Common use of CHECKS OF GRANT BENEFICIARY AND PROVISION OF SUPPORTING DOCUMENTS Clause in Contracts

CHECKS OF GRANT BENEFICIARY AND PROVISION OF SUPPORTING DOCUMENTS. In accordance with Article II.27 of the Annex I of the Agreement, the beneficiary may be subject to checks and audits in relation to the Agreement. Checks and audits aim at verifying whether the beneficiary managed the grant in respect of the rules set out in the Agreement, in order to establish the final grant amount to which the beneficiary is entitled. A final report check must be performed for all Projects. In addition, the project may be subject to further desk check or on-the-spot check if the project Agreement is included in the NA sample required by the European Commission or if the NA has selected it for a targeted check based on its risk assessment. For final report check and desk check, the beneficiary must supply to the NA copies of supporting documents specified in the section I.2, unless the NA makes a request for originals to be delivered. The NA must return original supporting documents to the beneficiary upon its analysis thereof. If the beneficiary is legally not authorised to send original documents for final report or desk checks, the beneficiary concerned may send a copy of the supporting documents instead. The beneficiary may be requested by the NA to provide for any type of check, additional supporting documents or evidence that are typically required for another type of check, as specified in article II.27 of the General Conditions. The different checks must include the following: Final report check The final report check is undertaken at final report stage at the NA premises in order to establish the final grant amount to which the beneficiary is entitled. The beneficiary must submit to the National Agency a final report through Mobility Tool+ which will include the following information on grant expenditure: Unit contributions consumed for budget categories: Travel Organisational support Inclusion Support Pocket money / Relocation allowance Linguistic support Actual costs incurred and supporting documents specified in Section II of this Annex for budget category: Exceptional costs Complementary activity costs (where applicable). Desk check Desk check is an in-depth check of supporting documents at the NA premises that may be conducted at or after the final report stage. Upon request, the beneficiary must submit to the National Agency the supporting documents for all budget categories. On-the-spot checks On-the-spot checks are performed by the NA at the premises of the beneficiary or at any other relevant premise for the execution of the Project. During on-the-spot checks, the beneficiary must make available for review by the National Agency original supporting documentation for all budget categories. There are three types of possible on-the-spot checks: On-the-spot check during project implementation This check is undertaken during the implementation of the Project in order for the National Agency to verify directly the reality and eligibility of all project activities and participants; On-the-spot check after completion of the project This check is undertaken after the end of the Project and usually after the final report check. In addition to providing all supporting documentation, the beneficiary must enable the National Agency access to the recording of project expense in the beneficiary accounts. System check The system check is performed to establish the beneficiary's compliance with the commitments undertaken as a result of the Quality Label or Erasmus+ Volunteering accreditation.

CHECKS OF GRANT BENEFICIARY AND PROVISION OF SUPPORTING DOCUMENTS. In accordance with Article II.27 of the Annex I of the Agreement, the beneficiary may be subject to checks and audits in relation to the AgreementAgreement including both inbound and outbound mobility. Checks and audits aim at verifying whether the beneficiary managed the grant in respect of the rules set out in the Agreement, in order to establish the final grant amount to which the beneficiary is entitled. A final report check must be performed for all Projectsprojects. In addition, the project may be subject to further desk check or on-the-spot check if the project Agreement is included in the NA sample required by the European Commission or if the NA has selected it for a targeted check based on its risk assessment. For final report check and desk check, the beneficiary must supply to the NA copies of supporting documents specified in the section I.2, unless the NA makes a request for originals to be delivered. The NA must return original supporting documents to the beneficiary upon its analysis thereof. If the beneficiary is legally not authorised to send original documents for final report or desk checks, the beneficiary concerned may send a copy of the supporting documents instead. The beneficiary may be requested by the NA to provide for any type of check, additional supporting documents or evidence that are typically required for another type of check, as specified in article II.27 of the General Conditions. The different checks must include the following: Final report check The final report check is undertaken at final report stage at the NA premises in order to establish the final grant amount to which the beneficiary is entitled. The beneficiary must submit to the National Agency a final report through Mobility Tool+ which will include the following information on grant expenditure: Unit contributions consumed for budget categories: Travel Individual support Organisational support Inclusion Support Pocket money / Relocation allowance Linguistic Actual costs incurred for budget category: Special needs support Actual costs incurred and supporting documents specified in Section II of this Annex for budget category: Exceptional costs Complementary activity costs (where applicable). Desk check Desk check is an in-depth check of supporting documents at the NA premises that may be conducted at or after the final report stage. Upon request, the beneficiary must submit to the National Agency the supporting documents for all budget categories. On-the-spot checks On-the-spot checks are performed by the NA at the premises of the beneficiary or at any other relevant premise for the execution of the Project. During on-the-spot checks, the beneficiary must make available for review by the National Agency original supporting documentation for all budget categories. There are three types of possible on-the-spot checks: On-the-spot check during project implementation This check is undertaken during the implementation of the Project in order for the National Agency to verify directly the reality and eligibility of all project activities and participants, and to establish compliance with the commitments undertaken as a result of the inter-institutional agreement(s); On-the-spot check after completion of the project This check is undertaken after the end of the Project and usually after the final report check. In addition to providing all supporting documentation, the beneficiary must enable the National Agency access to the recording of project expense in the beneficiary accounts. System check The system check is performed to establish the beneficiary's compliance with the commitments undertaken as a result of the Quality Label or Erasmus+ Volunteering accreditationECHE as well as the inter-institutional agreement(s) The beneficiary must enable National Agency to verify the reality and eligibility of all project activities and participants.

