COST REPORT. 27 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 3 contracts

Samples: Agreement for Provision of Full Service Partnership/Wraparound Services for Youthful Offenders, Agreement for Provision of Behavioral Health Outpatient Services, Agreement for Provision of Behavioral Health Outpatient Services

COST REPORT. 27 34 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for ~~Period 28 One, Period Two, and Period Three~~each period, or 35 for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) 29 calendar days following the period for 36 which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual 37 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 1 requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall 2 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 3 accordance with such requirements and consistent with prudent 34 business practice, which costs and 4 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 5 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 6 Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost 7 Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 8 CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business 9 days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a 10 consolidated Cost Report. 4 11 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ Cost Report within the time 12 period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the 13 following: 7 14 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 15 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ Cost Report is not 16 submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The 17 late penalty shall be assessed separately on each outstanding ~~individual 11 and/or consolidated~~ Cost Report due COUNTY by 18 CONTRACTOR. 12 19 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 20 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 21 accurate and complete ~~individual and/or consolidated~~ Cost Report is delivered to ADMINISTRATOR. 15 22 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the ~~16 individual and/or consolidated~~ 23 Cost Report setting forth good cause for justification of the request. Approval of such requests shall be 24 at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. 25 3. In the event that CONTRACTOR does not submit an accurate and complete Cost Report 26 within one hundred and eighty (180) calendar days following the termination of this Agreement, and 27 CONTRACTOR has not entered into a subsequent or new agreement for any other services with 28 COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the Agreement 29 shall be immediately reimbursed to COUNTY. 30 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 31 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 32 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 33 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 34 Cost Report shall be the final financial record for subsequent audits, if any. 35 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less 36 applicable revenues and any late penalty, not to exceed the negotiated rate as specified in the Agreement. 37 CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable pursuant to 1 applicable federal, state and COUNTY laws, regulations and requirements. Any payment made by 2 COUNTY to CONTRACTOR, which is subsequently determined to have been for an unreimbursable 3 expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or other authorized form 4 of payment, within thirty (30) calendar days of submission of the Cost Report or COUNTY may elect to 5 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY.

Appears in 2 contracts

Samples: Agreement for Provision of Adult Residential Drug Medi Cal Withdrawal Management Services, Agreement for Provision of Services

COST REPORT. 27 10 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for each Period ~~28 One, Period Two, and Period Three,~~ or 11 for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) 29 calendar days following the period for 12 which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual 13 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 14 requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall 15 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 16 accordance with such requirements and consistent with prudent 34 business practice, which costs and 17 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 18 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 19 Agreements for mental health services that are administered by 37 HCA, consolidation of the individual 20 Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 21 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 22 than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to 23 be incorporated into a consolidated Cost Report. 4 24 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ Cost Report within the time 25 period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the 26 following: 7 27 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 28 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ Cost Report is not 29 submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The 30 late penalty shall be assessed separately on each outstanding ~~individual 11 and/or consolidated~~ Cost Report due COUNTY by 31 CONTRACTOR. 12 32 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 33 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 34 accurate and complete ~~individual and/or consolidated~~ Cost Report is delivered to ADMINISTRATOR. 15 35 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the ~~16 individual and/or consolidated~~ 36 Cost Report setting forth good cause for justification of the request. Approval of such requests shall be 37 at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. In no case shall 1 extensions be granted for more than seven (7) calendar days. 2 3. In the event that CONTRACTOR does not submit an accurate and complete Cost Report 3 within one hundred and eighty (180) calendar days following the termination of this Agreement, and 4 CONTRACTOR has not entered into a subsequent or new agreement for any other services with 5 COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the Agreement 6 shall be immediately reimbursed to COUNTY. 7 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 8 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 9 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 10 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 11 Cost Report shall be the final financial record for subsequent audits, if any. 12 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 13 less applicable revenues and any late penalty, not to exceed the negotiated rate as specified in the 14 Agreement. CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable 15 pursuant to applicable federal, state and COUNTY laws, regulations and requirements. Any payment 16 made by COUNTY to CONTRACTOR, which is subsequently determined to have been for an 17 unreimbursable expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or 18 other authorized form of payment, within thirty (30) calendar days of submission of the Cost Report or 19 COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the 20 reimbursement due COUNTY.

Appears in 2 contracts

Samples: Agreement for Provision of Perinatal Drug Medi Cal Substance Use Disorder Treatment Services, Agreement for Provision of Perinatal Drug Medi Cal Substance Use Disorder Treatment Services

COST REPORT. 27 13 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 14 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 15 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 16 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 17 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 18 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 19 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 20 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 21 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 22 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 23 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 24 than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to 25 be incorporated into a consolidated Cost Report. 4 26 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 27 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 28 discretion to 6 impose one or both of the following: 7 29 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 30 business day after the above specified due date that the accurate and complete an individual and/or 9 31 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 32 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 33 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 34 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 35 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 36 accurate and complete an individual and/or consolidated Cost Report is delivered to 37 ADMINISTRATOR. 15 1 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 2 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 2 contracts

Samples: Agreement for Provision of Mental Health Residential Rehabilitation and Enhanced Residential Rehabilitation Services, Mental Health Services Agreement

COST REPORT. 27 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 2 contracts

Samples: Agreement for Provision of Behavioral Health Outpatient Services, Agreement for Provision of Behavioral Health Outpatient Services

COST REPORT. 27 10 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 11 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare 12 the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 13 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. 14 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 15 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 16 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 17 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 18 has multiple ~~Agreements~~ contracts for mental health services that are administered by 37 HCA, consolidation of the 19 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 20 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 21 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 22 be incorporated into a consolidated Cost Report. 4 23 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 24 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 25 discretion to 6 impose one or both of the following: 7 26 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 27 business day after the above specified due date that the accurate and complete an individual and/or 9 28 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 29 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 30 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 31 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 32 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 33 accurate and complete an individual and/or consolidated Cost Report is delivered to 34 ADMINISTRATOR. 15 35 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 36 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 37 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. 1 3. In the event that CONTRACTOR does not submit an accurate and complete an individual 2 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 3 termination of this Contract, and CONTRACTOR has not entered into a subsequent or new agreement 4 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 5 the term of the Contract shall be immediately reimbursed to COUNTY. 6 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 7 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 8 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 9 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 10 Report shall be the final financial record for subsequent audits, if any. 11 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 12 less applicable revenues and any late penalty, not to exceed COUNTY’s Aggregate Amount Not to 13 Exceed as set forth in the Referenced Contract Provisions of this Contract. CONTRACTOR shall not 14 claim expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 15 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 16 which is subsequently determined to have been for a non-reimbursable expenditure or service, shall be 17 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 18 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 19 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 20 COUNTY. 21 D. Unless approved by ADMINISTRATOR, costs that exceed the County Contract Rates (CCR)

Appears in 2 contracts

Samples: Contract for Provision of Behavioral Health Services, Contract for Provision of Behavioral Health Services

