Common use of Consultative Forums and Reporting Clause in Contracts

Consultative Forums and Reporting. 3.3.1 In addition to the MOCA5 Oversight Committee the parties agree that Hospital and Health Service consultative forums, or equivalent, will continue for the life of the Agreement. Further, if mutually agreed between the union parties and a Hospital and Health Service, a local medical consultative forum should be established to discuss issues affecting the local medical workforce. 3.3.2 The purpose of Hospital and Health Service Consultative forums and or local medical consultative forums is to consult on local workplace matters including the implementation of the Agreement, workloads, workplace health and safety, recruitment issues and policies. If issues cannot be resolved at the local consultative forum level it can be referred to the MOCA5 Oversight Committee. 3.3.3 Each Hospital and Health Service consultative forum shall have 'organisational change' and 'contracting' as standing agenda items. 3.3.4 Management will provide, upon request to the Hospital and Health Service consultative forum (or equivalent), at not more than three monthly intervals, unless where agreed by the parties, reports detailing the following: (a) permanent vacancies that are experiencing recruitment difficulties, and/or specific positions that remain unfilled; and/or (b) current temporary employees (excluding RMOs on planned 12-month engagements), including name, job title, work location, when they commenced employment and the reasons for their engagement. 3.3.5 The reports listed above will be provided at the following consultative group meeting, provided that four weeks' notice is given. 3.3.6 Issues of concern in relation to the filling of permanent positions in work units should be raised at the HHS Consultative Forum (or equivalent) as necessary. 3.3.7 Permanent vacancies that remain unfilled for three months or greater will be reported to the MOCA5 Oversight Committee with information for consideration of the committee. 3.3.8 The employer is to provide relevant unions with complete lists of new starters (consisting of name, job title, work email and work location) to the workplace on a quarterly basis, unless agreed between the employer and relevant union to be on a more regular basis. This information is to be provided electronically. 3.3.9 The employer is required where requested to provide relevant unions with a listing of current staff comprising name, job title, and work location. This information shall be supplied on a six monthly basis, unless agreed between the employer and union to be on a more regular basis. The provision of all staff information to relevant unions shall be consistent with the principles outlined at section 350 of the Industrial Relations Act 2016 (Qld). 3.3.10 The local organiser/delegate may request from relevant local HR/line manager and be provided a report of relevant employee resignations to assist in monitoring of timeframes within three days. 3.3.11 The employer is to provide relevant unions with a list of resignations (consisting of job title and work location) on a quarterly basis, unless agreed between the employer and union to be on a more regular basis. This information is to be provided electronically. 3.3.12 On a quarterly basis, the employer is to provide a list of casual employees to the HHS Consultative Forum (or equivalent) and MOCA5 Oversight Committee (consisting of name, job title, work email and work location and when they commenced employment). 3.3.13 These reports will be sent to any member of the MOCA5 Oversight Committee where requested. The roles and responsibilities of the MOCA5 Oversight Committee are described at 1.14.2 and 1.16.