Common use of California Outcomes Measurement System Clause in Contracts

California Outcomes Measurement System. (CalOMS) for Treatment (CalOMS-Tx) i. The CalOMS-Tx business rules and requirements are: a. Contractor shall contracts with a software vendor that complies with the CalOMS-Tx data collection system requirements for submission of CalOMS-Tx data. A Business Associate Agreement (BAA) shall be established between the Contractor and the software vendor. The BAA shall state that DHCS is allowed to return the processed CalOMS-Tx data to the vendor that supplied the data to DHCS. b. Contractor shall conduct information technology (IT) systems testing and pass state certification testing before commencing submission of CalOMS-Tx data. If the Contractor subcontracts with vendor for IT services, Contractor is responsible for ensuring that the subcontracted IT system is tested and certified by the DHCS prior to submitting CalOMS-Tx data. If Contractor changes or modifies the CalOMS-Tx IT system, then Contractor shall re-test and pass state re-certification prior to submitting data from new or modified system. c. Electronic submission of CalOMS-Tx data shall be submitted by Contractor within 45 days from the end of the last day of the report month. d. Contractor shall comply with data collection and reporting requirements established by the DHCS CalOMS-Tx Data Collection Guide (Document 3J) and all former Department of Alcohol and Drug Programs Bulletins and DHCS Information Notices relevant to CalOMS-Tx data collection and reporting requirements. e. Contractor shall submit CalOMS-Tx admission, discharge, annual update, resubmissions of records containing errors or in need of correction, and “provider no activity” report records in an electronic format approved by DHCS. f. Contractor shall comply with the CalOMS-Tx Data Compliance Standards established by DHCS identified in (Document 3S) for reporting data content, data quality, data completeness, reporting frequency, reporting deadlines, and reporting method. g. Contractor shall participate in CalOMS-Tx informational meetings, trainings, and conference calls. h. Contractor shall implement and maintain a system for collecting and electronically submitting CalOMS-Tx data. i. Contractor shall meet the requirements as identified in Exhibit F, Privacy and Information Security Provisions and Exhibit F, Attachment I – Social Security Administration Agreement.

California Outcomes Measurement System. (CalOMS) for Treatment (CalOMS-Tx) i. ) The CalOMS-Tx business rules and requirements are: a. 1) Contractor shall contracts contract with a software vendor that complies with the CalOMS-Tx data collection system requirements for submission of CalOMS-Tx data. A Business Associate Agreement (BAA) shall be established between the Contractor and the software vendor. The BAA shall state that DHCS is allowed to return the processed CalOMS-Tx data to the vendor that supplied the data to DHCS. b. 2) Contractor shall conduct information technology (IT) systems testing and pass state State certification testing before commencing submission of CalOMS-Tx data. If the Contractor subcontracts with vendor for IT services, Contractor is responsible for ensuring that the subcontracted IT system is tested and certified by the DHCS prior to submitting CalOMS-Tx data. If Contractor changes or modifies the CalOMS-Tx IT system, then Contractor shall re-test and pass state re-certification prior to submitting data from new or modified system. c. 3) Electronic submission of CalOMS-Tx data shall be submitted by Contractor within 45 days from the end of the last day of the report month. d. 4) Contractor shall comply with data collection and reporting requirements established by the DHCS CalOMS-Tx Data Collection Guide (Document 3J) and all former Department of Alcohol and Drug Programs Bulletins and DHCS Information Notices relevant to CalOMS-Tx data collection and reporting requirements. e. 5) Contractor shall submit CalOMS-Tx admission, discharge, annual update, resubmissions of records containing errors or in need of correction, and “provider no activity” report records in an electronic format approved by DHCS. f. 6) Contractor shall comply with the CalOMS-Tx Data Compliance Standards established by DHCS identified in (Document 3S) for reporting data content, data quality, data completeness, reporting frequency, reporting deadlines, and reporting method. g. 7) Contractor shall participate in CalOMS-Tx informational meetings, trainings, and conference calls. h. 8) Contractor shall implement and maintain a system for collecting and electronically submitting CalOMS-Tx data. i. 9) Contractor shall meet the requirements as identified in Exhibit F, Privacy and Information Security Provisions and Exhibit F, Attachment I – Social Security Administration SSA Agreement.

