Common use of Consultant’s Books and Records Clause in Contracts

Consultant’s Books and Records. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT. B. CONSULTANT shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at no cost to CITY, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's business, CITY may, by written request by any of the above -named officers, require that custody of the records be given to CITY and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CONSULTANT, CONSULTANT's representatives, or CONSULTANT's successor-in-interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.

Consultant’s Books and Records. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT. B. CONSULTANT shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at no cost to CITY, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's ’s address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's ’s business, CITY may, by written request by any of the above -named above-named officers, require that custody of the records be given to CITY and that the records and documents be maintained in City Hall. Access to such records and documents T-22693 / 761768 shall be granted to any party authorized by CONSULTANT, CONSULTANT's representatives’s representative, or CONSULTANT's successor-in’s successor(s)-in-interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.

Consultant’s Books and Records. A. CONSULTANT CONSULTANTS shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT CONSULTANTS pursuant to this AGREEMENT. B. CONSULTANT CONSULTANTS shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at no cost to CITY, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's CONSULTANTS' address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's CONSULTANTS' business, CITY may, by written request by any of the above -named above-named officers, require that custody of the records be given to CITY and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CONSULTANTCONSULTANTS, CONSULTANT's CONSULTANTS' representatives, or CONSULTANT's CONSULTANTS' successor-in-interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.

Consultant’s Books and Records. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT. B. CONSULTANT shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at no cost to CITY, at any time during regular business hours, hours upon written request by the CITY’s City Attorney, City Auditor, City Manager, or a designated representative of any either of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's business, CITY may, by written request by any of the above -named above-named officers, require that custody of the such records and documents be given to CITY and that the such records and documents shall be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CONSULTANT, CONSULTANT's representatives, or CONSULTANT's successor-in-interestinterest during regular business hours. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.

Consultant’s Books and Records. A. CONSULTANT shall maintain any and all ledgers, books of accountaccounts, invoices, vouchers, cancelled canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT. B. CONSULTANT shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit audit, at no cost to the CITY, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to the CITY for Southeast Branch Library – Consultant Agreement Tetra Design + BFGC-IBI Group Joint Venture Page 5 inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's ’S address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where the CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's ’S business, the CITY may, by written request by any of the above -named above-named officers, require that custody of the records be given to the CITY and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CONSULTANT, CONSULTANT's ’S representatives, or CONSULTANT's ’S successor-in-interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.

Consultant’s Books and Records. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled canceled checks, and other records or documents evidencing or relating to charges for services, supplies, materials, or expenditures and disbursements charged equipment provided to CITY AGENCY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT. B. CONSULTANT shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit audit, at no cost to CITYAGENCY, at any time during regular business hours, upon written request by the City AttorneyAGENCY's General Counsel, Executive Director, Director of Finance/Budget, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY AGENCY for inspection at City Hall the AGENCY office when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where CITY AGENCY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's business, CITY AGENCY may, by written request by any of the above -named above- named officers, require that custody of the records be given to CITY AGENCY and that the records and documents be maintained in City Hallat the AGENCY office. Access to such records and documents shall be granted to any party authorized by CONSULTANT, CONSULTANT's representatives, or CONSULTANT's successor-in-interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.591503.doc 11/6/2009

Consultant’s Books and Records. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT. B. CONSULTANT shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at no cost to CITY, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's ’s address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's ’s business, CITY may, by written request by any of the above -named above-named officers, require that custody of the records be given to CITY and that the records and documents be maintained in City Hall. Access to such records and documents T-681.003 / 762523 shall be granted to any party authorized by CONSULTANT, CONSULTANT's representatives’s representative, or CONSULTANT's successor-in’s successor(s)-in-interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.

Consultant’s Books and Records. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT. B. CONSULTANT shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at no cost to CITY, at any time during regular business hours, upon written request by the City Xxxxxx-Xxxx and Associates, Inc. Consultant Agreement T-30466 / 1285013_4.doc Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's business, CITY may, by written request by any of the above -named officers, require that custody of the records be given to CITY and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CONSULTANT, CONSULTANT's representatives, or CONSULTANT's successor-in-interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.

Consultant’s Books and Records. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT. B. CONSULTANT shall maintain all documents and records records, which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at no cost to CITY, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's business, CITY may, by written request by any of the above -named above-named officers, require that custody of the records be given to CITY and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CONSULTANT, CONSULTANT's representatives, or CONSULTANT's successor-in-interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and FAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.