Contract

4. De Groep RELEX heeft op 28 mei 2009 overeenstemming bereikt over het financieel memorandum in bijlage dezes.


5. Het Coreper wordt derhalve verzocht

- de overeenstemming over het ontwerp-besluit van de Raad en over het desbetreffende financieel memorandum (zie bijlage dezes) te bevestigen;

- de Raad aan te bevelen ontwerp-besluit 2010/XXX/GBVB van de Raad inzake de geïntegreerde rechtsstaatmissie van de Europese Unie voor Irak, EUJUST LEX-IRAQ, vast te stellen in de door de juristen-vertalers bijgewerkte versie van document

ST 10404/10 PESC 707, CIVCOM 325, COSDP 475, RELEX 484, JAI 498,

COMEM 106, EUJUST-LEX 24;

- aan te bevelen dat de Raad besluit om voornoemd besluit van de Raad in het Publicatie- blad bekend te maken.




10513/10


van/NGS/sv

2


CPCC

LIMITE

NL

BIJLAGE

BUDGETARY IMPACT STATEMENT


Policy area: External relations


Activity: Common Foreign and Security Policy


Council Decision 2010/xxx/CFSP of xx June 2010 on the European Union Integrated Rule of Law Mission for Iraq, EUJUST LEX IRAQ


1. BUDGET LINE(S) CONCERNED + HEADING(S)


19.03.03 Conflict resolution, verification, support for the peace process and stabilisation


2. LEGAL BASIS


Treaty on European Union, in particular Articles 28, 31(2). Treaty on the Functioning of the European Union.

Council Regulation (EC) No 1605/2002 on the Financial Regulation applicable to the general budget of the European Union, in particular Article 75(2) thereof.


3. OVERALL FIGURES FOR THE FINANCIAL YEAR (IN EUROS)


3.a. - Current year




Commitments

Payments

Initial appropriation

for the financial year


61,093,000.00

51,850,000.00

Supplementary

budgets




Transfers




Total appropriation


61,093,000.00

51,850,000.00

Utilisation at

26/04/10

0

0

Balance available


61,093,000.00

51,850,000.00

Total for the

measure proposed


17,500,000.00

8,543,802.00


3.b. - Carryovers




Commitments

Payments

Xxxxxxxxxx


2,661,988.66

2,644,688.64

Utilisation at

26/04/10

0

0

Balance available


2,661,988.66

2,644,688.64

Total for the

measure proposed





4. DESCRIPTION OF THE ACTION


The objectives of the Mission are specified in Article 2 of Council Decision 2010/xxx/CFSP.


• EUJUST LEX IRAQ shall continue addressing the needs in the Iraqi criminal justice system through providing training for high and mid level officials in senior management and criminal investigation. This training will aim to improve the capacity, coordination and collaboration of the different components of the Iraqi criminal justice system.

• EUJUST LEX IRAQ shall promote closer collaboration between the different actors across the Iraqi criminal justice system and strengthen the management capacity of senior and high- potential officials from the police, judiciary and penitentiary and improve skills and procedures in criminal investigation in full respect for the rule of law and human rights.

• EUJUST LEX IRAQ shall continue to provide strategic mentoring and advising to activities based on verified Iraqi needs, taking into account other international presence and the EU added value in this area, where security conditions and resources allow.

• An effective strategic and technical partnership with the Iraqi counterparts shall be developed throughout the Mission particularly in relation to the design of the curricula during the planning phase. EUJUST LEX IRAQ activities should maintain a balanced representation of the Iraqi population, based on human rights and gender equality approach. Participants should be able to attend relevant in-country activities, regardless where they are held. Co-ordination will also be needed for the selection, vetting, evaluation, follow-up and co-ordination of

personnel attending the training with the aim of continued appropriation by the Iraqis. There shall also be a need for close co–ordination during the planning and implementation phases between the Mission and the Member States providing training. This should include the involvement of the relevant Member States diplomatic missions in Iraq and liaison with those Member States with current experience in providing training relevant for the Mission.

• The Mission shall be secure, independent and distinct but shall be complementary and bring added value to ongoing international efforts, in particular of the United Nations and the United States of America, and also develop synergies with relevant activities of the Community and Member States. In this context, the Mission should liaise with the relevant Iraqi authorities, deepen collaboration and avoid duplication with international actors already operating in the country and the Member States who presently conduct training projects.


Further to discussions in CivCom in the framework of the revision of the CONOPS the Head of Mission is expected to present a report on the planning for the shifting of the bulk of the Mission to Iraq in November. The in-country moving might require a revision of this budgetary impact statement to allocate additional provisions to this aim.



