERED FOR THIS FINANCIAL YEAR
TO BE DISCUSSED.
Flood light at park entrance	£500
More efficient printer for Clerk	£400
Park Lighting	TBA

Bank Balances as at 31.12.23

Business Account	£19674
Premium Account	£28488
Premium Account	£20990
Total	£69152