Common use of Billing Frequency Clause in Contracts

Billing Frequency. See Cooperative Law Enforcement Agreement Provisions 11-H and 111-Bfor additional information. The Cooperator will furnish the U.S. Forest Service with itemized monthly statements for expenditures. The statement shall be in sufficient detail to allow the U.S. Forest Service to tie these expenditures back to reimbursable expenses and the rate schedule and shall be certified by the County of Orange as being current and proper. These statements must be accompanied by a Law Enforcement Activity Report, form FS-5300-5, filled out as USDA, Forest Service OMB 0596-0217 FS-1500-SA required by Provision 11-G of the Cooperative Law Enforcement Agreement l 520- LE- 11051360-02833. A. Mail copies of itemized billing statements to: Xxxxxxx Xxxx, Patrol Captain USFS Law Enforcement 00000 Xxxxxx Xxxxxxxx Xx. Xxx. 000 Xxx Xxxxx, XX 00000 Send hard copy invoices to: US Forest Service Albuquerque Service Center Payments -Grants & Agreements 000 X Xxx Xxx XX Albuquerque, NM 87109 Or fax to: 000-000-0000 Or e-mail scanned invoice to: xx.xx.xxxXXX_xx@xxxx.xxxxx.xxx.xx Final xxxxxxxx for reimbursement must be received by the U.S. Forest Service before October 30, 202019 in order to receive payment. Please see agreement provision IV- V regarding use of funding in succeeding years. Annually update the registration of the County Sheriff's DUNS# on the System for Award Management (XXX) website at xxx.xxx.gov for the verification of the EFT (Electronic Funds Transfer) banking information. B. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Patrol Activities $5,000,00 Training 10 Equipment 10 Special Enforcement Situations C. Any remaining funding in this Annual Operating Plan may be carried forward to thenext FY20210 fiscal year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or deobligated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV-D.

Billing Frequency. See Cooperative Law Enforcement Agreement Provisions 11-H and 111-Bfor additional information. The Cooperator will furnish the U.S. Forest Service with itemized monthly statements for expenditures. The statement shall be in sufficient detail to allow the U.S. Forest Service to tie these expenditures back to reimbursable expenses and the rate schedule and shall be certified by the County of Orange as being current and proper. These statements must be accompanied by a Law Enforcement Activity Report, form FS-5300-5, filled out as USDAXXXX, Forest Service OMB 0596Xxxxxx Xxxxxxx XXX 0000-0217 FS-15000000 XX-0000-SA XX required by Provision 11-G of the Cooperative Law Enforcement Agreement l 520- LE- 11051360-02833. A. Mail copies of itemized billing statements to: Xxxxxxx Xxxx, Patrol Captain USFS Law Enforcement 00000 Xxxxxx Xxxxxxxx Xx. Xxx. 000 Xxx Xxxxx, XX 00000 Send hard copy invoices to: US Forest Service Albuquerque Service Center Payments -Grants & Agreements 000 X Xxx Xxx XX AlbuquerqueXxxxxxxxxxx, NM 87109 XX 00000 Or fax to: 000-000-0000 Or e-mail scanned invoice to: xx.xx.xxxXXX_xx@xxxx.xxxxx.xxx.xx Final xxxxxxxx for reimbursement must be received by the U.S. Forest Service before October 30, 202019 in order to receive payment. Please see agreement provision IV- V regarding use of funding in succeeding years. Annually update the registration of the County Sheriff's DUNS# on the System for Award Management (XXX) website at xxx.xxx.gov for the verification of the EFT (Electronic Funds Transfer) banking information. B. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Patrol Activities $5,000,00 Training 10 Equipment 10 Special Enforcement Situations C. Any remaining funding in this Annual Operating Plan may be carried forward to thenext FY20210 fiscal year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or deobligated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV-D.