Financial Contributions (in €)



2010/2011

EU Contribution:


Bilateral in-kind contributions by Member States:


€17,500,000


n/a

Bilateral contributions by non- member states:



n/a

TOTAL


€17,500,000



Contributions in Kind


EU Member States

Security related costs within MS Training facilities

Trainers

Accommodation for the trainees Full board for the trainees

Short term expertise

5. METHOD OF CALCULATION ADOPTED


5.1 Calculation of main costs by heading


5.1.1 Personnel costs


Type

Staff mandate 1 July 2009/

30 June 2010

Staff mandate 1 July 2010/30 June 2011

Vacant posts at 1 July 2010

HoM

1

1

-

Seconded staff

28

46

28

(In Brussels)

22

17

8

(In Baghdad)

6

13

10

(In Erbil)


12

7

(In Basra)


4

3

International contracted staff

14

3

2

(In Brussels)

12

-

-

(In Baghdad)

1

1

1

(In Erbil)

-

1

1

(In Basra)

-

0

-

(In Amman)

1

1

0

Local staff

10

21

6

(In Brussels)

6

16

3

(In Xxxxxxx)

0

0

0

(Xx Xxxxx)


0

0

(Xx Xxxxx)


-

-

Total

53

71

36

5.1.1.1 Salaries


Salaries are based on the Commission Communication on Specific Rules for Special Advisers of the Commission entrusted with the Implementation of Operational CFSP Actions (C(2009)9502 of 30 November 2009).


5.1.1.1.1 Head of Mission (€191,731)


Head of Mission 12 months * €15,500/month = €186,000


The remuneration of the Head of Mission corresponds to the basic salary of the grade AD 13, step 1, as laid down in Article 66 of the EC Staff Regulations. The remuneration includes an expatriation allowance of 16 % and other applicable allowances as per the EC Staff Regulations, as follows:


Basic salary €11,461 Expatriation allowance (16 %) €2,014 Household allowance € 397 Children allowance € 731

School allowance € 496

Margin for indexation and other allowances  € 401 Total €15,500


A removal Allowances of 50% of the basic salary in the amount of € 5,731 will be paid upon termination of service.


5.1.1.1.2 Seconded staff (€1,717,900)


The cost of seconded staff is calculated taking into account expected vacancies at the 1 July 2010. Per diems and other allowances are calculated over a period of 10 months for vacant posts,

9 months in the case of staff seconded to Erbil due to the fact that the establishment of the office in the North is expected to require at least 3 months.

Seconded staff positions

Brussels Coordination Office (BCO)

1 Political Advisor

1 Executive Officer – to be published

1 Reporting Officer

1 PPIO Officer – to be published

2 RoL Expert – Evaluation – 1 to be published

1 Security Officer – to be published

3 RoL Expert Police – 1 to be published

3 RoL Expert Judicial

3 RoL Expert Penitentiary – 2 to be published

1 Head of Operations – to be published

Baghdad Liaison Office (BLO)

1 Head of Office

1 Deputy Head of Mission – to be published

1 PA to the Deputy Head of Mission – to be published

2 RoL Experts Judiciary – 1 to be published

2 RoL Penitentiary – 1 to be published

2 RoL Police – 2 to be published

1 Senior Logistic/Administration Officer – to be published

1 Logistic/Administration Officer – to be published

1 Security Officer – to be published

1Deputy Security Mission Officer – to be published

Erbil Office

1 Head of Office – to be published

1 PA to the Head of Office – to be published

2 RoL Expert Police – 1 to be published

2 RoL Expert Judiciary

2 RoL Expert Penitentiary – 1 to be published

1 Deputy Senior Logistic/Administration Officer – to be published

1 Logistic Administration/Officer

2 Security Officers – 2 to be published

Basra Antenna

2 RoL Expert Penitentiary – 1 to be published

2 RoL Experts Police – 2 to be published


Allowances

Per diem will be paid for each day, from the date of arrival in the country of assignment until the date of leaving the country, including during regular leave. The level of per diem is based on the Guidelines for allowances for seconded staff participating in EU civilian crisis management missions (doc. 7291/09 of 10 March 2009).

Per diem in Brussels: per diem is set at € 125.25. This rate is in accordance with Council Guidelines 7291/09 of 10 March 2009 and Commission Decision C(2008)6866/3 of 12 November 2008.


Per diem in Baghdad: per diem is proposed to be set at € 73,74, which in accordance with the above Guidelines corresponds to 85%2 of the UN Mission Subsistence Allowance (MSA) for Baghdad

($ 115)3.


Per diem in Erbil and Basra: per diem is proposed to be set at € 62,20, which corresponds to 85% of the UN MSA for other areas of Iraq ($ 97).


Hardship allowance in Baghdad, Basra and Erbil: as per the above Guidelines, the Hardship allowance is set at € 35 per day as the Commission Baghdad Delegation rate is 40%.


