DETAILED NOTICE INVITING TENDER

T E N D E R D O C U M E N T

Tender Notice No………….….… KPTB Vol. No. ……..1778..…….. Item Sl. No. ……112/1..... Date ……11/02/2022.…. Date of opening ……18/02/2022….. Hours .. ……………02.00 PM..…….….

KOLKATA MUNICIPAL CORPORATION SOLID WASTE MANAGEMENT- II DEPARTMENT

00, Xxxxxx Xxxxxx, 0xx Xxxxx, Xxxxxxx – 700 087

KOLKATA MUNICIPAL CORPORATION SOLID WASTE MANAGEMENT II DEPARTMENT

Tender Notice No. / KPTB Vol. No. …1778.… Item Sl. No. .. ….112/1.… Date …11/02/2022….

DETAILED NOTICE INVITING TENDER

Sealed Tender in duplicate are invited by C.M.E. (SWM)/ Dy. Chief Engineer (SWM II)/ O.S.D. (SWM) from bonafied, experienced , reliable and resourceful contractor as per particulars below and will be received upto the time specified herein.

1. NAME OF THE WORK : Procurement of spare parts of the vehicle vide no- WB-02AL-8445 (MAHINDRA SX, EARTH MASTER) of Dhapa Garage under SWM-II.

2. Contractor eligible to submit Tender : Manufacturers/ authorized dealers/ sub –

Dealers/ reliable motor parts vendors having requisite experience of similar nature of work as mentioned in General Conditions of Contract.

3. ESTIMATED VALUE PUT TO TENDER : Rs.99,252.00

4. XXXXXXX MONEY (To be deposited by Bank : Rs.2000.00 Draft/ Pay Order in favour of Kolkata Municipal

Corporation)

5. TIME OF COMPLETION OF WORK : 07 days.

6. COST OF TENDER PAPER : NIL

7. LAST DATE AND TIME LIMIT FOR : 18/02/2022 at 1.00PM SUBMISSIONT OF TENDER

8. OPENING OF TENDER : 18/02/2022 at 2.00PM

9. AVAILABILITY OF TENDER DOCUMENT : KMC WEB PORTAL

10. SUBMISSION OF TENDER : Office of the Garage – In – Charge of Dhapa

Garage/SWM-II where the work is to be done.

11. SECURITY DEPOSIT : 2% of the sanctioned amount. In case of successful tenderer, Xxxxxxx Money will be converted to Security Deposit.

12. DOCUMENTS TO BE ENCLOSED WITH TENDER: The tenderer shall have to enclose valid

ITCC/ PAN, Trade Licence, P. Tax payment Certificate, GST Registration and Credentials of Previous works with tender.

Signature of Tenderer Signature of Tender Inviting Authority

THE KOLKATA MUNICIPAL CORPORATION

Department: Solid Waste Management - II

Brief description of works: Procurement of spare parts of the vehicle vide no- WB-02AL-8445 (MAHINDRA SX, EARTH MASTER) of Dhapa Garage under SWM-II.

GENERAL CONDITIONS OF CONTRACT

1. Execution of Agreement: The successful tenderer shall have to execute an agreement in the prescribed format within a fortnight from the date of intimation of the acceptance of tender, failing which the tenders will be cancelled immediately and the defaulting tenderer shall be liable for all damages due to his default and the xxxxxxx or security deposit may be at the discretion of the Municipal Commissioner, be forfeited. A copy of the agreement form can be seen at the Municipal Secretary's Office during business hours.

2. Xxxxxxx or Security Deposit: Bank Draft or crossed Pay Order drawn at Nationalized/ Schedule Bank only will be accepted as xxxxxxx money or Security Deposit for the performance of the contracts. The 2% xxxxxxx money will be kept on the total value of works as security deposit in the case of successful tenderer. The successful tenderer will have to execute the agreement for which no further deposit is necessary.