COST REPORT. 27 8 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 9 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 10 calendar days following the period for which they are prepared or termination of this Agreement. 30 11 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 12 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 13 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 14 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 15 business practice, which costs and allocations shall be supported by source documentation maintained 35 16 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 17 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 18 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 19 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 20 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 21 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 22 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 23 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 24 impose one or both of the following: 7 25 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 26 business day after the above specified due date that the accurate and complete individual and/or 9 27 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 28 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual ~~11 and/or~~ 29 and or/consolidated Cost Report due COUNTY by CONTRACTOR. 12 30 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 31 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 32 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 33 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 34 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 35 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 36 unreasonably denied. 37 // 1 3. In the event that CONTRACTOR does not submit an accurate and complete individual 2 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 3 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 4 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 5 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 6 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 7 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 8 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 9 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 10 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 11 any. 12 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 13 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 14 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 15 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 16 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 17 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 18 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 19 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 20 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 21 COUNTY. 22 D. Unless approved by ADMINISTRATOR, costs that exceed the Statewide Maximum Allowance 23 (SMA) rates per Medi-Cal Unit of Services, as determined by the DHCS, shall be unreimbursable to

Appears in 2 contracts

Samples: Transportation Services Agreement, Transportation Agreement

COST REPORT. 27 31 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period ~~Two,~~ Two and Period 32 Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period 33 for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the 34 individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 35 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 36 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 37 and funding sources in accordance with such requirements and consistent with prudent 34 business 1 practice, which costs and allocations shall be supported by source documentation maintained 35 by 2 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 3 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 4 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 5 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to 6 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 7 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 8 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 9 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 10 impose one or both of the following: 7 11 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 12 business day after the above specified due date that the accurate and complete individual and/or 9 13 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 14 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 15 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 16 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 17 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 18 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 19 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of ~~the 16~~ 20 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Family Support Services

COST REPORT. 27 34 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for ~~Period 28 One, Period Two, and Period Three~~each period, or 35 for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) 29 calendar days following the period for 36 which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual 37 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY PHOENIX HOUSE ORANGE COUNTY, INC. Amendment 6 Redline 1 requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall 2 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 3 accordance with such requirements and consistent with prudent 34 business practice, which costs and 4 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 5 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 6 Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost 7 Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 8 CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business 9 days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a 10 consolidated Cost Report. 4 11 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ Cost Report within the time 12 period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the 13 following: 7 14 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 15 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ Cost Report is not 16 submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The 17 late penalty shall be assessed separately on each outstanding ~~individual 11 and/or consolidated~~ Cost Report due COUNTY by 18 CONTRACTOR. 12 19 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 20 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 21 accurate and complete ~~individual and/or consolidated~~ Cost Report is delivered to ADMINISTRATOR. 15 22 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the ~~16 individual and/or consolidated~~ 23 Cost Report setting forth good cause for justification of the request. Approval of such requests shall be 24 at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. 25 3. In the event that CONTRACTOR does not submit an accurate and complete Cost Report 26 within one hundred and eighty (180) calendar days following the termination of this Agreement, and 27 CONTRACTOR has not entered into a subsequent or new agreement for any other services with 28 COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the Agreement 29 shall be immediately reimbursed to COUNTY. 30 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 31 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 32 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 33 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 34 Cost Report shall be the final financial record for subsequent audits, if any. 35 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less 36 applicable revenues and any late penalty, not to exceed the negotiated rate as specified in the Agreement. 37 CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable pursuant to PHOENIX HOUSE ORANGE COUNTY, INC. Amendment 6 Redline 1 applicable federal, state and COUNTY laws, regulations and requirements. Any payment made by 2 COUNTY to CONTRACTOR, which is subsequently determined to have been for an unreimbursable 3 expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or other authorized form 4 of payment, within thirty (30) calendar days of submission of the Cost Report or COUNTY may elect to 5 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY.

Appears in 1 contract

Samples: Agreement for Provision of Adult Residential Drug Medi Cal Withdrawal Management Services

COST REPORT. 27 31 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period ~~28 One,~~ 32 One and Period Two~~, and Period Three~~, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days 33 following the period for which they are prepared or termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall 34 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 35 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. 36 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 37 and funding sources in accordance with such requirements and consistent with prudent 34 business 1 practice, which costs and allocations shall be supported by source documentation maintained 35 by 2 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 3 CONTRACTOR has multiple ~~Agreements~~ Contracts for mental health services that are administered by 37 HCA, 4 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 5 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to 6 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 7 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 8 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 9 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 10 impose one or both of the following: 7 11 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 12 business day after the above specified due date that the accurate and complete individual and/or 9 13 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 14 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 15 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 16 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 17 pursuant to any or all ~~agreements~~ Contracts between COUNTY and CONTRACTOR until such time that the 14 18 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 19 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 20 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Contract for Provision of Psychiatric and Basic Medical Services

COST REPORT. 27 10 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period ~~Two,~~ Two and Period 11 Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period 12 for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the 13 individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 14 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 15 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 16 and funding sources in accordance with such requirements and consistent with prudent 34 business 17 practice, which costs and allocations shall be supported by source documentation maintained 35 by 18 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 19 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 20 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 21 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to 22 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 23 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 24 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 25 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 26 impose one or both of the following: 7 27 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 28 business day after the above specified due date that the accurate and complete individual and/or 9 29 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 30 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 31 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 32 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 33 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 34 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 35 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of ~~the 16~~ 36 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 37 // 1 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 2 unreasonably denied. 3 3. In the event that CONTRACTOR does not submit an accurate and complete individual 4 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 5 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 6 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 7 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 8 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 9 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 10 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 11 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 12 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 13 any. 14 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 15 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 16 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 17 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 18 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 19 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 20 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 21 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 22 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 23 COUNTY. 24 D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to 25 this Agreement, less applicable revenues and late penalty, are lower than the aggregate of interim 26 monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such 27 reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the 28 Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days 29 after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any 30 amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 31 E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to 32 this Agreement, less applicable revenues and late penalty, are higher than the aggregate of interim 33 monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided 34 such payment does not exceed the Maximum Obligation of COUNTY. 35 // 36 // 37 // 1 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 2 attached to the Cost Report: 4 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 5 supporting documentation prepared by for the cost report period 6 beginning and ending and that, to the best of my 7 knowledge and belief, costs reimbursed through this Agreement are reasonable and 8 allowable and directly or indirectly related to the services provided and that this Cost 9 Report is a true, correct, and complete statement from the books and records of 10 (provider name) in accordance with applicable instructions, except as noted. I also 11 hereby certify that I have the authority to execute the accompanying Cost Report. 12 13 Signed 14 Name 15 Title 16 Date " 17

