Common use of Compensation and Voucher Payment Clause in Contracts

Compensation and Voucher Payment. a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment. b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed. c. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided. d. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. e. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: xxxx://xxx.xxx.xx.xxx/resources/travel.asp. f. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation billed by the Contractor. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Technical Assistance Service Delivery 2. Early Learning Facilities Grant/Commerce Technical Assistance 4. Translation, Technology, & Supporting Materials 1 Cost $320,000.00 $320,000.00 1 Cost $0.00 $0.00 1 Cost $82,000.00 $82,000.00

Compensation and Voucher Payment. a. The Contractor may submit monthly progress xxxxxxxx towards deliverables specifically related to the performance of this contract, not to exceed the total amount set forth in Exhibit B Budget. b. Compensation for services will be based on hourly rates and reimbursement of actual expenses incurred (travel, materials and subcontractor services) as shown in Exhibit B Budget. (1) Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment.following hourly rates: b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed(a) Xxxx Xxxxxx: $250.00 (b) Xxxxxx Xxxxxxxxx: $250.00 (c) Xxxxx Xxxxx:$110.00. c. If full The Contractor must keep back-up documentation has not been received, DCYF will process payment for deliverables where of all support documents were providedcosts related to performance of this Contract. d. Additional support documentation may Payment of the properly completed invoice will be requested by DCYF to process paymentapproved upon: (1) Review and acceptance of the services described in the Statement of Work, and (2) Completed Budget Expense Detail Report. DCYF will advise approves the Contractor in writing Contractor’s use of any withheld payment within 30 days of receipt of completed invoice and support documentationtheir internal Budget Expense Detail Report. The Contractor can collect and This report any missing data and resubmit must be submitted with the billing Invoice. DCYF reserves the right to meet request additional back-up documentation to substantiate charges on the requirements of the DCYFExpense Report or A-19. e. Travel covered DCYF will request line item back-up documentation for fiscal desk top review for each submitted A-19 voucher. Back-up documentation of costs will be compared to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: xxxx://xxx.xxx.xx.xxx/resources/travel.aspsubmitted A-19 vouchers. f. If DCYF is not satisfied with the performance of workwork required under Exhibit A, Statement of Work, DCYF reserves the right to refuse to pay full compensation for services billed by the ContractorContractor until such time as the Contractor modifies or delivers services/deliverables to the satisfaction of the DCYF which will not be unreasonably withheld. g. Travel reimbursements made directly to the Contractor for services in this Contact cannot exceed the current State of Washington travel reimbursement rates. The Contractor shall only receive compensation for travel expenses at current state travel reimbursement rates and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel can be accessed at: xxxx://xxx.xxx.xx.xxx/resources/travel.asp. Attachment 4 Non- Employee Travel Reimbursement form must be properly completed and attached with the A-19 Voucher for reimbursement of travel expenses and must include all itemized receipts. h. Any variances to the budget, except staffing, beyond 10% to each Payment Point allocated within the project Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain preapproval may result in non-payment of the unapproved expenses. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Technical Assistance Service Delivery 2. Early Learning Facilities Grant/Commerce Technical Assistance 4. Translation, Technology, & Supporting Materials Needs Assessment Work 1 Cost $320,000.00 25,761.00 $320,000.00 25,761.00 2. Core Network Support 1 Cost $0.00 42,170.00 $0.00 42,170.00 3. Project Management Support 1 Cost $82,000.00 7,000.00 $82,000.007,000.00 Total: $74,931.00 Contract Maximum: $74,931.00 Federal Funds $74,931.00 WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 3.00 Submit a draft Needs Assessment Update for review Apr 1, 2024 4.00 Submit the final Needs Assessment Update to DCYF Jun 30, 2024 5.00 ELCP Implementation Jun 30, 2024 WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 1. DEFINITIONS 1 2. ADVANCE PAYMENTS PROHIBITED 3 3. AMENDMENT 3 4. ASSIGNMENT 3 5. ATTORNEY FEES 3 6. CHOICE OF LAW AND VENUE 4

Compensation and Voucher Payment. a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment. b. Cost Allocation Plan: A cost allocation plan must be provided and includes the recurring expenses, budget from Program Delivery Plan and description of how the administrative costs will be used. An example cost allocation plan is included as a contract reference document. c. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed. c. (1) Invoicing for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to. (2) A training roster in MERIT must be completed prior to submitting invoices. d. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required documentation has been received. e. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided. d. f. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. e. g. The Contractor may invoice DCYF for administrative expenses up to 15% for all costs incurred for contract deliverables. h. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: xxxx://xxx.xxx.xx.xxx/resources/travel.asp. f. i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation billed by the Contractor. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum24-1049 Printed Date: 7/10/2023 Page 15 of 15 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. . 1. Technical Assistance Service Delivery 2. Early Learning Facilities Grant/Commerce Technical Assistance 4. Translation, Technology, & Supporting Materials Training Delivery and Incentives 1 Cost $320,000.00 1,678,500.00 $320,000.00 1,678,500.00 $35/hour 2. EQEL LMS Delivery 180 Each $75.00 $13,500.00 3. CCB LMS Delivery 360 Each $125.00 $45,000.00 4. FFN Incentive Reporting 1 Cost $0.00 30,000.00 $0.00 30,000.00 5. CBA Pathways Professional Development 1 Cost $82,000.00 23,520.00 $82,000.0023,520.00 $35/hour 6. Pathways Professional Development 1 Cost $43,480.00 $43,480.00 7. DLL Training Delivery 60 Each $450.00 $27,000.00 8. DLL Toolkits 100 Each $150.00 $15,000.00 9. Imagine U - Recruitment, Onboarding, Refinement 150 Each $1,129.33 $169,399.50 10. Imagine U - Technical Assistance and Training 1 Cost $600,000.00 $600,000.00 11. Imagine U - Wages and Awards 1 Cost $2,926,249.20 $2,926,249.20 12. Administrative Fee 1 Cost $835,747.31 $835,747.31 Total: $6,407,396.01 Contract Maximum: $6,407,396.01 Federal Funds $2,912,269.08 State Funds $3,495,127.50 1.00 Program Delivery Plan Sep 1, 2024 The Program Delivery Plan outlines the approach for training and other programming to be available in all parts of the state, meeting the diverse needs of and providing equitable access for providers and relationship-based professionals. Once submitted, the Program Delivery Plan can be resubmitted to adapt to meet community needs.

