Common use of ANNUAL AND FINAL IMPLEMENTATION REPORTS Clause in Contracts

ANNUAL AND FINAL IMPLEMENTATION REPORTS. (1) By 30 June each year following a full calendar year of implementation of the IPARD II programme the Managing Authority, after consultation with the IPARD Agency, shall draw up, annual reports on the implementation of the IPARD II programme in the previous calendar year, in accordance with Article 60(2) of the FWA. The first report submitted shall cover the calendar years from 2014 onwards. (2) The Managing Authority shall draw up a final report on the implementation of the IPARD II programme. The final report shall be submitted at the latest six months after the final date of eligibility of expenditure under the IPARD II programme in accordance with Article 29(4) of the FWA. (3) The annual implementation reports shall cover the previous calendar year and shall include data related to the calendar year before and the cumulative financial and monitoring data for the whole period of implementation of the IPARD II programme as well as aggregated monitoring tables. The final reports on implementation of the IPARD II programme shall cover the whole period of implementation and may include the last annual report. (4) The reports referred to in paragraphs (1) and (2) shall be sent, after examination and approval by the IPARD II monitoring committee, to the NIPAC for submission to the Commission with copies to the NAO and the Audit Authority. (5) All annual and final implementation reports shall include the following information: (a) any change in general conditions of relevance to the implementation of the IPARD II programme, in particular, the main socio-economic trends, changes in national, regional or sectoral policies and, where applicable, their implications for the consistency between IPARD II assistance and that from other Union financial instruments; (b) the progress in the implementation of priorities and measures in relation to the attainment of the objectives of the IPARD II programme by reference to the financial data, common and programme-specific indicators and quantified target values, including changes in the value of result indicators where appropriate. The data transmitted shall relate to values for indicators for fully implemented operations and also, where possible, having regard to the stage of implementation, for selected operations. They shall also set out a synthesis of the findings of all evaluations of the programme that have become available during the previous calendar year, any issues which affect the performance of the programme, and the measures taken; (c) on financial commitments and expenditure by measure, and a summary of the activities undertaken in relation to the evaluation plan; (d) the steps taken by the Managing Authority, the IPARD II Agency and the IPARD II monitoring committee to help to ensure the quality and effectiveness of implementation, in particular: (i) a summary of any significant problems encountered in implementing the IPARD II programme and any action taken, including that on recommendations for adjustments made pursuant to paragraph (8); (ii) a summary of the results of the verifications carried out per measure and of the irregularities detected; (iii) the use made of technical assistance; (iv) the steps taken to involve local bodies to a greater extend; (v) the steps taken to ensure publicity for the IPARD II programme; (vi) data to demonstrate that Union funds are complementing funding available in [IPA II beneficiary]. (e) the steps taken to ensure co-ordination of all the Union pre-accession (f) financial tables showing Union, national and total expenditure per measure and/or sector; (g) a summary of the activities undertaken in relation to the evaluation plan in accordance with Article 56; (h) a description of the activities carried out for the implementation of the plan of visibility and communication activities referred to in Article 30. The content and presentation of the annual and final implementation reports shall be based on the Commission guidelines. (6) The Commission shall inform [IPA II beneficiary] within 15 working days of the date of receipt of the annual implementation reports if it is not admissible, failing which it shall be deemed admissible. (7) The Commission shall inform [IPA II beneficiary] of its observations within four months of the date of receipt of the annual implementation report and within five months of the date of receipt of the final implementation report. Where the Commission does not provide observations within those deadlines, the reports shall be deemed to be accepted. (8) If, after this review, the Commission makes comments to [IPA II beneficiary] concerning issues which significantly affect the implementation of the IPARD II programme [IPA II beneficiary] shall inform the Commission of the action taken on these comments within three months. Where the Commission, without prejudice to the Decisions to be taken pursuant to Articles 48 and 49, makes recommendations to [IPA II beneficiary] for adjustments aimed at improving the effectiveness of the Programme monitoring or management arrangements for the IPARD II programme, [IPA II beneficiary] shall subsequently demonstrate the steps taken to improve the Programme monitoring or management arrangements or it shall explain why it has not so acted within three months of the receipt of the Commissions' comments. The IPARD II monitoring committee shall be informed on these activities.