Appears in 1 contract

Samples: Agreement for Provision of School Readiness Services

COST REPORT. 27 22 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 23 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 24 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall prepare the individual 25 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 26 requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall 27 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 28 accordance with such requirements and consistent with prudent 34 business practice, which costs and 29 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 30 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 31 Agreements for mental health services that are administered by 37 HCA, consolidation of the individual 32 Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 33 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 34 than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to 35 be incorporated into a consolidated Cost Report.. 36 // 37 // 4 1 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 2 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 3 discretion to 6 impose one or both of the following: 7 4 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 5 business day after the above specified due date that the accurate and complete an individual and/or 9 6 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 7 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 8 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 9 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 10 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 11 accurate and complete an individual and/or consolidated Cost Report is delivered to 12 ADMINISTRATOR. 15 13 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 14 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 15 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 16 unreasonably denied. 17 3. In the event that CONTRACTOR does not submit an accurate and complete an individual 18 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 19 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 20 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 21 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 22 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 23 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 24 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 25 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 26 Report shall be the final financial record for subsequent audits, if any. 27 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 28 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 29 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 30 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 31 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 32 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 33 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 34 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 35 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 36 COUNTY. 37 // 1 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 2 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 3 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 4 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 5 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 6 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 7 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 8 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 9 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 10 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 11 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 12 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 13 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 14 attached to the Cost Report: 16 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 17 supporting documentation prepared by for the cost report period 18 beginning and ending and that, to the best of my 19 knowledge and belief, costs reimbursed through this Agreement are reasonable and 20 allowable and directly or indirectly related to the services provided and that this Cost 21 Report is a true, correct, and complete statement from the books and records of 22 (provider name) in accordance with applicable instructions, except as noted. I also 23 hereby certify that I have the authority to execute the accompanying Cost Report. 24 25 Signed 26 Name 27 Title 28 Date " 29

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 7 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period Two, Period Three, 8 Period Four and Period ~~Three~~Five, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days 9 following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR 10 shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable ~~federal~~f ederal, 11 state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 12 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 13 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 14 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 15 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 16 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 17 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 18 ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later 19 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 20 be incorporated into a consolidated Cost Report. 4 21 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 22 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 23 impose one or both of the following: 7 24 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 25 business day after the above specified due date that the accurate and complete individual and/or 9 26 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 27 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 28 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 29 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 30 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 31 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 32 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 33 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 34 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 35 unreasonably denied. 36 3. In the event that CONTRACTOR does not submit an accurate and complete individual 37 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 1 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 2 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 3 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 4 B. The individual and/or consolidated individual and/or consolidated Cost Report prepared for 5 each period shall be the final financial and statistical report submitted by CONTRACTOR to COUNTY, 6 and shall serve as the basis for final settlement to CONTRACTOR for that period. CONTRACTOR 7 shall document that costs are reasonable and allowable and directly or indirectly related to the services 8 to be provided hereunder. The individual and/or consolidated Cost Report shall be the f inal f inancial 10 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 11 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 12 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 13 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 14 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 15 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 16 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 17 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 18 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 19 COUNTY. 20 X. Xxxxxx approved by ADMINISTRATOR, costs that exceed the Statewide Maximum Allowance 21 (SMA) rates per Medi-Cal Unit of Services, as determined by the DHCS, shall be unreimbursable to

Appears in 1 contract

Samples: Contract for Wraparound Behavioral Health Outpatient Services

COST REPORT. 27 35 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One and Period Two~~, and Period Three~~, or for a 36 portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they 37 are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or DocuSign Envelope ID: 699FFF44-9B19-4784-9DB4-4408BB3EF09D 1 consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, 2 GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct 3 and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance 4 with such requirements and consistent with prudent 34 business practice, which costs and allocations shall 5 be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ~~ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for~~ 7 mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a 8 single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 9 CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business 10 days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a 11 consolidated Cost Report. 4 12 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 13 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 14 discretion to 6 impose one or both of the following: 7 15 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 16 business day after the above specified due date that the accurate and complete an individual and/or 9 17 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 18 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding An 19 individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 20 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 21 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 22 accurate and complete an individual and/or consolidated Cost Report is delivered to 23 ADMINISTRATOR. 15 24 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 25 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 7 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 8 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 9 calendar days following the period for which they are prepared or termination of this Agreement. 30 10 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 11 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this 12 Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 13 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 14 business practice, which costs and allocations shall be supported by source documentation maintained 35 by 15 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 16 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 17 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 18 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to 19 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all 20 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 21 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 22 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 23 impose one or both of the following: 7 24 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 25 business day after the above specified due date that the accurate and complete individual and/or 9 26 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 27 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual ~~11 and/or~~ 28 and or/consolidated Cost Report due COUNTY by CONTRACTOR. 12 29 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 30 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 31 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 32 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 33 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 34 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 35 unreasonably denied. 36 3. In the event that CONTRACTOR does not submit an accurate and complete individual 37 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 1 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 2 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the 3 term of the Agreement shall be immediately reimbursed to COUNTY. 4 B. The individual and/or consolidated Cost Report prepared for each period shall be the xxxxx 0 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 6 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 7 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 8 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 9 any. 10 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 11 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 12 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 13 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 14 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 15 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 16 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 17 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 18 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 19 COUNTY. 20 X. Xxxxxx approved by ADMINISTRATOR, costs that exceed the Statewide Maximum Allowance 21 (SMA) rates per Medi-Cal Unit of Services, as determined by the DHCS, shall be unreimbursable to

Appears in 1 contract

Samples: Agreement for Provision of Administrative Services

COST REPORT. 27 17 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 18 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 19 calendar days following the period for which they are prepared or termination of this Agreement. 30 20 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 21 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 22 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 23 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 24 business practice, which costs and allocations shall be supported by source documentation maintained 35 25 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 26 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 27 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 28 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 29 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 30 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 31 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 32 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 33 impose one or both of the following: 7 34 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 35 business day after the above specified due date that the accurate and complete individual and/or 9 36 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 37 // 1 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual ~~11 and/or~~ 2 and or/consolidated Cost Report due COUNTY by CONTRACTOR. 12 3 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 4 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 5 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 6 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 7 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 8 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 9 unreasonably denied. 10 3. In the event that CONTRACTOR does not submit an accurate and complete individual 11 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 12 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 13 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 14 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 15 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 16 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 17 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 18 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 19 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 20 any. 21 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 22 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 23 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 24 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 25 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 26 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 27 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 28 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 29 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 30 COUNTY. 31 D. Unless approved by ADMINISTRATOR, costs that exceed the Statewide Maximum Allowance 32 (SMA) rates per Medi-Cal Unit of Services, as determined by the DHCS, shall be unreimbursable to

Appears in 1 contract

Samples: Agreement for Provision of Early Intervention Services

COST REPORT. 27 17 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 18 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 19 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 20 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 21 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 22 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 23 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 24 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 25 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 26 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 27 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 28 than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to 29 be incorporated into a consolidated Cost Report. 4 30 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 31 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 32 discretion to 6 impose one or both of the following: 7 33 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 34 business day after the above specified due date that the accurate and complete an individual and/or 9 35 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 36 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 37 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 1 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 2 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 3 accurate and complete an individual and/or consolidated Cost Report is delivered to 4 ADMINISTRATOR. 15 5 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 6 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Behavioral Health Services

