Common use of Contractor’s Books and Records Clause in Contracts

Contractor’s Books and Records. (a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement. (c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Contractor’s Books and Records. (a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to workthe Services, services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement. (c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Contractor’s Books and Records. (a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor A. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, canceled cancelled checks, and other records or other documents or records evidencing or relating to work, charges for services, or expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents CITY or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so SUCCESSOR AGENCY, as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the Cityappropriate, for a minimum period of three (3) years after years, or for any longer period required by law, from the date of final payment under the Agreementto CONTRACTOR pursuant to this AGREEMENT. B. CONTRACTOR shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (b3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT. C. Any and all records or documents required to be maintained pursuant to this section AGREEMENT shall be made available for inspection, inspection or audit and copying, at any time during regular business hours, hours upon written request by the CITY’s Fire Chief, the Director of Housing Services on behalf of the SUCCESSOR AGENCY, City Attorney, City Manager, Executive Director of the SUCCESSOR AGENCY, or its a designated representativerepresentative of any of these officers. Copies of such documents or records shall be provided directly to the CITY or SUCCESSOR AGENCY for inspection at City for inspection, audit and copying Hall when it is practical to do so; otherwise. Otherwise, unless an alternative is mutually agreed upon, such documents and the records shall be made available at Contractor’s CONTRACTOR's address indicated for receipt of notices in this AgreementAGREEMENT. (c) D. Where City CITY or SUCCESSOR AGENCY has reason to believe that any of the such records or documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution dissolution, disbandment or termination of Contractor’s CONTRACTOR's business, City CITY or SUCCESSOR AGENCY, as appropriate, may, by written requestrequest by any of the above-named officers, require that custody of such records and documents or records be given to the CityCITY or SUCCESSOR AGENCY, as appropriate, and that such records and documents shall be maintained in City Hall. Access to such records and documents and records shall be granted to Cityany party authorized by CONTRACTOR, as well as to its successorsCONTRACTOR's representatives, or CONTRACTOR's successor-in-interest and authorized representativesduring regular business hours.