Common use of Confidentiality of Education Records Clause in Contracts

Confidentiality of Education Records. Notwithstanding any provision to the contrary within this Agreement, to the extent that CCSO receives access to "education records," as defined under state and federal law, CCSO shall do the following: 2.05.1 Fully comply with the requirements of Sections 1002.22, 1002.221, and 1002.222, Florida Statutes; the Family Educational Rights and Privacy Act, 20 U.S.C § 1232g (FERPA) and its implementing regulations (34 C.P.R. Part 99), and any other state or federal law or regulation regarding the confidentiality of student information and records; 2.05.2 Notify SBCC immediately upon discovery of a breach of confidentiality of education records held by CCSO by telephone 904-336- 9603 (Xxxxx Xxxxx, Director, Information Services and email at xxxxx.xxxxx@xxxxxxxxx.xxx , and take all necessary notification steps as may be required by federal and Florida law, including, but not limited to, those required by Section 501.171, Florida Statutes, and fully cooperate with appropriate SBCC staff, including SBCC's Information Services Director and/or Information Technology staff to resolve any privacy investigations and concerns in a timely manner; 2.05.3 Prepare and distribute, at CCSO's own cost, any and all required breach notifications, under federal and Florida Law, or reimburse SBCC any direct costs incurred by SBCC for doing so, including, but not limited to, those required by Section 501.171, Florida Statutes, when CCSO's personnel have been determined to be the source of the breach; 2.05.4 Be responsible for any fines or penalties for failure to meet breach notice requirements pursuant to federal and/or Florida law, when CCSO's personnel have been determined to be the source of the breach; 2.05.5 Provide SBCC with the name and contact information of CCSO's employee who shall serve as SBCC's primary security contact and shall be available to assist SBCC in resolving obligations associated with a security breach of confidentiality of education records, when CCSO's personnel have been determined to be the source of the breach; and 2.05.6 Securely erase copies of education records from any media once any media equipment is no longer in use or is to be disposed; secure erasure will be deemed the deletion of the copies of education records using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).

Confidentiality of Education Records. Notwithstanding any provision provisions to the contrary within this Agreement, to the extent that CCSO receives access to "education records," as defined under state and federal law, CCSO shall do the followingVENDOR shall: 2.05.1 (a) Fully comply with the requirements of Sections Section 1002.22, 1002.221, and 1002.222, Florida Statutes; the Family Educational Rights and Privacy Act, 20 U.S.C § 1232g (FERPA) and its implementing regulations (34 C.P.R. C.F.R. Part 99), and any other state or federal law or regulation regarding the confidentiality of student information and records; 2.05.2 Notify SBCC (b) hold any education records in strict confidence and not use or re-disclose same except as required by this Agreement or as required or permitted by law unless the parent of each student or a student age 10 or older whose education records are to be shared provides prior written consent for their release; (c) ensure that, at all times, all of its employees who have access to any education records during the term of their employment shall abide strictly be its obligations under this Agreement, and that access to education records is limited only to its employees that require the information to carry out the responsibilities under this Agreement and shall provide said list of employees to SBBC upon request; (d) safeguard each education record through administrative, physical and technological standards to ensure that adequate controls are in place to protect the education records and information in accordance with FERPA’s privacy requirements; (e) utilize the education records solely for the purposes of providing products and services as contemplated under this Agreement; and shall not share, publish, sell, distribute, target advertise, or display education records to any third party; (f) notify SBBC immediately upon discovery of a breach of confidentiality of education records held by CCSO by telephone 904-336- 9603 (Xxxxx Xxxxx, Director, Information Services and email at xxxxx.xxxxx@xxxxxxxxx.xxx 000-000-0000 (Manager, Information Security), and 000-000-0000 (Privacy Officer) xxxxxxx@xxxxxxxxxxxxxx.xxx; and take all necessary notification steps as may be required by federal and Florida law, including, but not limited to, those required by Section 501.171, Florida Statutes, and ; (g) fully cooperate corporate with appropriate SBCC SBBC staff, including SBCC's Information Services Director Privacy Officer and/or Information Technology staff to resolve any privacy investigations and concerns in a timely manner; 2.05.3 Prepare (h) prepare and distribute, at CCSO's its own cost, cost if any and all required breach notifications, under federal and Florida Law, or reimburse SBCC SBBC any direct costs incurred by SBCC SBBC for doing so, including, but not limited to, those required by Section 501.171, Florida Statutes, when CCSO's personnel have been determined to be the source of the breach; 2.05.4 Be (i) be responsible for any fines or penalties for failure to meet breach notice requirements pursuant to federal and/or Florida law, when CCSO's personnel have been determined to be the source of the breach; 2.05.5 Provide SBCC (j) provide SBB with the name and contact information of CCSO's its employee who shall serve as SBCC's SBBC’s primary security contact and shall be available to assist SBCC SBBC in resolving obligations associated with a security breach of confidentiality of education records, when CCSO's personnel have been determined to be the source of the breach; and 2.05.6 Securely (k) securely erase copies of education records from any media once any that media equipment is no longer in use or is to be disposed; secure erasure will be deemed the deletion of the copies of education records using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).