COST REPORT. 27 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) calendar 29 ~~calendar~~ days following the period for which they are prepared or termination of this Agreement.Contract. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this 32 ~~this Agreement~~AgreementContract. CONTRACTOR shall allocate direct and indirect costs to and between programs, 33 cost 33 centers, services, and funding sources in accordance with such requirements and consistent with 34 prudent 34 business practice, which costs and allocations shall be supported by source documentation 35 maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. 36 In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered 37 by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost Report 2 ~~Report~~ to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of all 3 ~~all~~ individual Cost Reports to be incorporated into a consolidated Cost ~~Report.~~Report.// 4 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five ~~hundred~~ -hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual and 11 ~~and/or~~ or/consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all ~~agreements~~ agreementsContracts between COUNTY and CONTRACTOR until such time that 14 the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Contract for Provision of Mental Health Services

COST REPORT. 27 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ aseparate Cost ~~Reports~~ ReportReports for Period 28 One, Period ~~Two~~two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later 11 of 3337 11 22 33 44 55 66 77 88 99 1010 111 1212 1313 1414 1515 1616 1717 1818 1919 2020 2121 222 2323 2424 2525 2626 2727 2828 2929 3030 3131 3232 333 3434 3535 3636 3737 than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the ~~14 accurate and complete~~ individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that CONTRACTOR does not submit an accurate and complete individual and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. B. The individual and/or consolidated Cost Report prepared for each period shall be the final financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to CONTRACTOR. for that period. CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and late penalty, not to exceed COUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 12 of 3337 11 22 33 44 55 66 77 88 99 1010 111 1212 1313 1414 1515 1616 1717 1818 1919 2020 2121 222 2323 2424 2525 2626 2727 2828 2929 3030 3131 3232 333 3434 3535 3636 3737 D. Unless approved by ADMINISTRATOR, costs that exceed the State Maximum AllowanceReimbursement Rate per Medi-Cal Unit of Services, as determined by the State DHCS, shall be unreimbursable to CONTRACTOR. E. In the event CONTRACTOR is authorized to retain unanticipated revenues as described in the Budget Paragraph of Exhibit A to this Agreement, CONTRACTOR shall specify, in the // F. All individual and/or consolidated Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Agreement are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 1 contract

Samples: Agreement for Provision of Transitional Age Youth Crisis Residential Services

COST REPORT. 27 21 A. CONTRACTOR shall submit ~~separate~~ aan individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 22 later than ~~sixty~~ forty-five (45sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 23 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 24 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this 25 Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 26 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 27 business practice, which costs and allocations shall be supported by source documentation maintained 35 by 28 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report.event 4 34 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 35 Cost Report within the time period specified above, ADMINISTRATOR shall ~~have~~ havehas sole discretion to 6 36 impose one or both of the following: 7 37 a. CONTRACTOR may be assessed a late penalty of ~~five~~ five- hundred dollars ($500) for each 8 1414 of 36 X:\CONTRACTS - 2019 -\2019-2020\BH\BH CALWORKS-CCS07 KK FY 19-20 - LW.DOC CCS07-MACWS01BHKK20 COLLEGE COMMUNITY SERVICES35 1 business day after the above specified due date that the accurate and complete individual and/or 9 2 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 3 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 4 and/or consolidated Cost Report due COUNTY by CONTRACTOR.. 5 // 6 // 12 7 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 8 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 9 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 10 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 11 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 12 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 13 unreasonably denied. In no case shall extensions be granted for more than seven (7) calendar days. 14 3. In the event that CONTRACTOR does not submit an accurate and complete individual and/or 15 consolidated Cost Report within one hundred and eighty (180) calendar days following the termination of 16 this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement for any other 17 services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the 18 Agreement shall be immediately reimbursed to COUNTY. 19 B. TheThe individual and/or consolidated Cost Report shall be the final financial and statistical 20 report submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 21 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 22 or indirectly related to the services to be provided hereunder. TheThe individual and/or consolidated Cost 23 Report shall be the final financial record for subsequent audits, if any. 24 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less 25 applicable revenues and any late penalty, not to exceed COUNTY’s Maximum ObligationAmount Not 26 To Exceed as set forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall 27 not claim expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 28 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 29 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 30 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 31 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 32 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 33 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 34 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 35 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 36 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, 37 with the submission of the individual and/or consolidated Cost Report. If such reimbursement is not made 1515 of 36 X:\CONTRACTS - 2019 -\2019-2020\BH\BH CALWORKS-CCS07 KK FY 19-20 - LW.DOC CCS07-MACWS01BHKK20 COLLEGE COMMUNITY SERVICES35 1 by CONTRACTOR within thirty (30) calendar days after submission of the individual and/or consolidated 2 Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR 3 by an amount not to exceed the reimbursement due COUNTY. 4 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 5 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 6 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the 7 difference, provided such payment does not exceed the Maximum ObligationAmount Not To Exceed of 8 COUNTY. 9 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 10 attached to the Cost Report: 12 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 13 supporting documentation prepared by for the cost report period 14 beginning and ending and that, to the best of my knowledge 15 and belief, costs reimbursed through this Agreement are reasonable and allowable and 16 directly or indirectly related to the services provided and that this Cost Report is a true, 17 correct, and complete statement from the books and records of (provider name) in 18 accordance with applicable instructions, except as noted. I also hereby certify that I 19 have the authority to execute the accompanying Cost Report. 20 21 Signed 22 Name 23 Title 24 Date " 25 26 VII. DEBARMENT AND SUSPENSION CERTIFICATION 27 A. CONTRACTOR certifies that it and its principals: 28 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or 29 voluntarily excluded by any federal department or agency. 30 2. Have not within a three-year period preceding this Agreement been convicted of or had a 36 3. Are not presently indicted for or otherwise criminally or civilly charged by a federal, state, 37 or local governmental entity with commission of any of the offenses enumerated in Subparagraph A.2. 1 above. 2 4. Have not within a three-year period preceding this Agreement had one or more public 3 transactions (federal, state, or local) terminated for cause or default. 4 5. Shall not knowingly enter into any lower tier covered transaction with a person who is 5 proposed for debarment under federal regulations (i.e., 48 CFR Part 9, Subpart 9.4), debarred, suspended, 6 declared ineligible, or voluntarily excluded from participation in such transaction unless authorized by the 7 State of California. 8 6. Shall include without modification, the clause titled “Certification Regarding Debarment, 9 Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transaction,” (i.e., transactions 10 with sub-grantees and/or contractors) and in all solicitations for lower tier covered transactions in 11 accordance with 2 CFR Part 376.

