AUDIT AND ACCESS TO RECORDS. The State reserves the right to conduct a programmatic and financial audit of the project, and the State may withhold payment until the audit is satisfactorily completed. The Grantee will be required to maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by the State. The State or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and inspection. All records must be maintained for a minimum of five years after the final payment has been issued to the Grantee by the State.
AUDIT AND ACCESS TO RECORDS. The Inspector General for the U.S. Department of the Treasury, OSLI, and their representatives shall have access to any books, documents, papers, electronic data and records of the Grantee which are pertinent to this Agreement.
AUDIT AND ACCESS TO RECORDS. A. County and its representatives shall have the right to access, review and audit all records of the Consultant and its subconsultants relevant to the performance of this Agreement and all work orders. Records shall be made available to the County, and its representatives, at mutually convenient times and shall be retained for a period of not less than six years after final acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later. All financial records shall be kept in accordance with generally accepted accounting principles and practices consistently applied. Records include, without limitation, payroll, expenses, accounts, backup for all costs identified in Exhibit B, Cost Summary, materials, reports, drawings, specifications, evidence of compliance with SCS utilization requirements (if applicable), equal opportunity efforts and the nondiscrimination provisions of this Agreement.
B. ConsultantName shall ensure that the foregoing is included in each subconsultant’s contract for work on the project.
AUDIT AND ACCESS TO RECORDS.
(a) The ENGINEER shall maintain books, records, documents, and other evidence directly pertinent to performance on work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied, and State regulations in effect on the date of execution of this Agreement. The ENGINEER shall also maintain the financial information and data used by the ENGINEER in the preparation of support of the cost submission required under state and federal regulations in effect on the date of execution for any negotiated agreement or amendment thereof and a copy of the cost summary submitted to the Owner. The OWNER, or any state or federal agency participating in, or contributing funding to this project, or any of their duly authorized representatives shall have access to such books, records, documents, and other evidence for inspection, audit, and copying during normal business hours. The ENGINEER will provide proper facilities for such access and inspection.
(b) The ENGINEER agrees to make paragraphs (a) through (f) applicable to all agreements and subcontracts it awards and to make paragraphs (a) through (f) of this clause applicable to all amendments directly related to Project performance.
(c) Audits conducted under this provision shall be in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency(ies).
(d) The ENGINEER agrees to disclose all information and reports resulting from access to records under paragraphs (a) and (b) of this clause to any of the agencies referred to in paragraph (a).
(e) Records under paragraphs (a) and (b) above shall be maintained and made available by the ENGINEER during performance of services under this Agreement and for three (3) years from the date of project acceptance by OWNER. In addition, those records which relate to any controversy arising under this Agreement, litigation, the settlement of claims arising out of such performance or to costs or items to which an audit exception has been taken shall be maintained and made available by the ENGINEER until three (3) years after the date of resolution of such appeal, litigation, claim or exception.
(f) This right of access clause applies to financial records pertaining to all agreements (except formally advertised, competitively awarded, fixed price agreements) and all agreement amendments regardless of the type of agreement related this Agreement for Engineering Serv...
AUDIT AND ACCESS TO RECORDS. A. County or its representatives has the right to audit this Agreement and access to all records and documents, including financial data, for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.
B. The County shall also have access to all records and document, including financial data during the performance of project work if deemed necessary by the County to verify Consultant work and invoices, to assist in negotiations for amendments to the Agreement or modifications to tasks, and to resolve claims and disputes.
C. ConsultantName, including its subconsultants, shall maintain all records and documents, including financial data and other evidence directly pertinent to performance of the work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied.
D. Financial information shall include but not be limited to:
1. A statement about the accounting system indicating the following:
a. An overview of the accounting system and its capability to accumulate, distribute, and track costs and provide financial information.
b. Written procedures and policies concerning the accounting system, timekeeping, payroll, purchased services and materials, direct and indirect cost control, asset capitalization, depreciation, and pre-Contract costs.
