Common use of Audit and Document Retention Clause in Contracts

Audit and Document Retention. Provider shall permit and cooperate in good faith in any audits by the Board or its agents for compliance with this Agreement. Provider shall furnish the Board with such information, supporting documentation and reports as may be requested relative to the progress, execution and costs of the Products and Services. Failure of Provider to comply in full and cooperate with the requests of the Board or its agents shall give the Board, in addition to all other rights and remedies hereunder, the right to charge Provider for the cost of such audit. Provider shall maintain all records, correspondence, invoices, financial documents or information, receipts, vouchers, memoranda and other data regardless of type or medium (including emails or other electronically stored data) relating to Provider’s Products and Services and to this Agreement. Specifically, a complete record of all communications between the Board’s students and Provider’s employees, agents, and subcontractors, including but not limited to text messages, chat dialogue, email communications, and recorded voice communications, must be retained for three hundred sixty-five (365) days, in accordance with the Board’s E-Mail Retention Policy, adopted July 25, 2007 (07-0725-PO3), as may be amended. All other records referenced above shall be retained for five