Common use of AUDIT AND ACCESS TO RECORDS Clause in Contracts

AUDIT AND ACCESS TO RECORDS. A. County or its representatives has the right to audit this Agreement and access to all records and documents, including financial data, for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later. B. The County shall also have access to all records and document, including financial data during the performance of project work if deemed necessary by the County to verify Consultant work and invoices, to assist in negotiations for amendments to the Agreement or modifications to tasks, and to resolve claims and disputes. C. ConsultantName, including its subconsultants, shall maintain all records and documents, including financial data and other evidence directly pertinent to performance of the work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. D. Financial information shall include but not be limited to: 1. A statement about the accounting system indicating the following: a. An overview of the accounting system and its capability to accumulate, distribute, and track costs and provide financial information. b. Written procedures and policies concerning the accounting system, timekeeping, payroll, purchased services and materials, direct and indirect cost control, asset capitalization, depreciation, and pre-Contract costs. 2. Chart of accounts including definition of what is included in each account. 3. A statement indicating the basis for the overhead rate if it is historical information. In executing this Agreement, the Consultant certifies under penalty of perjury that the overhead burden rate information separates direct and indirect charges and that no direct charges are included with the indirect charges and that the indirect charges do not include any unauthorized charges per the Federal Acquisition Regulations Part 31, now and as hereinafter amended. E. Financial Audits conducted under this Section shall be in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency(ies). F. ConsultantName agrees to the disclosure of all information and reports resulting from access to records under this Section provided that ConsultantName is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of ConsultantName. G. ConsultantName shall ensure that the foregoing paragraphs are included in each subconsultant’s contract for work on the project.

AUDIT AND ACCESS TO RECORDS. A. County or its representatives has the right to audit this Agreement and access to all records and documents, including financial data, for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later. B. The County shall also have access to all records and document, including financial data during the performance of project work if deemed necessary by the County to verify Consultant work and invoices, to assist in negotiations for amendments to the Agreement or modifications to tasks, and to resolve claims and disputes. C. ConsultantName, including its subconsultants, shall maintain all records and documents, including financial data and other evidence directly pertinent to performance of the work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. D. Financial information shall include but not be limited to: 1. A statement about the accounting system indicating the following: a. An overview of the accounting system and its capability to accumulate, distribute, and track costs and provide financial information.; and b. Written procedures and policies concerning the accounting system, timekeeping, payroll, purchased services and materials, direct and indirect cost control, asset capitalization, depreciation, and pre-Contract costs. 2. Chart of accounts including definition of what is included in each account. 3. A statement indicating the basis for the overhead rate Overhead Rate if it is historical information. In executing this Agreement, the Consultant certifies under penalty of perjury that the overhead burden rate information separates direct and indirect charges and that no direct charges are included with the indirect charges and that the indirect charges do not include any unauthorized charges per the Federal Acquisition Regulations Part 31, now and as hereinafter amended. E. Financial Audits conducted under this Section shall be in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency(ies).. Draft F. ConsultantName agrees to the disclosure of all information and reports resulting from access to records under this Section provided that ConsultantName is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of ConsultantName. G. ConsultantName shall ensure that the foregoing paragraphs are included in each subconsultant’s contract for work on the project.

AUDIT AND ACCESS TO RECORDS. A. County or its representatives has the right to audit this Agreement and access to all records and documents, including financial data, for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later. B. The County shall also have access to all records and document, including financial data during the performance of project work if deemed necessary by the County to verify Consultant work and invoices, to assist in negotiations for amendments to the Agreement or modifications modificatio s to tasks, and to resolve claims and disputes. C. ConsultantName, including its subconsultants, shall maintain all records and documents, including financial data and other evidence directly pertinent to performance of the work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. D. Financial information shall include but not be limited to: 1. A statement about the accounting system indicating the following: a. An overview of the accounting system and its capability to accumulate, distribute, and track costs and provide financial information. b. Written procedures and policies concerning the accounting system, timekeeping, payroll, purchased services and materials, direct and indirect cost control, asset capitalization, depreciation, and pre-Contract costs. 2. Chart of accounts including definition of what is included in each account. 3. A statement indicating the basis for the overhead rate if it is historical information. In executing this Agreement, the Consultant certifies under penalty of perjury that the overhead burden rate information separates direct and indirect charges and that no direct charges are included with the indirect charges and that the indirect charges do not include any unauthorized charges per the Federal Acquisition Regulations Part 31, now and as hereinafter amended. E. Financial Audits conducted under this Section shall be in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency(ies). F. ConsultantName agrees to the disclosure of all information and reports resulting from access to records under this Section provided that ConsultantName is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of ConsultantName. G. ConsultantName shall ensure that the foregoing paragraphs are included in each subconsultant’s contract for work on the project.

