Common use of Acceptable Use Agreement Clause in Contracts

Acceptable Use Agreement. I understand that I must use school ICT systems in a responsible way, to minimise the risk to my safety or to the safety and security of the ICT systems and other users. I will, where possible, educate the young people in my care in the safe use of ICT and embed e-safety in my work with young people. • I understand that the school will monitor my use of its ICT systems including email and other digital communications technologies. This may include but not be limited to the following circumstances: o With software to monitor ‘trigger’ words or phrases for safeguarding and to ensure acceptable, professional use of IT. o When staff leave or are on long-term absence for retrieval or redirection of messages. o When a member of staff is under investigation or suspected of illegal, fraudulent, inappropriate or safeguarding activity. o To collect and review information contained in any electronic system for documented purposes and authorised by Xxxx Xxxxxx (headteacher), for example, to complete a Subject Access Request or similar. • I understand that information and resources stored on the organisation’s equipment and cloud drive should be considered to be controlled and accessible by the School and authorised staff. • I understand that this agreement also applies to use of school ICT systems out of school (e.g. laptops, email, VLE etc). This includes my personal or work mobile phone or tablet if it contains my work email. • I understand that the school ICT systems are primarily intended for educational use and that I will only use the systems for personal or recreational use within the policies and rules set down by the school. • I will keep my usernames and passwords private and will not try to use anyone else’s username and password. • I will not share or continue to use any logins for any school service or platform when I leave my employment. • I will return all school owned ICT equipment and delete all school data from my personal devices when I leave my employment. • I will immediately report any illegal, inappropriate or harmful material or incident, to the • I will not access, copy, delete or otherwise alter any other user’s files, without their permission. • I will communicate with others in a professional manner. • I will ensure that when I take or publish images of pupils or parents/colleagues, I will do so with their permission and in accordance with the school’s Agreement. I will not use my personal equipment to record these images, unless I have permission to do so. • Where these images are published (e.g. on the school website / VLE) it will not be possible to identify pupils by name, or other personal information. • I will not use chat and social networking sites in school. • I will only communicate with pupils and parents / carers using official school systems and in a professional manner. I will not share any personal information with a pupil (including personal phone numbers or email address). Nor will I request or respond to any personal information from a young person unless it is appropriate as part of my professional role. • I will not engage in any on-line activity that may compromise my professional responsibilities. • I will lock my screen or log off my computer should I leave it unattended. • I will not allow a third party to access my work emails on my mobile phone or tablet. • When I use my personal handheld / external devices in school (PDAs / laptops / mobile phones etc), I will follow the rules set out in this agreement, in the same way as if I was using school equipment. I will also follow any additional rules set by the school about such use. As far as I am able, I will ensure that when connecting these devices to school ICT systems, they are using up to date Operating Systems (e.g. latest versions of Android / iOS) and protected by up-to-date anti-virus software where applicable. • I will not save any personal data to my personal computer. • I will only use the recommended apps on my personal device for accessing data\emails via Office 365. • I will encrypt (Password Protect in most cases) my personal device if I use it to access school personal data or Office 365\G-Suite apps. • I will inform the school’s Head Teacher or other person appointed by the Head Teacher/DPO if my personal device e.g. phone or tablet is lost or stolen should it contain any school personal data. • I will immediately report any Internet content that is not filtered that I suspect could be inappropriate. • I will delete personal data according to the school’s retention policy. • I will not use personal email addresses for work-related purpose. • I will not open any attachments to emails, unless the source is known and trusted, due to the risk of the attachment containing viruses or other harmful programmes. • I will ensure that my data is regularly backed up, in accordance with relevant school policies. • I will not upload, download or access any material which is illegal or inappropriate or may cause harm or distress to others (e.g. child sexual abuse images, criminally racist material, adult pornography etc). • I will not use any programmes or software that might allow me to bypass the filtering / security systems intended to prevent access to such materials. • I will not install or attempt to install programmes of any type on school systems, nor will alter computer settings, unless this has been authorised. • I will not disable or cause any damage to school equipment, or the equipment belonging to others. • I will only transport, hold, disclose or share personal information about myself or others, as outlined in the School Data Protection Policy. Where personal data is electronically transferred outside the secure school network, it must be encrypted. • I will immediately report any damage or faults involving equipment or software, however this may have happened. • I will ensure that I have permission to use the original work of others in my own work. • Where work is protected by copyright, I will not download or distribute copies (including music and videos).