California Outcomes Measurement System. (CalOMS) for Treatment (CalOMS-CalOMS Tx) and for Prevention (CalOMS Pv). i. 1. The CalOMS-Tx business rules and requirements areContractor shall: a. Contractor shall contracts with a software vendor that complies with the CalOMS-Tx data collection system requirements for submission of CalOMS-Tx data. A Business Associate Agreement (BAAa) shall be established between the Contractor and the software vendor. The BAA shall state that DHCS is allowed to return the processed CalOMS-Tx data to the vendor that supplied the data to DHCS. b. Contractor shall conduct Conduct information technology (IT) systems testing and pass state State certification testing before commencing submission of CalOMS-treatment CalOMS Tx data. If the Contractor subcontracts with vendor for IT services, Contractor shall document evidence that contract is responsible for ensuring that the subcontracted IT system is tested and certified by the DHCS State prior to submitting CalOMS-CalOMS Tx data. If Contractor contractor changes or modifies the CalOMS-CalOMS Treatment Tx IT system, then Contractor contractor shall re-test and pass state re-certification prior to submitting data from new or modified system. c. Electronic . Contractor must meet all data submission of CalOMS-Tx data shall be submitted by requirements. Contractor within 45 days from the end of the last day of the report month. d. Contractor shall must comply with data collection and reporting ADP compliance requirements established by the DHCS CalOMS-Tx Data Collection Guide (Document 3J) and all former Department of Alcohol and Drug Programs Bulletins and DHCS Information Notices relevant to CalOMS-Tx data collection and reporting requirements. e. Contractor shall submit CalOMS-Tx admission, discharge, annual update, resubmissions of records containing errors or in need of correction, and “provider no activity” report records in an electronic format approved by DHCS. f. Contractor shall comply with the CalOMS-Tx Data Compliance Standards established by DHCS identified in (Document 3S) for reporting data content, data quality, data completeness, reporting frequency, reporting deadlines, and reporting report method. g. Contractor shall participate (b) Participate in CalOMS-Tx CalOMS informational meetings, trainingstraining, and conference callsreadiness meetings for both prevention and treatment CalOMS Tx and CalOMS Pv. h. Contractor shall implement (c) Implement and maintain a system method for collecting and electronically submitting CalOMS-data for CalOMS Tx datatreatment data or subcontract for services to submit CalOMS Tx treatment data electronically, beginning no later than January 1, 2006. i. Contractor shall meet (d) Meet the requirements as outlined in the HIPAA Business Associate Agreement in which the County is the Business Associate of the Department (Document 3K). In addition to the County being the Business Associate of the Department, the Department is the Business Associate of the County in which the Department’s requirements are outline in the HIPAA BAA in which the Department and the Business Associate of the County (Document 3L). in the Privacy, Confidentiality and Information Security Provisions as outlined in Document 3K (as identified in Exhibit FC). 2. The following business rules for the electronic submission of CalOMS treatment and prevention CalOMS Tx and CalOMS Pv data are: (a) Collection and electronic submission of CalOMS treatment data shall begin on or before January 1, Privacy 2006. (b) Collection and Information Security Provisions submission of CalOMS prevention data by counties and Exhibit Ftheir funded prevention providers shall begin on July 1, Attachment I – Social Security Administration Agreement2006. Prevention data is to be submitted via CalOMS Prevention as the services occur. (c) All CalOMS prevention data shall be reviewed by each county and released to the State no later than the end of the first month following the close of each quarter. The reporting quarters are: July through September, October through December, January through March, and April through June. (a) Prevention service/activity data is to be reported via CalOMS Pv by all funded primary prevention providers. Services are to be reported by the date of occurrence on a weekly basis. No more than one week’s data shall be aggregated into one reported service. (b) All CalOMS Pv service/activity data shall be