Common use of APPLICANT’S UNDERTAKINGS Clause in Contracts

APPLICANT’S UNDERTAKINGS. The Applicant shall:  Be responsible for the premises and the behaviour of all persons connected with the hiring and their car parking arrangements so as to avoid any obstruction.  Take all precautions for the safety of all persons entering/using the premises during the period of hire.  Prevent the premises being used in such a way which does or may cause a nuisance or annoyance to others in the vicinity.  Prevent damage to any part of the premises which includes but is not limited to any decorations furniture fixtures and fittings building fabric and be liable for any damage to the premises connected with the hiring.  In the event of any damage to the premises connected with the hiring to pay to the Headteacher on demand the costs of any such repair and any loss of income resulting from the premises not being used which is attributable to the damage.  Not move or alter or add to any furniture, equipment, seating, fixtures, fittings or electrical or heating or lighting systems at the premises without the prior agreement of the Headteacher and Site Manager.  Not bring any equipment (e.g. computers, sports, music PA) whatever nature on to the property except with the prior written consent of the Headteacher and Site Manager. Agreement to be made at the time of booking.  Prevent the consumption of alcohol and gambling and gaming on the premises unless the prior written approval of the Headteacher has been obtained and all legal requirements are met in full.  Obtain any necessary consent and comply with all regulations connected with the permitted use of the premises (for example, copyright, performing rights licensing and gaming laws fire and health and safety requirements).  Indemnify the Governors/School/Headteacher of premises from and against all actions proceedings costs claims and demands or other liability which may arise in any way whatsoever in connection with any breach of the terms of this permission provided that such indemnity shall not apply to the extent that such actions proceedings costs claims and demands or other liability are directly caused by the acts or omissions of the Headteacher or their employees servants or agents (but not contractors).  The Applicant confirms that s/he is insured in the minimum sum of £5 million in support of this indemnity and produce to the Headteacher evidence of such insurance. (but see Hirer’s liability below)  Failure to produce satisfactory evidence of such insurance may result in cancellation at any time of the hiring by the Headteacher in which case any unused deposit will be returned but the hiring fee may not be returned. In this event the return of any unused deposit shall be the limit of the Headteacher’s liability.  Prevent smoking/vaping or the use of any illegal substances on any part of the premises.  Observe any security requirements for the use of the premises as the Headteacher may specify.  In order to comply with Safety Regulations NO form of GAS CYLINDERS will be permitted in the building. It shall be lawful for the school’s representatives to remove or to have removed from the premises any said items not complying with the Regulations  It is the Hirers responsibility to ensure that the all facilities used are returned to the condition they were found in (this includes the collection and disposal of litter and stacking of chairs). The premises are to be left in a clean and tidy condition and securely locked (if appropriate)  The Hirer shall take every care to ensure that no undesirable person is permitted to enter or remain in the premises or otherwise make use of the accommodation, and shall be responsible for good order and conduct during the term of the engagement.  The Hirer shall not permit the exit doors or corridors to be interfered with or otherwise obstructed in any way.  Except with the prior written consent of the School: - o No decorations, flags or emblems will be permitted, unless by prior consent of the School and they are made of the approved standard flame retardant fabrics. o Posters or placards will be permitted only at the approved places and the name of the Hirer shall be placed in a prominent position on all bills and advertisements announcing meetings or entertainment’s in the School. A copy of all posters and advertising information should be forwarded to the Headteacher prior to circulation. o No nails, tacks, screws or similar objects shall be driven into the stage, walls, floors or any other parts of the School building. DAMAGE OR LOSS ARISING FROM HIRE  The Hirer shall meet the cost of making good any damage to the building, goods or other property either of the School or of any other person caused during the period of, or arising in connection with, the hiring, (except such damage caused or arising from the act of the School or its servants or agents).  In the event of any damage arising from the hiring, the Hirer will be notified at the first opportunity and if reasonable and possible, given the opportunity to inspect the damage.  The School will not accept for safe-keeping from any person any article or property which may be left on the premises during or after a function has finished and the responsibility for such safe-keeping will devolve upon the Hirer.  The School will not be responsible for any loss or damage to person or property arising during or in connection with the hire other than such loss or damage for which the School may be legally liable. CARS & OTHER VEHICLES  The Hirer shall ensure that no car or vehicle used in connection with or in attendance at the hire is parked in an unauthorised or dangerous position, and that any instructions given by the School in regard to parking are strictly observed.  Those attending the hire are responsible for the safety of their vehicles and the contents thereof, and the School will not in the absence of liability accept responsibility for any loss or damage caused to vehicles or their contents during or in connection with the hire  NO VEHICLE shall under any circumstances block access to the entrance of the school as this is the only Emergency Service access PUBLIC LIABILITY INSURANCE

