Common use of Contents for Administrative Unit File Clause in Contracts

Contents for Administrative Unit File. 1. The administrative unit file may contain the following types of information: a. Records, transcripts, etc., which attest to the preparation, competence, and professional achievements of the academic employee; b. Records of teaching assignments and other assignments allocated to the academic employee by the unit administrator; c. Those materials generated by the academic employee Evaluation System; d. Records of commendations, promotions, and honors; e. Information submitted by the academic employee for inclusion in the file; f. Such other correspondence or records as may be required to support day-to-day administrative matters regarding the academic employee; g. Written and signed documents (dated upon receipt or genesis by the unit administrator) concerning an academic employee’s performance, supporting information developed in investigation of complaints, or recording attempts to counsel the academic employee and establish a program of activities to correct shortcomings; provided that: (1) Inclusion of the above mentioned items (Article XIX, Section C.1.g) shall include the evidence that the academic employee was shown a copy of the material(s), was informed that the material(s) had been placed in the file, and was notified of the right to provide an explanatory statement which would remain appended to the document(s) in the file; (2) Evidence of meeting the conditions of Article XIX, Section C.1.g.