Common use of Certification Audit Clause in Contracts

Certification Audit. Certification audit of Client’s managements system shall be performed on the basis of the requirement of applicable standards. The audit shall be in two stages (Stage 1 & Stage 2) Stage 1 audit shall be done at client place. The auditor shall check records of Client’s system documents (Manual, Procedure, Guides, etc.) and relevant records (Internal Audit Reports, Managements Review Reports, etc.) shall be performed prior to on-sit audit. The stage 1 audit is for examining Client’s Organization, policy and work process, and verifying whether they meets the requirements of applicable standards or not. Pre-audit can be performed upon Client’s request. This pre-audit is not to determine registration, but to evaluate the conformity of this management system. On-site audit is performed upon Client’s sites to verify if its activities are implemented according to documents system. If nonconformities are found during on-site audit, PCMS shall issue NCR (Non-conformity Record) If any non-conformity is found during on-site audit, PCMS shall verify that corrective actions taken are applicable through document review or follow up visit. If corrective action are taken by client are applicable, the certificate can be granted. PCMS shall issue the recommendation for certification letter to the client, and then certificate will be issued. The client agrees to allow Accreditation Board Auditor/trainee auditor as observer for the purpose of Witness Audit. The observer do not influence or interfere in the audit process or outcome of the audit. The client agrees to allow the auditors (PCMS & Accreditation Board) to access the all records except accounts, specially the records of complaints received and the action taken on the same. If the action taken is not as per the requirement of international standard of management system then Non-Conformance will be raised, and subsequently reviewed in follow-up or surveillance audit.

Certification Audit. Pre‐Audit can be performed upon Client’s request. This pre‐audit is not to determine registration, but to evaluate the conformity of this management system. • Certification audit Audit (Initial Audit) of Client’s managements system shall be performed on to verify client’s conformity to the basis requirements of the requirement of applicable standardsstandard. The audit shall be in two stages • Document review (Stage 1 & Stage 2Audit) Stage 1 audit shall be done at client place. The auditor shall check records of Client’s system documents (Manual, Procedure, Guides, Guidelines etc.) and relevant records (Internal Audit Reports, Managements Review Reports, etc.) shall be performed prior to, or in conjunction with on‐site audit adequacy audit (Stage 1 audit). This adequacy audit is done to on-sit verify the client’s readiness / suitability for stage 2 audit. The Stage 2 will proceed only after inadequacies identified during the stage 1 2 audit is for examining Client’s Organization, policy and work process, and verifying whether they meets the requirements of applicable standards or nothave been addressed. Pre-• On‐site audit can be performed upon Client’s request. This pre-audit is not to determine registration, but to evaluate the conformity of this management system. On-site audit (Stage 2) is performed upon Client’s sites to verify if its activities are implemented according to documents systemthe documented system in accordance with the applied standard. If nonconformities Nonconformities are found during on-site on‐site audit, PCMS QCC shall issue NCR (Non-conformity Record) Request for Corrective Action. • If any non-non‐conformity where criticalrequirements of the standard have not beenaddressed by the client shall be classified as Major non conformity is found during on-site audit, PCMS and in such case certificate of conformity shall verify that corrective actions taken are applicable through document review or not be issued unless the closure / elimination of the Major non conformity has been verified by appropriate follow up visitor Desktop review. If Non conformities where all the critical requirements have been addressed but some them do not fulfill the requirements satisfactorily shall be classified as Minor non conformity in such case certificate of conformity shall not be issued until the closure / Submission corrective action are taken plan is submitted by the client are applicable, with in the certificate can be granted. PCMS agreed time period and accepted by the auditor • QCC shall issue the recommendation for certification letter to the client, and then certificate will be issuedissued only after the settlement of all financial terms. • The client agrees will allow Trainee Auditors / Observers of the QCC to remain present during the audit. • The client will agree to allow Accreditation Board Auditor/trainee auditor as observer CONCERN ACCREDITATION BODY Auditors for the purpose of Witness Audit. The observer do not influence or interfere in the audit process or outcome of the audit. • The client agrees to allow the auditors (PCMS QCC & Accreditation BoardCONCERNED ACCREDITATION BODY) to access the all records except accounts, specially the records of complaints received and the action taken on the samesame Documents related to MRM & Internal audit as well Quality Manual & Procedures etc. If • Special Audit willbe performed forexpanding scope certification body response to anapplication for expanding the action taken is scope of certification already granted, undertake a review of the application and determine any audit activities necessary to decide whether or not as per extension may be granted. This may be conducted in conjunction with a surveillance audit. • Short Notice Audits will perform at short notice or unannounced to investigate complaints, or in response to changes, oras follow up onsuspended clients. Certification body shalldescribe and make known in advance to the requirement of international standard of management system then Non-Conformance certified clients the conditions under which such audits will be raised, and subsequently reviewed conducted. Certification body shall exercise additional care in follow-up or surveillance auditthe assignment of the audit team because of the lack of opportunity for the client to object to audit team members.