APPLICANT’S UNDERTAKINGS. The Applicant shall:  Be responsible for the School’s premises and the behaviour of all persons connected with the hiring and their car parking arrangements so as to avoid any obstruction. obstruction  Take all precautions for the safety of all persons entering/using the premises during the period of hire. hire  Prevent the premises being used in such a way which does or may cause a nuisance or annoyance to others in the vicinity. vicinity  Prevent damage to any part of the premises which includes but is not limited to any decorations furniture fixtures and fittings building fabric and be liable for any damage to the premises connected with the hiring. hiring  In the event of any damage to the premises connected with the hiring to pay to the Headteacher School on demand the costs of any such repair and any loss of income resulting from the premises not being used which is attributable to the damage. damage  Not move or alter or add to any furniture, equipment, seating, fixtures, fittings furniture or equipment or electrical or heating or lighting systems at the premises without the prior agreement of the Headteacher and Site Manager. School  Not bring any equipment (e.g. for example, computers, sportssporting equipment, music PA) of whatever nature on to the property premises except with the prior written consent of the Headteacher and Site ManagerSchool. Agreement to Such agreement should be made sought at the time of booking.  Prevent the consumption of alcohol and gambling and gaming on the premises unless the prior written approval of the Headteacher School has been obtained and all legal requirements are met complied with in full. full  Obtain any necessary consent consents and comply with all regulations connected with the permitted use of the premises (for example, copyright, performing rights rights, licensing and gaming laws laws, fire and health and safety requirements). )  Indemnify the Governors/School/Headteacher of premises School fully and effectively from and against all actions proceedings costs claims and demands or other liability which may arise in any way whatsoever in connection with any breach of the terms of this permission agreement provided that such indemnity shall not apply to the extent that such actions proceedings costs claims and demands or other liability are directly caused by the acts or omissions of the Headteacher School or their its employees servants or agents (but not its contractors). )  The Applicant confirms Confirm that s/he is insured in the minimum sum of £5 million in support of this indemnity and shall produce to the Headteacher School evidence of such insurance. insurance (but see Hirer’s liability belowseparate sheet at end of document)  Failure Agree that any failure to produce satisfactory evidence of such insurance may result in cancellation at any time of the this agreement hiring by the Headteacher School in which case any unused deposit will be returned but the hiring fee Hiring Fee may not be returned. In this event the return sum of any unused deposit shall be the limit of the HeadteacherSchool’s liabilityliability to the Hirer  Confirm that they are competent to run the classes/activities for which the premises have been hired and that all coaches hold appropriate coaching qualifications. The hirer will be required to sign a separate document to this effect  Provide evidence if requested by the School of their safeguarding policy and procedures  Provide on request a risk assessment and details of safety arrangements for activities to be undertaken on the School premises  Prevent smoking/vaping or the use of any illegal substances smoking on any part of the premises. premises  Observe any security requirements for the use of the premises as the Headteacher School may specifyspecify from time to time  If the hirer is a key holder, the hirer will be responsible for the security of the premises hired, and for the opening and locking of the facilities/site.  Should the key holder need a caretaker or another member of BGS staff to open or close the premises, outside of usual arrangements and without notice, then a £100 call-out fee for the caretaker or another member of BGS staff, will be payable by the hirer.  In order to comply with Safety Regulations safety regulations NO form of GAS CYLINDERS will be permitted in the buildingpremises. It shall be lawful for the schoolSchool’s representatives to remove or to have removed from the premises any said items not complying with the Regulations regulations  It is the Hirers Hirer’s responsibility to ensure that the all facilities used are returned to the condition they were found in (this includes the collection and disposal of litter and stacking of chairs). The premises are to be left in a clean and tidy condition and securely locked (if appropriate)  The Hirer shall take every care to ensure that no undesirable person is permitted to enter or remain in the premises or otherwise make use of the accommodation, accommodation and shall be responsible for good order and conduct during the term of the engagement. engagement  The Hirer shall not permit the exit doors Exit Doors or corridors Corridors to be interfered with or otherwise obstructed in any