Common use of Access to Closed Meeting Minutes and Verbatim Recordings Clause in Contracts

Access to Closed Meeting Minutes and Verbatim Recordings. After a closed meeting: School Board Approves the previous closed meeting minutes at the next open meeting. In preparation Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. for the semi- annual review: Superintendent or designee This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" as an item on a subsequent open meeting agenda. In preparation for the semi- annual review: Individual Board members Before the meeting in which the Board will conduct its semi-annual review, examines the material supplied by the Superintendent. Individual Board members should consider: (1) the Superintendent's recommendation, (2) the recommendation of the Board Attorney, (3) other Board members' opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act. During the semi-annual review: School Board The Board decides in open session whether: (1) the need for confidentiality still exists as to all or part of closed meeting minutes, or (2) the minutes or portions thereof no longer require confidential treatment and are available for public inspection. The Board may have an earlier meeting in closed session to discuss the continued need for confidential treatment. After the semi- annual review: Superintendent or designee Re-labels and re-files closed meeting minutes as appropriate. Monthly: Board President Adds "destruction of closed meeting audio recording" as an agenda item to an upcoming open meeting.

Access to Closed Meeting Minutes and Verbatim Recordings. After a closed meeting: School Board of Control Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi-annual review: Director or Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. for the semi- annual review: Superintendent or designee This step is in preparation of the Board's meeting to decide whether the need designee for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" as an item on a subsequent open meeting agenda. In preparation for the semi- semi-annual review: Individual Board members Before the meeting in which the Board will conduct its semi-annual review, examines the material supplied by the SuperintendentDirector. Individual Board members should consider: (1) the SuperintendentDirector's recommendation, (2) the recommendation of the Board Attorney, (3) other Board members' opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act. During the semi-semi- annual review: School Board of Control The Board decides in open session whether: (1) the need for confidentiality still exists as to all or part of closed meeting minutes, or (2) the minutes or portions thereof no longer require confidential treatment and are available for public inspection. The Board may have an earlier meeting in closed session to discuss the continued need for confidential treatment. After the semi- annual review: Superintendent Director or designee Re-labels and re-files closed meeting minutes as appropriate. Monthly: Board President Chairperson Adds "destruction of closed meeting audio recording" as an agenda item to an upcoming open meeting.

Access to Closed Meeting Minutes and Verbatim Recordings. After a closed meeting: School Board of Control Approves the previous closed meeting minutes at the next open meeting. In preparation Prepares for the semi-annual review: Every six months, prepares a recommendation concerning the continued need for confidential treatment of all of the Board’s closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board Director or designee will conduct its semi-annual review. for the semi- annual review: Superintendent or designee This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" as an item on a subsequent open meeting agenda. In preparation for the semi- semi-annual review: Individual Board members Before the meeting in which the Board will conduct its semi-annual review, examines the material supplied by the SuperintendentDirector. Individual Board members should consider: (1) the SuperintendentDirector's recommendation, (2) the recommendation of the Board Attorney, (3) other Board members' opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act. During the semi-semi- annual review: School Board of Control The Board decides in open session whether: (1) the need for confidentiality still exists as to all or part of closed meeting minutes, or (2) the minutes or portions thereof no longer require confidential treatment and are available for public inspection. The Board may have an earlier meeting in closed session to discuss the continued need for confidential treatment. After the semi- annual review: Superintendent Director or designee Re-labels and re-files closed meeting minutes as appropriate. Monthly: Board President Chairperson Adds "destruction of closed meeting audio recording" as an agenda item to an upcoming open meeting.

Access to Closed Meeting Minutes and Verbatim Recordings. After a closed meeting: School Board Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi- annual review: Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. for the semi- annual review: Superintendent or designee This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. Superintendent or designee If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" as an item on a subsequent open meeting agenda. In preparation for the semi- annual review: Individual Board members Before the meeting in which the Board will conduct its semi-annual review, examines the material supplied by the bythe Superintendent. Individual Board members should consider: (1) the Superintendent's recommendation, (2) the recommendation of the Board Attorney, (3) other Board members' opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act. During the semi-semi- annual review: School Board The Board decides in open session whether: (1) the need for confidentiality still confidentialitystill exists as to all or part of closed meeting minutes, or (2) the minutes or portions thereof no longer require confidential treatment and are available for public inspection. The Board may have mayhave an earlier meeting in closed session to discuss the continued need for confidential treatment. After the semi- annual review: Superintendent or designee Re-labels and re-files closed meeting minutes as appropriate. Monthly: Board President Adds "destruction of closed meeting audio recording" as an agenda item to an upcoming open meeting.

Access to Closed Meeting Minutes and Verbatim Recordings. After a closed meeting: School Board Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi-annual review: Superintendent or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. for the semi- annual review: Superintendent or designee This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" as an item on a subsequent open meeting agenda. In preparation for the semi- semi-annual review: Individual Board members Before the meeting in which the Board will conduct its semi-annual review, examines the material supplied by the Superintendent. Individual Board members should consider: (1) the Superintendent's recommendation, (2) the recommendation of the Board Attorney, (3) other Board members' opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act. During the semi-annual review: School Board The Board decides in open session whether: (1) the need for confidentiality still exists as to all or part of closed meeting minutes, or (2) the minutes or portions thereof no longer require confidential treatment and are available for public inspection. The Board may have an earlier meeting in closed session to discuss the continued need for confidential treatment. After the semi- semi-annual review: Superintendent or designee Re-labels and re-files closed meeting minutes as appropriate. Monthly: Board President Adds "destruction of closed meeting audio recording" as an agenda item to an upcoming open meeting.

Access to Closed Meeting Minutes and Verbatim Recordings. After a closed meeting: School Board of Control Approves the previous closed meeting minutes at the next open meeting. In preparation for the semi-annual review: Director or designee Prepares a recommendation concerning the continued need for confidential treatment of closed meeting minutes; includes this recommendation in the packet for the meeting in which the Board will conduct its semi-annual review. for the semi- annual review: Superintendent or designee This step is in preparation of the Board's meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist. If the Board wants to discuss closed meeting minutes in closed session, places "review of unreleased closed meeting minutes" on a closed meeting agenda. Places "result of Board's review of unreleased closed meeting minutes" as an item on a subsequent open meeting agenda. In preparation for the semi- semi-annual review: Individual Board members Before the meeting in which the Board will conduct its semi-annual review, examines the material supplied by the SuperintendentDirector. Individual Board members should consider: (1) the SuperintendentDirector's recommendation, (2) the recommendation of the Board Attorney, (3) other Board members' opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act. During the semi-semi- annual review: School Board The Board decides in open session whether: (1) the need for confidentiality still exists as to all or part of closed meeting minutes, or (2) the minutes or portions thereof no Board of Control longer require confidential treatment and are available for public inspection. The Board may have an earlier meeting in closed session to discuss the continued need for confidential treatment. After the semi- annual review: Superintendent Director or designee Re-labels and re-files closed meeting minutes as appropriate. Monthly: Board President Chairperson Adds "destruction of closed meeting audio recording" as an agenda item to an upcoming open meeting.