Common use of Community Outreach Notification Process Clause in Contracts

Community Outreach Notification Process. a. The Health Plan shall submit in writing to the Agency Bureau of Managed Health Care, a notice of its intent to attend and provide Community Outreach Materials at Health Fairs/Public Events at least two (2) weeks prior to the event (see 4.b. and c. below for further notice information). Such submission shall include the items listed below: (1) The following Health Fair/Public Event disclosure information and other information as may be required by the Agency: (a) The announcement of the event that will be given out to the public; (b) The date, time and location of the event; (c) The name and type of organization sponsoring the event; (d) The event contact person and contact information; (e) The Health Plan contact person and contact information; and (f) Names of participating Community Outreach Representative(s), their contact information and services they will provide at the event. (2) In addition to the disclosure information listed in (1) above, if the Health Plan is the primary organizer of the Health Fair, the Health Plan shall submit complete disclosure of information from each organization participating in a Health Fair prior to the event. Such information shall include the name of the organization, contact person information, and confirmation of participation. (3) In addition to the disclosure information listed in (1) above, if the Health Plan has been invited by a community organization to be a sponsor or attendee of an event, the Health Plan shall provide to the Agency Bureau of Managed Health Care a copy of the letter of invitation from the Health Fair/Public Event sponsor(s) to the Health Plan requesting sponsorship of, or attendance at, the event. b. The Health Plan shall submit notice to the Agency of Health Fairs/Public Events no later than ten (10) Business Days after the Health Plan’s receipt of the invitation to attend or, if the Health Plan is the primary organizer of the Health Fair, no later than ten (10) days after a decision has been made to organize the event. c. Notwithstanding the other notice requirements in this subsection, the two week and the 10-day advance notice requirements are waived in cases of force majeure provided the Health Plan notices the Bureau of Managed Health Care by the time of the event. Force majeure events includes destruction due to hurricanes, fires, war, riots, and other similar acts. When providing the Agency with notice of attendance at such events, the Health Plan shall include a description of the force majeure event requiring waiver of notice. d. The Agency will establish a statewide log to track the Community Outreach notifications received and may monitor such events.

Community Outreach Notification Process. a. The Health Plan shall submit in writing to the Agency Bureau of Managed Health Care, BMHC a written notice of its intent to attend and provide Community Outreach Materials community outreach materials at Health Fairshealth fairs/Public Events at least two public events. (2) weeks prior to the event (see See sub-items 4.b. and c. 4.c. below for further notice information.). Such submission shall include the items listed below: (1) The Agency requires the following Health Fairhealth fair/Public Event disclosure information and other information as may be required by the Agencypublic event information: (a) The event announcement of the event that will to be given out to the public; (b) The dateDate, time and location of the event; (c) The name Name and type of organization sponsoring the eventorganization; (d) The event Event contact person and contact information; (e) The Health Plan contact person and contact information; and (f) Names of participating Community Outreach Representative(s)community outreach representatives, their contact information and services they will provide at the event. (2) In addition to the disclosure information listed in (1) above, if the Health Plan is the primary organizer of the Health Fairevent, the Health Plan shall submit in its community outreach health fairs/public events notification report specified in b., below, to BMHC, complete disclosure of information from each organization participating in a Health Fair prior to the eventparticipating. Such information Information shall include the name of the organization, contact person information, and confirmation of participation. (3) In addition to the disclosure information listed in (1) above, if the Health Plan has been invited by a community organization to be a sponsor or attendee of an event, the Health Plan shall provide submit in its community outreach health fairs/public events notification report specified in b., below, to the Agency Bureau of Managed Health Care BMHC, a copy of the letter of invitation from the Health Fair/Public Event event sponsor(s) to requesting the Health Plan requesting sponsorship of, or attendance at, the eventPlan’s participation. b. The Health Plan shall submit notice report health fair/public event notices to BMHC by submitting a community outreach health fairs/public events notification report by the 20th calendar day of the month prior to the Agency of Health Fairs/Public Events event month. Amendments to the report are due no later than ten (10) Business Days after the Health Plan’s receipt of the invitation two weeks prior to attend or, if the Health Plan is the primary organizer of the Health Fair, no later than ten (10) days after a decision has been made to organize the event. See Attachment II, Section XII, Reporting Requirements. c. Notwithstanding the other notice requirements in this subsection, the two monthly and two-week and the 10-day advance notice requirements are waived in cases of force majeure provided the Health Plan notices the Bureau of Managed Health Care BMHC by the time of the event. Force majeure events includes include destruction due to hurricanes, fires, war, riots, and other similar acts. When providing the Agency with notice of attendance at such events, the Health Plan shall include a description of the force majeure event requiring waiver of notice. d. The Agency BMHC will establish a statewide log to track the Community Outreach community outreach notifications received and may monitor such events.. WellCare of Florida, Inc., Medicaid HMO Non-Reform Contract

Community Outreach Notification Process. a. The Health Plan shall submit in writing to the Agency Bureau of Managed Health Care, BMHC a written notice of its intent to attend and provide Community Outreach Materials community outreach materials at Health Fairshealth fairs/Public Events at least two public events. (2) weeks prior to the event (see See sub-items 4.b. and c. 4.c. below for further notice information.). Such submission shall include the items listed below: (1) The Agency requires the following Health Fairhealth fair/Public Event disclosure information and other information as may be required by the Agencypublic event information: (a) The event announcement of the event that will to be given out to the public; (b) The dateDate, time and location of the event; (c) The name Name and type of organization sponsoring the eventorganization; (d) The event Event contact person and contact information; (e) The Health Plan contact person and contact information; and (f) Names of participating Community Outreach Representative(s)community outreach representatives, their contact information and services they will provide at the event. (2) In addition to the disclosure information listed in (1) above, if the Health Plan is the primary organizer of the Health Fairevent, the Health Plan shall submit in its community outreach health fairs/public events notification report specified in b., below, to BMHC, complete disclosure of information from each organization participating in a Health Fair prior to the eventparticipating. Such information Information shall include the name of the organization, contact person information, and confirmation of participation. (3) In addition to the disclosure information listed in (1) above, if the Health Plan has been invited by a community organization to be a sponsor or attendee of an event, the Health Plan shall provide submit in its community outreach health fairs/public events notification report specified in b., below, to the Agency Bureau of Managed Health Care BMHC, a copy of the letter of invitation from the Health Fair/Public Event event sponsor(s) to requesting the Health Plan requesting sponsorship ofPlan’s participation. AMERIGROUP Florida, or attendance at, the event.Inc. d/b/a Medicaid Non-Reform and Reform AMERIGROUP Community Care HMO Contract b. The Health Plan shall submit notice report health fair/public event notices to BMHC by submitting a community outreach health fairs/public events notification report by the 20th calendar day of the month prior to the Agency of Health Fairs/Public Events event month. Amendments to the report are due no later than ten (10) Business Days after the Health Plan’s receipt of the invitation two weeks prior to attend or, if the Health Plan is the primary organizer of the Health Fair, no later than ten (10) days after a decision has been made to organize the event. See Attachment II, Section XII, Reporting Requirements. c. Notwithstanding the other notice requirements in this subsection, the two monthly and two-week and the 10-day advance notice requirements are waived in cases of force majeure provided the Health Plan notices the Bureau of Managed Health Care MHO by the time of the event. Force majeure events includes include destruction due to hurricanes, fires, war, riots, and other similar acts. When providing the Agency with notice of attendance at such events, the Health Plan shall include a description of the force majeure event requiring waiver of notice. d. The Agency BMHC will establish a statewide log to track the Community Outreach community outreach notifications received and may monitor such events.