Common use of Contractor’s Books and Records Clause in Contracts

Contractor’s Books and Records. A. Contractor shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. B. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director, or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at Petaluma City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement. D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in Petaluma City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successor in interest.

Contractor’s Books and Records. A. Contractor shall maintain any and all ledgers, books of accountsaccount, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. B. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years years, or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance DirectorAuditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to the City for inspection at Petaluma City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement. D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment disbandment, or termination of Contractor’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in Petaluma City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successor in successor-in-interest.

Contractor’s Books and Records. A. a. Contractor shall maintain any and all ledgers, books of accountsaccount, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. B. b. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years years, or for any longer period required by law, from the date of termination or completion of this Agreement. C. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director, Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at Petaluma City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement.. SAMPLE D. d. Where the City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s business, the City may, by written request by of any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in Petaluma at City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successor in successor- in-interest.

Contractor’s Books and Records. A. Contractor shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. B. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director, or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at Petaluma Cotati City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement. D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in Petaluma City Hallby the City. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successor in interest.

Contractor’s Books and Records. A. Contractor CONTRACTOR shall maintain any and all ledgers, books of accountsaccount, invoices, vouchers, canceled cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City CITY for a minimum period of three (3) years years, or for any longer period required by law, from the date of final payment to Contractor CONTRACTOR pursuant to this AgreementAGREEMENT. B. Contractor CONTRACTOR shall maintain all documents and records which demonstrate performance under this Agreement AGREEMENT for a minimum period of three (3) years years, or for any longer period required by law, from the date of termination or completion of this AgreementAGREEMENT. C. Any records or documents required to be maintained pursuant to this Agreement AGREEMENT shall be made available for inspection or audit, audit at any time during regular business hours, hours upon written request by the City Manager, CITY’s City Attorney, City Finance DirectorManager, or a designated representative of either of these officers. Copies of such documents shall be provided to the City CITY for inspection at Petaluma City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s CONTRACTOR's address indicated for receipt of notices in this AgreementAGREEMENT. D. Where City CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s CONTRACTOR's business, City CITY may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the such records and documents be given to CITY and that such records and documents shall be maintained in Petaluma City Hall. Access to such records and documents shall be granted to any party authorized by ContractorCONTRACTOR, Contractor’s CONTRACTOR's representatives, or Contractor’s successor in interestCONTRACTOR's successor-in-interest during regular business hours.

Contractor’s Books and Records. A. Contractor shall maintain any and all ledgers, books of accountsaccount, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. B. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years years, or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance DirectorAuditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to the City for inspection at Petaluma City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor’s address indicated for receipt of notices in this Agreement. D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment disbandment, or termination of Contractor’s business, City may, by written request by any of the above-above- named officers, require that custody of the records be given to the City and that the records and documents be maintained in Petaluma City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successor in successor-in-interest.