Common use of Contractor’s Books and Records Clause in Contracts

Contractor’s Books and Records. A. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to SolTrans for a minimum period of four (4) years, or for any longer period required by law, from the date of final payment to CONTRACTOR pursuant to this Agreement. B. CONTRACTOR shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of four (4) years, or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours upon written request by SolTrans’ Legal Counsel or Executive Director, or a designated representative of either of these officers. Copies of such documents shall be provided to SolTrans for inspection at SolTrans’ office when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONTRACTOR's address indicated for receipt of notices in this Agreement. D. Where SolTrans has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONTRACTOR's business, SolTrans may, by written request by any of the above-named officers, require that custody of such records and documents be given to SolTrans and that such records and documents shall be maintained at SolTrans’ office. Access to such records and documents shall be granted to any party authorized by CONTRACTOR, CONTRACTOR's representatives, or CONTRACTOR's successor-in-interest during regular business hours.

Contractor’s Books and Records. A. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to SolTrans CITY for a minimum period of four three (43) years, or for any longer period required by law, from the date of final payment to CONTRACTOR pursuant to this AgreementAGREEMENT. B. CONTRACTOR shall maintain all documents and records which demonstrate performance under this Agreement AGREEMENT for a minimum period of four three (43) years, or for any longer period required by law, from the date of termination or completion of this AgreementAGREEMENT. C. Any records or documents required to be maintained pursuant to this Agreement AGREEMENT shall be made available for inspection or audit at any time during regular business hours upon written request by SolTrans’ Legal Counsel or Executive Directorthe CITY’s City Attorney, City Manager, or a designated representative of either of these officers. Copies of such documents shall be provided to SolTrans CITY for inspection at SolTrans’ office City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONTRACTOR's address indicated for receipt of notices in this AgreementAGREEMENT. D. Where SolTrans CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONTRACTOR's business, SolTrans CITY may, by written request by any of the above-named officers, require that custody of such records and documents be given to SolTrans CITY and that such records and documents shall be maintained at SolTrans’ officein City Hall. Access to such records and documents shall be granted to any party authorized by CONTRACTOR, CONTRACTOR's representatives, or CONTRACTOR's successor-in-interest during regular business hours.

Contractor’s Books and Records. A. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to SolTrans CITY, for a minimum period of four three (43) years, or for any longer period required by law, from the date of final payment to CONTRACTOR pursuant to this AgreementAGREEMENT. B. CONTRACTOR shall maintain all documents and records which demonstrate performance under this Agreement AGREEMENT for a minimum period of four three (43) years, or for any longer period required by law, from the date of termination or completion of this AgreementAGREEMENT. C. Any records or documents required to be maintained pursuant to this Agreement AGREEMENT shall be made available for inspection or audit at any time during regular business hours upon written request by SolTrans’ Legal Counsel or Executive Directorthe CITY’s Fire Chief, the Director of Housing Services, City Attorney, City Manager, , or a designated representative of either any of these officers. Copies of such documents shall be provided to SolTrans CITY for inspection at SolTrans’ office City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONTRACTOR's address indicated for receipt of notices in this AgreementAGREEMENT. D. Where SolTrans CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONTRACTOR's business, SolTrans CITY, as appropriate, may, by written request by any of the above-named officers, require that custody of such records and documents be given to SolTrans CITY, as appropriate, and that such records and documents shall be maintained at SolTrans’ officein City Hall. Access to such records and documents shall be granted to any party authorized by CONTRACTOR, CONTRACTOR's representatives, or CONTRACTOR's successor-in-interest during regular business hours.

Contractor’s Books and Records. A. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to SolTrans CITY for a minimum period of four three (43) years, or for any longer period required by law, from the date of final payment to CONTRACTOR pursuant to this AgreementAGREEMENT. B. CONTRACTOR shall maintain all documents and records which demonstrate performance under this Agreement AGREEMENT for a minimum period of four three (43) years, or for any longer period required by law, from the date of termination or completion of this AgreementAGREEMENT. C. Any records or documents required to be maintained pursuant to this Agreement AGREEMENT shall be made available for inspection or audit at any time during regular business hours upon written request by SolTrans’ Legal Counsel or Executive Directorthe CITY’s Fire Chief, City Attorney, City Manager or a designated representative of either any of these officers. Copies of such documents shall be provided to SolTrans CITY for inspection at SolTrans’ office City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONTRACTOR's address indicated for receipt of notices in this AgreementAGREEMENT. D. Where SolTrans CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONTRACTOR's business, SolTrans CITY may, by written request by any of the above-named officers, require that custody of such records and documents be given to SolTrans CITY and that such records and documents shall be maintained at SolTrans’ officein City Hall. Access to such records and documents shall be granted to any party authorized by CONTRACTOR, CONTRACTOR's representatives, or CONTRACTOR's successor-in-interest during regular business hours.

Contractor’s Books and Records. A. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to SolTrans CITY for a minimum period of four three (43) years, or for any longer period required by law, from the date of final payment to CONTRACTOR pursuant to this AgreementAGREEMENT. B. CONTRACTOR shall maintain all documents and records which demonstrate performance under this Agreement AGREEMENT for a minimum period of four three (43) years, or for any longer period required by law, from the date of termination or completion of this AgreementAGREEMENT. C. Any records or documents required to be maintained pursuant to this Agreement AGREEMENT shall be made available for inspection or audit at any time during regular business hours upon written request by SolTrans’ Legal Counsel or Executive DirectorCITY’s City Attorney, City Manager, or a designated representative of either of these officers. Copies of such documents shall be provided to SolTrans CITY for inspection at SolTrans’ office City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONTRACTOR's address indicated for receipt of notices in this AgreementAGREEMENT. D. Where SolTrans CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONTRACTOR's business, SolTrans CITY may, by written request by any of the above-named above‐named officers, require that custody of such records and documents be given to SolTrans CITY and that such records and documents shall be maintained at SolTrans’ officein City Hall. Access to such records and documents shall be granted to any party authorized by CONTRACTOR, CONTRACTOR's representatives, or CONTRACTOR's successor-in-interest successor‐in‐interest during regular business hours.