Aanmelding
Aanmelding
(Geplande start voorbereidingen: 1. Oktober 2020)
Xxxxx Xxxxxxxx XxxX Xxxxxxxxxxxx 00
X-00000 Xxxxxxxx
Per Fax: +49 (0)231/00 00-000
Per E-Mail: xxx@xxxxx-xxxxxxxx.xx
Exposant / bedrijfsnaam
(juiste en volledige omschrijving, rechtsvorm)
In alfabetische volgorde vindt u alle exposanten onder de betreffende letter Straat / huisnummer (geen postbus)
Landcode / postcode / plaats
Telefoon Fax
Zakelijk e-mailadres Website
Eigenaar / directeur
Btw-nummer
(opgave vereist als bedrijf is gevestigd binnen de EU)
Contactpersoon beursafhandeling
(Correspondentieadres* – naam in ieder geval opgeven)
Telefoon Mobiel
Fax
20. + 21. Januari 2021
Aanmelding van mede-exposanten/extra ver- tegenwoordigde ondernemingen (zie pagina 2)
ja neen
Bedrijfstak
Fabrikant Handel Dienstverlening Overheid
Ingeschreven in het handelsregister onder: Arrondissementsrechtbank:
* Het correspondentieadres is het adres waar- mee wij u in ons systeem – in het bijzonder in het OSC – opslaan en via welk wij contact met u op zullen nemen.
Wij willen u er nadrukkelijk op wijzen, dat alleen het genoemde correspondentieadres de inloggegevens en het wachtwoord krijgt.
Type-stand | Deelnameprijs EUR/m² | Breedte front in m | Diepte in m | Oppervlak | Mediapakket exposant (verplicht): | |||
minimaal | maximaal | minimaal | maximaal | |||||
Stand in een rij | 1 kant vrij, min. 9 m2 | 163,00 | Vermelding in de expo- santenlijst en onder een goederengroep plus kortingsbonnen voor bedrijven – kosten 345,00 euro excl. btw. | |||||
Hoekstand | 2 kanten vrij, min. 12 m2 | 173,00 | ||||||
Kopsestand | 3 kanten vrij, min. 28 m2 | 179,00 | ||||||
Stand in een blok | 4 kanten vrij, min. 48 m2 | 184,00 | ||||||
Vrij terrein | 84,00 | |||||||
Wij gebruiken een sys- teem- resp. kant-en-klare stand met eigen wanden.
Wij boeken het totaalstandpakket. (Zie bijlage pag. 3)
Wij hebben standwanden nodig (Er geldt een bouwkundige minimale afstand van de standoppervlakken tot de naastgelegen stands. Afscheidingswanden voor stands kunnen worden besteld via het online servicecenter.)
De prijzen zijn excl. de AUMA-bijdrage van 0,60 euro per m² stand- oppervlak en de algemene vaste halprijs (halverlichting en -ver- warming voor opbouw en afbreken en gedurende de beurs) van 8,50 euro per m² excl. de steeds geldende btw.
Bouwhoogten vanaf 2,50 m: Alleen aangeven
Wij kunnen onder de volgende tref-woor- den en nummers ingedeeld worden:
De categorieën vindt u op pagina 4–6 van het aanmeldingsformulier.
De juistheid en volledigheid van alle opgaven wordt verzekerd.
wanneer hoger dan 2,50 m. Voor bouwhoogten van meer dan 2,50 m is een vergunning vereist. Let op: u moet uiterlijk 09.12.2020 toestemming voor het opbouwen van een stand aanvragen, en voor een stand met twee verdiepingen uiterlijk 11.11.2020.
Vaste prijs
Bouwhoogte in m
De ‘Bijzondere deelnamevoorwaarden’, de ‘Algemene deelnamevoorwaarden’ en de privacy- instructies zijn gelezen en geaccordeerd.
Plaats en datum
Handtekening
Firmastempel
Standaardbouwaanvraag tot en met 50 m² 30,00 EUR Standaardbouwaanvraag tot en met 51 m² 60,00 EUR Stand met verdieping en speciale ontwerpen 250,00 EUR
Messe Dortmund GmbH
Directeuren: Xxxxxx Xxxx, Xxxxxxxxx Xxxxxx
Xxxxxxxxxxxx 00
00000 Xxxxxxxx
Xxxxxxxx 00 00 00
00000 Xxxxxxxx
T x00 000 00 00-000
F x00 000 00 00-000
xxxx@xxxxx-xxxxxxxx.xx xxx.xxxxxxxxxxxxxxx.xx
Amtsgericht Dortmund (HRB 14675) Statutair gevestigd te: Dortmund Xxxx.xx.: 314/5700/1335
Btw-nr.: DE124643886
Rekeninghouder: Westfalenhallen Unternehmensgruppe GmbH Sparkasse Dortmund
IBAN: XX00 0000 0000 0000 0000 00
Namens en voor rekening van Westfalenhallen Unternehmensgruppe GmbH
SWIFT-BIC: XXXXXX00XXX
Voorzitter raad van toezicht: Xxx Xxxxxxx Hoofddirecteur: Xxxxxx Xxxx Directeuren: Xxxxx Xxxxx, Xxxxxx Xxxxxxx
Ook invullen als de factuur naar een ander adres moet worden gestuurd.
Firma Voor- en achternaam |
Functie Handtekening |
Adres |
Telefoon E-Mail |
Aanmelding van mede-exposanten die deelnemen met eigen personeel:
Mede-exposanten moeten aangemeld worden. Kosten mede-exposanten 305,00 euro excl. btw per mede-exposant. Ze worden in de lijst met exposanten vermeld als exposant. De hoofdexposant meldt met zijn mede-exposanten de geëxposeerde stukken aan die in de artikelcatalogus moeten worden opgenomen. Mediapakket exposant per mede-exposant: Vermelding in exposantenlijst en onder een groep in de artikellijst en gratis kortingsbonnen voor bedrijven. Kosten: 345,00 euro excl. btw.
1e Firma |
Contactpersoon / Functie Telefoon |
Adres E-Mail |
Geëxposeerde goederen (catalogusnummers) |
2e Firma |
Contactpersoon / Functie Telefoon |
Adres E-Mail |
Geëxposeerde goederen (catalogusnummers) |
3e Firma |
Contactpersoon / Functie Telefoon |
Adres E-Mail |
Geëxposeerde goederen (catalogusnummers) |
Aanmelding van extra vertegenwoordigde ondernemingen wier producten en diensten door ons geëxposeerd worden.
Extra vertegenwoordigde ondernemingen moeten worden aangemeld. Mediapakket exposant per genoemde firma: Vermelding in exposantenlijst en onder een groep in de artikellijst en gratis kortingsbonnen voor bedrijven. Kosten: 345,00 euro excl. btw (als geen vermelding in de catalogus gewenst is, gelieve nadrukkelijk aan te geven!).
1e Firma |
Adres |
Geëxposeerde goederen (catalogusnummers) |
2e Firma |
Adres |
Geëxposeerde goederen (catalogusnummers) |
3e Firma |
Adres |
Geëxposeerde goederen (catalogusnummers) |
Bovengenoemde informatie voor de mede-exposanten wordt als basis voor de vermelding in de exposantenlijst zonder garantie op juistheid en volledigheid overgenomen. Wijzigingen die wij via de mail uiterlijk 20 november 2020 ontvangen, worden automatisch overgenomen in de exposantenlijst.
Ondanks zorgvuldige verwerking van alle tijdig binnenkomende informatie en boekingen kan niet worden gegarandeerd dat de gegevens volledig en juist worden overgenomen. Schadevergoeding voor onjuiste en onvolledige of niet-vermelding en plaatsen van advertenties in de exposantenlijst is uitgesloten.