Risk allowance in Baghdad and Basra: the risk allowance is set at € 35 per day when the risk assessment by SITCEN is at high risk level. This is applicable for the days spent in Baghdad and Basra (in average 8 days out of 13). The Mission policy for the staff based in the Baghdad Liaison Office (BLO), is that 8 weeks in theatre require staff to take 2 weeks off. In addition, the international staff is expected to combine the annual leave trip to Europe with a trip to the Brussels Coordination Office (BCO). Hence, for every 8 weeks in theatre, on average, 5 weeks will be spent out of theatre. This translates into a risk allowance of 62% of 365 days, i.e. 224 days.


No risk allowance is foreseen for Erbil as the risk assessment by SITCEN of the Kurdish region is set at medium level.



2 The Council Guidelines of 10 March 2009 foresee that ‘in case where the UN MSA rate has not been revised after 3 full years, the Council may decide to apply 85% of the full MSA rate in order to mitigate possible force generation problems'

3 1 EUR = 1.3256 USD using InforEuro rate of May 2010

Seconded experts


Unit cost

Number

of units

QTY

Proposed

budget


Per diems in Brussels

daily for 9 Brussels based staff

125,25

9

365

411.446,25


Per diems in Brussels

daily for 8 Brussels based staff (10

months)

125,25

8

303

303.606,00


Per diems in Baghdad

daily for 3 based staff

73,74

3

365

80.745,30


Per diems in Baghdad

daily for 10 based staff (10

months)

73,74

10

303

223.432,20


Per diem in Basra

daily for 1 based staff

62,20

1

365

22.703,00


Per diem in Basra

daily for 3 based staff

62,20

3

303

56.539,80


Per diems in Erbil

daily for 12 staff (9 months)

62,20

12

270

201.528,00


Baghdad and Basra







Hardship in Baghdad

and Basra

daily for 4 based staff

35,00

4

365

51.100,00


Hardship in Baghdad

and Basra

daily for 9 based staff

35,00

13

303

137.865,00


Daily risk allowance in

Baghdad and Basra

daily risk allowance 8 weeks out

of 13 in Iraq (4 staff)

35,00

4

224

31.360,00


Daily risk allowance in

Baghdad and Basra

daily risk allowance 8 weeks out

of 13 in (13 staff)

35,00

13

185

84.175,00


Erbil







Hardship in Erbil

daily for 12 Erbil based staff

35,00

12

270

113.400,00


5.1.1.1.3. International contracted staff (€211,443)


Salary scales and remuneration package are calculated in accordance with Commission Communication C(2009)9502 of 30 November 2009.


All international contracted staff positions in the BCO in Brussels have been converted into local staff positions.


6 seconded positions are included pour memoire under this section. The positions considered for a possible conversion into an international contracted post if the selection process as seconded staff is not successful are logistics/administration and security related posts.

Allowances


Per diem in Brussels: per diem is set at € 125.25. This rate is in accordance with Council Guidelines 7291/09 of 10 March 2009 and Commission Decision C(2008)6866/3 of 11 November 2008.


Per diem in Baghdad: per diem is proposed to be set at € 73,74, which in accordance with the above Guidelines is 85%4 of the UN Mission Subsistence Allowance (MSA) for Baghdad ($ 115)5.


Per diem in Erbil and Basra: per diem is proposed to be set at € 62,20, which corresponds to 85% of the UN MSA for other areas of Iraq ($ 97).


Hardship allowance in Baghdad, Basra and Erbil: as per the above Guidelines, the Hardship allowance is set at € 35 per day as the Commission Baghdad Delegation rate is 40%.


Risk allowance in Baghdad and Basra: the risk allowance is set at € 35 per day when the risk assessment by SITCEN is at high risk level. This is applicable for the days spent in Baghdad and Basra (in average 8 days out of 13). The Mission policy for the staff based in the Baghdad Liaison Office (BLO), is that 8 weeks in theatre require staff to take 2 weeks off. In addition, the international staff is expected to combine the annual leave trip to Europe with a trip to the Brussels Coordination Office (BCO). Hence, for every 8 weeks in theatre, on average, 5 weeks will be spent out of theatre. This translates into a risk allowance of 62% of 365 days, i.e. 224 days.


No risk allowance is foreseen for Erbil as the risk assessment by SITCEN of the Kurdish region is set at medium level.


4 The Council Guidelines of 10 March 2009 foresee that ‘in case where the UN MSA rate has not been revised after 3 full years, the Council may decide to apply 85% of the full MSA rate in order to mitigate possible force generation problems'

5 1 EUR = 1.3256 USD using InforEuro rate of May 2010

International Contracted Staff


Unit cost

Number

of Units

QTY

Proposed

budget









Security Officer in Baghdad

Pour memoire






Salary


4.150,00

1,00

10,00



Removal allowance


2.075,00

1,00

2,00



Hardship in Iraq


35,00

1,00

303,00



Daily risk allowance in Iraq


35,00

1,00

185,00



Per Diem


73,74

1,00

303,00



Home leave/End of Mission


3.500,00

1,00

1,00










Deputy Mission Security Officer

Pour memoire

3.700,00

1,00

10,00



Salary


1.850,00

1,00

2,00



Removal allowance


35,00

1,00

303,00



Hardship in Iraq


35,00

1,00

185,00



Daily risk allowance in Iraq


73,74

1,00

303,00



Per diem


3.500,00

1,00

1,00



Home leave/End of Mission














Senior Logistics/Administration Officer Baghdad

Pour memoire






Salary


3.700,00

1,00

10,00



Removal allowance


1.850,00

1,00

2,00



Hardship in Iraq


35,00

1,00

303,00



Daily risk allowance in Iraq


35,00

1,00

185,00



Per Diem


73,74

1,00

303,00



Home leave/End of Mission


3.500,00

1,00

1,00










Administration Officer Baghdad







Salary


2.400,00

1,00

10,00

24.000,00


Removal allowance


1.200,00

1,00

2,00

2.400,00


Hardship in Iraq


35,00

1,00

303,00

10.605,00


Daily risk allowance in Iraq


35,00

1,00

185,00

6.475,00


Per Diem


73,74

1,00

303,00

22.343.22


Home leave/End of Mission


3.500,00

1,00

2,00

7.000,00









Deputy Senior Logistics/Administration Officer Erbil

Pour memoire






Salary


3.500,00

1,00

10,00



Removal allowance


1.750,00

1,00

2,00



Hardship in Iraq


35,00

1,00

303,00



Daily risk allowance in Iraq


35,00

1,00

185,00



Per Diem


62,20

1,00

303,00



Home leave/End of Mission


3.500,00

1,00

2,00










Administration Officer Erbil







Salary


2.400,00

1,00

9,00

21.600,00


Removal allowance


1.200,00

1,00

2,00

2.400,00


Hardship in Iraq


35,00

1,00

270,00

9.450,00


Per Diem


62,20

1,00

270,00

16.794,00


Home leave/End of Mission


3.500,00

1,00

1,00

3.500,00









Logistics/Administration Officer Erbil

Pour memoire






Salary


2.400,00

1,00

9,00



Removal allowance


1.200,00

1,00

2,00



Hardship in Iraq


35,00

1,00

270,00



Per Diem


62,20

1,00

270,00



Home leave/End of Mission


3.500,00

1,00

1,00



Security Officer in Erbil

Pour memoire






Salary


3.700,00

2,00

9,00



Removal allowance


1.850,00

2,00

2,00



Hardship in Iraq


35,00

2,00

270,00



Per Diem


62,20

2,00

270,00



Home leave/End of Mission


3.500,00

2,00

1,00










Logistics Officer in Amman







Salary


2.533,33

1,00

12,00

30.400,00


Removal allowance


1.266,67

1,00

2,00

2.533,33


Per Diem


134,09

1,00

365,00

48.942,85


Home leave/End of Mission


3.000,00

1,00

1,00

3.000,00


5.1.1.1.4 Local Staff (€2,229,408)


Brussels


Commission Communication C(2009)9502 of 30/11/2009 specifies that Special Advisers may employ EU nationals and citizens of third countries as international staff in missions outside the EU. As a consequence all the international contracted posts in the BCO office in Brussels

(8 positions) will be converted into local staff contracts. Salary levels have remained in most cases similar to the salaries under the international contracted scheme. Provisions for taxes, social security and severance have been added, while the per diem is no longer included.

Salaries for vacant positions at 1 July 2010 have been calculated over a period of 10 months to take into account vacancies at the beginning and during the implementation of the mandate.


