Assistant to Controller Clause Samples
Assistant to Controller. [Class IV Legal Worker]
1. Review all invoices and prepare check requests for approval.
2. Process approved check requests using accounting software, including among other things presenting checks for approval and signature, copying and mailing checks, and filing backup.
3. Update and maintain vendor database.
4. Update and maintain check request database.
5. Deposit checks into bank and make copies for files.
6. Upload checks to e-treasury or similar bank program.
7. Reconcile vendor statements and respond to queries.
8. Process credit card invoices and reconcile statements.
9. Maintain check payment files.
10. Prepare and post allocations of salaries, FICA, SUI and pension contributions to spreadsheet.
11. Maintain spreadsheet of employer and employee contributions to pension plan for annual filing.
12. Activate, update and terminate employee pension accounts.
13. Prepare health and dental insurance premium allocation spreadsheets.
14. Maintain spreadsheets of staff salaries allocated to various sources of income.
15. Prepare and post journal entries for bi-weekly payroll.
16. Maintain spreadsheet of employees’ dependent care and FSA contributions and payments made by MFY.
17. Maintain control spreadsheet of salary summary, 403(b), and health and dental and insurance premium payments.
18. Maintain spreadsheet of staff transit contributions and reconcile with Wage Works statements.
19. Maintain bi-weekly payroll journal files.
20. Assist with quarterly reconciliation of payroll expenses.
21. Assist in preparing supporting documentation for annual and program audits.
22. Create journal entries to reflect accrued expenses and other FYE bookkeeping matters
23. Validate library invoices and process for payment.