Common use of Contractor Administrative Reporting Clause in Contracts

Contractor Administrative Reporting. The following defines the administrative reporting requirements under the Basic Contract. The Contractor shall provide the following data electronically via the GWAC Management Module. The GWAC Management Module can be accessed at xxxx://xxxxxx.xxx.xxx.xxx. The types of reporting data required are as follows: (a) Order Award – The contractor shall report all orders not issued by GSA in Assisted Acquisition Services (AAS) Business Application Portal within thirty (30) calendar days of Order award. Award data includes, but is not limited to: (1) Basic Contract Number (2) Order Number (3) Order Description (i.e, Type of Project) (4) Predominant Contract Type (i.e, T&M, CPFF, FFP, etc.) (5) Issuing Ordering Contracting Officer (OCO) (6) Initial Period of Performance (7) Award Date (8) Award Obligated/Funded Amount Note: Order Award data issued by GSA through Assisted Acquisition Services (AAS) Business Application Portal will automatically populate in the GWAC Management Module. (b) Modification Data – The contractor shall report all modifications not issued by GSA in Assisted Acquisition Services (AAS) Business Application Portal within thirty (30) calendar days from the date of each Modification. Modification data includes, but is not limited to: (1) Basic Contract Number (2) Order Number (3) Modification Number (4) Modification Description (i.e., Incremental Funding, Exercise Option, etc.) (5) Issuing OCO (6) Modification Period of Performance (7) Modification Date (8) Modification Obligated/Funded Amount Note: Modification data issued by GSA through Assisted Acquisition Services (AAS) Business Application Portal will automatically populate in the GWAC Management Module. (c) Purchase Data – The contractor shall report purchase data from each paid invoice within 30 calendar days after the end of the reporting quarter. Purchase data may include, but is not limited to: (1) Contractor Invoice Number (2) Date Issued (3) Itemized Charges categorized as follows: (a) Fixed Price (fixed price task orders only) (b) Cost (cost reimbursement task orders only) (c) On-Site and Off-Site Labor Categories (including non-Alliant SB/specialized labor categories) (time & material or labor hour task orders only) (d) Loaded Hourly Labor Rates (time & material and labor hour task orders only) (e) Materials (time & material task orders only) (f) Travel as applicable (g) Other Direct Costs (ODCs) as applicable (h) Award/Fixed/Incentive Fees as applicable Note: Hybrid blends, e.g., fixed price/time & material, should report those items above as it relates to each of the respective task order types. Note: ODCs, for the purposes of reporting in the GWAC Management Module, are hereby defined as all items stated in FAR 52.232-7 paragraph (b).

Contractor Administrative Reporting. The following defines the administrative reporting requirements under the Basic Contract. The Contractor shall provide the following data electronically via the GWAC Management Module. The GWAC Management Module can be accessed at xxxx://xxxxxx.xxx.xxx.xxxxxxx://xxxx.xxx.xxx. The types of reporting data required are as follows: (a) Order Award – The contractor shall report all orders not issued by GSA in Assisted Acquisition Services IT Solution Shop (AASITSS) Business Application Portal within thirty (30) calendar days of Order award. Award data includes, but is not limited to: (1) Basic Contract Number (2) Order Number (3) Order Description (i.e, Type of Project) (4) Predominant Contract Type (i.e, T&M, CPFF, FFP, etc.) (5) Issuing Ordering Contracting Officer (OCO) (6) Initial Period of Performance (7) Award Date (8) Award Obligated/Funded Amount Note: Order Award data issued by GSA through Assisted Acquisition Services (AAS) Business Application Portal ITSS will automatically populate in the GWAC Management Module. (b) Modification Data – The contractor shall report all modifications not issued by GSA in Assisted Acquisition Services (AAS) Business Application Portal ITSS within thirty (30) calendar days from the date of each Modification. Modification data includes, but is not limited to: (1) Basic Contract Number (2) Order Number (3) Modification Number (4) Modification Description (i.e., Incremental Funding, Exercise Option, etc.) (5) Issuing OCO (6) Modification Period of Performance (7) Modification Date (8) Modification Obligated/Funded Amount Note: Modification data issued by GSA through Assisted Acquisition Services (AAS) Business Application Portal ITSS will automatically populate in the GWAC Management Module. (c) Purchase Data – The contractor shall report purchase data from each paid invoice within 30 sixty (60) calendar days after from the end of date the reporting quarterinvoice is submitted for payment. Purchase data