Appears in 1 contract

Samples: Contract for Provision of Behavioral Health Calworks Services

COST REPORT. 27 37 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ 11 of 36 Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 1 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 2 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 3 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 4 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 5 and funding sources in accordance with such requirements and consistent with prudent 34 business ~~practice, which costs and allocations shall~~ individual Cost Reports to be ~~supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice~~incorporated into a consolidated Cost Report. ~~In the 36 event~~ CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all ~~individual Cost Reports~~ In the event 6 practice, which costs and allocations shall be supported by source documentation maintained by 7 CONTRACTOR, and available at any time to ~~be incorporated into a consolidated Cost Report.~~ADMINISTRATOR upon reasonable notice. 8 12 4 13 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or ~~consolidated 5~~ 14 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 15 discretion to 6 impose one or both of the following:: an individual and/or 7 16 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 17 business day after the above specified due date that the accurate and complete ~~individual and/or 9~~ 18 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 19 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding 20 individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 21 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 22 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 23 accurate and complete an individual and/or consolidated Cost Report is delivered to 24 ADMINISTRATOR. 15 25 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of ~~the 16~~ an individual and/or consolidated 26 the Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 17 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One and Period Two~~, and Period Three~~, or for a 18 portion thereof, ,Report to COUNTY no later than sixty (60) 29 calendar days following the period for which 19 they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the ~~individual and/or consolidated~~ Cost Report in 20 accordance with all 31 applicable federal, state and ~~COUNTY~~ countyCOUNTY requirements, ~~GAAP~~ generally accepted 21 accounting principlesGAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR 22 shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding 23 sources in accordance with such requirements and consistent with prudent 34 business practice, which costs 24 and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and 25 available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has 26 multiple Agreements for Period One and Period Two, or for a portion thereof, for mental health services 27 that are administered by ~~37 HCA~~ADMINISTRATORHCA, consolidation of the individual Cost Reports into a 28 single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 29 CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business 30 days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 31 consolidated Cost Report. 4 32 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 33 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 34 impose one or both of the following: 7 35 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 36 business day after the above specified due date that the accurate and complete individual and/or 9 37 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 1 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 2 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 3 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 4 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the ~~14 accurate and complete~~ 5 individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 6 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 7 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 8 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 9 unreasonably denied. 10 3. In the event that CONTRACTOR does not submit an accurate and complete individual 11 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 12 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 13 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 14 the term of the Agreement shall be immediately reimbursed to COUNTY. 15 B. The individual and/or consolidated Cost Report prepared for each period shall be the final for that period.. 16 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 17 for final settlement to CONTRACTOR CONTRACTOR shall document that costs are 18 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 19 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 20 any. 21 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 22 less applicable revenues and late penalty, not to exceed the applicableCOUNTY’s Maximum Obligation 23 for each period as set forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR 24 shall not claim expenditures to COUNTY which are not reimbursable pursuant to applicable federal, 25 state and countyCOUNTY laws, regulations and requirements. Any payment made by COUNTY to 26 CONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or 27 service, shall be 28 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 29 calendar days of submission of the individual and/or consolidated Cost ReportsReport or COUNTY 30 may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement 31 due COUNTY. 32 D. Unless approved by ADMINISTRATOR, costs that exceed the stateState Maximum 33 AllowanceReimbursement Rate per Medi-Cal Unit of Services, as determined by the State DHCS, shall 34 be unreimbursable to CONTRACTOR. 35 E. In the event CONTRACTOR is authorized to retain unanticipated revenues as described in the

Appears in 1 contract

Samples: Agreement for Provision of Mental Health Outpatient Services

COST REPORT. 27 6 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One and Period Two~~, and Period Three~~, or for a 7 portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they 8 are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or 9 consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, 10 GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct 11 and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance 12 with such requirements and consistent with prudent 34 business practice, which costs and allocations shall 13 be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to 14 ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for 15 mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a 16 single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 17 CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business 18 days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 19 consolidated Cost Report. 4 20 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 21 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 22 impose one or both of the following: 7 23 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 24 business day after the above specified due date that the accurate and complete individual and/or 9 25 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 26 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 27 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 28 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 29 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 30 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 31 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 32 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Outreach and Engagement Services

COST REPORT. 27 14 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 15 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 16 calendar days following ~~the period for which they are prepared or~~ termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare the individual 17 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 18 requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. CONTRACTOR shall 19 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 20 accordance with such requirements and consistent with prudent 34 business practice, which costs and 21 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 22 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple ~~Agreements~~ 23 Contracts for mental health services that are administered by 37 HCA, consolidation of the individual Cost 24 Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 25 CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business 26 days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 27 consolidated Cost Report. 4 28 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 29 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 30 discretion to 6 impose one or both of the following: 7 31 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 32 business day after the above specified due date that the accurate and complete an individual and/or 9 33 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 34 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 35 and/or consolidated Cost Report due COUNTY by CONTRACTOR.. 36 // 12 37 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 1 pursuant to any or all ~~agreements~~ Contracts between COUNTY and CONTRACTOR until such time that the 14 2 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 3 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 4 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 5 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 6 unreasonably denied. 7 3. In the event that CONTRACTOR does not submit an accurate and complete individual 8 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 9 termination of this Contract, and CONTRACTOR has not entered into a subsequent or new contract for 10 any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the 11 term of the Contract shall be immediately reimbursed to COUNTY. 12 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 13 submitted by CONTRACTOR to COUNTY and shall serve as the basis for final settlement to 14 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 15 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 16 Report shall be the final financial record for subsequent audits, if any. 17 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 18 less applicable revenues and any late penalty, not to exceed COUNTY’s Total Amount Not to Exceed as 19 set forth in the Referenced Contract Provisions of this Contract. CONTRACTOR shall not claim 20 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 21 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 22 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 23 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 24 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 25 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 26 COUNTY. 27 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 28 services provided pursuant to this Contract, less applicable revenues and late penalty, are lower than the 29 aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference 30 to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with 31 the submission of the individual and/or consolidated Cost Report. If such reimbursement is not made by 32 CONTRACTOR within thirty (30) calendar days after submission of the individual and/or consolidated 33 Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed 34 CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 35 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 36 services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the 37 aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the 1 difference, provided such payment does not exceed the Total Amount Not to Exceed of COUNTY. 2 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 3 attached to the Cost Report: 5 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 6 supporting documentation prepared by for the cost report period 7 beginning and ending and that, to the best of my 8 knowledge and belief, costs reimbursed through this Contract are reasonable and 9 allowable and directly or indirectly related to the services provided and that this Cost 10 Report is a true, correct, and complete statement from the books and records of 11 (provider name) in accordance with applicable instructions, except as noted. I also 12 hereby certify that I have the authority to execute the accompanying Cost Report. 13 14 Signed 15 Name 16 Title 17 Date " 18

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. 27 13 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 14 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 15 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 16 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 17 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 18 and funding sources in accordance with such requirements and consistent with prudent 34 business 19 practice, which costs and allocations shall be supported by source documentation maintained 35 by 20 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 21 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 22 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 23 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to 24 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 25 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 26 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 27 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 28 discretion to 6 impose one or both of the following: 7 29 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 30 business day after the above specified due date that the accurate and complete individual and/or 9 31 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 32 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 33 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 34 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 35 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 36 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR.. 37 // 15 1 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 2 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Adult Mental Health Skilled Nursing Facility With Special Treatment Program Services