3. Execution of works : The whole of the work shall be carried on any completed in a substantial and workmanlike manner in accordance with the specification and the terms of the agreement or the direction of the Engineer in charge referred to above, to the satisfaction of the CME (SWM) or any other Officer representing him.

4. Labour, tools, plants etc.: The contractor shall supply all tools, plants, Operator, Technician and labour etc. required for carrying out the work.

5. Delay in execution of work: If due to any default on the part of the contractor the work be not taken up or completed to the satisfaction of the CME (SWM) or Officer – In – Charge of the work, within the time specified for the purpose, contractors shall pay as liquidated or agreed damage any sum not exceeding 2% per month as may be decided upon by the Municipal Commissioner for each and every month of such delay beyond the specified time limit.

6. Extension of time: In cases where the delay is not due to any default on the part of the contractor such extension of time will be allowed to the contractor as the CME (SWM) may think fit.

7. Debarring the contractor from work: In the event of any serious or repeated misconduct, delay or default in the execution of a work or works on the part of the contractor notwithstanding any action that may have been taken against him the contractor shall be liable to be debarred from allotment of further contract or work for such period in the future as may be determined by the authority imposing the bar.

8. Realization of damage: All damages and all expenditure incurred owing to the contractor's default may be deducted from the security or any other deposits made by the contractor or from any other moneys due to him from the Corporation or may be realized in any other legal manner.

9. Extra work: No extra work will be taken in hand without the written permission or approval of the CME (SWM). In all cases of substantial modifications in the estimate previous sanction of the Municipal Commissioner should be obtained.

10. The tenderer must visit the place of work before quoting their rates.

11. Claims: (a) For Interest - No claim for interest will be entertained by the Corporation with respect to any moneys or balances which may be due or alleged to be due to the contractors owing to any dispute between the Engineer and the contractors or with respect to any delay on the part of the Corporation in making monthly or final payments or otherwise.

(b) For partial possession - Whenever a portion of the work or works is completed or sufficiently completed the Corporation may take possession of the same and put the same into beneficial use, without vitiating the contract in any way. The contractor shall not be entitled to make any claim on that account.

(c) For extra works - All claims arising out of the contract must be made within one month from the date of accrual thereof and no claim not so made, will be entertained.

12. Payment: As per KMC norms.

13. (a) No tender shall be accepted from a tenderer, in whose business a Municipal Officer or Servant has any share or interest, directly or indirectly, either by himself or his partner, or employer or employee, and an accepted tender may be cancelled by the Corporation at any time of such Officer or Servant is found to have such share or interest either before or after the acceptance of the tender.

(b) The tenderer shall make a declaration in this tender as to the above and also as to whether he is related by blood-relationship to or is closely connected by marriage with the Mayor, Deputy Mayor, or any Xxxxxxxx or Councilor or any officer of the Corporation, and if so, the tenderer shall notify in writing such relationship or connection in the tender.

14. No tender from any person carrying on business in Kolkata who does not hold a trade professional license under Section 199/200 of the Kolkata Municipal Act, 1980, will be considered.

15. No tender from any person who is a minor or a Pardanasin lady, nor any tender from a firm, any of whose partners or share-holders is a minor or a Pardanashin lady, will be considered.

16. The percentage of rates quoted in the tender cannot be modified or withdrawn, but shall remain open for acceptance of the Municipal authorities for a period of at least 3 months from the date of opening of the tender.

In default, the xxxxxxx or security deposit may at the discretion of the Municipal Commissioner, be forfeited.

17. The percentage quoted in the tender shall, on acceptance of the tender, hold good and be binding on the contractors during the period of the contract notwithstanding any increase in the prices for the materials and labour or in freights or levy of other charges whatsoever due to any pause and the contractors shall on no event be entitled to claim any increase over the rate quoted by them. NO PRICE ESCALATION WILL BE ALLOWED.

