Common use of Calculation of actual cost Clause in Contracts

Calculation of actual cost. [for Volunteering Projects and Specific Grants for Action under Volunteering Partnerships, Traineeships and Jobs A. Exceptional costs (a) Calculation of the grant amount: the grant is a reimbursement of 75% of the eligible costs actually incurred for a financial guarantee, of 80% of the eligible costs for expensive travel costs of eligible participants and of 100% of the eligible costs actually incurred for the participation of young people with fewer opportunities, for visa related costs, residence permits, vaccinations, medical certifications etc. (b) Eligible costs: - Costs relating to a financial guarantee lodged by the beneficiary where such guarantee is required by the NA, as specified in Article I.4.2 of the Agreement; - Costs of travel in the most economical but also effective way for eligible participants for which the standard funding rule does not cover at least 70%. The exceptional costs for expensive travel replace the standard travel grant. - Costs related to visas, residence permits and vaccinations of participants in mobility activities; - Costs to support the participation of young people with fewer opportunities or with special needs on equal terms as others not covered by any other unit cost budget category; (c) Supporting documents: - In the case of a financial guarantee: proof of the cost of the financial guarantee issued by the body providing the guarantee to the beneficiary, specifying the name and address of the body issuing the financial guarantee, the amount and currency of the cost of the guarantee, and providing the date and signature of the legal representative of the body issuing the guarantee; - In the case of travel costs: proof of payment of the related costs on the basis of invoices specifying the name and address of the body issuing the invoice, the amount and currency, the date of the invoice and the travel route; - In the case of costs related to visas, residence permits and vaccinations: proof of payment on the basis of invoices specifying the name and address of the body issuing the invoice, the amount and currency, and the date of the invoice; - In the case of costs to support the participation of young people with fewer opportunities: proof of payment of the related costs on the basis of invoices specifying the name and address of the body issuing the invoice, the amount and currency, and the date of the invoice;

Calculation of actual cost. [for Volunteering Projects and Specific Grants for Action under Volunteering Partnerships, Traineeships and Jobs A. Exceptional costs (a) Calculation of the grant amount: the grant is a reimbursement of 75% of the eligible costs actually incurred for a financial guarantee, of 80% of the eligible costs for expensive travel costs of eligible participants and of 100% of the eligible costs actually incurred for the participation of young people with fewer opportunities, for costs related to reinforced mentorship, visa related costs, residence permits, vaccinations, medical certifications etc. (b) Eligible costs: - Costs relating to a financial guarantee lodged by the beneficiary where such guarantee is required by the NA, as specified in Article I.4.2 of the Agreement; - Costs of travel in the most economical but also effective way for eligible participants for which the standard funding rule does not cover at least 70%. The exceptional costs for expensive travel replace the standard travel grant. - Costs related to visas, residence permits and vaccinations of participants in mobility activities; - Costs to support the participation of young people with fewer opportunities or with special needs on equal terms as others related to reinforced mentorship (i.e. the preparation, implementation and follow-up of tailor-made activities) for which the standard funding rule does not covered cover at least 80%. The exceptional costs for reinforced mentorship replace the standard inclusion support grant. - Costs incurred by any other unit cost budget category;organisations to support the participation of young people with fewer opportunities or with special needs on equal terms as others related to reasonable adjustments or investment in physical assets. - Costs related to visas, residence permits and vaccinations of participants in mobility activities; - Costs connected to personal insurance for in-country activities. - Costs connected to boarding and lodging of participants during an Advance Planning Visit. - Recognition of academic and/or professional qualifications (e.g. certified copies, translations, administrative proceedings, aptitude tests, etc). (c) Supporting documents: - In the case of a financial guarantee: proof of the cost of the financial guarantee issued by the body providing the guarantee to the beneficiary, specifying the name and address of the body issuing the financial guarantee, the amount and currency of the cost of the guarantee, and providing the date and signature of the legal representative of the body issuing the guarantee; - In the case of travel costs: proof of payment of the related costs on the basis of invoices specifying the name and address of the body issuing the invoice, the amount and currency, the date of the invoice and the travel route; - In the case of costs related to visas, residence permits and vaccinations: proof of payment on the basis of invoices specifying the name and address of the body issuing the invoice, the amount and currency, and the date of the invoice; - In the case of costs to support the participation of young people with fewer opportunities: proof of payment of the related costs on the basis of invoices specifying the name and address of the body issuing the invoice, the amount and currency, and the date of the invoice;; - In the case of costs related to visas, residence permits and vaccinations, as well as other costs specified above: proof of payment on the basis of invoices specifying the name and address of the body issuing the invoice, the amount and currency, and the date of the invoice.