may includeincludes, but is not limited to: (1) Contractor Invoice Number (2) Date Issued (3) Itemized Charges categorized as follows: (a) Fixed Price (fixed price task orders only) (b) Cost (cost reimbursement task orders only) (c) On-Site and Off-Site Labor Categories (including non-Alliant SB/specialized labor categories) (b) Loaded Hourly Labor Rates or Direct Labor rates as applicable. (time & material or labor hour task orders onlyc) Indirect Costs (i.e., Fringe, Overhead, G&A, etc. if applicable) (d) Loaded Hourly Labor Rates Profit (time & material and labor hour task orders onlyi.e., Award/Fixed/Incentive Fees if applicable) (e) Materials (time & material task orders only)Travel (f) Travel as applicable (g) Other Direct Costs (ODCs), including Quantity and Price for each (i.e., Materials, Equipment, etc.) (g) as Fixed-Price Deliverable/Milestone if applicable (h) AwardContract Access Fee (applied to total cost/Fixed/Incentive Fees as applicable Note: Hybrid blends, e.g., fixed price/time & material, should ) (d) CAF Payment Data – The contractor shall report those items above as it relates each CAF payment remitted to GSA within fourteen (14) calendar days following each of CAF payment. All CAF payments must be remitted electronically via Automated Clearing House (ACH). The procedures to set up ACH can be found on the respective task order types. Note: ODCs, for the purposes of reporting payment page in the GWAC Management Module. CAF payment data includes, are hereby but is not limited to: (1) Trace Number (or Voucher Number) (2) Total Remitted Amount (3) Remit Date (4) Amount applied to each Order Number (for the reported payment) The Contractor shall convert all currency to U.S. dollars using the “Treasury Reporting Rates of Exchange,” issued by the U.S. Department of Treasury, Financial Management Service.” Note: The GWAC Management Module categorizes direct material and ODCs as defined as all items stated in FAR 52.232-7 paragraph (b)simply as ODCs.

Contractor Administrative Reporting. The following defines This contract attachment specifically outlines the administrative reporting data requirements under for the Basic ContractInvoice/Purchase Data (Sales/Invoices). There are three methods to enter purchase data in the CPRM. 1) Direct or manual entry of each labor category; 2) Uploading a Batch File containing CLIN data pertaining to a single invoice or multiple invoices across multiple orders (called Upload Package). Two file formats accepted: Comma separated value (CSV) file and MS Excel spreadsheet file (XLS format or any other current MS Excel version); 3) System-to-system via Web Services. The Contractor shall provide CPRM technical instructions (video) for Purchase Data reporting can be found at the GSA website xxxxx://xxx.xxxx.xxx.xxx. In addition, the following data electronically via applies: All tutorials on Videos are currently the GWAC Management Module. The GWAC Management Module can be accessed at xxxx://xxxxxx.xxx.xxx.xxx. The types of reporting data required are as follows: (a) Order Award – The contractor shall report all orders not issued by GSA in Assisted Acquisition Services (AAS) Business Application Portal within thirty (30) calendar days of Order award. Award data includes, but is not limited to: following: (1) Basic Contract Number GWAC Registration, (2) Create an Order Number Package, (3) Order Description (i.ePurchase Data Basics, Type of Project) (4) Predominant Contract Type (i.ePurchase Data Single Upload, T&M, CPFF, FFP, etc.) (5) Issuing Ordering Contracting Officer (OCO) Purchase Data Multiple Upload, (6) Initial Period of Performance Enter Zero Purchase Data, (7) Award Date Contract Access Fee (CAF) Payment, and (8) Award ObligatedXxx.xxx. Related videos may be modified or added throughout the term of the contract. The below tables outlines the Cost Elements that shall be reported based on the Task Order Contract Type. CONTRACT TYPES - T&M/Funded Amount Labor Hour Orders use: Table 1 CPR M Cost Element (shall report) Instruction 011- 400 80 Labor Categories Enter any applicable T&M Labor CLIN as shown in the Attachment A. NOTE: Purchase Line Quantity shall reflect the number of hours worked; Purchase Line Unit shall reflect “HR”; Purchase Line Price shall reflect the labor rate per hour. 999 Specialized Labor Category Enter any new labor cost not included in the 80 T&M Labor Categories. NOTE: Purchase Line Quantity shall reflect the number of hours worked; Purchase Line Unit shall reflect “HR”; Purchase Line Price shall reflect the labor rate per hour. The Government may require the contractor to remap a “Specialized Labor Category” if it is determined within the capability of any one of the 80 Alliant labor categories. A00 Materials Enter Materials amount as defined in FAR 16.601(a) Time-and-materials contracts, with the exception of