18. The percentage of rates quoted in the tender shall be taken to include any Sales Tax that has been or may be imposed by the Government in respect of any article or articles required in connection with this work.

19. The K.M.C. do not bind themselves to accept the lowest or any tender but the fairness of the tender/ quotation and the past conduct of the contractor will be taken into consideration in making the selection.

20. The CME (SWM)/ Dy. Ch. Engineer (SWM II)/ O.S.D./ SWM may call for analysis in respect of the principal items of work if the rate/ percentage quoted by the tenderer is deemed incompatible with good workmanship and the tenderer will have to submit the required analysis within three days failing which the tender will be liable to be treated as informal.

21. The contractors should maintain a uniformity of their names and styles of business appearing on various documents e.g. Treasurer's receipts, tender forms, agreements, licenses etc.

Any deviation from this on the part of the contractor whenever detected will render his tender liable for cancellation.

22. Minimum Wages Act, Workmen’s Compensation Act and all other relevant Acts & Rules must be strictly followed by the contrctor.

23. The contractor shall get himself licensed under the Contract labour (Regulation and Abolition) Act, 1970 and the West Bengal Contract labour (Regulation and Abolition) Rules 1972, as and when necessary.

24. The tender and the declaration as well as the query form must be fully and properly filled up and all entries therein must be perfectly legible and free from ambiguity, overwriting or discrepancy between words and figures etc.

25. Bidders shall submit copy of (a) Valid PAN issued by the IT department Govt. of India, (b) valid 15- digit Goods and Service Taxpayer Identification Number (GSTIN) under GST Act, 2017. Tax invoice needs to be issued by the supplier for raising claim under the contract showing separately the tax charged in accordance with the provision of GST Act, 2017.

As per the Municipal Commissioner's Circular no.48 of 2017-18, the credential criteria will be:

1. For 1st call of NIT:

i) Intending tenderers should produce credentials of a similar nature of completed work of the minimum value of 40% of the estimated amount put to tender during 5 (five) years prior to the date of issue of the tender notice; or,

ii) Intending tenderers should produce credentials of 2 (two) similar nature of completed work, each of the minimum value of 30 % of the estimated amount put to tender during 5 (five) years prior to the date of issue of the tender notice; or,

iii) Intending tenderers should produce credentials of one single running work of similar nature which has been completed to the extent of 80% or more and value of which is not less than the desired value at (i) above;

In case of running works, only those tenderers who will submit the certificate of satisfactory running work from the concerned Executive Engineer, or equivalent competent authority will be eligible for the tender. In the required certificate it should be clearly stated that the work is in progress satisfactorily and also that no penal action has been initiated against the executing agency, i.e, the tenderer.

2. Others terms and conditions of the credentials:-

i) Payment certificate will not be treated as credential;

ii) Credential certificate issued by the Executive Engineer or equivalent or competent authority of a State/Central Government, State/Central Government undertaking, Statutory/Autonomous bodies constituted under the Central/State statute, on the executed value of completed/running work will be taken as credential.

A.E. (M)/ SWM II E.E. (M)/SWM II Dy. C. E / SWM-II

TECHNICAL SPECIFICATION

A) Scope of work :

1 To procure and supply of spare parts as per schedule of works to Officer in Charge of Garage for which the materials are required.

2 To submit challans/ delivery note in support of the items supplied as per direction and satisfaction of Officer – In - Charge.

B) Terms & Conditions:

1. All supply works shall have to be done as per instruction of Garage-in-Charge or SAE (M).

2. The contractor/ supplier will be required to replace any/ all spare parts found damaged, defective.

3. The Officer in Charge of the work may ask for copies of original procurement challan (from the manufacturer’s/ authorized dealers/ sub dealers etc) if he is in doubt with the nature/ type/ quality of the item(s) and the supplier is bound to submit the same for review/ verification.

