Common use of Bidding and Award of Contract Clause in Contracts

Bidding and Award of Contract. 12.1 Bid Documents Approvals and Printing: Upon obtaining all necessary approvals of the Construction Documents, the Design Professional shall assist the Owner in obtaining bids and awarding construction contracts. The Owner, will provide reproductions of the drawings and specifications printed for bidding purposes. 12.1.1 This printing may be handled by the Owner or as a reimbursable service through the Design Professional. 12.2 The Advertisement for Bids will instruct the bidders where to obtain the Bid Documents. 12.3 The Design Professional shall render interpretations and clarifications of the drawings and specifications in a written format, supplemented by appropriate graphics, with prior approval of the Owner. 12.4 The Design Professional shall attend a pre‐bid conference as requested by the Owner. 12.5 The Design Professional shall prepare addenda, if any are required, for the Owner to issue to all prospective bidders. No addenda shall be issued without the Owner's approval and if dimensional changes or extensive graphic changes are required the drawing sheets shall be revised and issued as addendum drawings as directed by Owner. 12.6 The Design Professional shall be present at the bid opening, with the Owner's staff. 12.7 The Design Professional shall participate with the Owner in evaluating the bids and investigating the qualifications of bidders and shall provide a written recommendation for bid award. 12.8 The Design Professional shall advise and consult with the Owner in awarding, and in the preparation of any Agreements necessary for the construction of the project. 12.9 If the lowest responsive Base Bid received exceeds the Fixed Limit of Construction Cost the Owner will either: 12.9.1 Approve the increase in Project cost and award a contract or, 12.9.2 Reject all bids and rebid the Project within a reasonable time with no change in the Project, 12.9.3 Direct the Design Professional to revise the Project scope or quality, or both, as approved by the Owner, and rebid the Project.