Certification Audit. Pre‐Audit can be performed upon Client’s request. This pre‐audit is not to determine registration, but to evaluate the conformity of this management system. • Certification audit Audit (Initial Audit) of Client’s managements system shall be performed on to verify client’s conformity to the basis requirements of the requirement of applicable standardsstandard. The audit shall be in two stages • Document review (Stage 1 & Stage 2Audit) Stage 1 audit shall be done at client place. The auditor shall check records of Client’s system documents (Manual, Procedure, Guides, Guidelines etc.) and relevant records (Internal Audit Reports, Managements Review Reports, etc.) shall be performed prior to, or in conjunction with on‐site audit adequacy audit (Stage 1 audit). This adequacy audit is done to on-sit verify the client’s readiness / suitability for stage 2 audit. The Stage 2 will proceed only after inadequacies identified during the stage 1 2 audit is for examining Client’s Organization, policy and work process, and verifying whether they meets the requirements of applicable standards or nothave been addressed. Pre-• On‐site audit can be performed upon Client’s request. This pre-audit is not to determine registration, but to evaluate the conformity of this management system. On-site audit (Stage 2) is performed upon Client’s sites to verify if its activities are implemented according to documents systemthe documented system in accordance with the applied standard. If nonconformities Nonconformities are found during on-site on‐site audit, PCMS B4Q shall issue NCR (Non-conformity Record) Request for Corrective Action. • If any non-non‐conformity where critical requirements of the standard have not been addressed by the client shall be classified as Major non conformity is found during on-site audit, PCMS and in such case certificate of conformity shall verify that corrective actions taken are applicable through document review or not be issued unless the closure / elimination of the Major non conformity has been verified by appropriate follow up visitor Desktop review. If Non conformities where all the critical requirements have been addressed but some them do not fulfill the requirements satisfactorily shall be classified as Minor non conformity in such case certificate of conformity shall not be issued until the closure / Submission corrective action are taken plan is submitted by the client are applicable, with in the certificate can be granted. PCMS agreed time period and accepted by the auditor • B4Q shall issue the recommendation for certification letter to the client, and then certificate will be issuedissued only after the settlement of all financial terms. • The client agrees will allow Trainee Auditors / Observers of the B4Q to remain present during the audit. • The client will agree to allow Accreditation Board Auditor/trainee auditor as observer CONCERN ACCREDITATION BODY Auditors for the purpose of Witness Audit. The observer do not influence or interfere in the audit process or outcome of the audit. • The client agrees to allow the auditors (PCMS B4Q & Accreditation BoardCONCERNED ACCREDITATION BODY) to access the all records except accounts, specially the records of complaints received and the action taken on the samesame Documents related to MRM & Internal audit as well Quality Manual & Procedures etc. If the action taken is not as per the requirement of international standard of management system then Non-Conformance • Special Audit will be raisedperformed for expanding scope certification body response to an application for expanding the scope of certification already granted, undertake a review of the application and subsequently reviewed determine any audit activities necessary to decide whether or not extension may be granted. This may be conducted in follow-up or conjunction with a surveillance audit. • Short Notice Audits will perform at short notice or unannounced to investigate complaints, or in response to changes, or as follow up on suspended clients. Certification body shall describe and make known in advance to the certified clients the conditions under which such audits will be conducted. Certification body shall exercise additional care in the assignment of the audit team because of the lack of opportunity for the client to object to audit team members.