Totaalpakketten
(Bijlage bij pagina 1)
Voorbeeldschets
Totaalstandpakket inclusief standoppervlak
- standoppervlak conform staffel hieronder
- witte systeemwanden
- tralieliggers
- stroomaansluiting 3 kW/230 V inclusief contactdoos en verbruik
- 2 halogeenspots à 60 W
- huurmeubilair (1 statafel, 2 barkrukken)
- vloerkleden (antraciet)
- 3 beurs-ID-kaarten
- algemene halkorting
- mediapakket exposant
- paneelbelettering: standaardlettertype zwart, max. 30 tekens als volgt:
Prijsstaffel
Type-stand | Deelnameprijs naar 6 m2 | Deelnameprijs naar 9 m2 | Deelnameprijs naar 12 m2 |
Stand in een rij | 1.750,- EUR | 2.220 ,- EUR | 2.850 ,- EUR |
Hoekstand | 1.850 ,- EUR | 2.300 ,- EUR | 2.950 ,- EUR |
Kopsestand | 1.950 ,- EUR | 2.400 ,- EUR | 3.050 ,- EUR |
Stand in een blok | n.a. | n.a. | 3.150 ,- EUR |
Type-stand | Deelnameprijs naar 15 m2 | Deelnameprijs naar 20 m2 | Deelnameprijs naar 25 m2 |
Stand in een rij | 3.500 ,- EUR | 4.500 ,- EUR | 5.550 ,- EUR |
Hoekstand | 3.600 ,- EUR | 4.700 ,- EUR | 5.800 ,- EUR |
Kopsestand | 3.700 ,- EUR | 4.800 ,- EUR | 5.900 ,- EUR |
Stand in een blok | 3.800 ,- EUR | 4.900 ,- EUR | 6.000 ,- EUR |
De prijzen zijn excl. de AUMA-bijdrage van 0,60 euro per m² standoppervlak excl. de steeds geldende btw.
Bestel het gewenste totaalstandpakket via het aanmeldformulier op pagina 1. Extra meubilair en meer equipement en diensten kunt u bestellen via de bijbehorende formulieren of via het online servicecenter (inloggegevens worden met de toelating verzonden).
Lichte afwijkingen bij het standbouwmateriaal en het equipement voorbehouden.
Guided Tour
Wij verzorgen graag een guided tour en bieden daarbij een korte presentatie over een van de volgende thema’s aan:
Artiesten Catering
Evenementbeveiliging
Evenementtechniek Duurzaamheid Overig
U kunt zich hier aanmelden voor een guided tour. Daarbij kunt u een thema aankruisen en uw contactgegevens invullen:
Voor- en achternaam |
Telefoon |
De guides stellen zelf de tours samen. Ook als u te kennen hebt gegeven geïnteresseerd te zijn in deelname, kan niet worden gegarandeerd dat er met uw wensen rekening wordt gehouden.
Contactpersoon:
memo-media Verlags-GmbH
E-Mail: xxxx@xxxx-xxxxx.xx Telefoon: x00 0000 000000
Welk focusgebied wilt u tijdens de BOE International 2021 met name onder de aandacht brengen (uitsluitend één gebied aankruizen): (U wordt onder deze rubriek vermeld in de gedrukte catalogus.)
Apparatuur | Locaties | Catering | Diensten |
Architectuur | Technologie | Optredens | Carrière |
Inhoud
Aanmeldingformulier 1/2
Totaalstandpaket 3
Guided Tours 4
Product- en dienstenoverzicht 5/6
Reclamemogelijkheden 7/8 Bijzondere deelnamevoorwaarden 9
Algemene deelnamevoorwaarden 10/11 Gegevensbescherming/Privacy 12
Product- en dienstenoverzicht
Wij kunnen onder de volgende trefwoorden en nummer in het beursoverzicht (online / app) ingedeeld worden (gelieve aan te krui- sen / meerdere opties mogelijk):
1. Equipement
1.1 Equipement/accessoires
1.1.1 Vloeren
1.1.2 Displays en stellingen
1.1.3 Inrichting en decoratie
1.1.4 Xxxxxxx, masten, wimpels
1.1.5 Garderobes /
garderobesystemen
1.1.6 Meubilair
1.1.7 Niet-brandbare / moeilijk
ontvlambare materialen
| 1.1.8 | Rekwisieten |
| 1.1.9 | Balies en vitrinekasten |
| 1.1.10 | Wc- / sanitair-verhuur |
| 1.1.11 | Eventmodule |
1.2 Technische huurapparaten
1.2.1 Containers
1.2.2 Vorkheftrucks /
hoogwerkers
1.2.3 Energievoorzieningen
1.2.4 Verwarming /
airconditioning
1.2.5 Xxxxx’x / kassasystemen
1.2.6 Stroomaggregaten
2. Architectuur
2.1 Tijdelijke constructies/ podiumbouw
2.1.1 Podiumbouw,
mobiele podia
| 2.1.3 | Coulissebouw |
| 3.15 | Evenementhallen |
| 2.1.4 | Setbouw |
| 3.16 | Wellness- und |
| 2.1.5 | Tijdelijke constructies | fitnessthermen | ||
| 2.1.6 | Textiele architectuur | |||
| 2.1.7 | Tribunes | |||
| 2.1.8 | Tenten en expositie- | |||
paviljoens | |||||
2.1.2 Vrije trappen en terreinen
2.2 Beursbouw
2.2.1 Vloersystemen
2.2.2 Beurs- en eventbouw
2.2.3 Beursstands (ook huur)
2.2.4 Toeleveranciers voor
beursbouw
2.3 Technische planning
2.3.1 Animatie
2.3.2 Magazijnmanagement
2.3.3 Projectmanagement
2.3.4 Technische planning / realisatie
2.3.5 Tekening
| 3.1 | Casino’s |
| 3.2 | Bestemmingen |
| 3.3 | Attractieparken en terreinen |
| 3.4 | Golfresorts |
| 3.5 | Hotels |
| 3.6 | Congres- en vergadercentra |
| 3.7 | Rode Kruisscheppen |
| 3.8 | Locaties |
| 3.9 | Beurshallen |
| 3.10 | Skiresorts |
| 3.11 | Stadions |
| 3.12 | Stad, sport- en |
3. Locaties
multipurposehallen
3.13 Steden en stadsmarketing
3.14 Hoofdbureaus voor toerisme en toeristische organisaties
4. Technologie
| 4.1.1 | 3D-CAD-systemen |
| 4.1.2 | App-programmering |
| 4.1.3 | Business Intelligence en CRM |
| 4.1.4 | Dienst- en personeels- |
planning |
4.1 Informatietechniek
| 4.1.5 | EDV hardware |
| 4.1.6 | Communikatietechniek |
| 4.1.7 | Congressoftware |
| 4.1.8 | Magazijnsoftware |
| 4.1.9 | Beurssoftware |
| 4.1.10 | Registratiesystemen |
| 4.1.11 | Deelnemersmanagement- |
software
4.1.12 Kaartverkoop
4.1.13 Evenement- en plannings-
software
4.1.14 Betalingssystemen,
klantenkaarten
4.2 Evenementtechniek
4.2.1 Audiotechniek
4.2.2 Geluid
4.2.3 Bewegingssystemen / kinetica
4.2.4 Podiumtechniek
4.2.5 Plafondrailsystemen
4.2.6 Intercom en draadloze
| 4.2.7 | Conferentietechniek |
| 4.2.8 | Lasertechniek |
| 4.2.9 | Ledtechniek |
| 4.2.10 | Lichteffecten |
| 4.2.11 | Mediatechniek |
| 4.2.12 | Projectietechniek |
| 4.2.13 | Tuigage, traversen, motoren |
| 4.2.14 | Schijnwerpers |
| 4.2.15 | Special effects |
| 4.2.16 | Videotechniek |
geluidssystemen
Vervolg zie volgende pagina >
Realisatie en organisatie
Xxxxx Xxxxxxxx XxxX Xxxxxxxxxxxx 00 · 00000 Xxxxxxxx
Postfach 10 44 44 · 00000 Xxxxxxxx
T x00 000 00 00-000
F x00 000 00 00-000
Lid van de IDFA – Interessenge- meinschaft Deutscher Fachmessen und Ausstellungsstädte (Belangen-
Lid van de AUMA
Ausstellungs- und Messeausschuss der Deutschen Wirtschaft e. V.
