Agenda; Minutes Clause Samples
The "Agenda; Minutes" clause establishes the procedures for setting meeting agendas and recording minutes during official gatherings. Typically, this clause outlines who is responsible for preparing and distributing the agenda prior to meetings, as well as who will document and circulate the minutes afterward. By formalizing these processes, the clause ensures that meetings are organized, participants are informed in advance, and accurate records are maintained, thereby promoting transparency and accountability within the organization.
Agenda; Minutes. An agenda describing the issue(s) to be discussed shall be prepared by the initiating party and distributed at least three (3) days in advance of each meeting, and minutes may be kept and made available to members. Nothing in this section shall be construed to limit, restrict, or reduce the management prerogatives outlined in this Agreement.
Agenda; Minutes. The Company shall provide a written agenda and minutes pertaining to meetings of the Committee. In addition, the Company shall provide the Union with a work program related to planned shutdowns prior to the commencement of such work.
Agenda; Minutes. 4.01 The executive of the council will develop meeting agendas in consultation with other school council members.
4.02 The agenda will be distributed at least one week prior to the meeting whenever possible.
4.03 The minutes will be kept for each meeting and included in the school’s official records and distributed to council members within ten days of the meeting. These minutes will be available to the public.
Agenda; Minutes. The Board shall furnish the Union with a copy of the agenda packets for all Board meetings.
Agenda; Minutes. The Alliance Managers will be responsible for: (a) preparing JFC meeting agendas reasonably in advance of JFC meetings, which JFC meeting agendas will include all agenda items reasonably requested by any JFC member for inclusion therein; (b) sending invitations and a JFC meeting agenda along with appropriate information for such agenda to all members of the JFC at least [**] before the next scheduled meeting of the JFC; and (c) preparing and circulating draft minutes within a reasonable time after each meeting of the JFC setting forth, among other things, a description of the discussions at the meeting and a list of any actions, decisions, or determinations approved by the JFC. Unless agreed otherwise by the JFC, minutes of all JFC meetings will be deemed finalized [**] after the draft minutes have been circulated if there are no other edits or pending clarifications brought up by any JFC member, if not unanimously agreed by the JFC beforehand.
Agenda; Minutes. The co-chairpersons of the JDC shall have no independent voting power, but shall, on a rotating basis, lead each meeting of the JDC, prepare the agenda for each meeting (based on the comments and suggestions of each Party, with each such agenda to contain all agenda items requested by a Party to be included) and prepare the minutes of each meeting for review and approval by the JDC at the next meeting. The draft minutes shall be sent to all members of the JDC for comment promptly after each such meeting (but in no event more than thirty (30) days after each such meeting). All actions noted in the minutes shall be reviewed and approved at the next meeting of the JDC; provided that if the Parties cannot agree as to the content of the minutes by the time the JDC next meets, such minutes shall be finalized to reflect any areas of disagreement.
Agenda; Minutes. The JDC Chairperson or the JDC Chairperson’s delegate will be responsible for: (a) preparing JDC meeting agendas reasonably in advance of JDC meetings, which JDC meeting agendas will include all agenda items reasonably requested by any JDC member for inclusion therein; (b) sending invitations and a JDC meeting agenda along with appropriate information for such agenda to all members of the JDC at least [...***...] before the next scheduled meeting of the JDC; and (c) preparing and circulating minutes within [...***...] after each meeting of the JDC setting forth, among other things, a description, in reasonable detail, of the discussions at the meeting. Such minutes will be effective only after being approved by both Parties. Definitive minutes of all JDC meetings will be finalized no later than [...***...] after the meeting to which the minutes pertain.
Agenda; Minutes. The Chairperson or the Chairperson’s delegate shall be responsible for: (a) preparing Committee meeting agendas reasonably in advance of Committee meetings, which Committee meeting agendas shall include all agenda items reasonably requested by any Committee member for inclusion therein; (b) sending invitations and a Committee meeting agenda along with appropriate information for such agenda to all members of the Committee at least [***] before the next scheduled meeting of the Committee; and (c) preparing and circulating minutes within [***] after each meeting of the Committee setting forth, among other things, a description, in reasonable detail, of the discussions at the meeting and a list of any actions, decisions, or determinations approved by the Committee. Such minutes shall be effective only after being approved by both Parties. Definitive minutes of all Committee meetings shall be finalized no later than [***] after the meeting to which the minutes pertain.
Agenda; Minutes. The Architect, if applicable or Project Manager shall prepare an agenda for Progress Meetings, identifying topics such as the progress of the Work and compliance with this Agreement. The Architect, if applicable or Project Manager shall preside at Progress Meetings. The Architect, if applicable or Project Manager shall record minutes of Progress Meetings and distribute the minutes to parties that attended such meetings.
Agenda; Minutes. The parties jointly shall prepare and distribute a meeting agenda for each Quarterly Review Meeting and weekly status meeting. Licensee shall keep reasonably detailed minutes of all meetings, and Licensee shall issue copies of the minutes to all meeting attendees within five (5) business days of each meeting. Each party shall be responsible for its own travel or out-of-pocket expenses incurred in connection with attending such meetings.