Billing Frequency. See Cooperative Law Enforcement Agreement Provisions 11II-H and 111III-Bfor B for additional information. A. County Sheriff’s Office will furnish monthly to the U.S. Forest Service, an itemized billing for reimbursement and a completed Cooperative Law Enforcement Activity Report (FS 5300-5). The Cooperator will furnish billing shall include the U.S. Forest Service with itemized monthly statements for expenditures. The statement Agreement number, the section of the Annual Operating Plan the reimbursement is being requested under, and include such items as the number of trips, total mileage, Resource Order number if applicable, etc., and shall be in sufficient detail to allow the U.S. Forest Service to tie these the expenditures back to the reimbursable expenses and expenses. For expenditures pursuant to conditions described in provision V-B-2 (Incident/Fire Emergencies), see Addendum A. The County Sheriff’s Office should certify the rate schedule and shall be certified by the County of Orange xxxxxxxx as being current and proper. These statements . B. All invoices for 2022 must be accompanied submitted no later than March 31, 2023 in order to be considered for reimbursement. C. The County Sheriff’s Office will also furnish monthly to the U.S. Forest Service, a patrol log by a Law Enforcement Activity Reporteach officer performing patrols pursuant to this Annual Operating Plan. This patrol log shall show the name of the deputy performing the patrol, form FS-5300-5dates the patrols were performed, filled out and the reference to the Annual Operating Plan section for the patrol. Other items of format shall be mutually agreed upon. The invoice and patrol logs should be forwarded as USDA, follows: U.S. Forest Service OMB 0596-0217 FS-1500-SA required by Provision 11-G of the Cooperative Law Enforcement Agreement l 520- LE- 11051360-02833. A. Mail copies of itemized billing statements to: Xxxx Xxxxxxx Xxxx, Albuquerque Service Center Patrol Captain USFS Law Enforcement 00000 Commander Payments – Grants & Agreements 00 Xxxx Xxxxxxxx Xxxx 000X Xxx Xxxxxx Xxxxxxxx Xx. Xxx. 000 Xxx XxxxxXX Xxxxxxxx, XX 00000 Send hard copy invoices toXxxxxxxxxxx, XX 00000 OR: US Forest Service Albuquerque Service Center Payments -Grants & Agreements 000 X Xxx Xxx XX Albuquerque, NM 87109 Or fax toPhone: (000-) 000-0000 Or eFAX: (000) 000-mail scanned invoice to0000 OR: xx.xx.xxxXXX_xx@xxxx.xxxxx.xxx.xx Final xxxxxxxx for reimbursement must be received by the U.S. Forest Service before October 30, 202019 in order to receive payment. Please see agreement provision IV- V regarding use of funding in succeeding years. Annually update the registration of the County Sheriff's DUNS# on the System for Award Management (XXX) website at xxx.xxx.gov for the verification of the EFT (Electronic Funds Transfer) banking information.Email: xxxxxxxxxx.xxxxxxx@xxxx.xxx Email: XX.XX.XXX_XX@XXXX.XXX B. D. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Patrol Activities $5,000,00 Training 10 3,500.00 NA Equipment 10 49% Special Enforcement Situations C. Any remaining funding Situations E. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Annual Operating Plan may as of the last date written below. XXXX XXXXXX, Sheriff Xxxxxxxxxx County Date XXXXXX XXXXXXXX, Chair Xxxxxxxxxx County Commission Date XXXX XXXXXX, Acting Forest Supervisor U.S. Forest Service, Xxxxxx-Xxxxx and Xxxxx National Forest Date XXXXX XXXXXXXXX, Special Agent in Charge U.S. Forest Service, Northern Region Date The authority and format of this agreement have been reviewed and approved for signature. 18-LE-11015600-028 Xxxxxxxxxx County XXXXXXX Digitally signed by XXXXXXX XXXXXX XXXXXX Date: 2022.01.21 10:34:11 -07'00' XXXX XXXXXX U.S. Forest Service Grants Management Specialist Date 171.1375 171.1375 123.0 HNF DIRECT 171.1375 164.15 100.0 ELK MOUNTAIN 171.1375 164.15 131.8 DUCK CREEK 171.1375 164.15 146.2 PARK PEAK 171.1375 164.15 103.5 HOGBACK 171.1375 164.15 141.3 GATES 171.1375 164.15 110.9 MACPASS 171.1375 164.15 167.9 GRANITE 171.1375 164.15 192.8 STONEWALL 171.1375 164.15 114.8 XXXXX 171.1375 164.15 123.0 SILVER KING 155.73 100.0 158.85 100.0 Xxxxxxxxxx CO SO South 155.73 100.0 158.85 114.8 Xxxxxxxxxx CO SO North 154.205 154.205 114.8 Xxxxxxxxxx Fire Tac 155.775 158.745 192.8 Xxxxxxxxxx CO 80,000,247 00F7 43_ BWSO D1 Xxxxxxxxxx Sheriff Dispatch 1 80,000,249 00F9 BWSO OPS Xxxxxxxxxx Sheriff Operations 80,000,251 00FB BWSO ADM Xxxxxxxxxx Sheriff Admin 80,000,253 00FD BWRF D1 Xxxxxxxxxx Fire Dispatch 1 80,000,255 00FF BWRF TAC1 Xxxxxxxxxx Fire TAC 1 80,000,257 0101 BWRF TAC2 Xxxxxxxxxx Fire TAC 2 80,000,259 0103 BWRF ADMIN Xxxxxxxxxx Fire Admin 80,000,261 0105 BWMG Xxxxxxxxxx MultiGroup 80,000,263 0107 BW EMS Xxxxxxxxxx EMS D1 80,000,265 0109 BW Hosp Xxxxxxxxxx Amb to BW Hosp 80,000,267 010B INC 1 80,000,269 010D INC 2 80,000,271 010F INC 3 80,000,273 0111 SAR D1 Search and Rescue Dispatch 1 80,000,275 0113 SAR OPS Search and Rescue Operations 80,000,277 0115 SAR ADMIN Search and Rescue Administration 80,000,279 0117 80,000,281 0119 During fire emergencies, the U.S. Forest Service will reimburse the County for ACTUAL COSTS incurred