Common use of AUTOMOBILE TRAVEL EXPENSES Clause in Contracts

AUTOMOBILE TRAVEL EXPENSES. Section 1. When the EMPLOYER requires employees to use their private automobiles while engaged in EMPLOYER business, the employee is entitled to reimbursement at the rate established by the IRS for actual mileage incurred. In the unlikely event that the IRS does not provide advance notice of a rate change, the EMPLOYER will execute that rate change within two payroll periods. Section 2. Reimbursement shall be made for reasonable parking expenses actually incurred by the employee but not to exceed the levels outlined in the EMPLOYER's Administrative Manual. Parking reimbursement shall be in accordance with the policy stated in the County Administrator's current memorandum. Parking reimbursement rates may be increased by action of the County Administrator. Section 3. If an employee is requested by the EMPLOYER to have his/her personal automobile available for business use on an ongoing basis, the employee shall be eligible for "car available" reimbursement as provided for in the EMPLOYER's Administrative Manual. Section 4. To obtain reimbursement the employee must submit a claim at the end of each calendar month on a form prescribed by the EMPLOYER. Section 5. Once each year, all cost factors comprising the mileage reimbursement rate (i.e., all fixed and variable costs) will be analyzed by the EMPLOYER and rate adjustments will be provided accordingly. At the request of the ASSOCIATION, two ASSOCIATION representatives shall meet and confer with the EMPLOYER relative to automobile travel expenses.

AUTOMOBILE TRAVEL EXPENSES. ‌ Section 1. When the EMPLOYER requires employees to use their private automobiles while engaged in EMPLOYER business, the employee is entitled to reimbursement at the rate established by the IRS for actual mileage incurred. In the unlikely event that the IRS does not provide advance notice of a rate change, the EMPLOYER will execute that rate change within two payroll periods. Section 2. Reimbursement shall be made for reasonable parking expenses actually incurred by the employee but not to exceed the levels outlined in the EMPLOYER's Administrative Manual. Parking reimbursement shall be in accordance with the policy stated in the County Administrator's current memorandum. Parking reimbursement rates may be increased by action of the County Administrator. Section 3. If an employee is requested by the EMPLOYER to have his/her personal automobile available for business use on an ongoing basis, the employee shall be eligible for "car available" reimbursement as provided for in the EMPLOYER's Administrative Manual. Section 4. To obtain reimbursement the employee must submit a claim at the end of each calendar month on a form prescribed by the EMPLOYER. Section 5. Once each year, all cost factors comprising the mileage reimbursement rate (i.e., all fixed and variable costs) will be analyzed by the EMPLOYER and rate adjustments will be provided accordingly. At the request of the ASSOCIATION, two ASSOCIATION representatives shall meet and confer with the EMPLOYER relative to automobile travel expenses.

AUTOMOBILE TRAVEL EXPENSES. ‌ Section 1. When the EMPLOYER requires employees to use their private automobiles while engaged in EMPLOYER business, the employee is entitled to reimbursement at the rate established by the IRS for actual mileage incurred. In the unlikely event that the IRS does not provide advance notice of a rate change, the EMPLOYER will execute that rate change within two payroll periods. Section 2. Reimbursement shall be made for reasonable parking expenses actually incurred by the employee but not to exceed the levels outlined in the EMPLOYER's Administrative Manual. Parking reimbursement shall be in accordance with the policy stated in the County Administrator's current memorandum. Parking reimbursement rates may be increased by action of the County Administrator. Section 3. If an employee is requested by the EMPLOYER to have his/her their personal automobile available for business use on an ongoing basis, the employee shall be eligible for "car available" reimbursement as provided for in the EMPLOYER's Administrative Manual. Section 4. To obtain reimbursement the employee must submit a claim at the end of each calendar month on a form prescribed by the EMPLOYER. Section 5. Once each year, all cost factors comprising the mileage reimbursement rate (i.e., all fixed and variable costs) will be analyzed by the EMPLOYER and rate adjustments will be provided accordingly. At the request of the ASSOCIATION, two ASSOCIATION representatives shall meet and confer with the EMPLOYER relative to automobile travel expenses.