Acceptable Use Agreement. I understand that I must use school ICT Trust systems in a responsible way, to minimise the ensure that there is no risk to my safety or to the safety and security of the ICT systems and other users. I also understand the GDPRs and their requirements, and recognise that all use will be in accordance of them. I recognise the value of the use of digital technology for enhancing learning and will ensure that pupils receive opportunities to gain from the use of digital technology. I will, where possible, educate the young people in my care in the safe use of ICT digital technology and embed e-online safety in my work with young people. • I understand that the school Trust will monitor my use of its ICT systems including email the Trust digital technology and other digital communications technologies. This may include but not be limited to the following circumstances: o With software to monitor ‘trigger’ words or phrases for safeguarding and to ensure acceptable, professional use of IT. o When staff leave or are on long-term absence for retrieval or redirection of messages. o When a member of staff is under investigation or suspected of illegal, fraudulent, inappropriate or safeguarding activity. o To collect and review information contained in any electronic system for documented purposes and authorised by Xxxx Xxxxxx (headteacher), for example, to complete a Subject Access Request or similar. • I understand that information and resources stored on the organisation’s equipment and cloud drive should be considered to be controlled and accessible by the School and authorised staff. • I understand that this agreement also applies to use of school ICT systems out of school (e.g. laptops, email, VLE etc). This includes my personal or work mobile phone or tablet if it contains my work emailsystems. • I understand that the rules set out in this agreement also apply to use of these technologies (e.g. iPads, email, Cloud storage, etc.) out of school, and to the transfer of personal data (digital or paper based) out of school ICT • I understand that the Trust digital technology systems are primarily intended for educational use and that I will only use the systems for personal or recreational use within the policies and rules set down by the schooldefinition of acceptable use. • I will keep not disclose my usernames and passwords private and username or password to anyone else, nor will not I try to use anyone elseany other person’s username and password. • I will understand that I should not share write down or continue to use any logins for any school service or platform when I leave my employment. • I will return all school owned ICT equipment and delete all school data from my personal devices when I leave my employmentstore a password where it is possible that someone may steal it. • I will immediately report any illegal, inappropriate or harmful material or incident, I become aware of, to the appropriate person. • I will not access, copy, delete remove or otherwise alter any other user’s files, without their express permission. • I will communicate with others in a professional mannerand respectful manner at all times, I will not use aggressive or inappropriate language and I appreciate that others may have different opinions. • I will ensure that when I take and / or publish images of pupils or parents/colleagues, others I will do so with their permission and in accordance with the schoolTrust’s Agreementagreement on the use of digital / video images. I will not use my personal equipment to record these images, unless I have permission to do soso (which I obtain from a member of SLT). • Where these images are published (e.g. eg on the school website / VLEor Twitter) it will not be possible to identify pupils by name, or other personal informationname those who are featured. • I will not use chat pupils’ full names on open accounts and will not post any extra personal information on any account such as class name, year group etc. • I will only use social networking sites (e.g. Twitter) in schoolschool in accordance with this agreement, and will ensure these are monitored regularly and frequently in case a situation arises where bullying or any other inappropriate behaviour arises on a Trust social media account. • I will ensure that confidentiality is maintained on social media even after I have left the employment of the Trust. • I will only communicate with pupils and parents / carers using official school systems Trust systems. Any such communication will be professional in tone and in a professional manner. I will not share any personal information with a pupil (including personal phone numbers or email address). Nor will I request or respond to any personal information from a young person unless it is appropriate as part of my professional role. • I will not engage in any on-line activity that may compromise my professional responsibilities, or use social media to infringe on the rights or privacy of others. • I will lock my screen or log off my computer should I leave it unattended. • I will not allow a third party to access my work emails on my mobile phone or tablet. • When On the rare occasion I use my personal handheld mobile devices (laptops / external tablets / mobile phones / USB devices etc) in school (PDAs / laptops / mobile phones etchaving sought permission from SLT), I will follow the rules set out in this agreement, in the same way as if I was using school Trust equipment. I will also follow any additional rules set by the school Trust about such use. As far as I am able, I will ensure that when connecting these any such devices to school ICT systems, they are using protected by up to date Operating Systems (e.g. latest versions of Android / iOS) and protected by up-to-date anti-virus software where applicable. • I will not save any personal data to my personal computer. • I will only use the recommended apps on my personal device for accessing data\emails via Office 365. • I will encrypt (Password Protect in most cases) my personal device if I use it to access school personal data or Office 365\G-Suite apps. • I will inform the school’s Head Teacher or other person appointed by the Head Teacher/DPO if my personal device e.g. phone or tablet is lost or stolen should it contain any school personal data. • I will immediately report any Internet content that is not filtered that I suspect could be inappropriate. • I will delete personal data according to the school’s retention policyand are free from viruses. • I will not use personal email addresses for work-related purposeon the Trust ICT systems. • I will not open any hyperlinks in emails or any attachments to emails, unless the source is known and trusted, or if I have any concerns about the validity of the email (due to the risk of the attachment containing viruses or other harmful programmes. ) • I will ensure that my data is regularly backed up, in accordance with relevant school Trust policies. • I will not try to upload, download or access any material materials which is are illegal or inappropriate or may cause harm or distress to others (e.g. child sexual abuse images, criminally racist material, adult pornography etc)covered by the Obscene Publications Act) or inappropriate or may cause harm or distress to others. • I will not try to use any programmes program or software that might allow me to bypass the filtering / security systems intended in place to prevent access to such materials. • I will not try (unless I have permission) to make large downloads or uploads that might take up internet capacity and prevent other users from being able to carry out their work. • I will not install or attempt to install programmes programs of any type on school systemsa machine, or store program on a computer, nor will I try to alter computer settings, unless permission is given to do this has been authorisedby the Trust IT Director. • I will not disable or cause any damage to school Trust equipment, or the equipment belonging to others. • I will only transport, hold, disclose or share personal information about myself or others, as outlined in the School Data Protection Policy. Where digital personal data is electronically transferred outside the secure school local network, I will ensure it is encrypted. Paper based Protected and Restricted data must be encryptedheld in lockable storage. • I understand that any staff or student / pupil data to which I have access, will be kept private and confidential, except when it is deemed necessary that I am required by law or by Trust Agreement to disclose such information to an appropriate authority. • I will immediately report any damage or faults involving equipment or software, however this may have happened. • I will ensure that I have permission to use the original work of others in my own work. work • Where work is protected by copyright, I will not download or distribute copies (including music and videos). • I understand that this Acceptable Use Agreement applies not only to my work and use of Trust digital technology equipment in school, but also applies to my use of Trust systems and equipment off the premises and my use of personal equipment on the premises or in situations related to my employment by the Trust • I understand that if I fail to comply with this Acceptable Use Agreement, I could be subject to disciplinary action. This could include a warning, a suspension, referral to Governors / Trustees and in the event of illegal activities the involvement of the police. I have read the Trust’s personal social media and e-safety policy here. I will adhere to the Trust’s expectations around social media for educational purposes and will uphold the following points when working with students and social media.

