Common use of Accessing and Storing Confidential Information Clause in Contracts

Accessing and Storing Confidential Information. i. HESC shall provide the Charter School with access to certain Confidential Information through participation in HESC’s Electronic Financial Aid Network (EFAN); ii. The Charter School shall designate in writing a Chief Authorizing Official (“XXX”) who shall be responsible for identifying and authorizing access to HESC information systems for the Charter School’s authorized personnel responsible for providing the scope of services under this Agreement. Authorized personnel includes employees, volunteers, and authorized agents, such as contractors or other parties to whom the Charter School has outsourced any of its services or functions and who are under the Charter School’s direct control and supervision with respect to the use and maintenance of the Confidential Information; iii. The CAO and authorized personnel will be assigned a User ID and password whose use shall be in compliance with relevant provisions of the HESC User ID and Password Rules and Requirements and shall be kept confidential; iv. The Charter School shall limit access to Confidential Information to only those authorized personnel who need to have access to such information for the purpose of performing their duties under this Agreement. The Charter School warrants and represents that Confidential Information will only be used for purposes consistent with section 483(a)(3)(E) of the Higher Education Act and this Agreement; v. The Charter School shall inform the CAO and all authorized personnel of his/her responsibilities with respect to Confidential Information and criminal sanctions for noncompliance under applicable Federal, State, or local laws; vi. In the event an authorized individual no longer requires access to HESC information systems pursuant to the terms of this Agreement, the authorized individual or the CAO shall inform HESC of the change in status; vii. On an annual basis the CAO shall recertify that current authorized personnel still require access as provided; viii. The Charter School shall not reverse engineer or otherwise exploit any software or other tangible objects which embody Confidential Information in performing the services under this Agreement; ix. The Charter School shall keep any physical copies (paper or other physical representations) of Confidential Information under lock and key, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School shall not leave Confidential Information unsecured; x. The Charter School shall encrypt any Confidential Information stored on electronic media, such as CDs, DVDs, tape, flash drives, etc. Further, such electronic media shall be kept locked, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School shall not leave Confidential Information in any electronic format unsecured; xi. The Charter School shall password protect any laptop or computer that contains Confidential Information. Additionally, any laptop or computer that contains Confidential Information shall have its full hard drive encrypted. The Charter School shall not leave any laptop or computer unattended without enabling a screen-lock or otherwise blocking access to the laptop or computer. The Charter School shall ensure that no password or other information sufficient to access a laptop or computer containing hardware Confidential Information is attached or located near the laptop or computer at any time; and xii. All Confidential Information shared pursuant to this Agreement must be stored securely so that only authorized personnel have access to it. This means that precautions are taken to ensure that access through modems, networks, and the Internet is carefully monitored and limited to authorized personnel; and that data tapes, paper files and other storage media are kept in secure locations and access is limited to authorized personnel.