COST REPORT. 27 2 A. CONTRACTOR shall submit ~~separate~~ aseparate individual and/or consolidated Cost ~~Reports~~ ReportReports for 3 Period ~~28 One~~One and, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty 4 (60) 29 calendar days following the period for which they are prepared or termination of this Agreement. 30 5 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 6 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this 7 Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 8 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 9 business practice, which costs and allocations shall be supported by source documentation maintained 35 by 10 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 11 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 12 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 13 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to 14 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all individual 15 Cost Reports to be incorporated into a consolidated Cost Report. 4 16 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 17 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 18 impose one or both of the following: 7 19 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 20 business day after the above specified due date that the accurate and complete individual and/or 9 21 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 22 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 23 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 24 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 25 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 26 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 27 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 28 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 29 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 30 unreasonably denied. 31 3. In the event that CONTRACTOR does not submit an accurate and complete individual and/or 32 consolidated Cost Report within one hundred and eighty (180) calendar days following the termination of 33 this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement for any other 34 services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the 35 Agreement shall be immediately reimbursed to COUNTY. 36 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 37 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 11 of 35 X:\ASR\Behavioral Health\ASR 15-001606 Provision of Early Intervention Services for Older Adults 16-19 NL Redline.docx «MF4_C_CODE»-MAIOA02BHKK16MAIOA02BHkk19 1 for final settlement to CONTRACTOR for thethat period. CONTRACTOR shall document that costs are 2 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 3 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if any. 4 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less 5 applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set forth in 6 the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim expenditures to 7 COUNTY which are not reimbursable pursuant to applicable federal, state and COUNTY laws, 8 regulations and requirements. Any payment made by COUNTY to CONTRACTOR, which is 9 subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by 10 CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) calendar 11 days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to reduce 12 any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 13 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 14 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 15 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 16 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, 17 with the submission of the individual and/or consolidated Cost Report. If such reimbursement is not made 18 by CONTRACTOR within thirty (30) calendar days after submission of the individual and/or consolidated 19 Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR 20 by an amount not to exceed the reimbursement due COUNTY. 21 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 22 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 23 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the 24 difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 25 F. All individual and/or consolidated Cost Reports shall contain the following attestation, which 26 may be typed directly on or attached to the Cost Report: 28 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 29 supporting documentation prepared by for the cost report period 30 beginning and ending and that, to the best of my knowledge 31 and belief, costs reimbursed through this Agreement are reasonable and allowable and 32 directly or indirectly related to the services provided and that this Cost Report is a true, 33 correct, and complete statement from the books and records of (provider name) in 34 accordance with applicable instructions, except as noted. I also hereby certify that I 35 have the authority to execute the accompanying Cost Report. 36 37 Signed 12 of 35 X:\ASR\Behavioral Health\ASR 15-001606 Provision of Early Intervention Services for Older Adults 16-19 NL Redline.docx «MF4_C_CODE»-MAIOA02BHKK16MAIOA02BHkk19 1 Name 2 Title 3 Date "

Appears in 1 contract

Samples: Agreement for Provision of Early Intervention Services for Older Adults

COST REPORT. 27 22 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 23 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 24 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 25 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 26 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 27 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 28 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 29 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 30 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 31 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 32 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 33 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 34 be incorporated into a consolidated Cost Report. 4 35 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 36 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 37 impose one or both of the following: 7 1 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 2 business day after the above specified due date that the accurate and complete individual and/or 9 3 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 4 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 5 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 6 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 7 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 8 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 9 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 10 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 11 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 12 unreasonably denied. 13 3. In the event that CONTRACTOR does not submit an accurate and complete individual 14 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 15 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 16 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 17 the term of the Agreement shall be immediately reimbursed to COUNTY. 18 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 19 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 20 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 21 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 22 Report shall be the final financial record for subsequent audits, if any. 23 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 24 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 25 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 26 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 27 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 28 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 29 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 30 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 31 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 32 COUNTY. 33 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 34 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 35 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 36 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 37 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 1 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual and/or 2 consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed 3 CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 4 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 5 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 6 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 7 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 8 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 9 attached to the Cost Report: 11 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting 12 documentation prepared by for the cost report period beginning and 13 ending and that, to the best of my knowledge and belief, costs reimbursed through 14 this Agreement are reasonable and allowable and directly or indirectly related to the services 15 provided and that this Cost Report is a true, correct, and complete statement from the books and 16 records of (provider name) in accordance with applicable instructions, except as noted. I also 17 hereby certify that I have the authority to execute the accompanying Cost Report. 18 19 Signed 20 Name 21 Title 22 Date " 23

Appears in 1 contract

Samples: Housing Full Service Partnership Services Agreement

COST REPORT. 27 29 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period ~~28 One,~~ 30 One and Period Two~~, and Period Three~~, or for a portion thereof, to COUNTY no later than ~~sixty~~ forty-five (6045) 29 calendar days 31 following the period for which they are prepared or termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall 32 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 33 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. 34 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 35 and funding sources in accordance with such requirements and consistent with prudent 34 business 36 practice, which costs and allocations shall be supported by source documentation maintained 35 by 37 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 1 CONTRACTOR has multiple ~~Agreements~~ Contracts for mental health services that are administered by 37 HCA, 2 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 3 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to 4 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 5 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 6 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 7 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 8 impose one or both of the following: 7 9 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 10 business day after the above specified due date that the accurate and complete individual and/or 9 11 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 12 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 13 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 14 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 15 pursuant to any or all ~~agreements~~ Contracts between COUNTY and CONTRACTOR until such time that the 14 16 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 17 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of 18 the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. 27 2 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ a Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no later than sixty (60) 29 calendar days and , 3 following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall prepare the ~~individual and/or consolidated~~ Cost Report in accordance 4 with all 31 applicable federal, state and ~~COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement~~county requirements 5 generally accepted accounting principles. CONTRACTOR shall allocate direct and 6 indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with 7 such requirements and consistent with prudent 34 business practice, which costs and allocations shall be ~~supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for~~ mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business ~~days following approval~~ 8 supported by ~~ADMINSTRATOR of 3 all~~ source documentation maintained by CONTRACTOR, and available at any time to 9 ADMINISTRATOR upon reasonable notice. 10 13 individual ~~Cost Reports to be incorporated into a consolidated Cost Report.~~and/or consolidated 4 15 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ 16 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 ollars ($1 500) for 17 impose one or both of the following: 7 18 a. CONTRACTOR may be assessed a late penalty of ~~five~~ onefive hundred ~~dollars ($500) for~~ d consolidated 19 each 8 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ 20 Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 21 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding ~~individual 11 and/or consolidated~~ Cost 22 Report due COUNTY by CONTRACTOR. 12 23 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 individual and/or consolidated 24 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the ~~14 accurate and complete individual and/or consolidated~~ 25 Cost Report is delivered to ADMINISTRATOR.. individual and/or consolidated 15 26 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the ~~16 individual and/or consolidated~~ 27 Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Mentoring Services