Acceptable Use Agreement. I understand that I must use school Staff, Governors and Visitors ‌ ICT systems in a responsible way, to minimise (including data) and the risk to my safety or to the safety and security of the ICT systems and other users. I will, where possible, educate the young people in my care in the safe use of ICT and embed related technologies such as e-safety mail, the internet and mobile devices are an expected part of our daily working life in my work school. This policy is designed to ensure that all staff are aware of their professional responsibilities when using any form of ICT. All staff are expected to sign this policy and adhere at all times to its contents. Any concerns or clarification should be discussed with young peoplethe Deputy Head. • I understand that the school will monitor my use of its ICT systems including email and other digital communications technologies. This may include but not be limited to the following circumstances: o With software to monitor ‘trigger’ words or phrases for safeguarding and to ensure acceptable, professional use of IT. o When staff leave or are on long-term absence for retrieval or redirection of messages. o When a member of staff is under investigation or suspected of illegal, fraudulent, inappropriate or safeguarding activity. o To collect and review information contained in any electronic system for documented purposes and authorised by Xxxx Xxxxxx (headteacher), for example, to complete a Subject Access Request or similar. • I understand that information and resources stored on the organisation’s equipment and cloud drive should be considered to be controlled and accessible by the School and authorised staff. • I understand that this agreement also applies to use of school ICT systems out of school (e.g. laptops, email, VLE etc). This includes my personal or work mobile phone or tablet if it contains my work email. • I understand that the school ICT systems are primarily intended for educational use and that I will only use the systems school’s email / Internet and any related technologies for personal professional purposes or recreational use within the policies and rules set down for uses deemed acceptable by the schoolHeadmistress or Governing Body. • I will keep my usernames comply with the ICT system security and not disclose any passwords private and will not try provided to use anyone else’s username and password. • I will not share me by the school or continue to use any logins for any school service or platform when I leave my employment. • I will return all school owned ICT equipment and delete all school data from my personal devices when I leave my employment. • I will immediately report any illegal, inappropriate or harmful material or incident, to the • I will not access, copy, delete or otherwise alter any other user’s files, without their permission. • I will communicate with others in a professional mannerrelated authorities. • I will ensure that when I take or publish images of pupils or parents/colleagues, I will do so with their permission and in accordance with the school’s Agreement. I will not use my personal equipment to record these images, unless I have permission to do so. • Where these images are published (e.g. on the school website / VLE) it will not be possible to identify pupils by name, or other personal information. • I will not use chat and social networking sites in school. • I will only communicate all electronic communications with pupils and parents / carers using official school systems and in a professional manner. I will not share any personal information staff are compatible with a pupil (including personal phone numbers or email address). Nor will I request or respond to any personal information from a young person unless it is appropriate as part of my professional role. • I will not engage in any on-line activity that may compromise give out my professional responsibilities. • I will lock my screen or log off my computer should I leave it unattended. • I will not allow a third party to access my work emails on my own personal details, such as mobile phone or tablet. • When I use my personal handheld / external devices in number (unless needed on a school (PDAs / laptops / mobile phones etctrip), I will follow the rules set out in this agreementpersonal e-mail address, in the same way as if I was using school equipment. I will also follow personal Twitter account, or any additional rules set by the school about such use. As far as I am ableother social media link, I will ensure that when connecting these devices to school ICT systems, they are using up to date Operating Systems (e.g. latest versions of Android / iOS) and protected by up-to-date anti-virus software where applicable. • I will not save any personal data to my personal computerpupils. • I will only use the recommended apps on my personal device approved, secure e-mail system(s) for accessing data\emails via Office 365any school business. • I will encrypt (Password Protect in most cases) my personal device if I use it to access school ensure that personal data (such as data held on Schoolbase) is kept secure and is used appropriately, whether in school, taken off the school premises or Office 365\G-Suite appsaccessed remotely. • I will inform the school’s Head Teacher Personal data can only be taken out of school or other person appointed accessed remotely when authorised by the Head Teacher/DPO if my personal device e.g. phone Headmistress or tablet is lost Governing Body. Personal or stolen should it contain any school personal data. • I will immediately report any Internet content that is not filtered that I suspect could sensitive data taken off site must be inappropriate. • I will delete personal data according to the school’s retention policyencrypted, e.g on a password secured laptop or memory stick. • I will not use personal email addresses for work-related purposeinstall any hardware or software without permission of the ICT technician, on networked machines. • I will not open browse, download, upload or distribute any attachments material that could be considered offensive, illegal or discriminatory. • Images of pupils and/ or staff will only be taken, stored and used