Local staff in Brussels

Unit cost

Number of

Units

QTY

Proposed

budget









Head of Administration







Salary

12 months

5.965,00

1

12

71.580,00


Social security and tax

12 months

11.258,00

1

12

135.096,00


Severance

1 month

17.223,00

1

1

17.223,00


Finance Officer







Salary

12 months

3.714,33

1

12

44.571,96


Social security and tax

12 months

7.011,00

1

12

84.132,00


Severance

1 month

10.725,33

1

1

10.725,33


Accounting Officer







Salary

12 months

2.800,00

1

12

33.600,00


Social security and tax

12 months

5.285,00

1

12

63.420,00


Severance

1 month

8.085,00

1

1

8.085,00


Head of Logistics







Salary

12 months

5.270,38

1

12

63.244,56


Social security and tax

12 months

9.948,00

1

12

119.376,00


Severance

1 month

15.218,38

1

1

15.218,38


Logistics Officer







Salary

12 months

2.784,34

1

12

33.412,08


Social security and tax

12 months

5.256,00

1

12

63.072,00


Severance

1 month

8.040,34

1

1

8.040,34


Senior Security Officer







Salary

12 months

5.057,83

1

12

60.693,96


Social security and tax

12 months

9.547,00

1

12

114.564,00


Severance

1 month

14.604,83

1

1

14.604,83









Security Officer

Pour memoire






Salary

12 months

4.000,00

1

10



Social security and tax

12 months

7.550,00

1

10



Severance

1 month

11.550,00

1

1



Personal assistant to the HoM







Salary

12 months

3.714,29

1

12

44.571,48


Social security and tax

12 months

7.011,00

1

12

84.132,00


Severance

1 month

10.725,29

1

1

10.725,29


Procurement Officer







Salary

10 months

3.700,00

1

10

37.000,00


Social security and tax

10 months

6.984,00

1

10

69.840,00


Severance

1 month

10.684,00

1

1

10.684,00


Administration Officer







Salary

12 months

2.727,71

1

12

32.732,52


Social security and tax

12 months

5.148,00

1

12

61.776,00


Severance

1 month

7.875,71

1

1

7.875,71


Human Resources Officer







Salary

12 months

3.638,66

1

12

43.663,92


Social security and tax

12 months

6.868,00

1

12

82.416,00


Severance

1 month

10.506,66

1

1

10.506,66


Assisting Human Resources Officer







Salary

10 months

2.700,00

1

10

27.000,00


Social security and tax

10 months

5.096,00

1

10

50.960,00


Severance

1 month

7.796,00

1

1

7.796,00


Translator







Salary

12 months

4.033,08

1

12

48.396,96


Social security and tax

12 months

7.612,00

1

12

91.344,00


Severance

1 month

11.645,08

1

1

11.645,08


Administration Officer







Salary

12 months

2.727,71

1

12

32.732,52


Social security and tax

12 months

5.148,00

1

12

61.776,00


Severance

1 month

7.875,71

1

1

7.875,71


CIS Officer







Salary

12 months

2.784,44

1

12

33.413,28


Social security and tax

12 months

5.256,00

1

12

63.072,00


Severance

1 month

8.040,44

1

1

8.040,44


CIS Officer







Salary

12 months

4.116,95

1

12

49.403,40


Social security and tax

12 months

7.771,00

1

12

93.252,00


Severance

1 month

11.887,95

1

1

11.887,95


Human Rights Officer







Salary

12 months

3.714,33

1

12

44.571,96


Social security and tax

12 months

7.011,00

1

12

84.132,00


Severance

1 month

10.725,33

1

1

10.725,33


PPI Officer

Pour memoire






Salary

10 months

4.000,00

1,00

10,00



Social security and tax

10 months

7.550,00

1,00

10,00



Severance

1 month

11.550,00

1,00

1,00



Iraq


For Local Contracted staff based in Baghdad and Erbil salaries are considered in line with the local staff employed by the UK Embassy.


Salaries for vacant positions have been considered over a period of 10 months (9 for the local staff positions in Erbil) to take into account vacancies at the beginning and during the implementation of the mandate.

Local staff in Iraq

Unit cost

Number of Units

QTY

Proposed budget


Interpreter/Translator

(Baghdad)

12 months

2.300

1

12

27.600


Social security and tax

12 months

600

1

12

7.200


Interpreter/Translator (Baghdad)

12 months

2.300

1

12

27.600


Social security and tax

12 months

600

1

12

7.200


Interpreter/Translator (Erbil)

9 months

2.300

1

9

20.700


Social security and tax

9 months

600

1

9

5.400


Severance

1 month

2.300

1

1

2.300


Interpreter/Translator (Erbil)

9 months

2.300

1

9

20.700


Social security and tax

9 months

600

1

9

5.400


Severance

1 month

2.300

1

1

2.300


Assistant for

Administration tasks (Baghdad)


10 months


1.700


1


10


17.000


Social security and tax

10 months

350

1

10

3.500


5.1.1.1.6 Insurances (€152,050)


The high-risk insurance is calculated on the basis of €8.37/day for the Head of Mission and

€7.35/day/person for the EU international staff (including local staff based in Brussels).


A high-risk insurance for the local staff aiming at mitigating the exposure to the level of risk related to the engagement in the EJUST LEX Mission is calculated on the basis of 50 Euro/month per person.


The budget also includes a provision of € 16,000 for the financial liability insurance.


