Assignment Tracking and Notification Procedure Sample Clauses

Assignment Tracking and Notification Procedure. 7.19.6.1 Managers and/or designees responsible to contact permanent intermittent employees regarding available work will keep a log of employee contacts. The log will note the date of the contact, date of available work, and initials of the person calling/emailing/texting (i.e. 9/26/2011, left phone message to work 9/30/2011, by rk) and employee’s response. See Permanent Intermittent Employee Tracking form, in Appendix M1. 7.19.6.2 After three attempts are made and the employee either 1) refuses work three (3) times or 2) does not respond three (3) times, Human Resources will send Letter #1 (Appendix M2) to the employee by certified mail. Letter #1 gives the employee notice that they must contact Human Resources to remain employed. If the employee does not respond to Letter #1 within 15 days, Human Resources will send Letter #2 (Appendix M3) to the employee by certified mail and the employee will be terminated. Letter #2 gives notice to the employee of the date they will be terminated. 7.19.6.3 If the employee responds to the Letter #1, they will be allowed three (3) more refusals or unanswered contacts before Human Resources will send Letter #2 to the employee by certified mail. 7.19.6.4 If the employee responds to Letter #2 before their termination date, they will be allowed three more refusals or unanswered contacts before Human Resources will send Letter #2 to them again by certified mail and they will be terminated.