for professional purposes in line with school policy and with written consent of the parent, carer or staff member. • Images will not be distributed outside the school network without the permission of the parent/ carer, member of staff or Headmistress. • I will support the school approach to emailsonline safety and not deliberately upload or add any images, unless video, sounds or text that could upset any member of the source is known school community. • I understand that all my use of the Internet and trustedother related technologies can be monitored and logged and can be made available, due on request, to the risk of the attachment containing viruses Headmistress or other harmful programmesDeputy Head. I will respect copyright and intellectual property rights. • I will ensure that my data is regularly backed uponline activity, both in accordance with relevant school policiesand outside school, will not bring the school, my professional role or that of others into disrepute. • I will not upload, download or access any material which is illegal or inappropriate or may cause harm or distress support and promote the school’s e-Safety and Data Security policies and help pupils to others (e.g. child sexual abuse images, criminally racist material, adult pornography etc)be safe and responsible in their use of ICT and related technologies. • I will not use any programmes the school’s internet for financial gain, political purposes or software that might allow me to bypass the filtering / security systems intended to prevent access to such materialsadvertising. • I will not install or attempt to install programmes of gain unauthorised access to the Manor House School network or to any type other computer system found on school systems, nor will alter computer settings, unless this has been authorisedthe Internet. • I will not disable or cause spend an unreasonable amount of time during the working day using school computers for personal use, nor will I use computers in communal areas for personal purposes at any damage to school equipment, or the equipment belonging to otherstime when they might be needed by others for work purposes. • I will only transport, hold, disclose lock the screen or share personal information about myself or others, as outlined in the School Data Protection Policy. Where personal data is electronically transferred outside the secure school network, it must be encryptedlog out of a computer when I leave my desk. • I will immediately report any damage or faults involving equipment or software, however also read and sign the iPad acceptable use policy. I understand that my activities on school computers and external websites bearing the school name are monitored. I have read this policy and agree to follow it. This policy will be reviewed annually and may have happenedbe revised. • I will agree to follow this code of conduct and to support the safe and secure use of ICT throughout the school Full Name (printed) Job title …………………………………………………………………… I agree to undertake annual on-line e-safety training (as set up by the school) to ensure that I remain up to date with current practice and procedure. Full Name (printed) Job title …………………………………………………………………… Staff Professional Responsibilities ‌ Below is a clear summary of professional responsibilities related to the use of ICT which has been endorsed by unions. To download visit xxxx://xxx.xxxxxxx.xxx.xx/eservices/safety/policies.shtml Health and Safety‌ Normal School Health and Safety Policy must be followed when dealing with all ICT resources. Additionally, the following must be complied with: • Rules for the use of ICT facilities are displayed prominently within school ICT suites and must be followed by all staff and pupils. • Equipment must not be moved from its authorised location without the authority of the ICT Technician • Repairs must not be undertaken except by the ICT Technician, ICT teaching Staff or ICT contractors employed by the school • School bags should be kept out of walk-ways to prevent tripping • Food and drink are not to be taken into any of the ICT Suites at any time • Workstation areas must be kept clear of all clutter as computers require a clear airflow to assist internal cooling • Safety and comfort guides for those spending long periods at workstations are included in Appendix 1 • Procedures for good practice whilst using workstations will be communicated, by the Head of Computing, to both pupils and staff following the guidance published by the HSE. This guidance is published as part of the Computing department handbook and is held as hard copy in the Computing department. • All members of the school community should avoid looking directly into the beams of light from classroom projectors • Devices, such as projectors, will be switched off after use to avoid damage through overheating and to save energy. Computer Viruses‌ • All files downloaded from the Internet, received via e-mail or on removable media such as a memory stick must be checked for any viruses using school provided anti-virus software before being used. (This is set to be automatically checked) • Never interfere with any anti-virus software installed on school ICT equipment. • If you suspect there may be a virus on any school ICT equipment, stop using the equipment and contact ICT support immediately. The ICT technician will advise you what actions to take and be responsible for advising others that need to know. Data Security‌ Security‌ • The school gives relevant staff access to its Management Information System (Schoolbase), with a unique username and password. • It is the responsibility of everyone to keep passwords secure. • Staff are aware of their responsibility when accessing school data. • Staff have permission been issued with the relevant guidance documents and the Policy for ICT Acceptable Use. • Staff should keep all school related data secure. This includes all personal, sensitive, confidential or classified data. • Staff should avoid leaving any portable or mobile ICT equipment or removable storage media in unattended vehicles. Where this is not possible, keep it locked out of sight. • Staff should always carry portable and mobile ICT equipment or removable media as hand luggage, and