Insurance


Unit cost

Number of units

QTY

Proposed budget


High-risk insurance HoM

monthly

254,55

1,00

12,00

3.054,57


Financial liability insurance HoM

unit

16.000,00

1,00

1,00

16.000,00


High-risk insurance


223,52

1,00

595,00

132.995,89


High risk insurance local staff in Iraq


50,00

1,00

52,00

2.600,00

The total amount estimated for personnel costs is € 4,502,533


5.1.2 Missions


All travel, accommodation and subsistence expenditure directly related to the implementation of the mandate is covered by the budget. Mission expenditure includes transportation, per diem, accommodation and is payable for missions from the place of employment, Brussels (BCO) or Iraq (Baghdad, Erbil or Basra).


All payments will be made in accordance with the Guide to Missions for Officials and Other Servants of the European Commission.


Travel

The rates for flights and trains are based on the Mission's estimation of current market rates. The budget line ‘Freight, carriages and other expenditure' will include unforeseen expenses such as over-weight charges, separate luggage changes and expenses for replacement travel gear. The budget line ‘local transport' cover costs related to the use of taxi (in line with the Guide to Missions) or other local transportation.


The Head of Mission foresees 11 trips to Member States during the mandate and a total of 8 trips to Iraq and the region.


BCO: 15 trips of 3 staff of the BCO office to the Member States to prepare and participate in the events organised there are foreseen. The BCO staff is also expected to have 2 people (a security officer + a logistic officer or the project manager) to travel to Amman to accompany the groups coming to the trainings in Europe. 10 trips to Iraq are foreseen to follow-up on the in-country events.


Iraq offices: the budget covers regular travel of the international staff based in Iraq to the headquarters (2 trips* 32 staff).

Trainees/Authorities: the Mission expects to organise 15 courses in Europe with the participation of an average of 20 participants from Iraq. Costs for 15 flights* 20 participants are therefore included in the budget.


Provisions for travel costs for short term advisors to attend the 30 forecasted in- country events are included in the budget: 1 short term advisor * 30 trips .


Travel


Unit cost

Number of Units

QTY

Proposed budget


Head of Mission

Flight Brussels/MS

850,00

1,00

8,00

6.800,00



Flight Brussels-Iraq and region

3.500,00

1,00

8,00

28.000,00



Train Brussels/MS

200,00

1,00

3,00

600,00









Brussels Coordination Office

Flight Brussels/MS

850,00

3,00

10,00

25.500,00



Flight Brussels/Amman/Region

3.000,00

2,00

15,00

90.000,00



Flight Brussels/Iraq

3.500,00

1,00

10,00

35.000,00



Train Brussels/MS

200,00

3,00

5,00

3.000,00









Iraq Offices







Missions to Brussels and

MS courses

Flight Iraq/Brussels

3.500,00

32,00

2,00

224.000,00









Travel trainees/authorities

Flight Baghdad/Amman/MS w.

group discount

2.000,00

20,00

15,00

600.000,00


Short Term Advisors

Flight MS/Brussels/Iraq short term

advisors

3.500,00

1,00

30,00

105.000,00


Freight, carriage and other expenditure





30.000,00


Local Transport





20.000,00







1.167.900,00


Accommodation and subsistence

The rates for per diem and accommodation are based on either the Mission Guide rates or, in the case of the activities taking place in the Member States, on an average of these rates.


This section of the budget includes provisions to cover hotel costs for local participants to the events in Iraq: € 50* 7 nights* 30 events*15 students.


Calculations are based on Mission current expenditure.


Accommodation and subsistence


Unit cost

Number of Units

QTY

Proposed budget


Head of Mission

Daily allowances MS (3 days)

85,00

3,00

11,00

2.805,00



Hotel in MS (2 nights)

140,00

2,00

11,00

3.080,00



Daily allowances in Iraq (5 days)

60,00

7,00

5,00

2.100,00



Daily allowances in Jordan and

region (3 days)

60,00

3,00

8,00

1.440,00



Hotel in Jordan and region

(2 nights)

135,00

2,00

8,00

2.160,00









Brussels Coordination Office

Daily allowance MS

85,00

5,00

45,00

19.125,00



Hotel MS (2 nights)

140,00

2,00

45,00

12.600,00




Daily allowances in Iraq


60,00


9,00


10,00


5.400,00



Daily allowances in Jordan and

region

60,00

4,00

30,00

7.200,00



Hotel in Jordan and region

135,00

3,00

30,00

12.150,00









Iraq offices

Daily allowance in Brussels

92,00

14,00

25,00

32.200,00



Hotel in Brussels

140,00

14,00

25,00

49.000,00









Short term experts

Daily allowances Jordan/Iraq and

region

60,00

11,00

30,00

19.800,00



Hotel Jordan/Iraq and region

135,00

2,00

25,00

6.750,00



Hotel Iraq

85,00

9,00

30,00

22.950,00


Accommodation trainees

Hotel in Amman, Iraq and region

w. group discount

135,00

40,00

15,00

81.000,00



Hotel in Iraq

50,00

7,00

450,00

157.500,00



Other Travel Expenses (Visas etc.)




