Common use of Application Process – Assessment Phase Clause in Contracts

Application Process – Assessment Phase. 3.3.1 Subject to Subsection 3.1.4, a complete Application duly submitted to NGen in accordance with this Agreement will be subjected to an independent review by the Assessors, this review being the bulk of the Assessment Phase. 3.3.2 The Assessment Phase is confidential and, except as provided for in Subsections 3.3.6 and 5.4.2, no information about the Assessment Phase will be provided to the Applicants or to any third party. 3.3.3 To ensure the independence and confidentiality of the Assessment Phase, the identity of the Assessors assigned to the Application will be kept confidential (except for NGen staff specifically and directly responsible for the Assessors), and each Assessor will be bound by written conflict of interest and confidentiality obligations at least as onerous as those set forth in this Agreement. 3.3.4 Each Assessor will independently review the Application and provide his/her assessment comments to NGen. A deliberation meeting will then be held with all the Assessors to deliberate their respective assessment results and to provide NGen with their considered recommendations as to funding of the Project. Such Assessors’ deliberation meeting will be chaired by NGen, and Representatives of NGen and the Crown may also attend the meeting with the status of observers. Other than in exceptional circumstances, the Assessors’ deliberation meeting(s) will not be recorded nor transcribed. Where recordings and/or transcriptions have been made, they are deemed to be Confidential Information under this Agreement and subject to the terms of Section 5 hereof. 3.3.5 After the Assessors’ deliberation meeting, the Chief Executive Officer of NGen will review the Assessors’ recommendations and make the Funding Decision for each application having been assessed. If he so decides, the Chief Executive Officer of NGen may request additional information and/or documents from the Applicants and cause the Application to be reassessed by Assessors prior to making the Funding Decision. 3.3.6 The Funding Decision regarding the Application will be notified to the Lead Applicant by XXxx as follows: (a) If the Funding Decision is positive, NGen will send the Lead Applicant a Funding Recommendation Notification and will provide the Lead Applicant with information and guidance regarding the Contracting Phase. NGen may simultaneously or thereafter provide the Lead Applicant with a summary of the Assessors’ comments in respect of the Application. The Funding Recommendation Notification does not create any obligation on the part of NGen to fund the Project. (b) If the Funding Decision is negative, NGen will send the Lead Applicant a Funding Denial Notification and will provide the Lead Applicant, within a reasonable period of time thereafter, a summary of the Assessors’ comments on the Application, and any additional information NGen deems appropriate, if any.

Application Process – Assessment Phase. 3.3.1 Subject to Subsection 3.1.4, a complete Application duly submitted to NGen in accordance with this Agreement will be subjected to an independent review by the Assessors, this review being the bulk of the Assessment Phase. 3.3.2 The Assessment Phase is confidential and, except as provided for in Subsections 3.3.6 and 5.4.2, no information about the Assessment Phase will be provided to the Applicants or to any third party. 3.3.3 To ensure the independence and confidentiality of the Assessment Phase, the identity of the Assessors assigned to the Application will be kept confidential (except for NGen staff specifically and directly responsible for the Assessors), and each Assessor will be bound by written conflict of interest and confidentiality obligations at least as onerous as those set forth in this Agreement. 3.3.4 Each Assessor will independently review the Application and provide his/her assessment comments to NGen. A deliberation meeting will then be held with all the Assessors to deliberate their respective assessment results and to provide NGen with their considered recommendations as to funding of the Project. Such Assessors’ deliberation meeting will be chaired by NGen, and Representatives of NGen and the Crown may also attend the meeting with the status of observers. Other than in exceptional circumstances, the Assessors’ deliberation meeting(s) will not be recorded nor transcribed. Where recordings and/or transcriptions have been made, they are deemed to be Confidential Information under this Agreement and subject to the terms of Section 5 hereof. 3.3.5 After the Assessors’ deliberation meeting, the Chief Executive Officer of NGen will review the Assessors’ recommendations and make the Funding Decision for each application having been assessed. If he so decides, the Chief Executive Officer of NGen may request additional information and/or documents from the Applicants and cause the Application to be reassessed by Assessors prior to making the Funding Decision. 3.3.6 The Funding Decision regarding the Application will be notified to the Lead Applicant by XXxx NGen as follows: (a) If the Funding Decision is positive, NGen will send the Lead Applicant a Funding Recommendation Notification and will provide the Lead Applicant with information and guidance regarding the Contracting Phase. NGen may simultaneously or thereafter provide the Lead Applicant with a summary of the Assessors’ comments in respect of the Application. The Funding Recommendation Notification does not create any obligation on the part of NGen to fund the Project. (b) If the Funding Decision is negative, NGen will send the Lead Applicant a Funding Denial Notification and will provide the Lead Applicant, within a reasonable period of time thereafter, a summary of the Assessors’ comments on the Application, and any additional information NGen deems appropriate, if any.