keep it under your control at all times. • It is the responsibility of individual staff to ensure the security of any personal, sensitive, confidential and classified information contained in documents faxed, copied, scanned or printed. This is particularly important when shared mopiers (multi-function print, fax, scan and copiers) are used. Relevant Responsible Persons ‌ Senior members of staff should be familiar with information risks and the school’s response. The Data protection officer (Director of Finance and Operations) and e-safety Officer (Deputy Head) have the following responsibilities: • they lead on the information risk policy and risk assessment • they advise school staff on appropriate use of school technology • they act as an advocate for information risk management The Office of Public Sector Information has produced Managing Information Risk, [xxxx://xxx.xxxxxxxxxxxxxxxx.xxx.xx/services/publications/information-risk.pdf] to support relevant responsible staff members in their role. Information Asset Owner (IAO) ‌ Any information that is sensitive needs to be protected. This will include the personal data of pupils and staff; such as assessment records, medical information and special educational needs data. The Data Protection Officer should be able to identify across the school: • what information is held, and for what purposes • what information needs to be protected how information will be amended or added to over time • who has access to the data and why • how information is retained and disposed of As a result the Data Protection Officer is able to manage and address risks to the information and make sure that information handling complies with legal requirements. Handling of secured data is everyone’s responsibility – whether you are an employee, consultant, software provider or managed service provider. Failing to apply appropriate controls to secure data could amount to gross misconduct or even legal action. E-mail ‌ The use of e-mail within most schools is an essential means of communication for both staff and pupils. In the context of school, e-mail should not be considered private. Educationally, e- mail can offer significant benefits including; direct written contact between schools on different projects, be they staff based or pupil based, within school or international. We recognise that pupils need to understand how to style an e-mail in relation to their age and how to behave responsible online. Managing e-mail‌ • The school gives all staff their own e-mail account to use for all school business as a work based tool. This is to protect staff, minimise the original work risk of receiving unsolicited or malicious e-mails and avoids the risk of personal profile information being revealed. • It is the responsibility of each account holder to keep the password secure. For the safety and security of users and recipients, all mail is filtered and logged; if necessary e-mail histories can be traced. The school email account should be the account that is used for all school business. • Under no circumstances should staff contact pupils, parents or conduct any school business using personal e-mail addresses. • All e-mails should be written and checked carefully before sending, in the same way as a letter written on school headed paper, using formal salutations for recipient and sender. • The school gives all senior pupils their own e-mail account to use for school. Pupils may only use this school approved account on the school system for educational purposes. • E-mails created or received as part of your school job will be subject to disclosure in response to a request for information under the Freedom of Information Act 2000. You must therefore actively manage your e-mail account as follows: − Delete all e-mails of short-term value − Organise e-mail into folders and carry out frequent house-keeping on all folders and archives • The following pupils have their own individual school issued e-mail accounts (Year 7- Year 11). • The forwarding of chain emails is not permitted in school. • All pupil e-mail users are expected to adhere to the generally accepted rules of responsible online behaviour particularly in relation to the use of appropriate language and not revealing any personal details about themselves or others in my own worke-mail communication, or arrange to meet anyone without specific permission, virus checking attachments. • Where Pupils must immediately tell a teacher/ trusted adult if they receive an offensive or upsetting e-mail. • Staff must inform (the eSafety co-ordinator or line manager) if they receive an offensive e-mail. • Pupils are introduced to e-mail as part of the Computing Programme of Study. • However you access your school e-mail (whether directly, through webmail when away from the office or on non-school hardware) all the school e-mail policies apply. • All e-mail traffic is automatically monitored by the Bloxx system and will report unacceptable language or image use. Sending e-mails‌ • If sending e-mails containing personal, confidential, classified or financially sensitive data to external third parties or agencies, refer to the Section e-mailing Personal, Sensitive, Confidential or Classified Information. • Use your own school e-mail account so that you are clearly identified as the originator of a message, or send e-mails via Schoolbase to parents. • Keep the number and relevance of e-mail recipients, particularly those being copied, to the minimum necessary and appropriate. • Do not send or forward attachments unnecessarily. Whenever possible, send the location path to the shared drive rather than sending attachments . • School e-mail is not to be used for personal advertising . Receiving e-mails‌ • Check your e-mail regularly (at least once a day). • Activate your ‘out-of-office’ notification when away for extended periods. • Never open attachments from an untrusted source; Consult the ICT Technician first. • Do not use the e-mail systems to store attachments. Detach and save business related work to the appropriate shared drive/folder. • The automatic forwarding and deletion of e-mails is protected by copyright, I will not download or distribute copies (including music and videos)allowed.