4. For major supply items, at least one month guarantee will be applicable from the date of supply/ fitment of the parts whichever is earlier and the agency concerned shall replace the item free of cost if found defective or not conforming to spare part/ sample. Fast moving spare parts, e.g. filters, oil seals, asbestos/ paper/ rubber/ leather items, brake linings, brake shoes etc. etc. shall not be covered under this guarantee. However for application of guaranty on spare parts, decision of the KMC higher authority will be final and binding to the agency.

5. The agency shall not be allowed to subcontract for any part of the job.

6. The time of completion of work is given at the Detailed Notice Inviting Tender.

7. The successful agency may be asked for supply a part or full listed materials as per requirement and the bill will be processed accordingly.

8. Functioning of the garage will be started normally from 6 A.M. and will be closed at 6 P.M., but in emergency situation the successful agency may be asked to deliver the materials beyond this period.

9. The period of completion is given in the detailed Notice Inviting Tender.

10. Applicable taxes & any other benefits are to be included in the quoted price. HSN Code for particular item is also to be mentioned by the bidder.

11. No advance payment will be made. .

12. Necessary agreement shall have to be executed by the party on non-judicial stamp paper as per KMC Act.

13. The validity of offer will remain open for 3 months from the date of submitting offer

14. All legal matters will be settled within the jurisdiction of Kolkata High Court. In case of any dispute arises between the parties, the same shall be referred to arbitration proceedings and The Mpl. Commissioner, The Kolkata Municipal Corporation, shall be the sole arbitrator appointed with the mutual consent of both the parties i.e. the purchaser and the Contractor. The arbitration proceedings shall be governed by the provisions of Arbitration and Conciliation Act, 1996. The place of arbitration shall be at Kolkata.

15. The contract can be terminated by the KMC authority at any time without assigning any reason, if the work of the contractor is found unsatisfactory. In this connection, the decision of the KMC authority shall be final and binding on the contractor. No payment will be made for the remaining period of contract from the date of the termination of the contract.

16. The KMC authority has the right to terminate the tender/ agreement in whole/ in part at any time without assigning any reason there for. Any decision in this regard taken by the competent authority will be final.

A.E. (M) E.E./SWM-II Dy. C. E. (M)/ SWM II

Procurement of spare parts of the vehicle vide no- WB-02AL-8445 (MAHINDRA SX, EARTH MASTER) of Dhapa Garage under SWM-II.

SL NO	DESCRIPTION	PART NO	RATE	QTY	AMOUNT
1	PRIMARY ELEMENT AIR CLEANER.	0313AAC04711N	711.86	2	1,423.72
2	SECONDARY ELEMENT OF AIR CLEANER.	0313AAC04721N	538.14	2	1,076.28
3	BEARING. 50.8X92.075X24.608	0503CAA00960N	1,758.47	2	3,516.94
4	BEARING. 40X80X19.75	0503CAA00970N	983.05	2	1,966.10
5	XXXX.	0502FAA04400N	822.03	4	3,288.12
6	RETAINER.	0503AAA06210N	245.76	2	491.52
7	NUTHEX SLTD M30X2X23.5X10	SF0304008	156.78	1	156.78
8	PIN XXXXXX 8X80	SF0901021	50.85	2	101.70
9	SEAL HUB ASSY.	0503CAA00950N	225.42	2	450.84
10	CIRCLIP EXT-LUG 40X1.75XPH	SF0601024	50.85	1	50.85
11	CONICAL SPACER.	0503AAA05950N	588.98	1	588.98
12	SPINDLE.	0503AAA05940N	2,779.66	1	2,779.66
13	STUB AXLE CARRIER LH	0503GAA00790N	12,430.51	1	12,430.51
14	MS XXXXXX.	0503AAA06440N	489.83	4	1,959.32
15	THRUST WASHER.	0503AAA06330N	620.34	2	1,240.68
16	GASKET.	0503AAA06450N	252.54	2	505.08
17	STARTER MOTOR.	005558084R91	19,364.41	1	19,364.41
18	UNDER HOOD MUFFLER ASSY.	0901AA03311N	6,728.81	1	6,728.81
19	TAIL PIPE EXHAUST.	0903AAA11591N	1,161.02	1	1,161.02
20	FOOT THROTTLE CABLE.	0317AAY00022N	813.56	1	813.56
21	REAR WHEEL RIM ASSY.	0404AAA01621N	24,016.95	1	24,016.95