AUDIT AND ACCESS TO RECORDS. A. County or its representatives has the right to audit this Agreement and access to all records and documents, including financial data, for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later. B. The County shall also have access to all records and document, including financial data during the performance of project work if deemed necessary by the County to verify Consultant work and invoices, to assist in negotiations for amendments to the Agreement or modifications to tasks, and to resolve claims and disputes. C. ConsultantName, including its subconsultants, shall maintain all records and documents, including financial data and other evidence directly pertinent to performance of the work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. D. Financial information shall include but not be limited to: 1. A statement about the accounting system indicating the following: a. An overview of the accounting system and its capability to accumulate, distribute, and track costs and provide financial information. b. Written procedures and policies concerning the accounting system, timekeeping, payroll, purchased services and materials, direct and indirect cost control, asset capitalization, depreciation, and pre-Contract costs. 2. Chart of accounts including definition of what is included in each account. 3. A statement indicating the basis for the overhead rate if it is historical information. In executing this Agreement, the Consultant certifies under penalty of perjury that the overhead burden rate information separates direct and indirect charges and that no direct charges are included with the indirect charges and that the indirect charges do not include any unauthorized charges per the Federal Acquisition Regulations Part 31, now and as hereinafter amended. E. Financial Audits conducted under this Section shall be in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency(ies). F. ConsultantName agrees to the disclosure of all information and reports resulting from access to records under this Section provided that the ConsultantName is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of the ConsultantName. G. ConsultantName shall ensure that the foregoing paragraphs are included in each subconsultant’s contract for work on the project.

AUDIT AND ACCESS TO RECORDS. A. County or its representatives has the right to audit this Agreement and access to all records and documents, including financial data, for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later. B. The County shall also have access to all records and document, including financial data during the performance of project work if deemed necessary by the County to verify Consultant work and invoices, to assist in negotiations for amendments to the Agreement or modifications to tasks, and to resolve claims and disputes. C. ConsultantName, including its subconsultants, shall maintain all records and documents, including financial data and other evidence directly pertinent to performance of the work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. D. Financial information shall include but not be limited to: 1. A statement about the accounting system indicating the following: a. An overview of the accounting system and its capability to accumulate, distribute, and track costs and provide financial information.; and b. Written procedures and policies concerning the accounting system, timekeeping, payroll, purchased services and materials, direct and indirect cost control, asset capitalization, depreciation, and pre-Contract costs. 2. Chart of accounts including definition of what is included in each account. 3. A statement indicating the basis for the overhead rate Overhead Rate if it is historical information. In executing this Agreement, the Consultant certifies under penalty of perjury that the overhead burden rate information separates direct and indirect charges and that no direct charges are included with the indirect charges and that the indirect charges do not include any unauthorized charges per the Federal Acquisition Regulations Part 31, now and as hereinafter amended. E. Financial Audits conducted under this Section shall be in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency(ies). F. ConsultantName agrees to the disclosure of all information and reports resulting from access to records under this Section provided that ConsultantName is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of ConsultantName. G. ConsultantName shall ensure that the foregoing paragraphs are included in each subconsultant’s contract for work on the project.

AUDIT AND ACCESS TO RECORDS. A. County or its representatives has the right to audit this Agreement and access to all records and documents, including financial data, for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later. B. The County shall also have access to all records and document, including financial data during the performance of project work if deemed necessary by the County to verify Consultant work and invoices, to assist in negotiations for amendments to the Agreement or modifications to tasks, and to resolve claims and disputes. C. ConsultantName, including its subconsultants, shall maintain all records and documents, including financial data and other evidence directly pertinent to performance of the work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. D. Financial information shall include but not be limited to: 1. A statement about the accounting system indicating the following: a. An overview of the accounting system and its capability to accumulate, distribute, and track costs and provide financial information.; and b. Written procedures and policies concerning the accounting system, timekeeping, payroll, purchased services and materials, direct and indirect cost control, asset capitalization, depreciation, and pre-Contract costs. 2. Chart of accounts including definition of what is included in each account. 3. A statement indicating the basis for the overhead rate Overhead Rate if it is historical information. In executing this Agreement, the Consultant certifies under penalty of perjury that the overhead burden rate information separates direct and indirect charges and that no direct charges are included with the indirect charges and that the indirect charges do not include any unauthorized charges per the Federal Acquisition Regulations Part 31, now and as hereinafter amended. E. Financial Audits conducted under this Section shall be in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency(ies).. DRAFT F. ConsultantName agrees to the disclosure of all information and reports resulting from access to records under this Section provided that ConsultantName is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of ConsultantName. G. ConsultantName shall ensure that the foregoing paragraphs are included in each subconsultant’s contract for work on the project.