CHECKS OF GRANT BENEFICIARY AND PROVISION OF SUPPORTING DOCUMENTS. In accordance with Article II.27 of the Annex I of the Agreement, the beneficiary may be subject to checks and audits in relation to the AgreementAgreement including both inbound and outbound mobility. Checks and audits aim at verifying whether the beneficiary managed the grant in respect of the rules set out in the Agreement, in order to establish the final grant amount to which the beneficiary is entitled. A final report check must be performed for all Projectsprojects. In addition, the project may be subject to further desk check or on-the-spot check if the project Agreement is included in the NA sample required by the European Commission or if the NA has selected it for a targeted check based on its risk assessment. For final report check and desk check, the beneficiary must supply to the NA copies of supporting documents specified in the section I.2, unless the NA makes a request for originals to be delivered. The NA must return original supporting documents to the beneficiary upon its analysis thereof. If the beneficiary is legally not authorised to send original documents for final report or desk checks, the beneficiary concerned may send a copy of the supporting documents instead. The beneficiary may be requested by the NA to provide for any type of check, additional supporting documents or evidence that are typically required for another type of check, as specified in article II.27 of the General Conditions. The different checks must include the following: Final report check The final report check is undertaken at final report stage at the NA premises in order to establish the final grant amount to which the beneficiary is entitled. The beneficiary must submit to the National Agency a final report through Mobility Tool+ which will include the following information on grant expenditure: Unit contributions consumed for budget categories: Travel Individual support Organisational support Inclusion Support Pocket money / Relocation allowance Linguistic Actual costs incurred for budget category: Special needs support Actual costs incurred and supporting documents specified in Section II of this Annex for budget category: Exceptional costs Complementary activity costs (where applicable). Desk check Desk check is an in-depth check of supporting documents at the NA premises that may be conducted at or after the final report stage. Upon request, the beneficiary must submit to the National Agency the supporting documents for all budget categories. On-the-spot checks On-the-spot checks are performed by the NA at the premises of the beneficiary or at any other relevant premise for the execution of the Project. During on-the-spot checks, the beneficiary must make available for review by the National Agency original supporting documentation for all budget categories. There are three types of possible on-the-spot checks: On-the-spot check during project implementation This check is undertaken during the implementation of the Project in order for the National Agency to verify directly the reality and eligibility of all project activities and participants, and to establish compliance with the commitments undertaken as a result of the inter-institutional agreement(s); On-the-spot check after completion of the project This check is undertaken after the end of the Project and usually after the final report check. In addition to providing all supporting documentation, the beneficiary must enable the National Agency access to the recording of project expense in the beneficiary accounts. System check The system check is performed to establish the beneficiary's compliance with the commitments undertaken as a result of the Quality Label or Erasmus+ Volunteering accreditationECHE as well as the inter-institutional agreement(s). The beneficiary must enable National Agency to verify the reality and eligibility of all project activities and participants.