way. way  Except with the prior written consent of the School: - o No alterations or additions shall be made to the lighting, heating, seating, fittings, fixtures or other arrangements on the premises - No decorations, flags or emblems will be permitted, unless by prior consent of the School and they are made of the approved standard flame retardant fabrics. o fabrics - Posters or placards will be permitted only at the approved places and the name of the Hirer shall be placed in a prominent position on all bills and advertisements announcing meetings or entertainment’s entertainments in the School. A copy of all posters and advertising information should be forwarded to the Headteacher School for approval prior to circulation. o circulation - No nails, tacks, screws or similar objects shall be driven into the stage, walls, floors floors, fencing or any other parts of the School building. DAMAGE OR LOSS ARISING FROM HIRE School’s premises  The Hirer shall meet the cost of making good any damage to the building, goods or other property either of the School or of any other person caused during the period of, or arising in connection with, the hiring, (except such damage caused or arising from the act of the School or its servants or agents).  In the event of any damage arising from the hiring, the Hirer will be notified at the first opportunity and if reasonable and possible, given the opportunity to inspect the damage.  The School will not accept for safe-keeping from any person any article or property which may be left on the premises during or after a function has finished and the responsibility for such safe-keeping will devolve upon the Hirer.  The School will not be responsible for any loss or damage to person or property arising during or in connection with the hire other than such loss or damage for which the School may be legally liable. CARS & OTHER VEHICLES  The Hirer shall ensure that no car or vehicle used in connection with or in attendance at the hire is parked in an unauthorised or dangerous position, and that any instructions given by the School in regard to parking are strictly observed.  Those attending the hire are responsible for the safety of their vehicles and the contents thereof, and the School will not in the absence of liability accept responsibility for any loss or damage caused to vehicles or their contents during or in connection with the hire  NO VEHICLE shall under any circumstances block access to sell food or drink on the entrance of the school as this is the only Emergency Service access PUBLIC LIABILITY INSURANCESchool’s premises.

APPLICANT’S UNDERTAKINGS. The Applicant shall:  Be responsible for the premises and the behaviour of all persons connected with the hiring and their car parking arrangements so as to avoid any obstruction.  Take all precautions for the safety of all persons entering/using the premises during the period of hire.  Prevent the premises being used in such a way which does or may cause a nuisance or annoyance to others in the vicinity.  Prevent damage to any part of the premises which includes but is not limited to any decorations furniture fixtures and fittings building fabric and be liable for any damage to the premises connected with the hiring.  In the event of any damage to the premises connected with the hiring to pay to the Headteacher on demand the costs of any such repair and any loss of income resulting from the premises not being used which is attributable to the damage.  Not move or alter or add to any furniture, equipment, seating, fixtures, fittings or electrical or heating or lighting systems at the premises without the prior agreement of the Headteacher and Site ManagerHeadteacher.  Not bring any equipment (e.g. computers, sports, music PA) whatever nature on to the property except with the prior written consent of the Headteacher and Site ManagerHeadteacher. Agreement to be made at the time of booking.  Prevent the consumption of alcohol and gambling and gaming on the premises unless the prior written approval of the Headteacher has been obtained and all legal requirements are met in full.  Obtain any necessary consent and comply with all regulations connected with the permitted use of the premises (for example, copyright, performing rights licensing and gaming laws fire and health and safety requirements).  Indemnify the Governors/School/Headteacher of premises from and against all actions proceedings costs claims and demands or other liability which may arise in any way whatsoever in connection with any breach of the terms of this permission provided that such indemnity shall not apply to the extent that such actions proceedings costs claims and demands or other liability are directly caused by the acts or omissions of the Headteacher or their employees servants or agents (but not contractors).  The Applicant confirms that s/he is insured in the minimum sum of £5 million in support of this indemnity and produce to the Headteacher evidence of such insurance. (but see Hirer’s liability below)  Failure to produce satisfactory evidence of such insurance may result in cancellation at any time of the hiring by the Headteacher in which case any unused deposit will be returned but the hiring fee may not be returned. In this event the return of any unused deposit shall be the limit of the Headteacher’s liability.  Prevent smoking/vaping or the use of any illegal substances smoking on any part of the premises.  Observe any security requirements for the use of the premises as the Headteacher may specify.  