COST REPORT. 27 23 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for ~~Period 28 One, Period Two, and Period Three~~each Period, or 24 for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) 29 calendar days following the period for 25 which they are prepared or termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare the individual 26 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 27 requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. CONTRACTOR shall 28 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 29 accordance with such requirements and consistent with prudent 34 business practice, which costs and 30 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 31 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple ~~Agreements~~ 32 Contracts for mental health services that are administered by 37 HCA, consolidation of the individual Cost 33 Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 34 CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business 35 days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 36 consolidated Cost Report. 4 37 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ Cost Report within the time 1 period specified above, ADMINISTRATOR ~~shall have~~ has sole discretion to 6 impose one or both of the following: 7 2 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 3 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ Cost Report is not 4 submitted. Imposition of the late penalty shall be at the sole discretion 10 of ~~the~~ ADMINISTRATOR. The late 5 penalty shall be assessed separately on each outstanding ~~individual 11 and/or consolidated~~ Cost Report due COUNTY by CONTRACTOR. 12 6 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 7 pursuant to any or all ~~agreements~~ contracts between COUNTY and CONTRACTOR until such time that the 14 accurate 8 and complete ~~individual and/or consolidated~~ Cost Report is delivered to ADMINISTRATOR. 15 9 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the ~~16 individual and/or consolidated~~ 10 Cost Report setting forth good cause for justification of the request. Approval of such requests shall be 11 at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. In no case shall 12 extensions be granted for more than seven (7) calendar days. 13 3. In the event that CONTRACTOR does not submit an accurate and complete Cost Report 14 within one hundred and eighty (180) calendar days following the termination of this Contract, and 15 CONTRACTOR has not entered into a subsequent or new contract for any other services with COUNTY, 16 then all amounts paid to CONTRACTOR by COUNTY during the term of the Contract shall be 18 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 19 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 20 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 21 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 22 Cost Report shall be the final financial record for subsequent audits, if any. 23 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less 24 applicable revenues and any late penalty, not to exceed the negotiated rate as specified in the Contract. 25 CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable pursuant to 26 applicable federal, state and COUNTY laws, regulations and requirements. Any payment made by 27 COUNTY to CONTRACTOR, which is subsequently determined to have been for an non-reimbursable 28 expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or other authorized form 29 of payment, within thirty (30) calendar days of submission of the Cost Report or COUNTY may elect to 30 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY.

Appears in 1 contract

Samples: Master Services Agreement

COST REPORT. 27 32 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for Period 28 One, 33 Period ~~Two,~~ Two and Period Three, or for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) 29 34 calendar days following the period for which they are prepared or termination of this Agreement. 30 35 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 36 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 37 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 1 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 2 business practice, which costs and allocations shall be supported by source documentation maintained 35 3 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 4 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 5 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 6 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 7 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 8 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 9 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ Cost Report within the time 10 period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the 11 following: 7 12 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 13 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ Cost Report is not 14 submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.The

Appears in 1 contract

Samples: Agreement for Provision of Perinatal Drug Medi Cal Substance Use Disorder Treatment Services

COST REPORT. 27 16 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 17 One, Period ~~Two,~~ Two and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 18 calendar days following the period for which they are prepared or termination of this ~~Agreement~~Contract. 30 19 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 20 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 21 this ~~Agreement~~Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 22 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 23 business practice, which costs and allocations shall be supported by source documentation maintained 35 24 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 25 event CONTRACTOR has multiple ~~Agreements~~ Contracts for mental health services that are administered by 37 HCA, 26 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 27 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to 28 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 29 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 30 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 31 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 32 impose one or both of the following: 7 33 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 34 business day after the above specified due date that the accurate and complete individual and/or 9 35 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 36 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 37 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 1 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 2 pursuant to any or all ~~agreements~~ Contracts between COUNTY and CONTRACTOR until such time that the 14 3 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 4 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 5 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. 27 7 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period ~~Two,~~ Two and Period ~~Three~~8 TwoThree, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the 9 period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the 10 individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 11 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 12 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 13 and funding sources in accordance with such requirements and consistent with prudent 34 business 14 practice, which costs and allocations shall be supported by source documentation maintained 35 by 15 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 16 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 17 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 18 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to 19 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all 20 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 21 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 22 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 23 impose one or both of the following: 7 24 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 25 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.and/or

Appears in 1 contract

Samples: Agreement for Provision of Collaborative Courts Full Service Partnership/Wraparound Services

COST REPORT. ~~27 A.~~ CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for Period 28 One, 18 Period ~~Two,~~ Two and Period Three, or for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) 29 19 calendar days following the period for which they are prepared or termination of this ~~Agreement~~Contract. 30 20 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 21 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 22 this ~~Agreement~~Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 23 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 24 business practice, which costs and allocations shall be supported by source documentation maintained 35 25 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 26 event CONTRACTOR has multiple ~~Agreements~~ Contracts for mental health services that are administered by 37 HCA, 27 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 28 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to 29 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all A. CONTRACTOR shall submit an individual and/or consolidated Cost Report for each Period, or for a portion thereof, to COUNTY no later than forty–five (45) calendar days following the period for which they are prepared or termination of this Contract. CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in 30 individual Cost Reports to be incorporated into a consolidated Cost Report~~. 4 1~~. If 31 34 36 37 1 allocations shall be supported by source documentation maintained by CONTRACTOR, and available at 2 any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR ~~fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above~~has multiple 3 contracts for mental health services that are administered by HCA, ~~ADMINISTRATOR shall have sole discretion to 6 impose one or both~~ consolidation of the ~~following: 7 a. CONTRACTOR may be assessed~~ individual Cost 4 Reports into a ~~late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9~~ single consolidated Cost Report ~~is not submitted. Imposition of the late penalty shall~~ may be ~~at the sole discretion 10 of the~~ required, as stipulated by ADMINISTRATOR. ~~The late penalty~~ 5 CONTRACTOR shall ~~be assessed separately on each outstanding individual 11 and/or~~ submit the consolidated Cost Report ~~due~~ to COUNTY no later than five (5) business 6 days following approval by ~~CONTRACTOR. 12 b.~~ ADMINISTRATOR ~~may withhold or delay any or~~ of all ~~payments due CONTRACTOR 13 pursuant~~ individual Cost Reports to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.be incorporated into a

Appears in 1 contract

Samples: Contract for Provision of Adolescent Residential Drug Medi Cal and Withdrawal Management Services

COST REPORT. 27 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for 6 Period 28 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they are prepared or termination of this Agreement. 30 . 7 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this 8 Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 9 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 10 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 11 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports 12 to be incorporated into a consolidated Cost Report. 4 13 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 15 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 16 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 17 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 18 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 19 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 20 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR~~. 15 2~~. ~~CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.~~21 //

Appears in 1 contract

Samples: Crisis Stabilization Services Agreement

COST REPORT. 27 2 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 3 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 4 calendar days following the period for which they are prepared or termination of this Agreement. 30 5 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 6 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 7 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 8 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 9 business practice, which costs and allocations shall be supported by source documentation maintained 35 10 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 11 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 12 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 13 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 14 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period One, Period Two, Period Three and Period Four, or for a portion thereof, to COUNTY no later than sixty (60) calendar days following the period for which they are prepared or termination of 3 this Contract. CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple Contracts for mental health services that are administered by HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost Report to COUNTY no later than five (5) business days following approval by 15 all individual Cost Reports to be incorporated into a consolidated Cost Report.. 16 18 19 20 21 22 23 24 25 26 27 28 29 4 30 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 31 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 32 impose one or both of the following: 7 33 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 34 business day after the above specified due date that the accurate and complete individual and/or 9 35 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 36 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 37 and/or consolidated Cost Report due COUNTY by CONTRACTOR.. R:\BH K MGMT\BH VENDOR FOLDER(S)\CYS\WAY14 CYBH BHOP\FY 2021-22\RENEWAL AMENDMENT\WAYMAKERS - BH OP SVCS FY 18-22 - 12 1 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 2 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 3 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 4 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 5 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Behavioral Health Outpatient Services