	84,111.83
CGST@9%	7,570.07
SGST@9%	7,570.07
	99,251.97
	99,252.00

TENDER AND DECLARATION

I/We the tenderer do hereby declare that the answers

given in the previous page are true to my / our knowledge.

I/We hereby agree to execute the works as mentioned in the above Schedules of works under the foregoing specification and conditions of contract at the respective rates, the respective rates specified in the above Schedule of Works.

I/We also agree to do all extra works which are not specified in the said Schedule of works at the percentage quoted above, such percentage being applied to the Corporation Schedule rates and where no Corporation Schedule rates are available, at the fair rates to be fixed by the Chief Engineer.

I/We further agree that the percentage of rate tendered by me/us above will hold good and be binding notwithstanding any increase in the price for materials and labour or other charges.

I/We further agree to be bound by the rules in regard to tenders in vogue in the Corporation and the provisions of the Standard Specification of the Corporation.

And should this tender be accepted by the Corporation I/We do hereby bind myself/ourselves and my/our successors and assignees to abide by and fulfill all the terms and conditions as specified or in default thereof to forfeit the security deposit and make good to the Corporation all damages as mentioned in the said specification and contract.

N.B All unnecessary words in this form must be scored out and initialed by the tenderer.

Signed this the day of 20 at Signature with seal of the Party tendering

Address

Trade License No.

Attested by:

Address:

Date:

Where the tender is submitted by a Corporation it should be signed by a Principal Officer of the Corporation or by an agent duly authorized in that behalf and be attested by a witness. Where it is submitted by a firm it should be signed by the proprietor or one of the partners or by an Agent duly authorized in that behalf by the firm and be similarly attested.

QUERY FORM

(To be filled up by the Party)

Sl. No..	Question	Answer
1	What is the name and style of the Firm or individual tendering?
2	What is the address of the Firm or individual tendering?
3	If the business of the tender is a partnership one, then state the name and addresses of all the partners
4.(a)	State the partnership registration number and the date of registration of the firm
(b)	If the business is not a partnership one, then state the name of the sole-proprietor and his address
(c)	If the tenderer or in case of a firm any of the partners of the firm, or the sole-proprietor of the firm, a minor or a Pardahnashin lady?
5	State the year when the business or the firm was established
6.(a)	Has the tenderer executed similar articles previously?
(b)	If so, to whom, where and when?
(c)	Has any officer or servant of the K.M.C. any share or interest in your business?
(d)	If so, state the name of the officer or servant and the nature and particulars of the share or interest
(e)	Is the tenderer or in the case of a Firm, any of the partners of the Firm, or the sole-proprietor of the Firm, related by blood-relationship to or is closely connected by marriage with the Mayor, Xx. Mayor Xxxxxxxx or Councilor or any officer of the K.M.C.?
(f)	If so, state definitely with whom you are related and the nature of such relationship
7(a)	Have you deposited xxxxxxx money in the K.M.C. Treasury?
(b)	If so, state the number and date of the Treasurer's Receipt
8 (a)	Have you taken out Contractor's License under Section 199/200 of the K. M. C. Act, 1980
(b)	If so, state the number class and the date of the License and the period for which the License will remain in force
9	Have you a Sales Tax Registration Number?
10	Must submit the Income Tax Clearance Certificate along with the tender valid on the date of the tender
11	Must submit along with the Tender, Sales Tax Clearance Certificate valid on the date of the tender
12	State contact number: (a) Phone Number (b) Mobile Number (c) E mail ID