In order to comply with Safety Regulations NO form of GAS CYLINDERS will be permitted in the building. It shall be lawful for the school’s representatives to remove or to have removed from the premises any said items not complying with the Regulations  It is the Hirers responsibility to ensure that the all facilities used are returned to the condition they were found in (this includes the collection and disposal of litter and stacking of chairs). The premises are to be left in a clean and tidy condition and securely locked (if appropriate)  The Hirer shall take every care to ensure that no undesirable person is permitted to enter or remain in the premises or otherwise make use of the accommodation, and shall be responsible for good order and conduct during the term of the engagement.  The Hirer shall not permit the exit doors Exit Doors or corridors Corridors to be interfered with or otherwise obstructed in any way.  Except with the prior written consent of the School: - o  No decorations, flags or emblems will be permitted, unless by prior consent of the School and they are made of the approved standard flame retardant fabrics. o  Posters or placards will be permitted only at the approved places and the name of the Hirer shall be placed in a prominent position on all bills and advertisements announcing meetings or entertainment’s in the School. A copy of all posters and advertising information should be forwarded to the Headteacher prior to circulation. o  No nails, tacks, screws or similar objects shall be driven into the stage, walls, floors or any other parts of the School building. DAMAGE OR LOSS ARISING FROM HIRE  The Hirer shall meet the cost of making good any damage to the building, goods or other property either of the School or of any other person caused during the period of, or arising in connection with, the hiring, (except such damage caused or arising from the act of the School or its servants or agents).  In the event of any damage arising from the hiring, the Hirer will be notified at the first opportunity and if reasonable and possible, given the opportunity to inspect the damage.  The School will not accept for safe-keeping from any person any article or property which may be left on the premises during or after a function has finished and the responsibility for such safe-keeping will devolve upon the Hirer.  The School will not be responsible for any loss or damage to person or property arising during or in connection with the hire other than such loss or damage for which the School may be legally liable. CARS & OTHER VEHICLES  The Hirer shall ensure that no car or vehicle used in connection with or in attendance at the hire is parked in an unauthorised or dangerous position, and that any instructions given by the School in regard to parking are strictly observed.  Those attending the hire are responsible for the safety of their vehicles and the contents thereof, and the School will not in the absence of liability accept responsibility for any loss or damage caused to vehicles or their contents during or in connection with the hire hirer  NO VEHICLE shall under any circumstances block access to the entrance of the school as this is the only Emergency Service access PUBLIC LIABILITY INSURANCE

APPLICANT’S UNDERTAKINGS. The Applicant shall:  Be responsible for the premises and the behaviour of all persons connected with the hiring and their car parking arrangements so as to avoid any obstruction.  Take all precautions for the safety of all persons entering/using the premises during the period of hire.  Prevent the premises being used in such a way which does or may cause a nuisance or annoyance to others in the vicinity.  Prevent damage to any part of the premises which includes but is not limited to any decorations furniture decorations, furniture, fixtures and fittings fittings, building fabric and be liable for any damage to the premises connected with the hiring.  In the event of any damage to the premises connected with the hiring to pay to the Headteacher on demand the costs of any such repair and any loss of income resulting from the premises not being used which is attributable to the damage.  Not move or alter or add to any furniture, equipment, seating, fixtures, fittings or electrical or heating or lighting systems at the premises without the prior agreement of the Headteacher and Site Manager.  Not bring any equipment (e.g. computers, sports, music PA) whatever nature on to the property except with the prior written consent of the Headteacher and Site Manager. Agreement to be made at the time of booking.  Prevent the consumption of alcohol and gambling and gaming on the premises unless the prior written approval of the Headteacher has been obtained and all legal requirements are met in full.  Obtain any necessary consent and comply with all regulations connected with the permitted use of the premises (for example, copyright, performing rights licensing and gaming laws laws, fire and health and safety requirements).  Indemnify the Athelstan Trust/Governors/School/Headteacher of premises from and against all actions proceedings costs claims and demands or other liability which may arise in any way whatsoever in connection with any breach of the terms of this permission provided that such indemnity shall not apply to the extent that such actions proceedings costs claims and demands or other liability are directly caused by the acts or omissions of the Headteacher or their employees servants or agents (but not contractors).  The Applicant confirms that s/he is insured in the minimum sum of £5 million in support of this indemnity and produce to the Headteacher evidence of such insurance. insurance (but see Hirer’s liability below) ).  Failure to produce satisfactory evidence of such insurance may result in cancellation at any time of the hiring by the Headteacher in which case any unused deposit will be returned but the hiring fee may not be returned. In this event the return of any unused deposit shall be the limit of the Headteacher’s liability.  