Confidentiality of Education Records. Notwithstanding any provision to the contrary within this Agreement, to the extent that CCSO receives access to "“education records," ” as defined under state and federal law, CCSO shall do the following: 2.05.1 Fully comply with the requirements of Sections 1002.22, 1002.221, and 1002.222, Florida Statutes; the Family Educational Rights and Privacy Act, 20 U.S.C § 1232g (FERPA) and its implementing regulations (34 C.P.R. C.F.R. Part 99), and any other state or federal law or regulation regarding the confidentiality of student information and records; 2.05.2 Notify SBCC immediately upon discovery of a breach of confidentiality of education records held by CCSO by telephone 904at 000-336- 9603 000-0000 (Xxxxx Xxxxxx Xxxxx, Director, Information Services Services), and by email at xxxxx.xxxxx@xxxxxxxxx.xxx xxxxx.xxxxx@xxxxxxxxx.xxx, and take all necessary notification steps as may be required by federal and Florida law, including, but not limited to, those required by Section 501.171, Florida Statutes, and fully cooperate with appropriate SBCC staff, including SBCC's ’s Information Services Director Officer and/or Information Technology staff to resolve any privacy investigations and concerns in a timely manner; 2.05.3 Prepare and distribute, at CCSO's own cost, any and all required breach notifications, under federal and Florida Law, or reimburse SBCC any direct costs incurred by SBCC for doing so, including, but not limited to, those required by Section 501.171, Florida Statutes, when CCSO's personnel have been determined to be the source of the breach; 2.05.4 Be responsible for any fines or penalties for failure to meet breach notice requirements pursuant to federal and/or Florida law, when CCSO's personnel have been determined to be the source of the breach; 2.05.5 Provide SBCC with the name and contact information of CCSO's employee who shall serve as SBCC's ’s primary security contact and shall be available to assist SBCC in resolving obligations associated with a security breach of confidentiality of education records, when CCSO's personnel have been determined to be the source of the breach; and 2.05.6 Securely erase copies of education records from any media once any media equipment is no longer in use or is to be disposed; secure erasure will be deemed the deletion of the copies of education records using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).