ANNUAL AND FINAL IMPLEMENTATION REPORTS. (1) By 30 June each year following a full calendar year of implementation of the IPARD II programme the Managing Authority, after consultation with the IPARD Agency, shall draw up, annual reports on the implementation of the IPARD II programme in the previous calendar year, in accordance with Article 60(2) of the FWA. The first report submitted shall cover the calendar years from 2014 onwards. (2) The Managing Authority shall draw up a final report on the implementation of the IPARD II programme. The final report shall be submitted at the latest six months after the final date of eligibility of expenditure under the IPARD II programme in accordance with Article 29(4) of the FWA. (3) The annual implementation reports shall cover the previous calendar year and shall include data related to the calendar year before and the cumulative financial and monitoring data for the whole period of implementation of the IPARD II programme as well as aggregated monitoring tables. The final reports on implementation of the IPARD II programme shall cover the whole period of implementation and may include the last annual report. (4) The reports referred to in paragraphs (1) and (2) shall be sent, after examination and approval by the IPARD II monitoring committee, to the NIPAC for submission to the Commission with copies to the NAO and the Audit Authority. (5) All annual and final implementation reports shall include the following information: (a) any change in general conditions of relevance to the implementation of the IPARD II programme, in particular, the main socio-economic trends, changes in national, regional or sectoral policies and, where applicable, their implications for the consistency between IPARD II assistance and that from other Union financial instruments; (b) the progress in the implementation of priorities and measures in relation to the attainment of the objectives of the IPARD II programme by reference to the financial data, common and programme-specific indicators and quantified target values, including changes in the value of result indicators where appropriate. The data transmitted shall relate to values for indicators for fully implemented operations and also, where possible, having regard to the stage of implementation, for selected operations. They shall also set out a synthesis of the findings of all evaluations of the programme that have become available during the previous calendar year, any issues which affect the performance of the programme, and the measures taken; (c) on financial commitments and expenditure by measure, and a summary of the activities undertaken in relation to the evaluation plan; (d) the steps taken by the Managing Authority, the IPARD II Agency and the IPARD II monitoring committee to help to ensure the quality and effectiveness of implementation, in particular: (i) a summary of any significant problems encountered in implementing the IPARD II programme and any action taken, including that on recommendations for adjustments made pursuant to paragraph (8); (ii) a summary of the results of the verifications carried out per measure and of the irregularities detected; (iii) the use made of technical assistance; (iv) the steps taken to involve local bodies to a greater extend; (v) the steps taken to ensure publicity for the IPARD II programme; (vi) data to demonstrate that Union funds are complementing funding available in [IPA II beneficiary]Serbia. (e) the steps taken to ensure co-ordination of all the Union pre-accessionaccession assistance referred to in Article 4; (f) financial tables showing Union, national and total expenditure per measure and/or sector; (g) a summary of the activities undertaken in relation to the evaluation plan in accordance with Article 56; (h) a description of the activities carried out for the implementation of the plan of visibility and communication activities referred to in Article 30. The content and presentation of the annual and final implementation reports shall be based on the Commission guidelines. (6) The Commission shall inform [IPA II beneficiary] Serbia within 15 working days of the date of receipt of the annual implementation reports if it is not admissible, failing which it shall be deemed admissible. (7) The Commission shall inform [IPA II beneficiary] Serbia of its observations within four months of the date of receipt of the annual implementation report and within five months of the date of receipt of the final implementation report. Where the Commission does not provide observations within those deadlines, the reports shall be deemed to be accepted. (8) If, after this review, the Commission makes comments to [IPA II beneficiary] Serbia concerning issues which significantly affect the implementation of the IPARD II programme [IPA II beneficiary] Serbia shall inform the Commission of the action taken on these comments within three months. Where the Commission, without prejudice to the Decisions to be taken pursuant to Articles 48 and 49, makes recommendations to [IPA II beneficiary] Serbia for adjustments aimed at improving the effectiveness of the Programme monitoring or management arrangements for the IPARD II programme, [IPA II beneficiary] Serbia shall subsequently demonstrate the steps taken to improve the Programme monitoring or management arrangements or it shall explain why it has not so acted within three months of the receipt of the Commissions' comments. The IPARD II monitoring committee shall be informed on these activities.