Prevent smoking/vaping or the use of any illegal substances on any part of the premises.  Observe any security requirements for the use of the premises as the Headteacher may specify.  In order to comply with Safety Regulations NO form of GAS CYLINDERS will be permitted in the building. It shall be lawful for the school’s representatives to remove or to have removed from the premises any said items not complying with the Regulations  It is the Hirers responsibility to ensure that the all facilities used are returned to the condition they were found in (this includes the collection and disposal of litter and stacking of chairs). The premises are to be left in a clean and tidy condition and securely locked (if appropriate) ).  The Hirer shall take every care to ensure that no undesirable person is permitted to enter or remain in the premises or otherwise make use of the accommodation, and shall be responsible for good order and conduct during the term of the engagement.  The Hirer shall not permit the exit doors or corridors to be interfered with or otherwise obstructed in any way.  Except with the prior written consent of the School: - o No decorations, flags or emblems will be permitted, unless by prior consent of the School and they are made of the approved standard flame retardant fabrics. o Posters or placards will be permitted only at the approved places and the name of the Hirer shall be placed in a prominent position on all bills and advertisements announcing meetings or entertainment’s in the School. A copy of all posters and advertising information should be forwarded to the Headteacher prior to circulation. o No nails, tacks, screws or similar objects shall be driven into the stage, walls, floors or any other parts of the School building. DAMAGE OR LOSS ARISING FROM HIRE  The Hirer shall meet the cost of making good any damage to the building, goods or other property either of the School or of any other person caused during the period of, or arising in connection with, the hiring, (except such damage caused or arising from the act of the School or its servants or agents).  In the event of any damage arising from the hiring, the Hirer will be notified at the first opportunity and if reasonable and possible, given the opportunity to inspect the damage.  The School will not accept for safe-keeping from any person any article or property which may be left on the premises during or after a function has finished and the responsibility for such safe-keeping will devolve upon the Hirer.  The School will not be responsible for any loss or damage to person or property arising during or in connection with the hire other than such loss or damage for which the School may be legally liable. CARS & OTHER VEHICLES  The Hirer shall ensure that no car or vehicle used in connection with or in attendance at the hire is parked in an unauthorised or dangerous position, and that any instructions given by the School in regard to parking are strictly observed.  Those attending the hire are responsible for the safety of their vehicles and the contents thereof, and the School will not in the absence of liability accept responsibility for any loss or damage caused to vehicles or their contents during or in connection with the hire  NO VEHICLE shall under any circumstances block access to the entrance of the school as this is the only Emergency Service access PUBLIC LIABILITY INSURANCE

APPLICANT’S UNDERTAKINGS. The Applicant shall:  • Be responsible for the School’s premises and the behaviour of all persons connected with the hiring and their car parking arrangements so as to avoid any obstruction.  obstruction • Take all precautions for the safety of all persons entering/using the premises during the period of hire.  hire • Prevent the premises being used in such a way which does or may cause a nuisance or annoyance to others in the vicinity.  vicinity • Prevent damage to any part of the premises which includes but is not limited to any decorations furniture fixtures and fittings building fabric and be liable for any damage to the premises connected with the hiring.  hiring • In the event of any damage to the premises connected with the hiring to pay to the Headteacher School on demand the costs of any such repair and any loss of income resulting from the premises not being used which is attributable to the damage.  damage • Not move or alter or add to any furniture, equipment, seating, fixtures, fittings furniture or equipment or electrical or heating or lighting systems at the premises without the prior agreement of the Headteacher and Site Manager.  School • Not bring any equipment (e.g. for example, computers, sportssporting equipment, music PA) of whatever nature on to the property premises except with the prior written consent of the Headteacher and Site ManagerSchool. Agreement to Such agreement should be made sought at the time of booking.  • Prevent the consumption of alcohol and gambling and gaming on the premises unless the prior written approval of the Headteacher School has been obtained and all legal requirements are met complied with in full.  full • Obtain any necessary consent consents and comply with all regulations connected with the permitted use of the premises (for example, copyright, performing rights rights, licensing and gaming laws laws, fire and health and safety requirements).  ) • Indemnify the Governors/School/Headteacher of premises School fully and effectively from and against all actions proceedings costs claims and demands or other liability which may arise in any way whatsoever in connection with any breach of the terms of this permission agreement provided that such indemnity shall not apply to the extent that such actions proceedings costs claims and demands or other liability are directly caused by the acts or omissions of the Headteacher School or their its employees servants or agents (but not its contractors).  The Applicant confirms ) • Confirm that s/he is insured in the minimum sum of £5 million in support of this indemnity and shall produce to the Headteacher School evidence of such insurance. insurance (but see Hirer’s liability belowseparate sheet at end of document)  Failure • Agree that any failure to produce satisfactory evidence of such insurance may result in cancellation at any time of the this agreement hiring by the Headteacher School in which case any unused deposit will be returned but the hiring fee Hiring Fee may not be returned. In this event the return sum of any unused deposit shall be the limit of the HeadteacherSchool’s liabilityliability to the Hirer • Confirm that they are competent to run the classes/activities for which the premises have been hired and that all coaches hold appropriate coaching qualifications.  The hirer will be required to sign a separate document to this effect • Provide evidence if requested by the School of their safeguarding policy and procedures • Provide on request a risk assessment and details of safety arrangements for activities to be undertaken on the School premises • Prevent smoking/vaping or the use of any illegal substances smoking on any part of the premises.  premises • Observe any security requirements for the use of the premises as the Headteacher School may specifyspecify from time to time • If the hirer is a key holder, the hirer will be responsible for the security of the premises hired, and for the opening and locking of the facilities/site.  • Should the key holder need a caretaker or another member of BGS staff to open or close the premises, outside of usual arrangements and without notice, then a £100 call-out fee for the caretaker or another member of BGS staff, will be payable by the hirer. • In order to comply with Safety Regulations safety regulations NO form of GAS CYLINDERS will be permitted in the buildingpremises. It shall be lawful for the schoolSchool’s representatives to remove or to have removed from the premises any said items not complying with the Regulations  regulations • It is the Hirers Hirer’s responsibility to ensure that the all facilities used are returned to the condition they were found in (this includes the collection and disposal of litter and stacking of chairs). The premises are to be left in a clean and tidy condition and securely locked (if appropriate)  • The Hirer shall take every care to ensure that no undesirable person is permitted to enter or remain in the premises or otherwise make use of the accommodation, accommodation and shall be responsible for good order and conduct during the term of the engagement.  engagement • The Hirer shall not permit the exit doors Exit Doors or corridors Corridors to be interfered with or otherwise obstructed in any way.  way • Except with the prior written consent of the School: - o No alterations or additions shall be made to the lighting, heating, seating, fittings, fixtures or other arrangements on the premises - No decorations, flags or emblems will be permitted, unless by prior consent of the School and they are made of the approved standard flame retardant fabrics. o fabrics - Posters or placards will be permitted only at the approved places and the name of the Hirer shall be placed in a prominent position on all bills and advertisements announcing meetings or entertainment’s entertainments in the School. A copy of all posters and advertising information should be forwarded to the Headteacher School for approval prior to circulation. o circulation - No nails, tacks, screws or similar objects shall be driven into the stage, walls, floors floors, fencing or any other parts of the School building. DAMAGE OR LOSS ARISING FROM HIRE  School’s premises • The Hirer shall meet the cost of making good any damage to the building, goods or other property either of the School or of any other person caused during the period of, or arising in connection with, the hiring, (except such damage caused or arising from the act of the School or its servants or agents).  In the event of any damage arising from the hiring, the Hirer will be notified at the first opportunity and if reasonable and possible, given the opportunity to inspect the damage.  The School will not accept for safe-keeping from any person any article or property which may be left on the premises during or after a function has finished and the responsibility for such safe-keeping will devolve upon the Hirer.  The School will not be responsible for any loss or damage to person or property arising during or in connection with the hire other than such loss or damage for which the School may be legally liable. CARS & OTHER VEHICLES  The Hirer shall ensure that no car or vehicle used in connection with or in attendance at the hire is parked in an unauthorised or dangerous position, and that any instructions given by the School in regard to parking are strictly observed.  Those attending the hire are responsible for the safety of their vehicles and the contents thereof, and the School will not in the absence of liability accept responsibility for any loss or damage caused to vehicles or their contents during or in connection with the hire  NO VEHICLE shall under any circumstances block access to sell food or drink on the entrance of the school as this is the only Emergency Service access PUBLIC LIABILITY INSURANCESchool’s premises.