Product- en dienstenoverzicht
Wij kunnen onder de volgende trefwoorden en nummer in het beursoverzicht (online / app) ingedeeld worden (gelieve aan te krui- sen / meerdere opties mogelijk):
4.2.17 Pyrotechniek / vuurwerk
4.3 Veiligheid
4.3.1 Aflsuitingen
4.3.2 Akoestische signaal-
alarmapparaten
4.3.3 Bordjes
4.3.4 Brandveiligheid en
brandmeldinstallaties
4.3.5 Crowdmanagement
4.3.6 Evacutieterreinen
4.3.7 Geldafhandeling
4.3.8 Geldtransport
4.3.9 Niet-rokers
4.3.10 Ordedienst
4.3.11 Eerste hulp
4.3.12 Afsluitdienst
4.3.13 Veiligheids- en
noodverlichting
4.3.14 Security
4.3.15 Veiligheidsplanung
4.3.16 Beveiligingssystemen voor nooduitgangen
4.3.17 Ongevallenbestrijding en
veiligheid op het werk
4.3.18 Evenementgeleidings- systemen
5. Catering
5.1 Catering- en keukenuitrusting
5.2 Eventhoreca
6. Acts
6.1 Animatie
6.2 Optredens artiesten
6.3 Businesstheater
6.4 Comedy
6.5 Entertainment
6.6 Kinderanimatie
6.7 Kostuums
6.8 Verzekeringen kunstenaars
6.9 Livemuziek
6.10 Magie
6.11 Maskerade
6.12 Show en entertainment
6.13 Dans
7. Services
7.1 Bureaus
7.1.1 Evenementenbureaus
7.1.2 Incentivebureaus
| 7.1.3 | Communicatiebureaus |
| 7.1.4 | Creative agencies |
| 7.1.5 | Kunstenaarsagentschappen |
| 7.1.6 | PR-bureaus |
| 7.1.7 | Promotiebureaus |
| 7.1.8 | Reisbureaus |
7.2 Consulting
7.2.1 Aanbestedingsbureaus
7.2.2 Coaching
| 7.2.7 | Juridisch advies |
| 7.2.8 | Sport- / cultuursponsoring |
| 7.2.9 | Deelnemersmanagement |
| 7.2.10 | Transport- en eventlogistiek |
| 7.2.11 | Verbanden en instituten |
| 7.2.12 | Verzekeringen |
| 7.2.13 | Certificeringen |
7.2.3 Afvalverwijdering en
7.3 Marketing en media
| 7.3.1 | Adressenbeheer |
| 7.3.2 | Buitenreclame |
| 7.3.3 | Badges / naambordjes |
| 7.3.4 | Communicatiebeheer |
| 7.3.5 | Digitale druk |
| 7.3.6 | Displays / POS-materiaal |
| 7.3.7 | Vakliteratuur |
| 7.3.8 | Vakpers |
| 7.3.9 | Foto- en filmproductie |
| 7.3.10 | Grafische druk |
| 7.3.11 | Marktonderzoek |
| 7.3.12 | Online marketing |
| 7.3.13 | Productpresentaties |
| 7.3.14 | Textiel als reclamemiddel |
| 7.3.15 | Uitgeverijen |
| 7.3.16 | Reclame- en |
informatievoertuigen
7.3.17 Reclame- en cadeauartikelen
7.4 Personeel
7.4.1 Tolken / vertaaldiensten
7.4.2 Facility-/schoonmaak- diensten
7.4.3 Hostess- en personeels- bemiddeling
7.4.4 Personeelsdiensten
8. Werken bij
8.1 Academiën
5.3 Eten en drinken
5.4 Horeca-equipement
5.5 Tafel- en keukengerei
5.6 Vaatwasmachines
5.7 Personeel
5.8 Warmhoud- / koelsystemen
7.2.4
7.2.5
7.2.6
recycling Congresorganisator Beursorganisator Duurzaamheid / milieubescherming
8.2 Opleidingsinstituten
8.3 Hogescholen
8.4 Instituten
8.5 Vacaturesites
8.6 Bijscholingsverant-
woordelijken
Realisatie en organisatie
Xxxxx Xxxxxxxx XxxX Xxxxxxxxxxxx 00 · 00000 Xxxxxxxx
Postfach 10 44 44 · 00000 Xxxxxxxx
T x00 000 00 00-000
F x00 000 00 00-000
Lid van de IDFA – Interessenge- meinschaft Deutscher Fachmessen und Ausstellungsstädte (Belangen-
Lid van de AUMA
Ausstellungs- und Messeausschuss der Deutschen Wirtschaft e. V.
Reclamemogelijkheden
Maak meer van uw beurspresentatie en vraag nu onze aantrekkelijke reclamevormen aan!
Logopakket ‘Exposantenlijst’
Hierbij vragen wij het logopakket ‘Exposantenlijst’ ad 320,00 euro aan. |
Dit pakket biedt de mogelijkheid om uw logo te laten plaatsen op de exposantenlijsten op de website, in de webapp en ook op de beursplattegrond in de bezoekersgids. Uw logo wordt ook zichtbaar als er op de beursplattegronden op de website en in de app wordt geklikt. |
Uiterste aanmeldingsdatum: 14.11.2020 |
Plaatsing logo in de webapp
Plaatsing logo op de beursplattegrond in de bezoekersgids
Messe Dortmund
Bannerreclame
Hierbij vragen wij het bannerpakket ‘Home’ ad 930,00 euro aan. |
Hierbij vragen wij het bannerpakket ‘Voettekst’ ad 630,00 euro aan. |
Dit pakket biedt de mogelijkheid om uw logo te laten plaatsen op de exposantenlijsten op de website, in de webapp en ook op de beursplattegrond in de bezoekersgids. Uw logo wordt ook zichtbaar als er op de beursplattegronden op de website en in de app wordt geklikt. |
Gegevensformaat | |
- Footer reclame-block: 300 x 250 pixels - Verticale banner: 120 x 600 pixels | - Horizontale banner: 468 x 60 pixels - Looptijd: 4 weken |
Voordelen voor u |
- aanwezig in het digitale portal van BOE - Hoog aantal pageviews, tijdens en na de beurs: bijna 40.000 impressies |
Reclamemogelijkheden
Gegevensformaat stilstaande beelden |
- 1080 x 1920 pixels (beeldverhouding 9:16) - PNG/JPG (met de volgende kenmerken: kleurruimte 8 bit RGB, vierkante pixels) |
Gegevensformaat video’s |
- 1080 x 1920 pixels (beeldverhouding 9:16) - MP4, MPEG4/H.264 - Beelden per seconde: 25–30 Hz (aanbevolen gegevenssnelheid 5–20 Mbit) - Looptijd: maximaal 10 seconden - De ondertiteling moet in de video zijn geïntegreerd; ondertitelingssporen worden niet weergegeven |
Advertenties/Reclamespots ‘Infozuilen (InfoZ)’
Hierbij vragen wij de advertenties/reclamespots ‘Infozuilen (InfoZ)’ ad 350,00 euro aan. |
Via de monitors van InfoS krijgen de bezoekers belangrijke informatie over het beursprogramma, activiteitenzones etc. Plaats hier uw advertentie of reclamespot. |
- twee 65“ monitors per zuil - 18 InfoS over het gehele expositieoppervlak |
Special Conditions of Participation
BOE International
1. Start of layout planning:
1 Oktober 2020
2. Opening Hours / Build-up and Dismantling Dates
Build-up: 16 – 19 January 2021
Time of build-up: 7:00 to 22:00 daily
Important: The stand material must be stored on the area of the actual ex-
hibition stand, empty packaging must be removed immediately and the aisles must be kept clear of empty and full packaging.
End of build-up: 19 January 2021, 22:00 (16:00 vehicles out of halls)
Duration of the exhibition: 20 – 21 January 2021
Opening hours: 20 January 2021: 10:00 – 18:00
21 January 2021: 10:00 – 17:00
Delivery of goods during the course of the trade fair:
1st day: 7:45 – 9:45, 18:00 – 19:00
2nd day: 8:45 – 9:45
Beginning of dismantling: 21 January 2021, 17:00
Vehicle access to halls: 21 January 2021, as of 18:00
Driving inside the halls with vehicles will be allowed, provided the logistical situation permits this. In the event of large-size events, for example in the remaining area of the Westfalenhallen or in the adjacent Signal-Iduna-Park, the possibility of accessing the halls with vehicles may be delayed.
End of dismantling: Hall 5 + 8: 21 January 2021, 24.00
Hall 4, 6 + 7: 22 January 2021, 24.00
Extended set-up and dismantling times are possible on request and subject to a fee.
3. Stand construction
The assembly and presentation of exhibits in the passageways and in front of emergency exit doors is prohibited. If deviations in the stand dimensions confirmed by the fair management are detected upon dismantling, the fair management must be informed of this immediately. The fair organiser reserves the right, due to technical constraints and particularly for safety reasons, to relocate entrances and exits, emergency exits and passageways.