Travel costs. Note: Order Award Do not include Travel. B00 Travel Enter travel costs, including indirect travel costs. D00 Contract Access Fee (CAF) Enter the CAF amount NOTE: Including CAF credit/debit adjustments, if applicable. X00 Not Elsewhere Classified As directed by the GSA GWAC personnel. NOTE: The Government may require the contractor to remap a “Not Elsewhere Classified” item if it is determined to apply to an existing reportable data issued by GSA through Assisted Acquisition Services element. CONTRACT TYPES - Cost Reimbursement (AASCR) Business Application Portal will automatically populate in the GWAC Management Module. Orders (bor any variation of CR) Modification Data – The contractor use: Table 2 CPR M Cost Element (shall report all modifications not issued by GSA in Assisted Acquisition Services (AASreport) Business Application Portal within thirty (30) calendar days from the date of each ModificationInstruction 094 COST Enter Direct Labor as a Lump Sum amount. Modification data includes, but is not limited to: (1) Basic Contract Number (2) Order Number (3) Modification Number (4) Modification Description (i.e., Incremental Funding, Exercise Option, etc.) (5) Issuing OCO (6) Modification Period of Performance (7) Modification Date (8) Modification Obligated/Funded Amount Note: Modification data issued by GSA through Assisted Acquisition Services Do not include materials. B00 Travel Enter travel costs, including indirect travel costs. C00 ODC Enter a total amount to include direct materials costs, and other direct costs not previously identified as a direct labor costs. Note: Do not include Travel or Award/Fixed/Incentive Fee. D00 Contract Access Fee (AASCAF) Business Application Portal will automatically populate in Enter the GWAC Management Module. CAF amount (c) Purchase Data – The contractor shall report purchase data from each paid invoice within 30 calendar days after the end of the reporting quarterCAF must be stated on invoices). Purchase data may includeNOTE: Including CAF credit/debit adjustments, but is not limited to: (1) Contractor Invoice Number (2) Date Issued (3) Itemized Charges categorized as follows: (a) Fixed Price (fixed price task orders only) (b) Cost (cost reimbursement task orders only) (c) On-Site and Off-Site Labor Categories (including non-Alliant SB/specialized labor categories) (time & material or labor hour task orders only) (d) Loaded Hourly Labor Rates (time & material and labor hour task orders only) (e) Materials (time & material task orders only) (f) Travel as if applicable (g) Other Direct Costs (ODCs) as applicable (h) . G00 Award/Fixed/Incentive Fees as applicable NoteIf applicable, enter this Fee amount X00 Not Elsewhere Classified Enter total indirect costs on labor and material (including overhead, and G&A expenses). CONTRACT TYPES - Fixed Price (FP) Orders (or any variation of FP) use: Hybrid blendsTable 3 CPR M Cost Element (shall report) Instruction H00 FIXED PRICE Enter direct labor, e.g., fixed price/time & direct material, should report those items above indirect costs (including overhead, and G&A expenses), and profit as it relates to each of the respective task order typesa Lump Sum amount. Note: ODCsDo not include Travel. B00 Travel Enter travel costs, for including indirect travel costs. D00 Contract Access Fee (CAF) Enter the purposes of CAF NOTE: Include CAF credit/debit adjustments, if applicable. G00 Award/Fixed/Incentive Fees If applicable, enter this Fee amount. X00 Not Elsewhere Classified Only use as directed by the GSA GWAC personnel. In addition, the following applies: 1) When reporting T&M/LH task orders, the Contractor shall record in the GWAC Management ModuleCPRM in the following format when selecting any of the 80 Labor Categories: Purchase Line Type (Select/cite any of the 80 T&M Labor Categories) Purchase Line Unit HR Purchase Line Price (Insert labor rate charged per hour) Purchase Line Quantity (Insert number of hours worked) NOTE: Contractors shall not input employee names in the CPRM. 2) For Hybrid Contract types, are hereby defined the required Cost Elements appropriate to the individual Contract Type used in the hybrid contract must be reported in the CPRM. 3) Alliant Contractors submitting invoices to the Ordering Contracting Officer shall clearly show the CAF as all items stated in FAR 52.232-7 paragraph a separate CLIN for Orders anticipated to reach or exceed the below thresholds. The CAF threshold amounts are: Direct Order Client $20 M/per year $150,000/per year GSA Assisted $13.3M/per year $100,000/per year 4) The CPRM CLIN numbering is cited when utilizing the Comma Separated Value (bCSV) file and Excel spreadsheet file (XLS format or any other current MS Excel version); uploading feature to the CPRM. Further instructions on Batch Uploading can be found at xxxxx://xxx.XXXXX.xxx.xxx/Login.