CHECKS OF GRANT BENEFICIARY AND PROVISION OF SUPPORTING DOCUMENTS. In accordance with Article II.27 of the Annex I of the Agreement, the beneficiary may be subject to checks and audits in relation to the Agreement. Checks and audits aim at verifying whether the beneficiary managed the grant in respect of the rules set out in the Agreement, in order to establish the final grant amount to which the beneficiary is entitled. A final report check must be performed for all Projectsprojects. In addition, the project may be subject to further desk check or on-the-spot check if the project Agreement is included in the NA sample required by the European Commission or if the NA has selected it for a targeted check based on its risk assessment. For final report check and desk check, the beneficiary must supply to the NA copies of supporting documents specified in the section I.2, unless the NA makes a request for originals to be delivered. The NA must return original supporting documents to the beneficiary upon its analysis thereof. If the beneficiary is legally not authorised to send original documents for final report or desk checks, the beneficiary concerned may send a copy of the supporting documents instead. The beneficiary may be requested by the NA to provide for any type of check, additional supporting documents or evidence that are typically required for another type of check, as specified in article II.27 of the General Conditions. The different checks must include the following: Final report check The final report check is undertaken at final report stage at the NA premises in order to establish the final grant amount to which the beneficiary is entitled. The beneficiary must submit to the National Agency a final report through Mobility Tool+ which will include the following information on grant expenditure: Unit contributions consumed for budget categories: Project management and implementation Travel Organisational Individual support Inclusion Support Pocket money / Relocation allowance Linguistic support Actual costs incurred for budget category: Special needs support Actual costs incurred and supporting documents specified in Section II of this Annex for budget category: Exceptional costs Complementary activity costs (where applicable)Project results, by uploading them in the Erasmus+ Project Results Platform. Desk check Desk check is an in-depth check of additional supporting documents at the NA premises that may be conducted at or after the final report stage. Upon request, the beneficiary must submit to the National Agency the additional supporting documents for all budget categories. On-the-spot checks On-the-spot checks are performed by the NA at the premises of the beneficiary or at any other relevant premise for the execution of the Project. During on-the-spot checks, the beneficiary must make available for review by the National Agency original supporting documentation as specified for all budget categoriesfinal report and desk checks. There are three two types of possible on-the-spot checks: On-the-spot check during project implementation This check is undertaken during the implementation of the Project in order for the National Agency to verify directly the reality and eligibility of all project activities and participants; On-the-spot check after completion of the project This check is undertaken after the end of the Project and usually after the final report check. In addition to providing all supporting documentation, the beneficiary must enable the National Agency access to the recording of project expense in the beneficiary accounts. System check The system check is performed to establish the beneficiary's compliance with the commitments undertaken as a result of the Quality Label or Erasmus+ Volunteering accreditation.

CHECKS OF GRANT BENEFICIARY AND PROVISION OF SUPPORTING DOCUMENTS. In accordance with Article II.27 of the Annex I of the Agreement, the beneficiary may be subject to checks and audits in relation to the Agreement. Checks and audits aim at verifying whether the beneficiary managed the grant in respect of the rules set out in the Agreement, in order to establish the final grant amount to which the beneficiary is entitled. A final report check must be performed for all Projectsprojects. In addition, the project may be subject to further desk check or on-the-spot check if the project Agreement is included in the NA sample required by the European Commission or if the NA has selected it for a targeted check based on its risk assessment. For final report check and desk check, the beneficiary must supply to the NA copies of supporting documents specified in the section I.2, unless the NA makes a request for originals to be delivered. The NA must return original supporting documents to the beneficiary upon its analysis thereof. If the beneficiary is legally not authorised to send original documents for final report or desk checks, the beneficiary concerned may send a copy of the supporting documents instead. The beneficiary may be requested by the NA to provide for any type of check, additional supporting documents or evidence that are typically required for another type of check, as specified in article II.27 of the General Conditions. The different checks must include the following: Final report check The final report check is undertaken at final report stage at the NA premises in order to establish the final grant amount to which the beneficiary is entitled. The beneficiary must submit to the National Agency a final report through Mobility Tool+ which will include the following information on grant expenditure: Unit contributions consumed for budget categories: Travel Individual support Organisational support Inclusion Support Pocket money / Relocation allowance Linguistic Course fees Actual costs incurred for budget category: Special needs support Actual costs incurred and supporting documents specified in Section II of this Annex for budget category: Exceptional costs Complementary activity costs (where applicable). Desk check Desk check is an in-depth check of supporting documents at the NA premises that may be conducted at or after the final report stage. Upon request, the beneficiary must submit to the National Agency the supporting documents for all budget categories. On-the-spot checks On-the-spot checks are performed by the NA at the premises of the beneficiary or at any other relevant premise for the execution of the Project. During on-the-spot checks, the beneficiary must make available for review by the National Agency original supporting documentation for all budget categories. There are three types of possible on-the-spot checks: On-the-spot check during project implementation This check is undertaken during the implementation of the Project in order for the National Agency to verify directly the reality and eligibility of all project activities and participants; On-the-spot check after completion of the project This check is undertaken after the end of the Project and usually after the final report check. In addition to providing all supporting documentation, the beneficiary must enable the National Agency access to the recording of project expense in the beneficiary accounts. System check The system check is performed to establish the beneficiary's compliance with the commitments undertaken as a result of the Quality Label or Erasmus+ Volunteering accreditation.