4. Participation fees
(see General Conditions for Participation item 6)
The participation fees for exhibitors include:
Stand-type: | Participation fee EUR/sqm |
Row stand (1 side open) | 163.00 |
Corner stand (2 sides open) | 173.00 |
Two-corner stand (3 sides open) | 179.00 |
Block stand (4 sides open) | 184.00 |
Outdoor area | 84.00 |
For hall stands with an accessible upper floor (not possible for all halls), an additional partici- pation fee is calculated for the multilevel area, which is 50 % of the basic price.
The cost of positioning dividing walls at a height of 2.50 m must be borne by the exhibitor. Construction heights of over 2.50 m are subject to authorisation. The application for a stand construction up to 50 sqm costs EUR 30.00, from 51 sqm, EUR 60.00 and for two-storey stands and special constructions, EUR 250.00. The submission deadline for stand construc- tion applications is 09/12/2020, the deadline for two-storey stands is 11/11/2020.
The minimum area for a stand is 9 sqm with a minimum depth of 3 m for row stands and cor- ner stands. The basis for measurement and calculation is the right-angled outer surface of the stand. Projections, beams, fire extinguishing appliances and supports are included in the- se calculations. Stands can only be allocated in full metres (frontal width and depth).
The AUMA value per sqm of exhibition space (hall and outdoor area) is EUR 0.60 net and is invoiced to the exhibitor. Similarly, a general hall flat rate of EUR 8.50 per sqm net is due. This includes hall lighting and heating for set-up and dismantling as well as during the trade fair. Provision for and disposal of the stand must be ordered separately (separate calculation). The AUMA Exhibit and Trade Fair Commission of the Deutsche Wirtschaft e.V., Berlin, repre- sents the interests of exhibitors, visitors and event organisers as an institution of the Ger- man Fair Trade Industry. Floor space can only be allocated in full metres (frontal width and depth).
5. Exhibitor Media Package
For primary and co-exhibitors as well as additional companies attending, the fee for the ob- ligatory exhibitor media package is EUR 345.00 plus VAT. This is invoiced together with the participation fee.
The package contains entrance vouchers. These are provided to the primary and co-exhibi- tors in the form of digital codes of any quantity for transfer to a third party. Transfer to a third party in return for payment is expressly prohibited.
The package includes entries (company name, address and/or contact details) in the respec- tive catalogues provided for the specific trade fair. The entries appear in the catalogue for- mats provided by the trade fair organiser, alternatively or cumulatively in the online exhibitor catalogue, on the monitors of the visitor information system, and as far as is available, on the trade fair app and in the printed catalogue.
Aside from a default entry, it is also possible to enquire about and book additions with the trade fair organiser, subject to charge, according to the offers made by the respective trade fair.
It is mandatory for the primary exhibitor to register co-exhibitors or additional companies attending and their exhibits. The remuneration for the exhibitor media package is invoiced to the primary exhibitor per co-exhibitor for each additional company attending. If the exhibitor does not wish to name any additional companies attending in the catalogue, this must be expressly noted in the registration form.
The deadline for submitting entries in the catalogue is 20/11/2020. Non-compliance with this deadline can result in the existing details being adopted in the catalogue.
Exhibitors who only register after the submission deadline are not entitled to be included in a particular catalogue.
Claims for faulty or incomplete entries or ones that have never been made in the catalogues mentioned above are excluded. The primary exhibitor is responsible for the content of the entries in the catalogues and the resulting damages.
6. Stand activities / advertising
(see General Conditions for Participation item 10)
Sweepstakes and auctions, whether with a conceptual or commercial objective, musical performances on the stands of the exhibitors and propagandistic activities are categorically prohibited. Special permission requires the written approval of the trade fair management. Projection screens and monitors for presentations must be positioned far enough from the front of passageways so that visitors must enter the stand area to view the presentation, thus ensuring that visitor traffic is not hindered in the passageways.
7. Visual and acoustic presentations in Hall 8
(see General Conditions for Participation item 10)
Visual and acoustic presentations must only take place in screened or closed rooms. They must be placed facing the inside of the stand; the performance areas must be screened from the passageway and thus the audience. Regulations for implementation for such matters can be found separately (exhibitor service map).
The volume for performances during the exhibition must be assessed such that it does not disturb neighbouring exhibitors.
• To this end, the sounds coming from a stand mus not exceed the average sound level (Leq) of 75 dB (A) beyond the space of the stand.
The average time period to be observed in this instance is four minutes per performance.
It is compulsory to register for live events (e.g. presentations, musical performances, shows etc.). The first notification must be made together with the stand registration. A detailed schedule must be submitted to the event organiser in conjunction with the duplicate stand drawing (stand plan) for approval. In order to prevent visual and acoustic interference to other exhibitors, presentations must be agreed with neighbouring stands. The event orga- niser has the right to prohibit performances and shows at any time if they infringe on these requirements. The event organiser is entitled to switch off the electricity and, in case of a repeat occurrence, have the stand closed temporarily.
This applies correspondingly to all performances – including ones using images and recording media – that are only ever permissible if they neither inconvenience neighbouring stands nor block public passageways.
• Loudspeakers must be directed towards the inside of the stand.
In the case of infringements against the max. permissible volume, those concerned will re- ceive a caution with a warning of possible future consequences. If a further infringement is made following the first caution, the exhibitor concerned will be invoiced for a fee of EUR
400.00. A third infringement from the company concerned against the max. permissible vo- lume will result immediately in the electricity being switched off for the entire duration of the event.
8. Direct- and cash sales
(see General Conditions for Participation item 11)
Cash sales (over-the-counter sales) to trade fair visitors is prohibited.
The BOE specialist trade fair is an order fair only. Fair goods must only be delivered once the fair has ended. In all other cases the legal provisions shall apply.
9. Exhibitor passes, build-up and dismantling passes
(see General Conditions for Participation item 12)
Each exhibitor receives two exhibitor passes free of charge. For each 10 sqm stand area abo- ve 12 sqm an additional exhibitor pass is provided free of charge. The passes are sent auto- matically as soon as the rental fee for the stand has been paid in full. Any additional exhibitor passes that may be required can be ordered from the fair organiser for a fee. An appropriate number of work passes are provided free of charge for set-up and dismantling.
Each co-exhibitor receives two exhibitor passes free of charge.
10. Bringing animals to the exhibition is prohibited.
11. Value-added tax (VAT)
The fees and remunerations named in these Special Terms and Conditions are also subject to an additional VAT charge.
12. Musical acts/live music/walking acts
Musical acts/live music and walking acts are only permitted in the live hall once they have been registered, using the forms provided here on the trade fair website, and once they have written authorisation from the organiser on the stand and/or at the locations identified on the trade fair site.
13. Terms and conditions of payment
The trade fair organiser has the right to make an appropriate advance payment or secu- rity, e.g. in the form of a credit card guarantee or advance payment, subject to authori- sation.
Messe Dortmund GmbH
Dortmund, Oktober 2020 (Reprints not permitted)
General Conditions of Participation of Messe Dortmund GmbH
(As of 1 August 2020)
1. Principle
In the case of contradiction, the following shall apply in the order listed for the participation in Trade Fairs and Exhibitions of Messe Dortmund GmbH (hereinafter referred to as the ‘Organiser’)
a) Individual Contract Agreements with the Organiser,
b) Special Conditions of Participation and
c) the following General Conditions of Participation.
The Messe Dortmund GmbH provides its services exclusively on behalf of and for the account of the Westfalenhallen Unternehmensgruppe GmbH (AG Dortmund HRB 2522).
1. Participant
1.1 A Participant in Trade Fairs or Exhibitions (hereinafter referred to as the ‘Event’) can be an Exhibitor, a Co-exhibitor or an Additionally Represented Company. They are hereinafter referred to as the ‘Par- ticipant’.
1.2 An Exhibitor is a party that registers for participation in an event with its own stand, own personnel
and own offer. A Co-exhibitor is a party that attends a stand of an Exhibitor with its own personnel and own offer. This includes group companies and subsidiaries. Third parties are also Co-exhibitors or Addi-
6. Fees, Payment Deadlines and Terms
6.1 The participation fee can be inferred from the registration form and the Special Conditions of Partici- pation; the amount will be invoiced to the Exhibitor by the Organiser. Complaints about the invoice can only be considered if they are received by the Organiser in writing within 14 days after receipt of the invoice. When sending the invoice, the Organiser shall draw the exhibitor’s attention in particular to the importance of his actions.