for providing assistance requested by either the Agency Administrator or Incident Commander. Reimbursement for personnel wages and services are based upon the information in the resource order and must identify the number of road blocks, number of personnel required, hours and time frame required and must be carried forward to thenext FY20210 fiscal year and ordered by the Incident Commander or Agency Administrator. A copy of the resource order generated for the request for assistance will be available provided by U.S. Forest Service dispatch to spend through the term of County. It is critically important that the Cooperative Law Enforcement AgreementIMT, or deobligated at Agency Administrator, and the Sheriff /County Official agree to what emergency services are needed and listed in the Resource Order and Incident Action Plans for each day until this resource is no longer required. Upon request of the U.S. Forest ServiceAgency Administrator or Incident Commander, a County designated Liaison(s) to the fire incident(s) may be established. See Cooperative The liaison will be requested via an incident resource order. The Liaison(s) primary duties, on behalf of the County Sheriff, will be to attend public meetings, planning and IC meetings. Eligible costs for reimbursement will include personnel time and mileage when fulfilling the liaison duties. If meals are provided for county officials by the incident, they will be given in lieu of any per diem entitlements. Administrative support (e.g. posting incident time, xxxx preparation, etc.) will be reimbursed on an actual cost basis. The County will prepare and submit an itemized accounting of actual cost as part of the reimbursement request. What is not eligible for reimbursement? 1. Law Enforcement Agreement Provision IV-D.enforcement duties that are within the county’s normal jurisdictional responsibilities such as enforcement, patrols, evacuations. 2. Automotive repairs, tires, and services are covered in the mileage rate.

Billing Frequency. See Cooperative Law Enforcement Agreement Provisions 11II-H and 111III-Bfor B for additional information. . A. The Cooperator will Sheriff’s Office shall furnish the U.S. Forest Service with an itemized monthly statements statement quarterly for expendituresexpenditures as specified above. B. Each statement shall display the Sheriff’s Office’s actual expenditures to date of the invoice, for each separate cost element as documented in the Operating and Financial Plan. The statement shall invoice should be in sufficient detail to allow the U.S. Forest Service to tie these expenditures back to reimbursable expenses and the rate schedule and shall be certified by the County of Orange forwarded as being current and proper. These statements must be accompanied by a follows: S ubmit original invoice to: Xxxx Xxxxxx, Law Enforcement Activity Report, form FS-5300-5, filled out as USDA, Forest Service OMB 0596-0217 FS-1500-SA required by Provision 11-G of the Cooperative Law Enforcement Agreement l 520- LE- 11051360-02833. A. Mail copies of itemized billing statements to: Xxxxxxx Xxxx, Patrol Captain USFS Law Enforcement 00000 Xxxxxx Xxxxxxxx Xx. Xxx. 000 Officer Stanley Ranger Station XX 00 Xxx Xxxxx0000 Xxxxxxx, XX 00000 Send hard copy invoices to: US Forest Service Albuquerque Service Center Payments -Grants & Agreements 000 X Xxx Xxx XX AlbuquerqueInvoices should be short in length (i.e., NM 87109 Or fax to: 000-000-0000 Or e-mail scanned invoice to: xx.xx.xxxXXX_xx@xxxx.xxxxx.xxx.xx Final xxxxxxxx for reimbursement must be received by 2 pages at most), but contain the U.S. Forest Service before October 30, 202019 following information in order to receive payment. Please see reduce the possibility of payment delays: your signature, your name, invoice date, invoice number, agreement provision IV- V regarding use number, period of funding in succeeding years. Annually update the registration performance, description of the County Sheriff's DUNS# on the System for Award Management (XXX) website at xxx.xxx.gov for the verification goods provided or services performed, dates of the EFT (Electronic Funds Transfer) banking informationservice, and amount of payment request. B. C. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Patrol Activities $5,000,00 Training 10 Equipment 10 5,000.00 100 Special Enforcement SituationsSituations 0 C. D. Any remaining funding in this Annual Operating Plan may be carried forward to thenext FY20210 the next fiscal year and will may be available to spend through the term of the Cooperative Law Enforcement Agreement, or deobligated de-obligated at the request of the U.S. Forest Service. Any funds not spent at the end of the 5-year Cooperative Law Enforcement Agreement will be de-obligated. See Cooperative Law Enforcement Agreement Provision IV-D.C. E. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Operating Plan as of the last date written below. XXXXX X. XXXXXXX, Xxxxxxx Xxxxxx County Sheriff’s Office Date XXXXX XXXXXXXXX Xxxxxx County Board of Commissioners Date XXX XxXXXXX, Forest Supervisor U.S. Forest Service, Sawtooth National Forest Date XXXXX XXXXXX, Special Agent in Charge U.S. Forest Service, Intermountain Region Date The authority and format of this agreement have been reviewed and approved for signature. (17-LE-11041403-007 Mod 005) Digitally signed by XXXXX XXXXX Date: 2020.09.30 09:15:34 -07'00' XXXXX XXXXX U.S. Forest Service Grants Management Specialist Date F ire Emergencies: During fire emergencies, the Forest Service will reimburse the County for actual costs incurred while the County is providing assistance requested by either the Agency Administrator or Incident Commander. Reimbursement for personnel wages and services are based upon the information in the resource order and must identify the number of roadblocks, number of personnel required, hours and time frame required and must be ordered by the Incident Commander or Agency Administrator. A copy of the resource order generated for the request for assistance will be provided by FS dispatch to the County. It is critically important that the Incident Management Team, Agency Administrator, and the Sheriff /County Official agree to what emergency services are needed and listed in the Resource Order and Incident Action Plans for each day until this resource is no longer required. Upon request of the Agency Administrator or Incident Commander, a County designated Liaison(s) to the fire incident(s) may be established. The liaison will be requested via an incident resource order. The Liaison(s) primary duties, on behalf of the County Sheriff, will be to attend public meetings, planning and Incident Command meetings. Eligible costs for reimbursement will include personnel time. If meals and lodging are required for county officials, authorization must be documented using the standard fire meals and lodging authorization forms provided by the host fire unit. Cooperator personnel directly assigned to the incident by a resource order will be entitled to meals that are provided on the incident. Administrative support (e.g. posting incident time, delivering meals, xxxx preparation, etc.) will be reimbursed on an actual cost basis. The County will prepare and submit an itemized accounting of actual cost as part of the reimbursement request. What is not eligible for reimbursement? 1. Law enforcement duties that are within the normal jurisdictional responsibilities such as enforcement, patrols, evacuation. 2. Automotive repairs, tires, and services are covered in the prevailing wage rate as identified in the AOP Provision X. X. X xxxxxx Protocol: Documentation required to be submitted by the County to the FS for payment processing:  Resource Order. Resource order will state what kind of assistance is ordered, how many people requested, and the time period for the services as ordered by the IC or Agency Administrator.  Copy of Law Enforcement Agreement and Operating Plan.  DUNS number.  Active status in System for Award Management (XXX).  Tax ID number.  Breakout of actual costs: o Salary – Daily Crew Time Reports, Payroll summary by hours per day or timesheets of personnel. o Supplies – Copies of receipts with date and description of items purchased and FS authorization (S# or FS Signature) for purchase.

Billing Frequency. See Cooperative Law Enforcement Agreement Provisions 11II-H and 111III-Bfor B for additional information. The Cooperator will furnish the U.S. Forest Service with itemized monthly statements for expenditures. The statement shall be in sufficient detail to allow the U.S. Forest Service to tie these expenditures back to reimbursable expenses and the rate schedule and shall be certified by the County of Orange as being current and proper. These statements must be accompanied by a Law Enforcement Activity Report, form FS-5300-5, filled out as USDA, Forest Service OMB 0596-0217 FS-1500-SA required by Provision 11-G of the Cooperative Law Enforcement Agreement l 520- 20-LE- 11051360-02833028. A. Mail copies of itemized billing statements to: Xxxxxxx Xxxx, Patrol Captain USFS Law Enforcement 00000 Xxxxxx Xxxxxxxx Xx. XxxSte. 000 Xxx Xxxxx, XX 00000 Send hard copy invoices to: US Forest Service Albuquerque Service Center Payments -Grants – Grants & Agreements 000 X Xxx Xxx XX Albuquerque, NM 87109 Or fax to: 000-000-0000 Or e-mail scanned invoice to: xx.xx.xxxXXX_xx@xxxx.xxxxx.xxx.xx xx.xx.xxx_xx@xxxx.xxx Final xxxxxxxx for reimbursement must be received by the U.S. Forest Service before October 30, 202019 20221 in order to receive payment. Please see agreement provision IV- IV-V regarding use of funding in succeeding years. . A. Annually update the registration of the County Sheriff's ’s DUNS# on the System for Award Management (XXX) website at xxx.xxx.gov for the verification of the EFT (Electronic Funds Transfer) banking information. B. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Patrol Activities $5,000,00 Training 10 Equipment 10 Special Enforcement Situations C. Any remaining funding in this Annual Operating Plan may be carried forward to thenext FY20210 the next FY20221 fiscal year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or deobligated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV-D.. D. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement.