Annual Tenure Evaluation Clause Samples
The Annual Tenure Evaluation clause establishes a formal process for reviewing an employee's performance and qualifications for continued employment or advancement on a yearly basis. Typically, this involves setting specific criteria or benchmarks that the employee must meet, with supervisors or committees conducting assessments and providing feedback or recommendations. The core function of this clause is to ensure regular, structured evaluation of staff, promoting accountability and supporting decisions regarding tenure, promotions, or contract renewals.
Annual Tenure Evaluation. 10.4.1 An annual tenure evaluation shall be conducted in the first and second probationary years by the TC.
10.4.2 The evaluation shall be an assessment of the Employee’s overall progress towards fulfilling the criteria for the granting of tenure.
10.4.3 The Employee shall submit the complete tenure dossier to the chair of the TC no later than the first Tuesday in September.
10.4.4 All tenured members of the Academic Unit who are not members of the TC may provide feedback, in writing, on the performance of the Employee with respect to the tenure criteria. The chair of the TC shall make the dossier available to the tenured members of the Academic Unit for review no later than the first Tuesday in September. Written feedback must be submitted to the TC within five (5) Days.
10.4.5 The Chair and/or ▇▇▇▇ shall comment on the extent to which duties with respect to teaching, service and, where applicable, scholarship have been carried out in a responsible and professional manner.
10.4.6 The TC shall meet to consider the tenure dossier, the comments from the Chair and/or ▇▇▇▇, and the written feedback from other tenured members of the Academic Unit. The TC shall evaluate the Employee’s performance using the criteria outlined in Article 10.2 and shall prepare a draft annual evaluation report. A summary of the comments from the Chair and/or ▇▇▇▇ and of the written feedback from tenured members of the Academic Unit shall be incorporated into the draft annual evaluation report.
10.4.7 The TC shall provide the Employee with the draft annual evaluation report no later than the end of September. The report shall be provided no less than three (3) Days prior to the meeting with the Employee.
10.4.8 The TC shall meet with the Employee to discuss the draft annual evaluation report. The Employee shall have the right to submit additional written information to address any issues or concerns raised by the TC. Such additional material shall not include the documents required in
Annual Tenure Evaluation. 10.4.1 An annual tenure evaluation shall be conducted in the first, second, and fourth probationary years by the academic unit’s TPC. The evaluation shall be an assessment of the employee’s overall progress towards fulfilling the criteria for the granting of tenure.
10.4.2 The responsibility for maintaining a cumulative tenure dossier rests with the employee. The employee shall assemble annually an updated tenure dossier containing evidence of achievements in teaching, service, and, where applicable, scholarship. The tenure dossier shall include, but not be limited to: • the letter of appointment; • current curriculum vitae; • a scholarship plan, where applicable; • teaching assessments, including student and peer evaluations; • the employee’s Annual Reports as stipulated in Article 12.1.1; • previous years’ annual tenure evaluation reports; • the mid-term tenure evaluation report, when completed; • the employee’s responses, if any, to teaching assessments and/or annual and mid-term tenure evaluation reports, and any letters giving reasons why assessments were not conducted; • any material, including record of disciplinary action against the employee, which is placed in the dossier because it bears on his or her progress towards fulfilling the criteria for the granting of tenure.
10.4.3 The employee shall submit the complete tenure dossier to the chair of the TPC no later than three