25.000,00







462.260,00


The total amount estimated for Mission Expenditure is € 1,630,160

5.1.3 Running Costs


Calculations of Running expenditure are based on historically incurred Mission expenses but also on new forecasted costs related to the increase of staff and the opening of the Erbil office and the Basra antenna.


Mobile and perimeter security, life support: a Technical Arrangement has been concluded with the UK Foreign and Commonwealth Office (FCO) to regulate the provision of accommodation, office space, mobile and perimeter security and life support in Baghdad. A similar arrangement is expected to be concluded by the Mission with the FCO for the establishment of the antenna in Basra. The forecast of expenditure in Basra is based on the provisional discussions with the FCO.


As the establishment of the Mission office in Erbil is concerned, the Mission will rent accommodation and office space in the Khansad Hotel on a temporary basis. This venue has already been used by the Mission to run some of its in-country events. The Council Security Office validates this solution but only on a temporary basis until another space for office and accommodation will be identified. The CSO will carry out a fact finding mission to Iraq to look into options for permanent accommodation and their security implications in June. The CSO, in coordination with the Mission, CPCC and the Commission will inform the Relex Group on alternative solutions.


For the temporary location, the Mission will need to procure the services of an international security company. The services required will include:

- 1 driver for each of the 8 armoured cars the Mission intends to purchase;

- 1 body guard for each armoured car;

- a Quick Reaction Force available for all emergency situations and in case of evacuation of the Mission staff.


The price proposed for this service is based on market prices for international security companies in North Iraq.

Armoured cars: costs for fuel, maintenance and insurance for 8 vehicles over a period of 6 months are included in the budget.


Rent of office space: provisions for the rent of office space in Brussels are based on present costs. Costs for the renting of accommodation (13 rooms), office space and meeting rooms in the Khansad Hotel has been calculated as corresponding to € 55,000 per month.


Medical evacuation in Erbil: the service to be procured foresees the medical evacuation of the Mission staff in Erbil in case of medical emergency, but also the access to medical facilities and medical care.


Visibility and public relations: budget provisions under this line are going to cover expenditure related to the implementation of the Mission PPIO plan which foresees the dissemination of information on the Mission and its activities, the purchase of gift and other promotion material and the establishment of a Mission website, not yet in place.


Local experts in Iraq: this line covers costs for short term local service providers. Their support in relation to the organisation of the in-country events could be required on a case-by-case basis.


Mission welfare: this line covers expenditure related to the improvement of the living conditions of the staff in the compounds, ex. purchase of furniture for a small living room in Basra, gym equipment, team building events for the staff.

Running expenditure


Unit costs

Number of Units

QTY

Proposed budget









Communications

GSMs

150

57,00

12,00

102.600,00



Fixed line phones

100

4,00

12,00

4.800,00



Internet communication

1.000

1,00

12,00

12.000,00



Satellite connections (per month)

7.000

1,00

18,00

126.000,00



Mobile security, basic medical services, life support and perimeter security BLO Staff


In line with the Technical Arrangement concluded with the UK, Invoicing is on the basis of person/day presence.


1.154,54


14,00


316,00


0.000.000,11


Mobile security, basic medical services, life support and perimeter security for Visitors


In line with the Technical Arrangement concluded with the UK, Invoicing is on the basis of person/day presence.


1.154,54


1,00


125,00


144.317,25



Mobile security, basic medical services, life support and perimeter security Basrah Staff


A Technical Arrangement to be concluded with the UK. Invoicing on the basis of person/day presence.


865,90


4,00


316,00


1.094.502,02



Security Services Erbil



204.000


1,00


6,00


1.224.000,00


Armoured cars rental

Per Memoire

12.000

8,00

2,00




Car rental in Brussels

Rental fees, fuel, insurance, maintenance, parking for local transportation in Brussels and Amman

(HoM and Staff)


800


2,00


30,00


48.000,00


Armoured cars maintenance fuel and

insurance



1.500


8,00


6,00


72.000,00


Visiting experts

insurance

Per working days

223,52

30,00

1,00

6.705,60


Office Rent BCO


35.000

1,00

12,00

420.000,00


Office Rent/Accommodation

Erbil


Erbil


55.000


1,00


9,00


495.000


Stationery


5.000

1,00

12,00

60.000,00


Conference Rooms for

Training in Iraq


500

7,00

30,00

105.000,00


Translation Services


150

1,00

250,00

37.500,00


Interpreter services

Hours

150

1,00

250,00

37.500,00


Course materials





25.000,00


Visibility and public

relations





50.000,00


Staff training

Accounting software, etc.