2. Chart of accounts including definition of what is included in each account.
3. A statement indicating the basis for the overhead rate if it is historical information. In executing this Agreement, the Consultant certifies under penalty of perjury that the overhead burden rate information separates direct and indirect charges and that no direct charges are included with the indirect charges and that the indirect charges do not include any unauthorized charges per the Federal Acquisition Regulations Part 31, now and as hereinafter amended.
E. Financial Audits conducted under this Section shall be in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency(ies).
F. ConsultantName agrees to the disclosure of all information and reports resulting from access to records under this Section provided that ConsultantName is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any suppo...
AUDIT AND ACCESS TO RECORDS. For all negotiated Contracts, the City, or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of the Contractor, which are pertinent to the Contract, for the purpose of making audits, examinations, excerpts and transcriptions. The Contractor shall maintain all required records for three years after final payment is made and all other pending matters are closed.
AUDIT AND ACCESS TO RECORDS. Owner, Agency, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of the Engineer which are pertinent to the Agreement, for the purpose of making audits, examinations, excerpts, and transcriptions. Engineer shall maintain all required records for three years after final payment is made and all other pending matters are closed.
AUDIT AND ACCESS TO RECORDS. (a) The Loan Guarantee Agreement and related documents shall provide that:
(1) The Eligible Lender, or DOE in conjunction with the Federal Financ- ing Bank where loans are funded by the Federal Financing Bank or other Hold- er or other party servicing the Xxxxxx- xxxx Obligations, as applicable, and the Borrower, shall keep such records con- cerning the project as is necessary, in- cluding the Pre-Application, Applica- tion, Term Sheet, Conditional Commit- ment, Loan Guarantee Agreement, Credit Agreement, mortgage, note, dis- bursement requests and supporting documentation, financial statements, audit reports of independent account- ing firms, lists of all project assets and non-project assets pledged as security for the Guaranteed Obligations, all off- take and other revenue producing agreements, documentation for all project indebtedness, income tax re- turns, technology agreements, docu- mentation for all permits and regu- latory approvals and all other docu- ments and records relating to the Xxx- xxxxx Project, as determined by the Secretary, to facilitate an effective audit and performance evaluation of the project; and
(2) The Secretary and the Comp- troller General, or their duly author- ized representatives, shall have access, for the purpose of audit and examina- tion, to any pertinent books, docu- ments, papers and records of the Bor- rower, Eligible Lender or DOE or other Holder or other party servicing the Guaranteed Obligation, as applicable. Such inspection may be made during regular office hours of the Borrower, Eligible Lender or DOE or other Hold- er, or other party servicing the Eligible Project and the Guaranteed Obliga- tions, as applicable, or at any other time mutually convenient.
(b) The Secretary may from time to time audit any or all items of costs in- cluded as Project Costs in statements or certificates submitted to the Sec- retary or the servicer or otherwise, and may exclude or reduce the amount of any item which the Secretary deter- mines to be unnecessary or excessive, or otherwise not to be an item of Project Costs. The Borrower will make available to the Secretary all books and records and other data available to the Borrower in order to permit the Secretary to carry out such audits. The Borrower will represent that it has within its rights access to all financial and operational records and data relat- ing to Project Costs, and agrees that it will, upon request by the Secretary, ex- ercise such rights in order to make such...
AUDIT AND ACCESS TO RECORDS. The Agency and its representatives shall have access to any books, documents, papers, electronic data, and records of the Company which are pertinent to this Agreement.
AUDIT AND ACCESS TO RECORDS. The County shall have the right of access to any books, documents, papers, or other records which are pertinent to the Grant, to make audits, examinations, excerpts and transcripts. City will keep and maintain an accurate financial account, in accordance with generally accepted accounting principles, of all funds expended by City with respect to the Equipment until notification is provided by the county that the State Homeland Security Grant Program has closed the grant and completed all audits and reviews. Such accounting records shall be available for inspection by the County’s designee, during normal business hours at the offices of City, or the offices of its financial consultant.