Acceptable Use Agreement. I understand that I must use school ICT School IT systems in a responsible way, to minimise the ensure that there is no risk to my safety or to the safety and security of the ICT IT systems and other users. I will, where possible, educate the young people in my care in the safe use of ICT and embed e-safety in my work with young people. • I understand that the school School will monitor my use of its ICT systems including the IT systems, email and other digital communications technologies. This may include but not be limited to the following circumstances: o With software to monitor ‘trigger’ words or phrases for safeguarding and to ensure acceptable, professional use of IT. o When staff leave or are on long-term absence for retrieval or redirection of messages. o When a member of staff is under investigation or suspected of illegal, fraudulent, inappropriate or safeguarding activity. o To collect and review information contained in any electronic system for documented purposes and authorised by Xxxx Xxxxxx (headteacher), for example, to complete a Subject Access Request or similarcommunications. • I understand that information will treat my username and resources stored on the organisationpassword like my toothbrush – I will not share it, nor will I try to use any other person’s equipment username and cloud drive should be considered to be controlled and accessible by the School and authorised staffpassword. • I understand will be aware of “stranger danger”, when I am communicating on-line. • I will not disclose or share personal information about myself or others when on-line. • I will immediately report any unpleasant or inappropriate material or messages or anything that this agreement also applies to use of school ICT systems out of school (e.g. laptops, email, VLE etc). This includes my personal or work mobile phone or tablet if makes me feel uncomfortable when I see it contains my work emailon-line. • I understand that the school ICT School IT systems are primarily intended for educational use and that I will only not use the systems for personal or recreational use within the policies and rules set down by the school. • I will keep my usernames and passwords private and will not try to use anyone else’s username and passworduse. • I will not share try (unless I have permission) to make large downloads or continue uploads that might take up internet capacity and prevent other users from being able to use any logins for any school service or platform when I leave my employmentcarry out their work. • I will return all school owned ICT equipment not use the School IT systems for on-line gaming, on-line gambling, internet shopping, file sharing, social networking or video broadcasting (e.g. YouTube, Catch up TV, etc) • I will not cause damage to any of the School IT systems and delete all school data from my personal devices when will leave the computer I leave my employmenthave been working on in the way I would expect to find it. • I will immediately report any illegal, inappropriate or harmful material or incident, to the • I respect others’ work and property and will not access, copy, delete remove or otherwise alter any other user’s files, without the owner’s knowledge and permission. • I will be polite and responsible when I communicate with others, I will not use strong, aggressive or inappropriate language and I appreciate that others may have different opinions. • I will not take or distribute images of anyone without their permission. • I will communicate with others in a professional manner. • understand that, if I will ensure that when I take or publish images of pupils or parents/colleagues, I will do so with their permission and in accordance with the school’s Agreement. I will not use my own personal equipment to record these images, unless I have permission to do so. • Where these images are published (e.g. on the school website / VLE) it will not be possible to identify pupils by name, laptop or other personal information. • I will not use chat and social networking sites in school. • I will only communicate with pupils and parents / carers using official school systems and in a professional manner. I will not share any personal information with a pupil (including personal phone numbers or email address). Nor will I request or respond to any personal information from a young person unless it is appropriate as part of my professional role. • I will not engage in any on-line activity that may compromise my professional responsibilities. • I will lock my screen or log off my computer should I leave it unattended. • I will not allow a third party to access my work emails on my mobile phone or tablet. • When I use my personal handheld hand held / external devices (mobile phones, USB devices etc) devices in school (PDAs / laptops / mobile phones etc)School, I will follow the rules set out in this agreement, in the same way as if I was using school School equipment. I will also follow any additional rules set by the school about such use. As far as I am able, I will ensure that when connecting these devices to school ICT systems, they are using up to date Operating Systems (e.g. latest versions of Android / iOS) and protected by up-to-date anti-virus software where applicable. • I understand the risks and will not save any personal data try to my personal computer. • I will only use the recommended apps on my personal device for accessing data\emails via Office 365. • I will encrypt (Password Protect in most cases) my personal device if I use it to access school personal data or Office 365\G-Suite apps. • I will inform the school’s Head Teacher or other person appointed by the Head Teacher/DPO if my personal device e.g. phone or tablet is lost or stolen should it contain any school personal data. • I will immediately report any Internet content that is not filtered that I suspect could be inappropriate. • I will delete personal data according to the school’s retention policy. • I will not use personal email addresses for work-related purpose. • I will not open any attachments to emails, unless the source is known and trusted, due to the risk of the attachment containing viruses or other harmful programmes. • I will ensure that my data is regularly backed up, in accordance with relevant school policies. • I will not upload, download or access any material materials which is are illegal or inappropriate or may cause harm or distress to others (e.g. child sexual abuse imagesothers, criminally racist material, adult pornography etc). • nor will I will not try to use any programmes programs or software that might allow me to bypass the filtering / security systems intended in place to prevent access to such materials. • I will not install or attempt to install programmes of any type on school systems, nor will alter computer settings, unless this has been authorised. • I will not disable or cause any damage to school equipment, or the equipment belonging to others. • I will only transport, hold, disclose or share personal information about myself or others, as outlined in the School Data Protection Policy. Where personal data is electronically transferred outside the secure school network, it must be encrypted. • I will immediately report any damage or faults involving equipment or software, however this may have happened. • I will ensure that I have permission to use the original work of others in my own work. • Where work is protected by copyright, I will not download or distribute copies (including music and videos).