6.2 The Organiser is entitled to demand a reasonable payment in advance or security for anticipated addi- tional charges, e.g. for electricity consumption or other services.
6.3 Half of the participation charges are payable without deduction immediately on receipt of the bill, the remaining half no later than six weeks before the opening of the exhibition. Bills which are received lat- er than six weeks before the opening are to be settled in full and without deduction immediately on receipt.
6.4 The Organiser is entitled to make the occupation of the stand space or issue of Exhibitor ID cards de- pendent on the prior,timely and full payment of the invoice.
6.5 An AUMA service fee shall be charged for the activities of the Association of the German Trade Fair In- dustry (AUMA), Xxxxxxxxxxxxx 0, 00000 Xxxxxx. This service fee shall be listed separately on the invoice.
6.6 All invoice amounts shall be transferred in Euro without any bank charges or deductions quoting the customer number and invoice number to the account shown on the invoice.
xxxxxxxx Represented Companies if they have a close business or organisational relationship with the Exhibitor. The participation by a Co-exhibitor or an Additionally Represented Company must be entered in the registration form by stating the full name, legal form, address and a contact person.
6.7
If the Participant culpably fails to comply with his payment obligations on time, the Organiser shall re-
serve the right, after granting a reasonable period of grace with consideration of the circumstances and the remaining time, to terminate the contract with immediate effect for good cause.
If an Exhibitor is a manufacturer, every other company that has its goods or services offered by the Ex- hibitor is an Additionally Represented Company. If an Exhibitor is a sales company that exhibits not only products of one manufacturer but also additional goods or services of other companies, such compa- nies are Additionally Represented Companies.
1.3 Co-exhibitors and Additionally Represented Companies must be registered by the Exhibitor. Co-exhib-
itors and Additionally Represented Companies that are not registered may not exhibit on the stand space of the Exhibitor. The Organiser is entitled to refuse Admission of Co-exhibitors and Additionally Represented Companies if it deems they give reason to make an Admission unacceptable. The Organiser is entitled to make the Admission subject to a separate fee, even retroactively. The Exhibitor is always jointly and severally liable with the Co-exhibitors and Additionally Represented Companies for their compliance with their obligations.
1.4 Contract partner of the Organiser is only the Exhibitor.
1.5 If several Exhibitors want to jointly rent a stand space, they must authorise one of them in the regis- tration form to make and receive all statements/declarations arising from or in connection with this contract on their behalf. They are jointly and severally liable for all claims arising from this contract.
1.6 If an invoice is issued to a third party after its issuance at the request of the issuer, the issuer neverthe-
less remains the debtor.
2. Registration, Contract Conclusion
2.1 The stand booking for an event requires the completion of the Stand Booking Form, which is to be sent to the Organiser by post, by fax, online or by e-mail as attached file.
The hard copy of the stand-booking form for the respective event must be signed to confirm the accept- ance of the General Conditions of Participation, the price lists and, if applicable, the Special Conditions of Participation of MV and returned in full.
MV reserves the right to make the acceptance of the stand-booking order dependent on the requirement that the stand-booking form for the respective event has been completely printed out and signed with legally binding signatures to confirm the acceptance of the General Conditions of Participation, the price lists, and, if applicable, the Special Conditions of Participation of MV and the complete form has then been sent to MV by fax.
Electronic stand bookings by previous exhibitors are only valid if the Online Form provided by the Organ- iser and the assigned password are used for online transmission.
The stand booking form is deemed to be an offer made by the exhibitor for contract conclusion; the sending of the form does not constitute a right to acceptance. The stand booking form must also be sent without any supplementary remarks or conditions as defined by Section 158 of the German Civil Code (BGB). If this provision is ignored, such supplementary remarks or conditions will not have any legal effect on the Organiser.
2.2 By submitting the registration form, the Exhibitor/Participant accepts these General Conditions of Par-
ticipation and, if available, the “Special Conditions of Participation” applicable for the specific Event, the “House Rules”, the “Technical Rules” and the provisions of the “Service Documents” . The Participant is responsible for their compliance by the persons employed by him at the Event and by the other Partic- ipants registered by him.
2.3 The contract on the participation is concluded by means of a confirmation, i.e. the Organiser accepts
the contract offer.
2.4 The Exhibitor is obliged to comply with all relevant statutory and official regulations, including such of labour or trade law nature and such concerning environmental protection, fire protection and accident prevention regulations. The Exhibitor shall continuously monitor their compliance by the persons he employs at the Event, the other Participants he has registered and other vicarious agents and intervene in the event of a violation and/or inform the Organiser about the violations.
3. Admission, Permitted Exhibits
3.1 The Organiser will notify the exhibitor of the acceptance of the exhibitor’s offer in an acceptance notice and of the stand space assignment by post, fax or in electronic form. Complaints by the Participant must be notified in writing to the Organiser within eight calendar days after receipt. If the confirmation differs from the Exhibitor’s registration, the contract is concluded in accordance with the confirmtion unless the Exhibitor objects in writing within three calender days after receipt. Then the Organiser and the Ex- hibitor need to reach an agreement immediately.
3.2 The Organiser shall take a decision, if necessary in agreement with the respective committees, regarding
theadmissionofthe Exhibitorandregisteredexhibitstothe Eventviaawrittenconfirmationofadmission. A contract shall come about with the admission of the Exhibitor (see subsection 2.4).
3.3 The Organiser may exclude individual Participants from taking part in the Event for factually justified
reasons, especially if the amount of space available is insufficient. The Organiser may also restrict the Event to certain groups of Participants if this is necessary to attain the purpose of the Event. The Organ- iser shall also be entitled to impose restrictions on the registered exhibits and change the amount of registered space. Participants may only exhibit, offer and take orders for, the exhibits stated in the con- firmation of admission and only at the location stated therein. Not permitted items can be removed by the Organiser at the Participant’s cost, and in the case of emergency without prior warning. Goods and services, for which a use, possession or utilisation is not permitted in Germany must be legibly marked in the German language.
3.4 Participants must have full power of disposal of the registered exhibits and possess any necessary
official permissions and approvals. Descriptions and brochures relating to the goods or services to be exhibited shall be submitted by the Participant on request.
4. Space Assignment
4.1 The Organiser shall personally assign space in accordance with the subject and structure of the particu- lar Event and the actual amount of space available. Space assignment wishes of the Participant are not binding and will only be considered if possible. The order in which applications are received shall not be the sole decisive factor in assigning space.
4.2 The allocation of a form of stand (e.g. row instead of corner stand, head instead of block stand) at vari-
ance with the registration does not entitle the Participant to withdraw.
4.3 The Organiser is entitled, even after the confirmation, to relocate the stand in xxx xxxx within a reason- able and acceptable scope without such entitling the Participant to rescind the contract or demand a reduction in the participation fee.
5. Unauthorized Transfer of Stand Space
The assigned stand space may not be exchanged with another Exhibitor. Partial or complete transfer of
6.8 Should a Participant fail to comply with his payment obligations, the Organiser may exercise his right of
lien, retain the exhibits and the stand fittings, and have them auctioned at the expense of the Partici- pant, each time after prior written notification, or to sell them privately if they have a stock exchange price or a market price.
6.9 All charges and fees stated in the Registration Form, these General Conditions of Participation and the Special Conditions of Participation are plus VAT at the statutory rate, if nothing different is legally stip- ulated.
7. Non-participation by the Participant
7.1 A cancellation of participation by the Participant is possible until confirmation of admission. Such can- cellation must be made in writing to be effective. In such a case, the Participant shall owe the Organiser a fee of EUR 275.00 for the to-date services of the Organiser unless he proves that the Organiser did not incur such a cost or incurred a much lower cost.
7.2 A non-participation by the Participant despite confimation of participation does not release the Partic- ipant from his contractual obligations. The Participant shall be obliged, in particular, to pay the con- tractually due fees. The Organiser shall not be obliged to accept a replacement participant nominated by the Participant. If the Organiser is able to otherwise let the stand, the Participant will be credited with the proceeds obtained by the Organiser from such letting less a remuneration of 25 % of the net participation fee, but at least EUR 400.00.
