Common use of Acceptance of Bids Clause in Contracts

Acceptance of Bids. a) The right is reserved to reject any or all tenders. The lowest tender will not necessarily be accepted. Any tender not supported by the information requested in the tender document will not be accepted. b) Along with the offer the documentary evidence to show the past experience of the bidder in the area of Manpower supply in a process plant/Industry to be submitted. Without the documentary evidence offer will not be accepted. The satisfactory completion certificate or satisfactory continuation certificate from a reputed company should be attached along with technical bid. 14 CARE IN SUBMISSION OF TENDER: Before submitting the tender, the tenderer should satisfy himself by actual inspection of the site, approaches, availability of material, camping facilities for his xxxxxxx etc and that all conditions liable to be encountered during execution of the works are taken in to account and that, the rates accepted are adequate and are inclusive of such conditions. 15 CORRECTION OF ERRORS The bid shall contain no alterations, omissions, or additions, unless such corrections are initialed by the person or persons signing the bid. Bids determined to be substantially responsive will be checked by UCIL for any arithmetic errors. 16 SECURITY RULES: The tenderer shall follow at site all security rules as may be formed by the Corporation from time to time regarding movement of materials and equipment at site, issue of identity cards, control of entry of personnel, and all similar matters. Tenderer shall also follow all rules and regulations applicable to the area being declared / pronounced from time to time by the authorities. Nothing extra will be payable on account of stoppage / hindrance of work due to compliance of the said security rules. 17 FORCE MAJEURE: The term “Force Majeure” is defined as follows: Any delay in the execution of works either directly or indirectly by any cause beyond the control of the Contractor and in particular, but without prejudice to the generally of the strikes, concerted action of xxxxxxx, lockouts, fire, storms, floods, earthquake, riots, lightning or any other act of nature, war whether declared or not, insurrection, restraints imposed by the Government or Governments, Legislature or any other proper authority. 18 IDLE CLAIM: Tenderers may please note that no claims will be entertained on account of idle work force, labour, manufacturing facility and machinery, stoppage of work, unprecedented rains, storm or any other unforeseen circumstances. 19 CONTRACTOR’S ORGANISATION AND SET UP AT SITE: Maintenance of Communication System of plant is very important because performance of the plant will depend on status of communication system. It is essential that the contractor’s organisation at site is headed by a very experienced and responsible personnel of the Company. The Contract-in-charge will have to be senior enough to liaison with senior management of his organisation directly and will be vested with powers to take prompt decisions and actions. He has to organize the shift schedule in line shift schedule of UCIL, plan for maintenance and keep Communication system available all the time in healthy condition. The contractor should depute experienced manpower in round the clock shift to maintain the communication system. The experienced certificate and screening of personnel deputed for the said work has to be carried out in consultation with the UCIL. The workmen will be deployed based on experience and selection by interview. Before deployment the UCIL will take interview of individual xxxxxxx in presence of the contractor and suitable candidates only will be selected based on their performance in the interview. 20 LABOUR: The contractor shall employ 6 workmen to maintain the required rate of job and of quality to ensure workmanship. The contractor should not employ in connection with the works any person who has not completed 18 years of age. The contractor shall obtain a valid license under contract labour act before the commencement of the work and continue to have a valid license until completion of the work. All facilities to xxxxxxx, labourers, wages, leave, medical leave /maternity benefit, provident fund, housing, insurance etc shall be regulated as per GOVERNMENT LAWS and REGULATIONS. Insurance coverage for all the labourers and personnel working under the contractor shall be regulated as per standard government rules.

Acceptance of Bids. a) The right is reserved to reject any or all tenders. The lowest tender will not necessarily be accepted. Any tender not supported by the information requested in the tender document will not be accepted. b) Along with the offer the documentary evidence to show the past experience of the bidder in the area of Manpower supply in a process plant/Industry to be submitted. Without the documentary evidence offer will not be accepted. The satisfactory completion certificate or satisfactory continuation certificate from a reputed company should be attached along with technical bid. 14 CARE IN SUBMISSION OF TENDER: Before submitting the tender, the tenderer should satisfy himself by actual inspection of the site, approaches, availability of material, camping facilities for his xxxxxxx etc and that all conditions liable to be encountered during execution of the works are taken in to account and that, the rates accepted are adequate and are inclusive of such conditions. 15 CORRECTION OF ERRORS The bid shall contain no alterations, omissions, or additions, unless such corrections are initialed by the person or persons signing the bid. Bids determined to be substantially responsive will be checked by UCIL for any arithmetic errors. 16 SECURITY RULES: The tenderer shall follow at site all security rules as may be formed by the Corporation from time to time regarding movement of materials and equipment at site, issue of identity cards, control of entry of personnel, and all similar matters. Tenderer shall also follow all rules and regulations applicable to the area being declared / pronounced from time to time by the authorities. Nothing extra will be payable on account of stoppage / hindrance of work due to compliance of the said security rules. 17 FORCE MAJEURE: The term “Force Majeure” is defined as follows: Any delay in the execution of works either directly or indirectly by any cause beyond the control of the Contractor and in particular, but without prejudice to the generally of the strikes, concerted action of xxxxxxx, lockouts, fire, storms, floods, earthquake, riots, lightning or any other act of nature, war whether declared or not, insurrection, restraints imposed by the Government or Governments, Legislature or any other proper authority. 18 IDLE CLAIM: Tenderers may please note that no claims will be entertained on account of idle work force, labour, manufacturing facility and machinery, stoppage of work, unprecedented rains, storm or any other unforeseen circumstances. 19 VARIATIONS/ DEVIATION/ AMENDMENTS Instead of item wise deviation, over all deviation will be considered while working out amount. Upto 10% variation in the execution of works contracts/order of the total works contract value for sanctioned contract/ order value is allowed without issue of amendment/ revision in the work order. 20 CONTRACTOR’S ORGANISATION AND SET UP AT SITE: Maintenance of Communication System of plant is very important because performance of the plant will depend on status of communication system. It is essential that the contractor’s organisation at site is headed by a very experienced and responsible personnel of the Company. The Contract-in-charge will have to be senior enough to liaison with senior management of his organisation directly and will be vested with powers to take prompt decisions and actions. He has to organize the shift schedule in line shift schedule of UCIL, plan for maintenance and keep Communication system available all the time in healthy condition. The contractor should depute experienced manpower in round the clock shift to maintain the communication system. The experienced certificate and screening of personnel deputed for the said work has to be carried out in consultation with the UCIL. The workmen will be deployed based on experience and selection by interview. Before deployment the UCIL will take interview of individual xxxxxxx in presence of the contractor and suitable candidates only will be selected based on their performance in the interview. 20 21 LABOUR: The contractor shall employ 6 workmen to maintain the required rate of job and of quality to ensure workmanship. The contractor should not employ in connection with the works any person who has not completed 18 years of age. The contractor shall obtain a valid license under contract labour act before the commencement of the work and continue to have a valid license until completion of the work. All facilities to xxxxxxx, labourers, wages, leave, medical leave /maternity benefit, provident fund, housing, insurance etc shall be regulated as per GOVERNMENT LAWS and REGULATIONS. Insurance coverage for all the labourers and personnel working under the contractor shall be regulated as per standard government rules.