APPLICANT’S UNDERTAKINGS. The Applicant shall:  Be responsible for the premises and the behaviour of all persons connected with the hiring and their car parking arrangements so as to avoid any obstruction.  Take all precautions for the safety of all persons entering/using the premises during the period of hire.  Prevent the premises being used in such a way which does that causes or may cause a nuisance or annoyance to others in the vicinity.  Prevent damage to any part of the premises which includes but is not limited to to, any decorations furniture decorations, furniture, fixtures and fittings fittings, building fabric and be liable for any damage to the premises connected with the hiring.  In the event of any damage to the premises connected with the hiring hiring, to pay to the Headteacher Head Teacher on demand demand, the costs of any such repair and any loss of income resulting from the premises not being used which is attributable to the damage.  Not move or alter move, alter, or add to any furniture, equipment, seatingor electrical, fixturesheating, fittings or electrical or heating or lighting systems at the premises without the prior agreement of the Headteacher and Site ManagerHead Teacher.  Not bring any equipment (e.g. computers, sports, music music, PA) whatever nature on to the property except with the prior written consent of the Headteacher and Site ManagerHead Teacher. Agreement to be made at the time of booking.  Prevent the consumption of alcohol and gambling ambling and gaming on the premises unless the prior written approval of the Headteacher Head Teacher has been obtained and all legal requirements are met in full.  Obtain any necessary consent and comply with all regulations connected with the permitted use of the premises (for example, copyright, performing rights rights, licensing and gaming laws laws, fire and health and safety Health & Safety requirements).  Indemnify the GovernorsCouncil/School/Headteacher Head Teacher of premises from and against all actions proceedings costs actions, proceedings, costs, claims and demands or other liability which may arise in any way whatsoever in connection with any breach of the terms of this permission provided that such indemnity shall not apply to the extent that such actions proceedings costs actions, costs, claims and demands or other liability are directly caused by the acts or omissions of the Headteacher Head Teacher or their employees employees, servants or agents (but not contractors).  The Applicant confirms that sshe/he is insured in the minimum sum of £5 million in support of this indemnity and produce to the Headteacher Head Teacher evidence of such insurance. (but see HirerSee hirer’s liability below) ).  Failure to produce satisfactory evidence of such insurance may result in cancellation at any time of the hiring by the Headteacher Head Teacher in which case any unused deposit will be returned but the hiring fee may not be returned. In this event the return of any unused deposit shall be the limit of the HeadteacherHead Teacher’s liability.  Prevent smoking/vaping or the use of any illegal substances smoking on any part of the premises.  Observe any security requirements for the use of the premises as the Headteacher Head Teacher may specify.  In order to comply with Safety Regulations NO form of GAS CYLINDERS will be permitted in the building. It shall be lawful for the school’s representatives to remove or to have removed from the premises any said items not complying with the Regulations Regulations.  It is the Hirers hirer’s responsibility to ensure that all the all facilities used are returned to the condition they were found in (this includes the collection and disposal of litter and stacking of chairs). The premises are to be left in a clean and tidy condition and securely locked (if appropriate) ).  The Hirer hirer shall take every care to ensure that no undesirable person is permitted to enter or remain in the premises or otherwise make use of the accommodation, accommodation and shall be responsible for good order and conduct during the term of the engagement.  The Hirer hirer shall not permit the exit Exit doors or corridors to be interfered with or otherwise obstructed in any way.  Except with the prior written consent of the School: - ; o No alterations or additions shall be made to the lighting, heating, seating, fittings and fixtures or other arrangement on the premises. o No decorations, flags or emblems will be permitted, unless by prior with the above consent of the School and they are made of the approved standard flame retardant fabrics. o Posters or placards will be permitted only at the approved places and the name of the Hirer hirer shall be placed in a prominent position on all bills and advertisements announcing meetings or entertainment’s in the School. A copy of all posters and advertising information should be forwarded to the Headteacher Head Teacher prior to circulation. o No nails, tacks, screws or similar objects shall be driven into the stage, walls, floors or any other parts of the School building. DAMAGE OR LOSS ARISING FROM HIRE  The Hirer hirer shall meet the cost of making good any damage to the building, goods or other property either of the School or of any other person caused during the period of, or arising in connection with, the hiring, hiring (except such damage caused or arising from the act of the School or its servants or agents).  In the event of any damage arising from the hiring, the Hirer hirer will be notified at the first opportunity and if reasonable and possible, given the opportunity to inspect the damage.  The School will not accept for safe-keeping from any person any article or property which may be left on the premises during or after a function has finished and the responsibility for such safe-keeping safekeeping will devolve upon the Hirerhirer.  The School will not be responsible for any loss or damage to person or property arising during or in connection with the hire other than such loss or damage for which the School may be legally liable. CARS & OTHER VEHICLES  The Hirer shall ensure that no car or vehicle used in connection with or in attendance at the hire is parked in an unauthorised or dangerous position, and that any instructions given by the School in regard to parking are strictly observed.  Those attending the hire are responsible for the safety of their vehicles and the contents thereof, and the School will not in the absence of liability accept responsibility for any loss or damage caused to vehicles or their contents during or in connection with the hire  NO VEHICLE shall under any circumstances block access to the entrance of the school as this is the only Emergency Service access PUBLIC LIABILITY INSURANCE.