7.3 In the case of a non-participation, the Organiser shall be entitled to let the stand space not used by the Participant to a third party or redesign the stand layout at the cost of the Participant in order to ensure a gapless appearance of the Trade Fair or Exhibition.
7.4 The Participant will also not be released from his obligation to pay the participation fee if the assigned stand space is otherwise let but the total available space for the Trade Fair / Exhibition could not be entirely let.
7.5 If a Co-exhibitor and/or Additionally Represented Company does not participate, the obligation to pay the fee for their Admission (see Section 1.3) will remain.
8. Cancellation, postponement or change of duration of an Event
8.1 Taking the interests of Participants into account, the Organiser shall be entitled to cancel the Event for good cause and/or, in cases of force majeure, to postpone it or change its duration. The following occurrences in particular shall constitute force majeure: war, terror, terror warnings, orders from higher authorities, sabotage, strikes and lockouts, natural disasters, geological changes and impacts, pandemics, epidemics, official measures, decrees, legal ordinances or laws prohibiting an Event, or the existence of urgent government recommendations. The infeasibility of adequate supplies of auxiliary items, such as electricity, heating, etc., shall be equivalent to a case of force majeure unless they are of short duration or the Organiser is held responsible for them.
8.2 The Organiser shall also be entitled to cancel, postpone or change the duration of an Event if, for one of the reasons listed in 8.1, the smooth running of the Event is impaired or jeopardized to such an extent that the purpose of the Event cannot be achieved or can only be achieved to a considerably limited ex- tent. The interests of the Participants must be taken into account when making such judgements. If the
8.3 Event is cancelled for the aforementioned reasons, the Organiser shall be entitled to claim up to 25% of the participation fee from the Participant for general reimbursement of costs unless the Organiser is held responsible for cancellation of the Event. The participation fee shall be arrived at on the basis of the participation costs which can be found on the registration form and in the Special Conditions of Participation. Further costs shall be charged where the Participant has made use of additional charge- able services.
8.4 A change in location or timing or a change in duration shall become part of the contract upon notification to the Participant. The Participant must be notified of this fact immediately. Other conditions shall apply where the Participant objects in writing immediately, no later than two weeks following receipt of the notification. In the event of an objection, the Participant shall pay participation fees amounting to 25% unless the Organiser is held responsible for the relocation or alteration of the Event.
8.5 In the event of premature cancellation, temporary interruption or late start of an Event, the Organiser shall reimburse expenses saved to the Participant.
8.6 In the instances set out in 8.2 - 8.5, claims for damages against the Organiser shall be excluded unless a case of gross negligence or malicious intent exist on the part of the Organiser or its vicarious agents. Furthermore, there shall be no entitlement to withdrawal or reduction of the participation fee.
Cases of force majeure that prevent the Organiser from fulfilling its obligations in full or in part shall re- lease the Organiser from the obligation to fulfil this contract until such time as the force majeure ceases.
9. Stand construction, fittings and design
9.1 All exhibition stands and other event areas shall be measured and marked by the Organiser. In case of doubt, the Organiser shall have the right to make a final decision (§ 315 of the German Civil Code).
9.2 The Participant is obliged to construct a Trade Fair / Exhibition stand on the rented stand space and to timely occupy his stand before the time/date mentioned in the Special Conditions of Participation. If the stand is not timely occupied, the Organiser shall be entitled to terminate the contract with immediate effect for an important reason.
9.3 The Organiser can, if requested by the Participant, grant the Participant, in writing, an earlier construc- tion time or extended dismantling time if the local situation allows such. The Organiser shall be entitled to charge an additional fee for each additional construction/dismantling day.
9.4 Exhibits, stand equipment and/or other items, which were not shown on the application form or whose appearance, smell, lack of cleanliness, noise or other characteristics create an unreasonable nuisance or disturbance affecting the smooth running of the Event or which otherwise turn out to be unsuitable shall be removed immediately at the request of the Organiser. If these items are not removed at once, the Organiser may dispose of them at the Participant’s expense and terminate the contract immediately for good cause.
9.5 The Participant shall be responsible for the design and equipping of the stand. However, the specific criteria of the Event and all rules of the Organiser, particularly the ‘Technical Rules’, the ‘Special Condi- tions of Participation’ and the provisions of the ‘Service Document’ must be complied with. The Organ- iser shall be entitled to request the Participant to submit plans and stand descriptions that are true to dimensions. The name or the company and the address or head office of the Participant shall be clearly marked on a stand sign. The names of the companies commissioned to design and build the exhibition stand shall be notified to the Organiser.
9.6 The stand shall be properly equipped and occupied by knowledgeable personnel at the fixed opening times throughout the duration of the Event stipulated in the Special Conditions of Participation.
the stand space or subletting of the stand space to third parties shall also not be permitted without the approval of the Organiser.
9.7
If the design and/or equipment of a stand do not comply with the relevant specifications, the Organiser may request that the stand be changed or removed accordingly by the Participant. The costs in this case shall be borne by the Participant. If the Participant fails to comply with this request straightaway, the Organiser shall be entitled to change the stand at the Participant’s expense or terminate the contract immediately for good cause.
9.8 The Participant shall not be entitled to remove exhibits from the stand or start dismantling the stand before the beginning of the stand dismantling times stipulated in the Special Conditions of Participation.
9.9 The stand dismantling and the restoration of the original condition must be completed no later than by the end of the dismantling time/date stated in the Special Conditions of Participation. Any exhib- its exceeding the fixed height limits for the stands shall require the permission of the Organiser. This provision shall also apply to the presentation of very heavy exhibits for which foundations or special equipment are required.
9.10 The Organiser has no responsibility for the items or goods left on the Event site by the Participant or for such that were sold to a third party during the Event. The Organiser shall be entitled to charge a reason- able storage fee for goods which are not dismantled and taken away on time. The Organiser shall also be entitled to remove and store goods immediately at the Participant’s expense and risk.
9.11 If an Event is postponed or relocated the Organiser shall be entitled to relocate the Participant’s stand area and/or change its dimensions if the space conditions, government orders or other serious circum- stances render this necessary. The Participant must be notified of this fact immediately. In such in- stance any entitlement to withdrawal and/or compensation shall be excluded. Where the stand area is reduced, the participation costs shall be reduced on a pro rata basis.
10. Advertising, Stand Activities
10.1 Advertisement areas and activities must be requested separately with the “Advertising Form” in the Service Documents and require a written approval of the Organiser.
10.2 The Participant shall only be entitled to use any kind of advertising on his stand for his own company and solely for the goods which he produces or sells, provided they have been registered and admitted to the Event.
10.3 Loudspeaker advertising, other acoustic measures and slide, film, video or computer presentations and other noisy measures shall require the written approval of the Organiser. This provision shall also apply to the use of audio or visual equipment for the purpose of attaining a better advertising impact. This also applies if the presentation of exhibits produces noise or other emissions or is annoying.
10.4 The Organiser is entitled to prevent, remove or have removed unauthorised measures of the aforemen- tioned type at the cost of the Participant without recourse to the help of a court or the police. Licences that have already been issued may be subjected to restrictions or revoked in the interest of maintaining an orderly Event if no other remedial measures are possible.
10.5 If the Participant plays back mechanically reproduced music, he shall be obliged to obtain the necessary public performance licence and pay the fees in this respect.
10.6 The carrying or driving around of advertising aids on the Event site and the distribution of printed mate- rial or samples off the stand are only allowed with the express and written permission of the Organiser. The Participant shall be strictly forbidden to approach and interview visitors outside the stand. In the
10.7 event of an infringement of this provision, the Organiser shall be entitled to terminate the contract im- mediately for good cause.
Political advertising and/or political statements shall not be permitted, unless the political statement
10.8 forms part of the Event. In the case of political statements or political advertising which are capable of disturbing the smooth running of the Event or public order, the Organiser shall be entitled but not obliged to request the Participant to stop showing the offending items and to remove them from his stand. If the Exhibitor fails to comply with this request, the Organiser shall be entitled to terminate the contract immediately for good cause.
11. Direct and Cash Sales
Direct and cash sales shall not be permitted, unless it is expressly permitted in the event-related “Spe- cial Conditions of Participation”. If direct selling is permitted according to the “Special Conditions of Participation”, the items for sale shall be marked with clearly legible price tags according to the Price Quotation Ordinance.