Accessing and Storing Confidential Information. i. HESC shall provide the Charter High School with access to certain Confidential Information through participation in HESC’s Electronic Financial Aid Network (EFAN); ii. The Charter High School shall designate in writing a Chief Authorizing Official (“XXXCAO”) who shall be responsible for identifying and authorizing access to HESC information systems for the Charter High School’s authorized personnel responsible for providing the scope of services under this Agreement. Authorized personnel includes include employees, volunteers, and authorized agents, such as contractors or other parties to whom the Charter High School has outsourced any of its services or functions and who are under the Charter High School’s direct control and supervision with respect to the use and maintenance of the Confidential Information; iii. The CAO and authorized personnel will be assigned a User ID and password whose use shall be in compliance with relevant provisions of the HESC User ID and Password Rules and Requirements and shall be kept confidential; iv. The Charter High School shall limit access to Confidential Information to only those authorized personnel who need to have access to such information for the purpose of performing their duties under this Agreement. The Charter High School warrants and represents that Confidential Information will only be used for purposes consistent with section 483(a)(3)(E) of the Higher Education Act and this Agreement; v. The Charter High School shall inform the CAO and all authorized personnel of his/her their responsibilities with respect to Confidential Information and criminal sanctions for noncompliance under applicable Federal, State, or local laws; vi. In the event an authorized individual no longer requires access to HESC information systems pursuant to the terms of this Agreement, the authorized individual or the CAO shall inform HESC of the change in status; vii. On an annual basis the CAO shall recertify that current authorized personnel still require access as provided; viii. The Charter High School shall not reverse engineer or otherwise exploit any software or other tangible objects which embody Confidential Information in performing the services under this Agreement; ix. The Charter High School shall keep any physical copies (paper or other physical representations) of Confidential Information under lock and key, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter High School shall not leave Confidential Information unsecured; x. The Charter High School shall encrypt any Confidential Information stored on electronic media, such as CDs, DVDs, tape, flash drives, etc. Further, such electronic media shall be kept locked, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter High School shall not leave Confidential Information in any electronic format unsecured; xi. The Charter High School shall password protect any laptop or computer that contains Confidential Information. Additionally, any laptop or computer that contains Confidential Information shall have its full hard drive encrypted. The Charter High School shall not leave any laptop or computer unattended without enabling a screen-lock or otherwise blocking access to the laptop or computer. The Charter High School shall ensure that no password or other information sufficient to access a laptop or computer containing hardware Confidential Information is attached or located near the laptop or computer at any time; and xii. All Confidential Information shared pursuant to this Agreement must be stored securely so that only authorized personnel have access to it. This means that precautions are taken to ensure that access through modems, networks, and the Internet is carefully monitored and limited to authorized personnel; and that data tapes, paper files and other storage media are kept in secure locations and access is limited to authorized personnel.

Accessing and Storing Confidential Information. i. HESC shall provide the Charter School District with access to certain Confidential Information through participation in HESC’s Electronic Financial Aid Network (EFAN); ii. The Charter School District shall designate in writing a Chief Authorizing Official (“XXXCAO”) who shall be responsible for identifying and authorizing access to HESC information systems for the Charter SchoolDistrict’s authorized personnel responsible for providing the scope of services under this Agreement. Authorized personnel includes include employees, volunteers, and authorized agents, such as contractors or other parties to whom the Charter School District has outsourced any of its services or functions and who are under the Charter SchoolDistrict’s direct control and supervision with respect to the use and maintenance of the Confidential Information; iii. The CAO and authorized personnel will be assigned a User ID and password whose use shall be in compliance with relevant provisions of the HESC User ID and Password Rules and Requirements and shall be kept confidential; iv. The Charter School District shall limit access to Confidential Information to only those authorized personnel who need to have access to such information for the purpose of performing their duties under this Agreement. The Charter School District warrants and represents that Confidential Information will only be used for purposes consistent with section 483(a)(3)(E) of the Higher Education Act and this Agreement; v. The Charter School District shall inform the CAO and all authorized personnel of his/her their responsibilities with respect to Confidential Information and criminal sanctions for noncompliance under applicable Federal, State, or local laws; vi. In the event an authorized individual no longer requires access to HESC information systems pursuant to the terms of this Agreement, the authorized individual or the CAO shall inform HESC of the change in status; vii. On an annual basis the CAO shall recertify that current authorized personnel still require access as provided; viii. The Charter School District shall not reverse engineer or otherwise exploit any software or other tangible objects which embody Confidential Information in performing the services under this Agreement; ix. The Charter School District shall keep any physical copies (paper or other physical representations) of Confidential Information under lock and key, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School District shall not leave Confidential Information unsecured; x. The Charter School District shall encrypt any Confidential Information stored on electronic media, such as CDs, DVDs, tape, flash drives, etc. Further, such electronic media shall be kept locked, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School District shall not leave Confidential Information in any electronic format unsecured; xi. The Charter School District shall password protect any laptop or computer that contains Confidential Information. Additionally, any laptop or computer that contains Confidential Information shall have its full hard drive encrypted. The Charter School District shall not leave any laptop or computer unattended without enabling a screen-lock or otherwise blocking access to the laptop or computer. The Charter School District shall ensure that no password or other information sufficient to access a laptop or computer containing hardware Confidential Information is attached or located near the laptop or computer at any time; and xii. All Confidential Information shared pursuant to this Agreement must be stored securely so that only authorized personnel have access to it. This means that precautions are taken to ensure that access through modems, networks, and the Internet is carefully monitored and limited to authorized personnel; and that data tapes, paper files and other storage media are kept in secure locations and access is limited to authorized personnel.