Certification Audit. 1. Certification audit of Client’s managements system shall be performed on the basis of the requirement of applicable standards. 2. The audit shall be in two stages (Stage 1 & Stage 2) Stage 1 audit shall be done at client place. The auditor shall check Document review records of Client’s system documents (Manual, Procedure, Guides, etc.) and relevant records (Internal Audit Reports, Managements Review Reports, etc.) shall be performed prior to on-sit audit. The stage 1 This document audit review is for examining Client’s Organization, Organization policy and work process, and verifying whether they meets meet the requirements of applicable standards or not. 3. Pre-audit can be performed upon Client’s request. This pre-audit is not to determine registration, but to evaluate the conformity of this management system. 4. On-site audit is performed upon Client’s sites to verify if its activities are implemented according to documents system. If nonconformities are found during on-site audit, PCMS RAPL shall issue NCR (Nona non-conformity Record) Report. 5. If any non-conformity is found during on-site audit, PCMS RAPL shall verify that corrective actions taken are applicable through document review or follow up visit. If corrective action are taken by client are applicableis effective, the certificate can be granted. 6. PCMS RAPL shall issue the recommendation letter for certification letter to the client, and then certificate will be issued. 7. The client agrees to allow any Accreditation Board Auditor/trainee auditor as observer Auditors for the purpose of Witness Audit. The observer do not influence or interfere in the audit process or outcome of the audit. 8. The client agrees to allow the auditors (PCMS RAPL & Accreditation Board) to access the all records except accounts, specially especially the records of complaints received and the action taken on the samesame Documents related to MRM & Internal audit as well Quality Manual & Procedures etc. If the action taken is not as per the requirement of international standard of management system (ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018) then Non-Conformance will be raised, and subsequently reviewed in follow-up or surveillance audit. 9. Client shall make all necessary arrangements for the conduct of the assessment, including provision for examining documentation and the access to all areas, records (including internal audit reports) and personnel for the purposes of assessment, surveillance, re-assessment and resolution of complaints.

Certification Audit. 1. Certification audit of Client’s managements system shall be performed on the basis of the requirement of applicable standards. The audit shall be in two stages (Stage 1 & Stage 2) ) 2. Stage 1 audit shall be done at client place. The auditor shall check records of Client’s system documents (Manual, Procedure, Guides, etc.) and relevant records (Internal Audit Reports, Managements Review Reports, etc.) shall be performed prior to on-sit audit. The stage 1 audit is for examining Client’s Organization, policy and work process, and verifying whether they meets the requirements of applicable standards or not. 3. Pre-audit can be performed upon Client’s request. This pre-audit is not to determine registration, but to evaluate the conformity of this management system. 4. On-site audit is performed upon Client’s sites to verify if its activities are implemented according to documents system. If nonconformities are found during on-site audit, PCMS DAPL shall issue NCR (Non-conformity Record) ) 5. If any non-conformity is found during on-site audit, PCMS DAPL shall verify that corrective actions taken are applicable through document review or follow up visit. If corrective action are taken by client are applicable, the certificate can be granted. 6. PCMS DAPL shall issue the recommendation for certification letter to the client, and then certificate will be issued. 7. The client agrees to allow Accreditation Board Auditor/trainee auditor as observer (AB) Auditors for the purpose of Witness Audit. The observer do not influence or interfere in the audit process or outcome of the audit. 8. The client agrees to allow the auditors (PCMS DAPL & Accreditation BoardAB) to access the all records except accounts, specially the records of complaints received and the action taken on the same. If the action taken is not as per the requirement of international standard of management system (QMS, EMS, OHSAS, FSMS) then Non-Conformance will be raised, and subsequently reviewed in follow-up or surveillance audit.