12. Exhibitor ID Cards
12.1 After paying the invoice amounts in full (see section 6), every Exhibitor shall receive for his stand Ex- hibitor ID cards entitling him to free admission to the Event (see ‘Special Conditions of Participation’). The number of Exhibitor ID cards shall not be increased through the inclusion of other Participants. Additional Exhibitor ID cards can be requested, at a charge, from the Organiser (see ‘Special Conditions of Participation’). The Exhibitor ID cards are intended for the stand personnel only, must be filled out in accordance with the instructions on the ID card and may not be given to a third party.
13. Security, Cleaning, Waste Disposal
13.1 Stand security and supervision during the daily opening hours of the Event shall normally be the re- sponsibility of the Participant, also during the stand construction and dismantling periods. The Organ- iser shall only be responsible for general supervision of the halls and the trade fairgrounds outside the opening hours of the Event. No services shall be provided in connection with custody, safekeeping or protection of interests of the Participants. Valuable, easy-to-remove items belonging to the Participant shall be placed under lock and key at night-time. A stand security guard can be hired by the Participant, if he so wishes and at his own cost, from the security company used by the Organiser.
13.2 The Organiser shall pay the costs for general cleaning of the trade fairgrounds and the exhibition hall aisles. The Participant shall be responsible for cleaning his stand/stand area. Cleaning of the stand shall be completed each day before the Event starts. The Participant can also hire the cleaning company em- ployed by the Organiser for the cleaning of his stand. The use of own cleaning staff is only permitted one hour before and after the daily opening hours of the specific Event.
13.3 In the interest of environmental protection and environmentally-friendly trade fairs, the Participant shall be obliged in principle to reduce the amount of packaging and waste; this obligation shall also include the use of brochures. The waste disposal solely through the Organiser necessary for compliance with the statutory regulations must be requested with the ‘Waste Disposal Form’ in the Service Docu- ments. If separate waste disposal systems are used, the Participant shall utilize them and also pay his share of any waste disposal costs according to the “polluter principle”.
13.4 If the Participant leaves waste or other items behind after vacation of the stand space, the Organiser shall be entitled to dispose of such at the Participant’s cost, and after the end of the dismantling period also without prior warning.
14. Photography and other visual recordings
14.1 All types of commercial visual recordings, especially photography and film/video recordings, on the trade fairgrounds may only be carried out by persons who have been authorized to do so by the Organis- er and are in possession of a valid pass issued by the Organiser. Stand photographs, which are to be tak- en outside the daily opening hours and require special lighting, shall be subject to the approval of the Or- ganiser. Any resulting costs shall be borne by the Participant, unless they are paid by the photographer. The Organiser – and with consent of the Organiser – the press, radio and TV stations, are entitled to
14.2 have photographs, drawings and sound, film, video and other pictures of the Event happening, of the exhibition constructions and stands and the exhibits taken or be made and to use such free of charge for advertising or press releases.
Laws, Regulations and Industrial Property Rights
15. The Participant is solely responsible for the compliance with all statutory and official regulations and
15.1 the obtainment of all permissions and approvals required pursuant to trade and health or other laws/ regulations. The same applies for the compliance with, and protection of, copyrights or other industrial property rights in respect of the exhibits and services of third parties. The so-called ‘exhibition protec- tion’, i.e. a 6-month protection starting from the beginning of an Event as a result of the German Act on the Protection of Designs and Exhibits dated 18 March 1904 (Reich Gazette p. 141) and the German Trademark Law Reform Act dated 25 October 1994 (Federal Gazette p. 3082) only applies if the Federal Minister of Justice published such a notification for the specific Event in the Federal Gazette. By request a written certificate can be offered by the Organiser.
In the event of a proven breach of industrial property rights by the Participant, the Organiser shall be
15.2 entitled to terminate the contract with immediate effect for an important reason.
House Authority, Smoking Ban
16. The Participant shall comply with the Organiser’s house authority throughout the trade fairgrounds
16.1 during the Event. The Participant shall follow the instructions of the Organiser’s employees, who shall identify themselves by means of an official pass.
The length of stay on the trade fairgrounds for Participants and their employees or authorized repre-
16.2 sentatives shall be limited to one hour before and after the daily opening hours of the particular Event. Stands of other Participants may not be visited outside the daily opening times without the permission
16.3 of the stand owner.
The Organiser reserves the right to enforce a general ban on smoking in all rooms accessible to members
16.4 of the public and the Participants if this is ordered by legal or official regulations, or if the Organiser views such a regulation to be appropriate according to due discretion.
17. Violations of Duty by the Participant, Right to terminate the Contract, Contractual Penalty
17.1 Should the Exhibitor contravene the General Conditions of Participation, the Special Conditions of Par- ticipation or the Technical Guidelines, the Organiser is entitled, after prior warning, to impose a contract penalty of EUR 520.00 for each case of contravention. In cases of repetition, to impose a penalty of EUR 1040.00 where the Exhibitor is a merchant. The right of the Organiser according to these conditions to eliminate the contraventions in another manner at the expense of the Exhibitor or to close the stand remains notwithstanding intact.
17.2 The Organiser has the right to withdraw the use of supply points and conduction from the electricity network from any Exhibitor who is arrears with due payments and/or infringed against the General and Special Conditions of Participation particulary Advertising and Stand Activities. This also applies to ar- rears arising from previous events.
17.3 Culpable breaches of the duties and obligations of the Participant arising out of the contract or culpable breaches of the ‘House Rules’ entitle the Organiser to immediately terminate the contract with immedi- ate effect for an important reason if such breaches do not immediately cease after request.
If the contract is terminated for good cause, the Organiser shall be entitled to close down the Partici-
17.4 pant’s stand immediately and request the Participant to dismantle the stand straightaway and vacate the stand space.
17.5 If the Participant does not dismantle the stand or clear the stand area on time, the Organiser shall be entitled to either personally dismantle the stand and/or clear the stand area or have this work carried out by third parties at the expense of the Participant.
17.6 The Participant shall be obliged to pay the due participation fee for the rest of the Event if the stand area cannot be hired or can only be hired for a consideration through exchange with the stand area of another Participant.
17.7 The contract condition in Section 7.2 applies analogously. The flat-rate fee for the redesign in such a case is 25 % of the net participation fee, but at least EUR 400.00, unless the Participant proves that the Organiser did not incur any cost or incurred a much lower cost.
17.8 The Organiser shall be entitled to request the Participant to pay in every individual case a maximum contractual penalty of EUR 10,000, which is to be fixed by the Organiser according to his fair judgement and judicial revisable in the event of dispute, if the Participant culpably violates his obligations from
3.3 the exhibition of unpermitted items,
5 unauthorized transfer of stand space,
9.2 the stand construction,
9.4 non-removal of annoying objects,
9.6 the missing equipping or xxxxxxx of the stand,
9.7 the stand design / equipping,
9.8 the premature stand dismantling and/or timely vacation,
10.7 the unauthorized approaching/interviewing of visitors,
10.8 the ban on political advertising,
13.2 breaches of the cleaning obligations,
15 the infringements of industrial property rights.
If the Organiser is also entitled to compensation on account of the culpable infringement of obligations by the Participant, the contractual penalty shall be offset against the compensation claim.
18. Liability and isurance
18.1 In the case of gross negligence, the Organiser shall only be liable for the actions of his legal represent- atives and managers, except in the case of material contractual obligations (cardinal obligations) or in the event of loss of life, physical injury or damage to health.
18.2 In the case of slight negligence, the Organiser shall only be liable for the violation of material contractual obligations or in the event of loss of life, physical injury or damage to health.
18.3 The Organiser shall only be liable, irrespective of the legal reason, for foreseeable damage which can typically be expected to arise.
18.4 In the case of slight negligence and except for cases of bodily injury, damage to health and death, the liability of the Organiser is limited to EUR 10,000.00.
18.5 The Organiser’s liability without fault for already existing defects in accordance with § 536 a (1) of the German Civil Code (e.g. stand equipping) and for any subsequent losses of the Participant shall be ex- pressly excluded.
18.6 For property damage, the Organiser shall only pay compensation at the current value, provided that written proof of the purchase cost is submitted.
18.7 If damage occurs during the Event, such must be immediately reported to the Organiser and if caused by a third party and/or deliberately also to the police.
18.8 A compensation for damage is excluded if a late damage reporting for which the Participant is respon- sible results in compensation payment being refused by the Organiser’s insurance company or a third party liable for compensation payment.