ANNUAL AND FINAL IMPLEMENTATION REPORTS. (1) By 30 June each year following a full calendar year of implementation of the IPARD II programme the Managing Authority, after consultation with the IPARD Agency, shall draw up, annual reports on the implementation of the IPARD II programme in the previous calendar year, in accordance with Article 60(2) of the FWA. The first report submitted shall cover the calendar years from 2014 onwards. (2) The Managing Authority shall draw up a final report on the implementation of the IPARD II programme. The final report shall be submitted at the latest six months after the final date of eligibility of expenditure under the IPARD II programme in accordance with Article 29(4) of the FWA. (3) The annual implementation reports shall cover the previous calendar year and shall include data related to the calendar year before and the cumulative financial and monitoring data for the whole period of implementation of the IPARD II programme as well as aggregated monitoring tables. The final reports on implementation of the IPARD II programme shall cover the whole period of implementation and may include the last annual report. (4) The reports referred to in paragraphs (1) and (2) shall be sent, after examination and approval by the IPARD II monitoring committee, to the NIPAC for submission to the Commission with copies to the NAO and the Audit Authority. (5) All annual and final implementation reports shall include the following information: (a) any change in general conditions of relevance to the implementation of the IPARD II programme, in particular, the main socio-economic trends, changes in national, regional or sectoral policies and, where applicable, their implications for the consistency between IPARD II assistance and that from other Union financial instruments; (b) the progress in the implementation of priorities and measures in relation to the attainment of the objectives of the IPARD II programme by reference to the financial data, common and programme-specific indicators and quantified target values, including changes in the value of result indicators where appropriate. The data transmitted shall relate to values for indicators for fully implemented operations and also, where possible, having regard to the stage of implementation, for selected operations. They shall also set out a synthesis of the findings of all evaluations of the programme that have become available during the previous calendar year, any issues which affect the performance of the programme, and the measures taken; (c) on financial commitments and expenditure by measure, and a summary of the activities undertaken in relation to the evaluation plan; (d) the steps taken by the Managing Authority, the IPARD II Agency and the IPARD II monitoring committee to help to ensure the quality and effectiveness of implementation, in particular: (i) a summary of any significant problems encountered in implementing the IPARD II programme and any action taken, including that on recommendations for adjustments made pursuant to paragraph (8); (ii) a summary of the results of the verifications carried out per measure and of the irregularities detected; (iii) the use made of technical assistance; (iv) the steps taken to involve local bodies to a greater extend; (v) the steps taken to ensure publicity for the IPARD II programme; (vi) data to demonstrate that Union funds are complementing funding available in [IPA II beneficiary]Albania. (e) the steps taken to ensure co-ordination of all the Union pre-accessionaccession assistance referred to in Article 4; (f) financial tables showing Union, national and total expenditure per measure and/or sector; (g) a summary of the activities undertaken in relation to the evaluation plan in accordance with Article 56; (h) a description of the activities carried out for the implementation of the plan of visibility and communication activities referred to in Article 30. The content and presentation of the annual and final implementation reports shall be based on the Commission guidelines. (6) The Commission shall inform [IPA II beneficiary] Albania within 15 working days of the date of receipt of the annual implementation reports if it is not admissible, failing which it shall be deemed admissible. (7) The Commission shall inform [IPA II beneficiary] Albania of its observations within four months of the date of receipt of the annual implementation report and within five months of the date of receipt of the final implementation report. Where the Commission does not provide observations within those deadlines, the reports shall be deemed to be accepted. (8) If, after this review, the Commission makes comments to [IPA II beneficiary] Albania concerning issues which significantly affect the implementation of the IPARD II programme [IPA II beneficiary] Albania shall inform the Commission of the action taken on these comments within three months. Where the Commission, without prejudice to the Decisions to be taken pursuant to Articles 48 and 49, makes recommendations to [IPA II beneficiary] Albania for adjustments aimed at improving the effectiveness of the Programme monitoring or management arrangements for the IPARD II programme, [IPA II beneficiary] Albania shall subsequently demonstrate the steps taken to improve the Programme monitoring or management arrangements or it shall explain why it has not so acted within three months of the receipt of the Commissions' comments. The IPARD II monitoring committee shall be informed on these activities.

ANNUAL AND FINAL IMPLEMENTATION REPORTS. (1) By 30 June each year following a full calendar year of implementation of the IPARD II programme the Managing Authority, after consultation with the IPARD Agency, shall draw up, annual reports on the implementation of the IPARD II programme in the previous calendar year, in accordance with Article 60(2) of the FWA. The first report submitted shall cover the calendar years from 2014 onwards. (2) The Managing Authority shall draw up a final report on the implementation of the IPARD II programme. The final report shall be submitted at the latest six months after the final date of eligibility of expenditure under the IPARD II programme in accordance with Article 29(4) of the FWA. (3) The annual implementation reports shall cover the previous calendar year and shall include data related to the calendar year before and the cumulative financial and monitoring data for the whole period of implementation of the IPARD II programme as well as aggregated monitoring tables. The final reports on implementation of the IPARD II programme shall cover the whole period of implementation and may include the last annual report. (4) The reports referred to in paragraphs (1) and (2) shall be sent, after examination and approval by the IPARD II monitoring committee, to the NIPAC for submission to the Commission with copies to the NAO and the Audit Authority. (5) All annual and final implementation reports shall include the following information: (a) any change in general conditions of relevance to the implementation of the IPARD II programme, in particular, the main socio-economic trends, changes in national, regional or sectoral policies and, where applicable, their implications for the consistency between IPARD II assistance and that from other Union financial instruments; (b) the progress in the implementation of priorities and measures in relation to the attainment of the objectives of the IPARD II programme by reference to the financial data, common and programme-specific indicators and quantified target values, including changes in the value of result indicators where appropriate. The data transmitted shall relate to values for indicators for fully implemented operations and also, where possible, having regard to the stage of implementation, for selected operations. They shall also set out a synthesis of the findings of all evaluations of the programme that have become available during the previous calendar year, any issues which affect the performance of the programme, and the measures taken; (c) on financial commitments and expenditure by measure, and a summary of the activities undertaken in relation to the evaluation plan; (d) the steps taken by the Managing Authority, the IPARD II Agency and the IPARD II monitoring committee to help to ensure the quality and effectiveness of implementation, in particular: (i) a summary of any significant problems encountered in implementing the IPARD II programme and any action taken, including that on recommendations for adjustments made pursuant to paragraph (8); (ii) a summary of the results of the verifications carried out per measure and of the irregularities detected; (iii) the use made of technical assistance; (iv) the steps taken to involve local bodies to a greater extend; (v) the steps taken to ensure publicity for the IPARD II programme; (vi) data to demonstrate that Union funds are complementing funding available in [IPA II beneficiary]the former Yugoslav Republic of Macedonia. (e) the steps taken to ensure co-ordination of all the Union pre-accessionaccession assistance referred to in Article 4; (f) financial tables showing Union, national and total expenditure per measure and/or sector; (g) a summary of the activities undertaken in relation to the evaluation plan in accordance with Article 56; (h) a description of the activities carried out for the implementation of the plan of visibility and communication activities referred to in Article 30. The content and presentation of the annual and final implementation reports shall be based on the Commission guidelines. (6) The Commission shall inform [IPA II beneficiary] the former Yugoslav Republic of Macedonia within 15 working days of the date of receipt of the annual implementation reports if it is not admissible, failing which it shall be deemed admissible. (7) The Commission shall inform [IPA II beneficiary] the former Yugoslav Republic of Macedonia of its observations within four months of the date of receipt of the annual implementation report and within five months of the date of receipt of the final implementation report. Where the Commission does not provide observations within those deadlines, the reports shall be deemed to be accepted. (8) If, after this review, the Commission makes comments to [IPA II beneficiary] the former Yugoslav Republic of Macedonia concerning issues which significantly affect the implementation of the IPARD II programme [IPA II beneficiary] the former Yugoslav Republic of Macedonia shall inform the Commission of the action taken on these comments within three months. Where the Commission, without prejudice to the Decisions to be taken pursuant to Articles 48 and 49, makes recommendations to [IPA II beneficiary] the former Yugoslav Republic of Macedonia for adjustments aimed at improving the effectiveness of the Programme monitoring or management arrangements for the IPARD II programme, [IPA II beneficiary] the former Yugoslav Republic of Macedonia shall subsequently demonstrate the steps taken to improve the Programme monitoring or management arrangements or it shall explain why it has not so acted within three months of the receipt of the Commissions' comments. The IPARD II monitoring committee shall be informed on these activities.