APPLICANT’S UNDERTAKINGS. The Applicant shall:  Be responsible for the premises and the behaviour of all persons connected with the hiring and their car parking arrangements so as to avoid any obstruction.  Take all precautions for the safety of all persons entering/using the premises Premises during the period of hire.  Prevent the premises being used in such a way which does or may cause a nuisance or annoyance to others in the vicinity.  Prevent damage to any part of the premises which includes but is not limited to any decorations furniture fixtures and fittings building fabric and be liable for any damage to the premises connected with the hiring.  In the event of any damage to the premises connected with the hiring to pay to the Headteacher School, on demand demand, the costs of any such repair and any loss of income resulting from the premises not being used which is attributable to the damage.  Not move or alter or add to any furniture, equipment, seating, fixtures, fittings fixed furniture or equipment or electrical or heating or lighting systems at the premises without the prior agreement of the Headteacher and Site Business Manager.  Not bring any equipment (e.g. e.g computers, sports, music PA) of whatever nature on to the property except with the prior written consent of the Headteacher and Site Business Manager. Agreement to be made at the time of booking. All electrical equipment must be checked by the Site Team before use.  Prevent the consumption of alcohol and gambling and gaming on the premises unless the prior written approval of the Headteacher Business Manager has been obtained and all legal requirements are met in full.  Obtain any necessary consent consents and comply with all regulations connected with the permitted use of the premises (for example, copyright, performing rights licensing and gaming laws fire and health and safety requirements).  Indemnify the Governors/School/Headteacher of premises School from and against all actions proceedings costs claims and demands or other liability which may arise in any way whatsoever in connection with any breach of the terms of this permission the letting provided that such indemnity shall not apply to the extent that such actions proceedings costs claims and demands or other liability are directly caused by the acts or omissions of the Headteacher School or their employees servants or agents (but not contractors).  The Applicant confirms that s/he is insured in the minimum sum of £5 million in support of this indemnity and will produce to the Headteacher Lettings Manager evidence of such insurance. (but see Hirer’s liability below) ).  Failure to produce satisfactory evidence of such insurance may result in cancellation at any time of the hiring by the Headteacher Business Manager, in which case any unused deposit will be returned but the hiring fee may not be returned. In this event the return of any unused deposit shall be the limit of the HeadteacherSchool’s liability.  Prevent smoking/vaping or the use of any illegal substances smoking on any part of the premises.  Observe any security requirements for the use of the premises as the Headteacher School may specify.  In order to comply with Safety Regulations NO form of GAS CYLINDERS gas cylinders will be permitted in the building. It shall be lawful for the school’s representatives to remove or to have removed from the premises any said items not complying with the Regulations such items.  It is the Hirers responsibility to ensure that the all facilities used are returned to the condition they were found in (this includes the collection and disposal of litter and stacking of chairs). The premises are to be left in a clean and tidy condition and securely locked (if appropriate) ).  The Hirer shall take every care to ensure that no undesirable person is permitted to enter or remain in the premises or otherwise make use of the accommodation, and shall be responsible for good order and conduct during the term of the engagement.  The Hirer shall not permit the exit doors or corridors to be interfered with or otherwise obstructed in any way.  Except with the prior written consent of the School: - o  No alterations or additions shall be made to the lighting, heating, seating, fittings, fixtures or other arrangements on the premises.  No decorations, flags or emblems will be permitted, unless by prior consent of the School and they are made of the approved standard flame retardant fabrics. o  Posters or placards will be permitted only at the approved places and the name of the Hirer shall be placed in a prominent position on all bills and advertisements announcing meetings or entertainment’s entertainments in the School. A copy of all posters and advertising information should be forwarded to the Headteacher Lettings Manager prior to circulation. o  No nails, tacks, screws or similar objects shall be driven into the stage, walls, floors or any other parts of the School building. DAMAGE OR LOSS ARISING FROM HIRE  The Hirer shall meet the cost of making good any damage to the building, goods or other property either of the School or of any other person caused during the period of, or arising in connection with, the hiring, (except such damage caused or arising from the act of the School or its servants or agents).  In the event of any damage arising from the hiring, the Hirer will be notified at the first opportunity and if reasonable and possible, given the opportunity to inspect the damage.  The School will not accept for safe-keeping from any person any article or property which may be left on the premises during or after a function has finished and the responsibility for such safe-keeping will devolve upon the Hirer.  The School will not be responsible for any loss or damage to person or property arising during or in connection with the hire other than such loss or damage for which the School may be legally liable. CARS & OTHER VEHICLES  The Hirer shall ensure that no car or vehicle used in connection with or in attendance at the hire is parked in an unauthorised or dangerous position, and that any instructions given by the School in regard to parking are strictly observed.  Those attending the hire are responsible for the safety of their vehicles and the contents thereof, and the School will not in the absence of liability accept responsibility for any loss or damage caused to vehicles or their contents during or in connection with the hire  NO VEHICLE shall under any circumstances block access to the entrance of the school as this is the only Emergency Service access PUBLIC LIABILITY INSURANCEbuildings.