Acceptable Use Agreement. I understand that I must use school ICT systems in a responsible way, to minimise the ensure that there is no risk to my safety or to the safety and security of the ICT systems and other users. I will, where possible, educate the young people in For my care in the safe use of ICT and embed e-safety in my work with young people. own personal safety: • I understand that the school will monitor my use of its ICT systems including email IT systems, devices and other digital communications technologies. This may include but not be limited to the following circumstances: o With software to monitor ‘trigger’ words or phrases for safeguarding and to ensure acceptable, professional use of IT. o When staff leave or are on long-term absence for retrieval or redirection of messages. o When a member of staff is under investigation or suspected of illegal, fraudulent, inappropriate or safeguarding activity. o To collect and review information contained in any electronic system for documented purposes and authorised by Xxxx Xxxxxx (headteacher), for example, to complete a Subject Access Request or similarcommunications. • I will keep my username and password safe and secure – I will not share it, nor will I try to use any other person’s username and password. I understand that information and resources stored on the organisation’s equipment and cloud drive I should be considered to be controlled and accessible by the School and authorised staffnot write down or store a password where it is possible that someone may steal it. • I understand that will be aware of “stranger danger”, when I am communicating on-line. • I will not disclose or share personal information about myself or others when on-line (this agreement also applies to use of school ICT systems out of school (e.g. laptopscould include names, emailaddresses, VLE email addresses, telephone numbers, age, gender, educational details, financial details etc). This includes my personal • I will immediately report any unpleasant or work mobile phone inappropriate material or tablet if messages or anything that makes me feel uncomfortable when I see it contains my work emailon-line. I understand that everyone has equal rights to use technology as a resource and: • I understand that the school ICT systems and devices are primarily intended for educational use and that I will only not use the systems them for personal or recreational use within the policies and rules set down by the school. • unless I will keep my usernames and passwords private and will not try to use anyone else’s username and passwordhave permission. • I will not share try (unless I have permission) to make large downloads or continue uploads that might take up internet capacity and prevent other users from being able to use any logins for any school service or platform when I leave my employmentcarry out their work. • I will return all not use the school owned ICT equipment and delete all school data from my personal systems or devices when for on-line gaming, on-line gambling, internet shopping, file sharing, or video broadcasting (eg YouTube), unless I leave my employmenthave permission of a member of staff to do so. I will act as I expect others to act toward me: • I will immediately report any illegal, inappropriate or harmful material or incident, to the • I respect others’ work and property and will not access, copy, delete remove or otherwise alter any other user’s files, without their the owner’s knowledge and permission. • I will be polite and responsible when I communicate with others in a professional manner. • I will ensure that when I take or publish images of pupils or parents/colleaguesothers, I will do so with their permission and in accordance with the school’s Agreement. I will not use my personal equipment to record these imagesstrong, unless aggressive or inappropriate language and I appreciate that others may have permission to do so. • Where these images are published (e.g. on the school website / VLE) it will not be possible to identify pupils by name, or other personal informationdifferent opinions. • I will not use chat take or distribute images of anyone without their permission. I recognise that the school has a responsibility to maintain the security and social networking sites in integrity of the technology it offers me and to ensure the smooth running of the school. : • I will only communicate with pupils and parents / carers using official use my own personal device(s) in school systems and in a professional mannerif I have permission. I will not share any personal information with a pupil (including personal phone numbers or email address). Nor will understand that, if I request or respond to any personal information from a young person unless it is appropriate as part of my professional role. • I will not engage in any on-line activity that may compromise my professional responsibilities. • I will lock my screen or log off my computer should I leave it unattended. • I will not allow a third party to access my work emails on my mobile phone or tablet. • When I do use my personal handheld / external devices own device(s) in school (PDAs / laptops / mobile phones etc)the school, I will follow the rules set out in this agreement, in the same way as if I was using school equipment. I will also follow any additional rules set by the school about such use. As far as I am able, I will ensure that when connecting these devices to school ICT systems, they are using up to date Operating Systems (e.g. latest versions of Android / iOS) and protected by up-to-date anti-virus software where applicable. • I understand the risks and will not save any personal data try to my personal computer. • I will only use the recommended apps on my personal device for accessing data\emails via Office 365. • I will encrypt (Password Protect in most cases) my personal device if I use it to access school personal data or Office 365\G-Suite apps. • I will inform the school’s Head Teacher or other person appointed by the Head Teacher/DPO if my personal device e.g. phone or tablet is lost or stolen should it contain any school personal data. • I will immediately report any Internet content that is not filtered that I suspect could be inappropriate. • I will delete personal data according to the school’s retention policy. • I will not use personal email addresses for work-related purpose. • I will not open any attachments to emails, unless the source is known and trusted, due to the risk of the attachment containing viruses or other harmful programmes. • I will ensure that my data is regularly backed up, in accordance with relevant school policies. • I will not upload, download or access any material materials which is are illegal or inappropriate or may cause harm or distress to others (e.g. child sexual abuse imagesothers, criminally racist material, adult pornography etc). • nor will I will not try to use any programmes or software that might allow me to bypass the filtering / security systems intended in place to prevent access to such materials. • I will not install or attempt to install programmes of any type on school systems, nor will alter computer settings, unless this has been authorised. • I will not disable or cause any damage to school equipment, or the equipment belonging to others. • I will only transport, hold, disclose or share personal information about myself or others, as outlined in the School Data Protection Policy. Where personal data is electronically transferred outside the secure school network, it must be encrypted. . • I will immediately report any damage or faults involving equipment or software, however this may have happened. • I will not open any hyperlinks in emails or any attachments to emails, unless I know and trust the person / organisation who sent the email, or if I have any concerns about the validity of the email (due to the risk of the attachment containing viruses or other harmful programmes). • I will not install or attempt to install or store programmes of any type on any school device, nor will I try to alter computer settings. • I will only use social media sites with permission and at the times that are allowed When using the internet for research or recreation, I recognise that: • I should ensure that I have permission to use the original work of others in my own work. • Where work is protected by copyright, I will not try to download or distribute copies (including music and videos). • When I am using the internet to find information, I should take care to check that the information that I access is accurate, as I understand that the work of others may not be truthful and may be a deliberate attempt to mislead me. I understand that I am responsible for my actions, both in and out of school: • I understand that the school also has the right to take action against me if I am involved in incidents of inappropriate behaviour, that are covered in this agreement, when I am out of school and where they involve my membership of the school community (examples would be cyber-bullying, use of images or personal information). • I understand that if I fail to comply with this Acceptable Use Agreement, I will be subject to disciplinary action. This may include loss of access to the school network / internet, suspensions, contact with parents and in the event of illegal activities involvement of the police.