Compensation and Voucher Payment. a. Compensation will be based on a payment schedule as described in Exhibit BThe Contractor may bill monthly but not less often than quarterly for actual expenditures specifically related to the performance of this Contract, Budget and shall not to exceed the total budgeted amount set forth in Exhibit B. Documents and reports will be reviewed by DCYF prior B Budget. The Contractor must keep back-up documentation of all costs related to paymentperformance of this Contract. b. Each voucher Payment of the properly completed invoice will be approved upon receipt of the following: (1) Receipt and approval of all deliverables specified in Exhibit A Statement of Work, on or before the period of time being billed for; and, (2) A completed Budget Expense Detail Report. DCYF approves the Contractor’s use of their internal Budget Expense Detail Report. This report must be submitted identifying month of service along with support the Invoice. DCYF reserves the right to request additional back-up documentation to illustrate how substantiate charges on the expenses within the invoice align with activities to support contract deliverables. This includes description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completedExpense Report or A-19. c. If full documentation has DCYF is not been receivedsatisfied with the performance of work required under Exhibit A: Statement of Work, DCYF will process payment reserves the right to refuse to pay full compensation for deliverables where all support documents were providedservices billed by the Contractor. d. Additional support documentation may be requested by DCYF Travel reimbursements made directly to process payment. DCYF will advise the Contractor for services in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. e. Travel covered to meet the deliverables of this contract shall Contact cannot exceed the current State of Washington travel reimbursement rates. The Contractor shall only receive compensation for travel expenses at current state travel reimbursement rates and must follow in accordance with the State of Washington State Office of Financial Management Travel LawsRegulations. Current rates for travel can be accessed at: xxxx://xxx.xxx.xx.xxx/resources/travel.asp. f. If DCYF is not satisfied with e. When the lowest available lodging rate exceeds the current state travel reimbursement rates, an exception can be made and when pre-approved in writing by Programmatic Director(s), documented, and available for audit review. Travelers must be prudent when planning and conducting essential business travel, ensuring they select travel alternatives that are the most economical. Appropriately planning must take place to avoid unnecessary travel in the performance of workwork assignments, DCYF reserves the right to refuse to pay full compensation billed by the Contractorseeking alternatives such as teleconference calls, video and web collaboration and conferencing. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. . 1. Technical Assistance Service Delivery 2. Early Learning Facilities Grant/Commerce Technical Assistance 4. Translation, Technology, & Supporting Materials Contractor Personnel 1 Cost $320,000.00 72,638.43 $320,000.00 72,638.43 2. Office Supplies and Technology 1 Cost $6,167.00 $6,167.00 3. Trainer Travel 1 Cost $0.00 $0.00 4. Training Venues 1 Cost $82,000.00 0.00 $82,000.000.00 5. Training Meals 1 Cost $0.00 $0.00 6. Training Materials 1 Cost $5,202.00 $5,202.00 7. Regional PFAN or SFAN: Individual Level 1 Cost $2,500.00 $2,500.00 8. Regional FAN: Individual Level 2 Training 1 Cost $0.00 $0.00 9. Indirect Rate 1 Cost $8,400.74 $8,400.74 Total: $94,908.17 Contract Maximum: $94,908.17 WASHINGTON STATE Department of Children, Youth, and Families 1.00 SFY22 FAN Programming Budget and Calendar No Date See attachment for programming and date detail Implement trainings and communities of practices throughout the year.

Compensation and Voucher Payment. a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment. b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed. (1) Invoicing for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to. (2) A training roster in MERIT must be completed prior to submitting invoices. c. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required documentation has been received. d. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided. d. e. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. e. f. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: xxxx://xxx.xxx.xx.xxx/resources/travel.asp. f. g. The Contractor may invoice DCYF for administrative expenses up to 15% of all costs incurred for contract deliverables. h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports. i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation billed for the amount invoiced by the Contractor. WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. . 1. Technical Assistance Service Delivery 2. Early Learning Facilities Grant/Commerce Technical Assistance 4. Translation, Technology, & Supporting Materials Substitute Hours 1 Cost $320,000.00 1,708,896.06 $320,000.00 1,708,896.06 2. Substitute Pool Support 12 Monthly $34,320.32 $411,843.84 3. Reports and Analysis 12 Monthly $5,641.67 $67,700.04 4. Substitute Training 1 Cost $0.00 275,840.00 $0.00 275,840.00 $35/hour 5. Substitute Pool Software 1 Cost $82,000.00 34,780.00 $82,000.0034,780.00 6. Administrative Fee 1 Cost $374,858.99 $374,858.99 Total: $2,873,918.93 WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 1.00 Monthly Report Jun 30, 2025 Due on the 15th of each month Completed and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each month. Includes: data related to the implementation of the substitute pool: Number of substitute orientations; number of facility orientation; training delivered including topic, region, language, trainer, hours; Substitute hours completed. Data regarding technical assistance provided to program participants that can be evaluated and analyzed. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls). A narrative report describing a summary of services related to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challenges.