reviewed by each county and released to the State no later than the end of the first month following the close of each quarter. The reporting quarters are: July through September, October through December, January through March, and April through June. (c) Reporting progress on prevention goals and objectives via the Evaluation Module within CalOMS Pv shall be done on an annual basis. This information is due no later than August 31 of each fiscal year. (d) Electronic submission of CalOMS Tx treatment data is due 45 days from the end of the last day of the report month. (e) If the Contractor cannot submit the electronic prevention CalOMS Pv data by the established due dates, the Contractor shall submit a written request for an extension. The written request shall be approved by the State prior to the established due date. (f) If the Contractor experiences system or service failure or other extraordinary circumstances that affect its ability to timely submit CalOMS Tx and/or CalOMS Pv data, and/or to meet other CalOMS Tx and CalOMS Pv data compliance requirements, the Contractor shall report the problem in writing by the monthly treatment data deadline or the quarterly prevention data deadline before the established data submission deadlines. The written notice shall include a remediation plan that is subject to review and approval by the State. A grace period of up to sixty (60) days may be granted, at the State’s sole discretion, for the Contractor to resolve the problem before NNA payments are withheld. (g) If the State experiences system or service failure, no penalties will be assessed to Contractor for late data submission. (h) Contractor shall comply with the treatment and prevention data quality standards established by the State. Failure to meet these standards on an ongoing basis may result in withholding NNA funds. (i) If the Contractor submits data after the established deadlines, due to a delay or problem, Contractor is still responsible for collecting and reporting data from time of delay or problem.

California Outcomes Measurement System. (CalOMS) for Treatment (CalOMS-Tx) i. ) The CalOMS-Tx business rules and requirements are: a. 1) Contractor shall contracts contract with a software vendor that complies with the CalOMS-Tx data collection system requirements for submission of CalOMS-Tx data. A Business Associate Agreement (BAA) shall be established between the Contractor and the software vendor. The BAA shall state that DHCS is allowed to return the processed CalOMS-Tx data to the vendor that supplied the data to DHCS. b. 2) Contractor shall conduct information technology (IT) systems testing and pass state State certification testing before commencing submission of CalOMS-Tx data. If the Contractor subcontracts with vendor for IT services, Contractor is responsible for ensuring that the subcontracted IT system is tested and certified by the DHCS prior to submitting CalOMS-Tx data. If Contractor changes or modifies the CalOMS-Tx IT system, then Contractor shall re-test and pass state re-certification prior to submitting data from new or modified system. c. 3) Electronic submission of CalOMS-Tx data shall be submitted by Contractor within 45 days from the end of the last day of the report month. d. 4) Contractor shall comply with data collection and reporting requirements established by the DHCS CalOMS-Tx Data Collection Guide (Document 3J) and all former Department of Alcohol and Drug Programs Bulletins and DHCS Information Notices relevant to CalOMS-Tx data collection and reporting requirements. e. 5) Contractor shall submit CalOMS-Tx admission, discharge, annual update, resubmissions of records containing errors or in need of correction, and “provider no activity” report records in an electronic format approved by DHCS. f. 6) Contractor shall comply with the CalOMS-Tx Data Compliance Standards established by DHCS identified in (Document 3S) for reporting data content, data quality, data completeness, reporting frequency, reporting deadlines, and reporting method. g. 7) Contractor shall participate in CalOMS-Tx informational meetings, trainings, and conference calls. h. 8) Contractor shall implement and maintain a system for collecting and electronically submitting CalOMS-Tx data. i. 9) Contractor shall meet the requirements as identified in Exhibit FG, Privacy and Information Security Provisions and Exhibit FG, Attachment I – Social Security Administration SSA Agreement.