Common use of Accounting Associate Clause in Contracts

Accounting Associate. The Accounting Associate has duties and responsibilities as follows: 1. Serving as LSNYC’s primary contact to vendors; maintaining purchase orders and vendor files; 2. Processing all of LSNYC’s contractual agreements and purchasing in excess of $500, i.e. reviewing all paperwork for each contract/purchase, entering data into accounting software and tracking through end date; working closely with accounts payable, grants management and program staff; 3. Ensuring purchase procedures are accurate, in compliance with federal regulations relating to procurement as stated in OMB circular-A110 and related cost accounting guidelines; 4. Periodically updating staff on current procurement procedures and policies; 5. Maintaining fixed asset accounts and depreciation schedules; 6. Maintaining detailed schedule of equipment leases; preparing note for year- end audited statements; 7. Performing monthly reconciliations and communications regarding Escrow accounts; 8. Performing monthly reconciliation of revolving accounts; 9. Performing monthly reconciliation of general operating account; 10. Assisting in year-end financial audit and preparation; 11. Acting as back-up in the area of Accounts Payables.

Accounting Associate. The Accounting Associate has duties and responsibilities as follows: 1. Serving as LSNYCLS-NYC’s primary contact to vendors; maintaining purchase orders and vendor files; 2. Processing all of LSNYCLS-NYC’s contractual agreements and purchasing in excess of $500, i.e. reviewing all paperwork for each contract/purchase, entering data into accounting software and tracking through end date; working closely with accounts payable, grants management and program staff; 3. Ensuring purchase procedures are accurate, in compliance with federal regulations relating to procurement as stated in OMB circular-A110 and related cost accounting guidelines; 4. Periodically updating staff on current procurement procedures and policies; 5. Maintaining fixed asset accounts and depreciation schedules; 6. Maintaining detailed schedule of equipment leases; preparing note for year- end audited statements; 7. Performing monthly reconciliations and communications regarding Escrow accounts; 8. Performing monthly reconciliation of revolving accounts; 9. Performing monthly reconciliation of general operating account; 10. Assisting in year-end financial audit and preparation; 11. Acting as back-up in the area of Accounts Payables.