15.000,00


Medical Evacuation

Erbil





50.000,00


Security training

Per course

2.500

40,00

1,00

100.000,00


Specific Medical

Training for Iraq


10.000

1,00

1,00

10.000,00


Medical check-up

BCO+BLO


450

66,00

1,00

29.700,00



External Expert Fees

Consultancy fees for course evaluation expertise and expert speakers for in

country events





10.000,00



Local experts in Iraq


200

7,00

20,00

30.000,00


Mission welfare





20.000,00


Bank charges and costs





5.000,00


Audit costs


35.000

1,00

1,00

35.000,00


The total amount estimated for Running Expenditure is € 9,482,301


5.1.4 Capital Costs


Armoured cars: in line with minimum requirements confirmed by the CSO the Mission is forecasting to purchase 8 armoured vehicles for the staff based in Erbil.


Telecommunication equipment. The Mission will require in particular:

- 4 satellite phones;

- 3 BGAN portable satellite equipment for satellite communication during staff movements in North Iraq;

- handheld and cars UHF and VHF radios;

- 8 tracking devices for the armoured cars


Personal Security Equipment (as requested by the CSO) should include:

- additional armoured vests and helmets;

- handheld GPSs

- trauma kits and a defibrillator


IT equipment: the Mission expects in particular to purchase desktop computers. Until now the staff has been using almost exclusively laptops even in the headquarters in Brussels. With the establishment of the offices in Erbil and Basra, desktops will be purchased for office use, while the laptops will be used during missions.

Capital expenditure


Unit cost

N. of units

QTY

Proposed budget


Telecommunications

equipment

GSMs

150,00

55,00

1,00

8.250,00



satellite phones

1.000,00

14,00

1,00

14.000,00



BGAN - Portable satellite receiver

4.500,00

3,00

1,00

13.500,00



Portable VHF/UHF Radios

350,00

15,00

1,00

5.250,00



Mobile VHF/UHF/HF Radios for car

and Ops Room Erbil




20.000,00



Tracking devices for cars

800,00

8,00

1,00

6.400,00



Other telecommunications equipment




10.000,00


Personal Security

Equipment for Iraq

Body armour, helmets

2.000,00

1,00

8,00

16.000,00



Hand Held GPS

400,00

10,00

1,00

4.000,00



Trauma Kits

400,00

8,00

1,00

3.200,00



Defibrillator

2.000,00

1,00

1,00

2.000,00









IT

Laptop computers

1.000,00

5,00

1,00

5.000,00



Desktops

585,00

66,00

1,00

38.610,00



Printers

200,00

12,00

1,00

2.400,00



Servers

2.000,00

1,00

2,00

4.000,00



Photocopy Machine

1.500,00

1,00

2,00

3.000,00



Network and computer installation

30.000,00

1,00

1,00

30.000,00



Other IT equipment, including

software




20.000,00









Office Equipment

(desks, drawers, safes, etc)

400,00

50,00

1,00

20.000,00


Security equipment

for office in Erbil





15.000,00


First Aid Kits


100,00

20,00

1,00

2.000,00


Armored cars


150.000,00

8,00

1,00

1.200.000,00









The total amount estimated for Capital Expenditure is € 1,442,610

5.1.5. Representation


Representation costs up to €30,000 are covered by the Mission budget.


5.1.6. Contingencies


The contingency reserve of € 412,396 being 2.35% of the mission cost will be used only with a prior written approval of the Commission.


5.2 Itemised breakdown of cost (indicative)


BUDGET HEADING

Previous Budget for 12 months (in Euros)

Budget for 12 months ( in Euros)

%


1 July 2009 –

30 June 2010

1 July 2010 –

30 June 2011


1. Personnel Costs

3,347,018

4,502,533

25.7

2. Missions

2,595,262

1,630,160

9.3

3. Running expenditure

4,403,566

9,482,301

54.2

4. Capital expenditure

161,190

1,442,610

8.2

5. Representation

24,000

30,000

0.2

Sub-Total (1 to 5)

10,531,036

17,087,604


Contingencies 6

268,964

412,396

2.4

TOTAL

10,800,000

17,500,000

100


The authorising officer responsible is hereby authorised to vary each of the above amounts related to the budget according to exact operational requirements and possibilities and in keeping with sound financial management, while not exceeding the overall amount of the financing decision.


6 Contingencies shall be used only with a prior written approval of the Commission.

6. PAYMENT SCHEDULE (IN EUROS)



Line

Value

Year n

Year n+1

Year n+2

Year n+3

Subsequent

years

19.03.03


Total

8,543,802


8,543,802

8,956,198


8,956,198





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Document Metadata

Filed: June 16th, 2010