Contractor Administrative Reporting. The following defines the administrative reporting requirements under the Basic Contract. The Contractor shall provide the following data electronically via the GWAC Management Module. The GWAC Management Module can be accessed at xxxx://xxxxxx.xxx.xxx.xxxxxxx://xxxx.xxx.xxx. Calendar Quarters are represented as: 1st Quarter: January 1 – March 31 2nd Quarter: April 1 – June 30 3rd Quarter: July 1 – September 30 4th Quarter: October 1 – December 31 The types of reporting data required are as follows: (a) Order Award – The contractor shall report all orders not issued by GSA in Assisted Acquisition Services IT Solution Shop (AASITSS) Business Application Portal within thirty (30) calendar days of Order award. Award data includes, but is not limited to: (1) Basic Contract Number (2) Order Number (3) Order Description (i.e, Type of Project) (4) Predominant Contract Type (i.e, T&M, CPFF, FFP, etc.) (5) Issuing Ordering Contracting Officer (OCO) (6) Initial Period of Performance (7) Award Date (8) Award Obligated/Funded Amount Note: Order Award data issued by GSA through Assisted Acquisition Services (AAS) Business Application Portal ITSS will automatically populate in the GWAC Management Module. (b) Modification Data – The contractor shall report all modifications not issued by GSA in Assisted Acquisition Services (AAS) Business Application Portal ITSS within thirty (30) calendar days from the date of each Modification. Modification data includes, but is not limited to: (1) Basic Contract Number (2) Order Number (3) Modification Number (4) Modification Description (i.e., Incremental Funding, Exercise Option, etc.) (5) Issuing OCO (6) Modification Period of Performance (7) Modification Date (8) Modification Obligated/Funded Amount Note: Modification data issued by GSA through Assisted Acquisition Services (AAS) Business Application Portal ITSS will automatically populate in the GWAC Management Module. (c) Purchase Data – The contractor shall report purchase data from each paid accepted invoice within 30 calendar days after the end of the reporting quarter. Purchase data may include, but is not limited to: (1) Contractor Invoice Number (2) Date Issued (3) Itemized Charges categorized as follows: (a) Fixed Price (fixed price task orders only) (b) Cost (cost reimbursement task orders only) (c) On-Site and Off-Site Labor Categories (including non-Alliant SB/specialized labor categories) (time & material or and labor hour task orders only) (d) Loaded Hourly Labor Rates (time & material and labor hour task orders only) (e) Materials (time & material task orders only) (f) Travel as applicable (g) Other Direct Costs (ODCs) as applicable (h) Award/Fixed/Incentive Fees as applicable Note: Hybrid blends, e.g., fixed price/time & material, should report those items above as it relates to each of the respective task order types. Note: ODCs, for the purposes of reporting in the The GWAC Management Module, are hereby Module categorizes direct material and ODCs as defined as all items stated in FAR 52.232-7 paragraph simply as ODCs. (bd) CAF Payment Data – The contractor shall report each CAF payment remitted to GSA within 30 calendar days after the end of the reporting quarter. CAF payment data includes, but is not limited to: (1) Trace Number (or Voucher Number) (2) Total Remitted Amount (3) Remit Date (4) Amount applied to each Order Number (for the reported payment) The Contractor shall convert all currency to U.S. dollars using the “Treasury Reporting Rates of Exchange,” issued by the U.S. Department of Treasury, Financial Management Service.”