18.9 The Participant shall be liable to the Organiser for the damage caused by the Participant himself, his employees, authorized representatives or exhibits and stand fittings.
18.10 If the Participant is an Event Organiser as defined by the German Ordinance on Places of Public Assembly as amended (Versammlungsstättenverordnung) he has the responsibility resulting from such. In this case, the Participant is obliged to indemnify the Organiser and his vicarious agents, regardless of their duties pursuant to Section 18.1 against all claims of recourse and fines due to their liability as operator.
18.11 The Organiser has not taken out any insurance cover for the Participant. The Organiser expressly points out the Participant’s own insurance possibilities and that the Participant can obtain insurance cover on the basis of the skeleton contracts concluded by the Organiser. Further details can be found in the ‘Insurance’ form in the Service Documents.
19. Consolidation into a Lump Sum, Saving Clause, Statutory Limitation, Right of Retention
19.1 In all cases of lump-sum damages and fees, the right of the Organiser to prove a higher loss or cost to the Participant remains unaffected. The Participant is entitled to prove that no loss or cost was incurred or that a loss or cost much lower than the lump sum was incurred.
19.2 If one of the clauses of the General and Special Conditions of Participation is or becomes invalid or unen- forceable, the validity of the contract and/or the other clauses of the Conditions shall not be affected. In such a case, the Organiser and the Participant undertake to agree on a valid and enforceable clause that is deemed applicable from the start and comes as close as possible to the purpose of the clause to be replaced. This analogously applies for the filling of any gaps.
19.3 The limitation period for claims against the Organiser shall be one year, unless they are due to gross negligence or intent on the part of the Organiser or the claims are subject to a statutory limitation period of more than three years. The period of limitation begins with the last day of the Event.
19.4 The Participant can only offset counter-claims that have become res judicata, are undisputed or ac- knowledged by the Organiser against the Organiser’s claims. This provision shall also apply to rights of retention if the Participant is a registered trader, a legal person under public law or a special public asset. If the Participant does not belong to this group of persons, he shall be entitled to exercise a right of retention in so far as his counterclaim is based on the same contractual relationship.
20. Written Form, Place of Performance, Place of Jurisdiction, Applicable Law
20.1 All claims of the Participant against the Organiser must be asserted in writing. Changes and supple- ments to the Contract of Participation, the General Conditions of Participation and the Special Condi- tions of Participation including the written form requirement clause and all notices of termination of the contractual relationship must be made in writing to be effective.
20.2 The entire legal relationship between the Organiser, his employees and vicarious agents on one side and the Participant, his employees and vicarious agents on the other side is subject to the laws of the Federal Republic of Germany. The German texts of the contract conditions are solely decisive and legally binding.
20.3 For both contracting parties, the place of performance and place of jurisdiction (also for legal proceed- ings for dishonoured cheques or bills) shall be the domicile of the Organiser, provided the Participant is a registered trader, a legal person under public law or a special public asset, or if there is no general place of jurisdiction in Germany. However, the Organiser shall reserve the right to take legal action at the general place of jurisdiction of the Participant.
Data Protection/Data Security
1. Processing Purpose, Data Categories and Types
Messe Westfalenhallen Dortmund GmbH (hereinafter referred to as ‘MD’) processes the following personal data (hereinafter referred to as ‘data’) in compliance with Art. 6 (1) lit. b) of the General Data Pro- tection Regulation (GDPR) for the purpose of processing purchase orders for services and initiating future business:
a) First name and surname of the Customer’s contact person,
b) address of the Customer’s contact person,
c) telephone and fax number of the Customer’s contact person,
d) email address of the Customer’s contact person.
e) IP address
If a purchase order is placed by a third party for, and in the name of, the Customer, MD will process the following data in addition to the data mentioned in sentence 1:
a) First name and surname of the third party’s contact person,
b) address of the third party’s contact person,
c) telephone and fax number of the third party’s contact person,
d) email address of the third party’s contact person.
e) IP address
2. Order processing
a) The data mentioned in Clause 1 of this Data Protection Notice will also be processed by Xxxxxxxxxxxxxxx Xxxxxxxx XxxX, Xxxxxxxxx- xxx 00, 00000 Xxxxxxxx, Xxxxxxx for invoicing purposes. Although invoicing will be done by Westfalenhallen Dortmund GmbH, MD con- tinues to be liable to the Customer for the lawfulness of data pro- cessing. MD concludes a separate order processing contract with Westfalenhallen Dortmund GmbH, in which MD also secures itself the necessary rights of influence and control in respect of the pro- cessing and use of the data vis-à-vis Westfalenhallen Dortmund GmbH.
b) If the Customer orders one or several services for which MD only acts as an intermediary, the data mentioned in Clause 1 of this Data Protection Notice will be processed by the respective service part- ner for the purpose of rendering and invoicing the respective ser- vice. In such a case, the respective service partner will be responsib- le for the lawfulness of data processing. MD concludes a separate order processing contract with each service partner, in which the respective service partner also secures itself the necessary rights of influence and control in respect of the processing and use of the data vis-à-vis MD.
c) The online purchase order system is maintained by MD. The data mentioned in Clause 1 of this Data Protection Notice will be stored on a server of infoteam GmbH Berlin, Xxxxxxxxxxxx Xxx. 00, 00000 Xxxxxx, Xxxxxxx. MD concludes a separate order processing con- tract with infoteam GmbH Berlin in which MD also secures itself the necessary rights of influence and control in respect of the proces- sing and use of the data vis-à-vis infoteam GmbH Berlin.
3. Erasure, correction
MD will immediately erase the data mentioned in Clause 1 of this Data Protection Notice as soon as the data pursuant to Art. 5 (1) lit. e) of the GDPR will no longer be needed for the fulfilment of the purchase order and invoicing. That does not apply if an immediate erasure conflicts with, for example, statutory retention periods (cf. Art. 17 (3) of the GDPR and/or a further case under Art. 17 (3) of the GDPR and/or a new purpose justifies further processing. MD will era- se incorrect and/or incomplete data or – if possible – rectify such without delay in accordance with Art. 5 (1) lit. d).
4. Customer’s Rights
The Customer can demand from MD a confirmation concerning the data processing pursuant to Art. 15 (1) of the GDPR. The Customer can also demand from MD the immediate correction of incorrect data and the immediate completion of incomplete data for proces- sing purposes pursuant to Art. 16 of the GDPR. The Customer can also demand from MD the immediate erasure of data pursuant to Art. 17 (1) of the GDPR provided that one of the cases mentioned in Art. 17 (1) of the GDPR applies. The Customer can demand from MD that it restricts the processing of the data mentioned in Clause 1 of this Data Protection Notice if one or several preconditions specified in Art. 18 (1) of the GDPR lit. a) to d) is/are fulfilled: The Customer shall have the right to receive the data mentioned in Clause 1 of this Data Protection Notice from MD in a structured, commonly-used and machine-readable format and also have the right to transmit such data to a different Controller without hindrance from MD pur- suant to Art. 20 (1) of the GDPR.
5. Requirement of Data Provision, Consequences of Non-Provision The provision of data mentioned in Clause 1 of this Data Protection Notice is required for contract conclusion. That means that a con- tract with MD via the OSC will not be concluded if the Customer fails to enter the entire, or part of, data mentioned in Clause 1 of this Data Protection Notice into the purchase order system.
6. Data Protection
MD uses an encryption method for secure transmission of the data mentioned in Clause 1 of this Data Protection Notice and obtained from the Internet. That means that communications between the Customer and MD’s online purchase order system via a browser can- not be read by other Internet users.
7. Data Protection Officer
MD’s Data Protection Officer is:
Xxxxxxxxx Xxxxxxx
Datenschutzbeauftragter (Data Protection Officer) c/o Projekt 29 GmbH & Co. KG
Xxxxxxxxxx 00
00000 Xxxxxxxxxx, Xxxxxxx
Tel.: x00 000 0000 000
Email: xxxxxxxxxxx@xxxxxxxxxxxxxxx.xx
8. Right of Appeal
Notwithstanding any other administrative or judicial remedy, the Customer has the right to file a complaint with the responsible su- pervisory authority if he or she is of the opinion that the processing of data mentioned in Clause 1 of this Data Protection Notice and concerning him or her violates the provisions of the GDPR.”