Accessing and Storing Confidential Information. i. HESC shall provide the Charter School with access to certain Confidential Information through participation in HESC’s Electronic Financial Aid Network (EFAN); ii. The Charter School shall designate in writing a Chief Authorizing Official (“XXX”) who shall be responsible for identifying and authorizing access to HESC information systems for the Charter School’s authorized personnel responsible for providing the scope of services under this Agreement. Authorized personnel includes include employees, volunteers, and authorized agents, such as contractors or other parties to whom the Charter School has outsourced any of its services or functions and who are under the Charter School’s direct control and supervision with respect to the use and maintenance of the Confidential Information; iii. The CAO and authorized personnel will be assigned a User ID and password whose use shall be in compliance with relevant provisions of the HESC User ID and Password Rules and Requirements and shall be kept confidential; iv. The Charter School shall limit access to Confidential Information to only those authorized personnel who need to have access to such information for the purpose of performing their duties under this Agreement. The Charter School warrants and represents that Confidential Information will only be used for purposes consistent with section 483(a)(3)(E) of the Higher Education Act and this Agreement; v. The Charter School shall inform the CAO and all authorized personnel of his/her their responsibilities with respect to Confidential Information and criminal sanctions for noncompliance under applicable Federal, State, or local laws; vi. In the event an authorized individual no longer requires access to HESC information systems pursuant to the terms of this Agreement, the authorized individual or the CAO shall inform HESC of the change in status; vii. On an annual basis the CAO shall recertify that current authorized personnel still require access as provided; viii. The Charter School shall not reverse engineer or otherwise exploit any software or other tangible objects which embody Confidential Information in performing the services under this Agreement; ix. The Charter School shall keep any physical copies (paper or other physical representations) of Confidential Information under lock and key, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School shall not leave Confidential Information unsecured; x. The Charter School shall encrypt any Confidential Information stored on electronic media, such as CDs, DVDs, tape, flash drives, etc. Further, such electronic media shall be kept locked, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School shall not leave Confidential Information in any electronic format unsecured; xi. The Charter School shall password protect any laptop or computer that contains Confidential Information. Additionally, any laptop or computer that contains Confidential Information shall have its full hard drive encrypted. The Charter School shall not leave any laptop or computer unattended without enabling a screen-lock or otherwise blocking access to the laptop or computer. The Charter School shall ensure that no password or other information sufficient to access a laptop or computer containing hardware Confidential Information is attached or located near the laptop or computer at any time; and xii. All Confidential Information shared pursuant to this Agreement must be stored securely so that only authorized personnel have access to it. This means that precautions are taken to ensure that access through modems, networks, and the Internet is carefully monitored and limited to authorized personnel; and that data tapes, paper files and other storage media are kept in secure locations and access is limited to authorized personnel.

Accessing and Storing Confidential Information. i. HESC ODHE shall provide the Charter School District with access to certain Confidential Information through participation in HESC’s Electronic Financial Aid a website hosted by the Management Council of the Ohio Educational Computer Network (EFANthe Ohio K12 Help Portal);. ii. The Charter School District shall designate in writing a Chief Authorizing Official (“XXX”) an employee who shall be responsible for identifying and authorizing access to HESC information systems ODHE data for the Charter SchoolDistrict’s authorized personnel responsible for providing the scope of services under this Agreement. Authorized personnel includes employees, volunteers, and authorized agents, such as a contractors or other parties to whom the Charter School District has outsourced any of its services or functions and who are under the Charter SchoolDistrict’s direct control and supervision with respect to the use and maintenance of the Confidential Information;. iii. The CAO employee noted in Section 5. e. ii. above and authorized personnel will be assigned a User ID and password whose use shall be in compliance with relevant provisions of the HESC password. Such User ID and Password Rules and Requirements and password shall be kept confidential;. iv. The Charter School District shall limit access to Confidential Information to only those authorized personnel who need to have access to such information for the purpose of performing their duties under this Agreement. The Charter School District warrants and represents that Confidential Information will only be used for purposes consistent with section 483(a)(3)(E) of the Higher Education Act and this Agreement;. v. The Charter School District shall inform the CAO and all authorized personnel with access to the Confidential Information of his/his or her responsibilities with respect to Confidential Information and criminal sanctions for noncompliance under applicable Federal, State, or local laws;State and Local law. vi. In the event an authorized individual no longer requires access to HESC information systems ODHE data pursuant to the terms of this Agreementagreement, the authorized individual or the CAO District shall inform HESC ODHE of the change in status;. vii. On an annual basis the CAO District shall recertify that current authorized personnel still require access as provided; viii. The Charter School District shall not reverse engineer or otherwise exploit any software or other tangible objects which embody Confidential Information in performing the services under this Agreement;. ix. The Charter School District shall keep any physical copies (paper or other physical representations) of Confidential Information under lock and key, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School District shall not leave Confidential Information unsecured;. x. The Charter School District shall encrypt any Confidential Information stored on electronic media, media such as CDs, DVDs, tape, flash drives, etc. Further, Further such electronic media medial shall be kept locked, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School District shall not leave Confidential Information in any electronic format unsecured;. xi. The Charter School District shall password protect any laptop or computer or mobile device that contains Confidential Information. Additionally, any laptop laptop, computer, or computer mobile device that contains Confidential Information shall have its full hard drive encrypted. The Charter School District shall not leave any laptop laptop, computer or computer mobile device unattended without enabling a screen-lock or otherwise blocking access to the laptop or computer. The Charter School District shall ensure that no password or other information sufficient to access a laptop laptop, computer or computer mobile device containing hardware Confidential Information is attached or located near the laptop laptop, computer or computer mobile device at any time; and. xii. All Confidential Information shared pursuant to this Agreement must be stored securely so that only authorized personnel have access to it. This means that precautions are taken to ensure that access through modems, networks, and the Internet is carefully monitored and limited to authorized personnel; and that data tapes, paper files and other storage media are kept in a secure locations location and access is limited to authorized personnel.

Accessing and Storing Confidential Information. i. HESC shall provide the Charter School Designated Entity with access to certain Confidential Information through participation in HESC’s Electronic Financial Aid Network (EFAN); ii. ; The Charter School Designated Entity shall designate in writing a Chief Authorizing Official (“XXXCAO”) who shall be responsible for identifying and authorizing access to HESC information systems for the Charter SchoolDesignated Entity’s authorized personnel responsible for providing the scope of services under this Agreement. Authorized personnel includes employees, volunteers, and authorized agents, such as contractors or other parties to whom the Charter School Designated Entity has outsourced any of its services or functions and who are under the Charter SchoolDesignated Entity’s direct control and supervision with respect to the use and maintenance of the Confidential Information; iii. ; The CAO and authorized personnel will be assigned a User ID and password whose use shall be in compliance with relevant provisions of the HESC User ID and Password Rules and Requirements and shall be kept confidential; iv. ; The Charter School Designated Entity shall limit access to Confidential Information to only those authorized personnel who need to have access to such information for the purpose of performing their duties under this Agreement. The Charter School Designated Entity warrants and represents that Confidential Information will only be used for purposes consistent with section 483(a)(3)(E) of the Higher Education Act and this Agreement; v. ; The Charter School Designated Entity shall inform the CAO and all authorized personnel of his/her their responsibilities with respect to Confidential Information and criminal sanctions for noncompliance under applicable Federal, State, or local laws; vi. ; In the event an authorized individual no longer requires access to HESC information systems pursuant to the terms of this Agreement, the authorized individual or the CAO shall inform HESC of the change in status; vii. ; On an annual basis the CAO shall recertify that current authorized personnel still require access as provided; viii. ; The Charter School Designated Entity shall not reverse engineer or otherwise exploit any software or other tangible objects which embody Confidential Information in performing the services under this Agreement; ix. ; The Charter School Designated Entity shall keep any physical copies (paper or other physical representations) of Confidential Information under lock and key, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School Designated Entity shall not leave Confidential Information unsecured; x. ; The Charter School Designated Entity shall encrypt any Confidential Information stored on electronic media, such as CDs, DVDs, tape, flash drives, etc. Further, such electronic media shall be kept locked, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School Designated Entity shall not leave Confidential Information in any electronic format unsecured; xi. ; The Charter School Designated Entity shall password protect any laptop or computer that contains Confidential Information. Additionally, any laptop or computer that contains Confidential Information shall have its full hard drive encrypted. The Charter School Designated Entity shall not leave any laptop or computer unattended without enabling a screen-lock or otherwise blocking access to the laptop or computer. The Charter School Designated Entity shall ensure that no password or other information sufficient to access a laptop or computer containing hardware Confidential Information is attached or located near the laptop or computer at any time; and xii. and All Confidential Information shared pursuant to this Agreement must be stored securely so that only authorized personnel have access to it. This means that precautions are taken to ensure that access through modems, networks, and the Internet is carefully monitored and limited to authorized personnel; and that data tapes, paper files and other storage media are kept in secure locations and access is limited to authorized personnel.

Accessing and Storing Confidential Information. i. HESC ODHE shall provide the Charter School District with access to certain Confidential Information through participation in HESC’s Electronic Financial Aid a website hosted by the Management Council of the Ohio Educational Computer Network (EFANthe Ohio K12 Help Portal);. ii. The Charter School District shall designate in writing a Chief Authorizing Official (“XXX”) an employee who shall be responsible for identifying and authorizing access to HESC information systems ODHE data for the Charter SchoolDistrict’s authorized personnel responsible for providing the scope of services under this Agreement. Authorized personnel includes employeesemployees that are school officials under FERPA and contractors, consultants, volunteers, and authorized agents, such as contractors or other third parties to whom the Charter School District has outsourced any of its services or functions and for which the District would otherwise use employees to perform, who are under the Charter SchoolDistrict’s direct control and supervision with respect to the use and maintenance of the Confidential Information;, is subject to the requirements in § 99.33 (a) of FERPA that the personally identifiable information (PII) from education records may be used only for the purposes for which the disclosure was made, e.g., to promote school safety and the physical security of students, and governing the redisclosure of PII from education records; and who meets the criteria specified in the school or local educational agency’s (LEA’s) annual notification of FERPA rights for being a school official with a legitimate educational interest in the education records. iii. The CAO employee noted in Section 5. e. ii. above and authorized personnel will be assigned a User ID and password whose use shall be in compliance with relevant provisions of the HESC password. Such User ID and Password Rules and Requirements and password shall be kept confidential;. iv. The Charter School District shall limit access to Confidential Information to only those authorized personnel who need to have access to such information for the purpose of performing their duties under this Agreement. The Charter School District warrants and represents that Confidential Information will only be used for purposes consistent with section 483(a)(3)(E) of the Higher Education Act and this Agreement;. v. The Charter School District shall inform the CAO and all authorized personnel with access to the Confidential Information of his/his or her responsibilities with respect to Confidential Information and criminal sanctions for noncompliance under applicable Federal, State, or local laws; State and Local law. vi. In the event an authorized individual no longer requires access to HESC information systems ODHE data pursuant to the terms of this Agreementagreement, the authorized individual or the CAO District shall inform HESC ODHE of the change in status;. vii. On an annual basis the CAO District shall recertify that current authorized personnel still require access as provided; viii. The Charter School District shall not reverse engineer or otherwise exploit any software or other tangible objects which embody Confidential Information in performing the services under this Agreement;. ix. The Charter School District shall keep any physical copies (paper or other physical representations) of Confidential Information under lock and key, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School District shall not leave Confidential Information unsecured;. x. The Charter School District shall encrypt any Confidential Information stored on electronic media, media such as CDs, DVDs, tapetapes, flash drives, etc. Further, Further such electronic media shall be kept locked, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School District shall not leave Confidential Information in any electronic format unsecured;. xi. The Charter School District shall password protect any laptop or computer or mobile device that contains Confidential Information. Additionally, any laptop laptop, computer, or computer mobile device that contains Confidential Information shall have its full hard drive encrypted. The Charter School District shall not leave any laptop laptop, computer, or computer mobile device unattended without enabling a screen-lock screenlock or otherwise blocking access to the laptop or computer. The Charter School District shall ensure that no password or other information sufficient to access a laptop laptop, computer or computer mobile device containing hardware Confidential Information is attached or located near the laptop laptop, computer, or computer mobile device at any time; and. xii. All Confidential Information shared pursuant to this Agreement must be stored securely so that only authorized personnel have access to it. This means that precautions are taken to ensure that access through modems, networks, and the Internet is carefully monitored and limited to authorized personnel; and that data tapes, paper files and other storage media are kept in a secure locations location and access is limited to authorized personnel.

Accessing and Storing Confidential Information. i. HESC shall provide the Charter School District with access to certain Confidential Information through participation in HESC’s Electronic Financial Aid Network (EFAN); ii. The Charter School District shall designate in writing a Chief Authorizing Official (“XXXCAO”) who shall be responsible for identifying and authorizing access to HESC information systems for the Charter SchoolDistrict’s authorized personnel responsible for providing the scope of services under this Agreement. Authorized personnel includes employees, volunteers, and authorized agents, such as contractors or other parties to whom the Charter School District has outsourced any of its services or functions and who are under the Charter SchoolDistrict’s direct control and supervision with respect to the use and maintenance of the Confidential Information; iii. The CAO and authorized personnel will be assigned a User ID and password whose use shall be in compliance with relevant provisions of the HESC User ID and Password Rules and Requirements and shall be kept confidential; iv. The Charter School District shall limit access to Confidential Information to only those authorized personnel who need to have access to such information for the purpose of performing their duties under this Agreement. The Charter School District warrants and represents that Confidential Information will only be used for purposes consistent with section 483(a)(3)(E) of the Higher Education Act and this Agreement; v. The Charter School District shall inform the CAO and all authorized personnel of his/her responsibilities with respect to Confidential Information and criminal sanctions for noncompliance under applicable Federal, State, or local laws; vi. In the event an authorized individual no longer requires access to HESC information systems pursuant to the terms of this Agreement, the authorized individual or the CAO shall inform HESC of the change in status; vii. On an annual basis the CAO shall recertify that current authorized personnel still require access as provided; viii. The Charter School District shall not reverse engineer or otherwise exploit any software or other tangible objects which embody Confidential Information in performing the services under this Agreement; ix. The Charter School District shall keep any physical copies (paper or other physical representations) of Confidential Information under lock and key, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School District shall not leave Confidential Information unsecured; x. The Charter School District shall encrypt any Confidential Information stored on electronic media, such as CDs, DVDs, tape, flash drives, etc. Further, such electronic media shall be kept locked, or otherwise have sufficient physical access control measures to prevent unauthorized access. The Charter School District shall not leave Confidential Information in any electronic format unsecured; xi. The Charter School District shall password protect any laptop or computer that contains Confidential Information. Additionally, any laptop or computer that contains Confidential Information shall have its full hard drive encrypted. The Charter School District shall not leave any laptop or computer unattended without enabling a screen-lock or otherwise blocking access to the laptop or computer. The Charter School District shall ensure that no password or other information sufficient to access a laptop or computer containing hardware Confidential Information is attached or located near the laptop or computer at any time; and xii. All Confidential Information shared pursuant to this Agreement must be stored securely so that only authorized personnel have access to it. This means that precautions are taken to ensure that access through modems, networks, and the Internet is carefully monitored and limited to authorized personnel; and that data tapes, paper files and other storage media are kept in secure locations and access is limited to authorized personnel.