Acceptable Use Agreement. I understand that I must use school ICT systems in a responsible way, to minimise the ensure that there is no risk to my safety or to the safety and security of the ICT systems system and other users. I will, where possible, educate the young people in my care in the safe use of ICT and embed e-safety in my work with young people. • ● I understand that the school will monitor my use of its ICT systems including email the systems, devices and digital communications. ● I will keep my username and password safe and secure - I will not share it, nor will I try to use any other digital communications technologiesperson’s username and password. This may include but not be limited to the following circumstances: o With software to monitor ‘trigger’ words or phrases for safeguarding and to ensure acceptable, professional use of IT. o When staff leave or are on long-term absence for retrieval or redirection of messages. o When a member of staff is under investigation or suspected of illegal, fraudulent, inappropriate or safeguarding activity. o To collect and review information contained in any electronic system for documented purposes and authorised by Xxxx Xxxxxx (headteacher), for example, to complete a Subject Access Request or similar. • ● I understand that I should not write down or store a password where it is possible that someone may steal it. ● I will be aware of “stranger danger”, where I am communicating on-line. ● I will not disclose or share personal information about myself or others when on-line (this could include names, addresses, email addresses, telephone numbers, age, gender, educational details, financial details etc) ● If I arrange to meet people on-line, I will do so in a public place and resources stored on the organisation’s equipment and cloud drive should be considered to be controlled and accessible by the School and authorised stafftake an adult with me. • ● I understand will immediately report any unpleasant or inappropriate material or message or anything that this agreement also applies to use of school ICT systems out of school (e.g. laptops, email, VLE etc)makes me feel uncomfortable when I see it on-line. This includes my personal or work mobile phone or tablet if it contains my work email. • ● I understand that the school ICT systems and devices are primarily intended for educational use and that I will only not use the systems them for personal or recreational use within the policies and rules set down by the schoolunless I have permission. • ● I will keep my usernames and passwords private and will not try (unless I have permission) to use anyone else’s username make large downloads or uploads that might take up internet capacity and passwordprevent other users from being able to carry out their work. • ● I will not share or continue to use any logins for any school service or platform when I leave my employment. • I will return all school owned ICT equipment respect others’ work and delete all school data from my personal devices when I leave my employment. • I will immediately report any illegal, inappropriate or harmful material or incident, to the • I property and will not access, copy, delete remove or otherwise alter any other user’s files, without their the owner’s knowledge and permission. • ● I will be polite and responsible when I communicate with others in a professional manner. • I will ensure that when I take or publish images of pupils or parents/colleaguesothers, I will do so with their permission and in accordance with the school’s Agreement. I will not use my personal equipment to record these imagesstrong, unless aggressive or inappropriate language and I appreciate that others may have permission to do sodifferent opinions. • Where these images are published (e.g. on the school website / VLE) it will not be possible to identify pupils by name, or other personal information. • ● I will not use chat take or distribute images of anyone without permission. ● I understand the risks and social networking sites in school. • I will only communicate with pupils and parents / carers using official school systems and in a professional manner. I will not share any personal information with a pupil (including personal phone numbers or email address). Nor will I request or respond try to any personal information from a young person unless it is appropriate as part of my professional role. • I will not engage in any on-line activity that may compromise my professional responsibilities. • I will lock my screen or log off my computer should I leave it unattended. • I will not allow a third party to access my work emails on my mobile phone or tablet. • When I use my personal handheld / external devices in school (PDAs / laptops / mobile phones etc), I will follow the rules set out in this agreement, in the same way as if I was using school equipment. I will also follow any additional rules set by the school about such use. As far as I am able, I will ensure that when connecting these devices to school ICT systems, they are using up to date Operating Systems (e.g. latest versions of Android / iOS) and protected by up-to-date anti-virus software where applicable. • I will not save any personal data to my personal computer. • I will only use the recommended apps on my personal device for accessing data\emails via Office 365. • I will encrypt (Password Protect in most cases) my personal device if I use it to access school personal data or Office 365\G-Suite apps. • I will inform the school’s Head Teacher or other person appointed by the Head Teacher/DPO if my personal device e.g. phone or tablet is lost or stolen should it contain any school personal data. • I will immediately report any Internet content that is not filtered that I suspect could be inappropriate. • I will delete personal data according to the school’s retention policy. • I will not use personal email addresses for work-related purpose. • I will not open any attachments to emails, unless the source is known and trusted, due to the risk of the attachment containing viruses or other harmful programmes. • I will ensure that my data is regularly backed up, in accordance with relevant school policies. • I will not upload, download or access any material materials which is are illegal or inappropriate or may cause harm or distress to others (e.g. child sexual abuse imagesothers, criminally racist material, adult pornography etc). • nor will I will not try to use any programmes or software that might allow me to bypass the filtering / filtering/security systems intended in place to prevent access to such materials. • I will not install or attempt to install programmes of any type on school systems, nor will alter computer settings, unless this has been authorised. • I will not disable or cause any damage to school equipment, or the equipment belonging to others. • I will only transport, hold, disclose or share personal information about myself or others, as outlined in the School Data Protection Policy. Where personal data is electronically transferred outside the secure school network, it must be encrypted. • I will immediately report any damage or faults involving equipment or software, however this may have happened. • I will ensure that I have permission to use the original work of others in my own work. • Where work is protected by copyright, I will not download or distribute copies (including music and videos).