Confidentiality of Education Records. Notwithstanding any provision to the contrary within this AgreementAgreement and except only with regard to educational records to which it was granted access, to the extent that CCSO receives access to "education records," as defined under state and federal law, CCSO shall do the following: 2.05.1 Fully CITY shall: • fully comply with the requirements of Sections 1002.22, 1002.221, and 1002.222, Florida Statutes; the Family Educational Rights and Privacy Act, 20 U.S.C § 1232g (FERPA) and its implementing regulations (34 C.P.R. C.F.R. Part 99), ; and any other state or federal law or regulation regarding their use and the confidentiality of student information and records; 2.05.2 Notify SBCC ; • hold any education records in strict confidence and not use or redisclose same except as required by this Agreement or as required or permitted by law unless the parent of each student or a student age 18 or older whose education records are to be shared provides prior written consent for their release; • ensure that, at all times, all of its employees who have access to any education records during the term of their employment shall abide strictly by its obligations under this Agreement, and that access to education records is limited only to its employees that require the information to carry out the responsibilities under this Agreement and shall provide said list of employees to SCHOOL BOARD upon request; • safeguard each education record through administrative, physical and technological safety standards to ensure that adequate controls are in place to protect the education records and information in accordance with FERPA’s privacy requirements; • utilize the education records solely for the purposes contemplated under this Agreement; and shall not share, publish, sell, distribute, target advertise, or display education records to any third party; • notify SCHOOL BOARD Director of Technology and Information Services immediately upon discovery of a breach of confidentiality of education records held by CCSO by telephone 904at (000) 000-336- 9603 (Xxxxx Xxxxx, Director, Information Services 0000 and email at xxxxx.xxxxx@xxxxxxxxx.xxx the Director of Technology and Information Services, and take all necessary notification steps as may be required by federal and Florida law, including, but not limited to, those required by Section 501.171, Florida Statutes, and ; • School Resource Officer Agreement City of Dade City Police Department • fully cooperate with appropriate SBCC SCHOOL BOARD staff, including SBCC's Information Services Director and/or Information Technology staff to resolve any privacy investigations and concerns in a timely manner; 2.05.3 Prepare ; • prepare and distribute, at CCSO's its own cost, any and all required breach notifications, under federal and Florida Law, or reimburse SBCC SCHOOL BOARD any direct costs incurred by SBCC SCHOOL BOARD for doing so, including, but not limited to, those required by Section 501.171, Florida Statutes, when CCSO's personnel have been determined to ; • be the source of the breach; 2.05.4 Be responsible for any fines or penalties penalties, including any assessed to the SCHOOL BOARD, for failure to meet breach notice requirements pursuant to federal and/or Florida law, when CCSO's personnel have been determined to be the source of the breach; 2.05.5 Provide SBCC ; • provide SCHOOL BOARD with the name and contact information of CCSO's its employee who shall serve as SBCC's SCHOOL BOARD’s primary security contact and shall be available to assist SBCC SCHOOL BOARD in resolving obligations associated with a security breach of confidentiality of education records, when CCSO's personnel have been determined to be the source of the breach; and 2.05.6 Securely and • securely erase copies of education records from any media once any media equipment is no longer in use or is to be disposed; secure erasure will be deemed the deletion of the copies of education records using a single pass overwrite Secure Erase (Windows) or Wipe (Unix)DoD 5220.22- M data sanitization methods with multiple overwrites for platter drives and physical destruction, preferably shredding, of solid-state drives.

Confidentiality of Education Records. Notwithstanding any provision to the contrary within this Agreement, to the extent that CCSO receives access to "“education records," ” as defined under state and federal law, CCSO shall do the following: 2.05.1 Fully comply with the requirements of Sections 1002.22, 1002.221, and 1002.222, Florida Statutes; the Family Educational Rights and Privacy Act, 20 U.S.C § 1232g (FERPA) and its implementing regulations (34 C.P.R. C.F.R. Part 99), and any other state or federal law or regulation regarding the confidentiality of student information and records; 2.05.2 Notify SBCC immediately upon discovery of a breach of confidentiality of education records held by CCSO by telephone 904at 000-336- 9603 000-0000 (Xxxxx Xxxxx, Director, Information Services Services), and by email at xxxxx.xxxxx@xxxxxxxxx.xxx xxxxx.xxxxx@xxxxxxxxx.xxx, and take all necessary notification steps as may be required by federal and Florida law, including, but not limited to, those required by Section 501.171, Florida Statutes, and fully cooperate with appropriate SBCC staff, including SBCC's ’s Information Services Director Officer and/or Information Technology staff to resolve any privacy investigations and concerns in a timely manner; 2.05.3 Prepare and distribute, at CCSO's own cost, any and all required breach notifications, under federal and Florida Law, or reimburse SBCC any direct costs incurred by SBCC for doing so, including, but not limited to, those required by Section 501.171, Florida Statutes, when CCSO's personnel have been determined to be the source of the breach; 2.05.4 Be responsible for any fines or penalties for failure to meet breach notice requirements pursuant to federal and/or Florida law, when CCSO's personnel have been determined to be the source of the breach; 2.05.5 Provide SBCC with the name and contact information of CCSO's employee who shall serve as SBCC's ’s primary security contact and shall be available to assist SBCC in resolving obligations associated with a security breach of confidentiality of education records, when CCSO's personnel have been determined to be the source of the breach; and 2.05.6 Securely erase copies of education records from any media once any media equipment is no longer in use or is to be disposed; secure erasure will be deemed the deletion of the copies of education records using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).