COST REPORT. 27 24 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period Two, and Period 25 Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period 26 for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the ~~individual and/or consolidated~~ Cost 27 Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the 28 Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect 29 costs to and between programs, cost 33 centers, services, and funding sources in accordance with such 30 requirements and consistent with prudent 34 business practice, which costs and allocations shall be 31 supported by source documentation maintained 35 by CONTRACTOR, and available at any time to 32 ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for 33 mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a 34 single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 35 CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business 36 days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a 37 consolidated Cost Report. 4 2 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 3 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 4 impose one or both of the following: 7 5 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 6 business day after the above specified due date that the accurate and complete individual and/or 9 7 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 8 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 9 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 10 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 11 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 12 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 13 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 14 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 15 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 16 unreasonably denied. 17 3. In the event that CONTRACTOR does not submit an accurate and complete individual 18 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 19 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 20 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 21 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 22 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 23 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 24 for final settlement to CONTRACTOR for that period. 25 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 26 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 27 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 28 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 29 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 30 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 31 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 32 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 33 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 34 COUNTY. 35 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 36 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 37 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 1 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 2 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 3 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 4 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 5 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 6 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 7 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 8 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 9 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 10 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 11 attached to the Cost Report: 13 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 14 supporting documentation prepared by for the cost report period 15 beginning and ending and that, to the best of my 16 knowledge and belief, costs reimbursed through this Agreement are reasonable and 17 allowable and directly or indirectly related to the services provided and that this Cost 18 Report is a true, correct, and complete statement from the books and records of 19 (provider name) in accordance with applicable instructions, except as noted. I also 20 hereby certify that I have the authority to execute the accompanying Cost Report. 21 22 Signed 23 Name 24 Title 25 Date " 26

Appears in 1 contract

Samples: Agreement for Provision of School Based Behavioral Health Intervention and Support Early Intervention Services

COST REPORT. 27 20 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for Period ~~28 One,~~ One and 21 Period Two~~, and Period Three~~, or for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) calendar days following 22 the period for which they are prepared or termination of this Agreement. CONTRACTOR shall prepare 23 the individual and/or consolidated Cost Report in accordance with all applicable federal, state and 24 COUNTY requirements, GAAP and the Special Provisions Paragraph of this Agreement. 25 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, 26 and funding sources in accordance with such requirements and consistent with prudent business practice, 27 which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, 28 and available at any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR 29 has multiple Agreements for mental health services that are administered by HCA, consolidation of the 30 individual Cost Reports into a single consolidated Cost Report may be required, as stipulated by 31 ADMINISTRATOR. CONTRACTOR shall submit the consolidated Cost Report to COUNTY no later 32 than five (5) business days following approval by ADMINSTRATOR of all individual Cost Reports to be A. CONTRACTOR shall submit an individual and/or consolidated Cost Report for each Period or for a portion thereof to COUNTY no later than forty–five (45) calendar days following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual ~~and/or~~ 33 incorporated into a consolidated Cost ~~Report in accordance with all 31 applicable federal, state and COUNTY~~ Report. 34 37 1 requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall 2 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 3 accordance with such requirements and consistent with prudent 34 business practice, which costs and 4 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 5 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 6 Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost 7 Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 8 CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business 9 days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.a

Appears in 1 contract

Samples: Agreement for Provision of Adult Residential Drug Medi Cal Substance Use Disorder Treatment Services

COST REPORT. 27 6 A. CONTRACTOR shall submit ~~separate~~ separatean individual and/or consolidated Cost Reports for Period 28 7 One, Period Two, and Period Three, or for a portion thereof, ,Report to COUNTY no later than sixty (60) 29 8 calendar days following the period for which they are prepared or termination of this Agreement. 30 9 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 10 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 11 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 12 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 13 business practice, which costs and allocations shall be supported by source documentation maintained 35 14 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 15 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 16 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 17 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a athe consolidated Cost 2 18 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ 19 ADMINSTRATORADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 20 consolidated Cost Report. 4 21 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 22 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 23 impose one or both of the following: 7 24 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 25 business day after the above specified due date that the accurate and complete individual and/or 9 26 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 27 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 28 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 29 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 30 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 31 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 32 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 33 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 34 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 35 unreasonably denied. 36 3. In the event that CONTRACTOR does not submit an accurate and complete individual 37 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 1 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 2 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 3 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 4 B. The individual and/or consolidated Cost Report prepared for each period shall be the final for that period.. 5 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 6 for final settlement to CONTRACTOR CONTRACTOR shall document that costs are 7 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 8 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 9 any. 10 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 11 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 12 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 13 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 14 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 15 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 16 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 17 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 18 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 19 COUNTY. 20 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 21 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 22 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 23 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 24 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 25 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 26 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 27 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 28 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 29 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 30 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 31 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY.

Appears in 1 contract

Samples: Agreement for Provision of Behavioral Health Services

COST REPORT. 27 18 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 19 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare 20 the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 21 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. 22 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 23 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 24 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 25 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 26 has multiple ~~Agreements~~ Contracts for mental health services that are administered by 37 HCA, consolidation of the 27 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 28 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 29 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 30 be incorporated into a consolidated Cost Report. 4 31 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 32 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 33 discretion to 6 impose one or both of the following: 7 34 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 35 business day after the above specified due date that the accurate and complete an individual and/or 9 36 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 37 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 1 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 2 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 3 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 4 accurate and complete an individual and/or consolidated Cost Report is delivered to 5 ADMINISTRATOR. 15 6 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 7 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 8 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 9 unreasonably denied. 10 3. In the event that CONTRACTOR does not submit an accurate and complete an individual 11 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 12 termination of this Contract, and CONTRACTOR has not entered into a subsequent or new agreement 13 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 14 the term of the Contract shall be immediately reimbursed to COUNTY. 15 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 16 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 17 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 18 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 19 Report shall be the final financial record for subsequent audits, if any. 20 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 21 less applicable revenues and any late penalty, not to exceed COUNTY’s Amount Not to Exceed as set 22 forth in the Referenced Contract Provisions of this Contract. CONTRACTOR shall not claim 23 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 24 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 25 which is subsequently determined to have been for a non-reimbursable expenditure or service, shall be 26 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 27 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 28 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 29 COUNTY. 30 X. Xxxxxx approved by ADMINISTRATOR, costs that exceed the County Contract Rates (CCR)

Appears in 1 contract

Samples: Contract for Provision of Behavioral Health Services

COST REPORT. 27 16 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period ~~Two,~~ Two and Period 17 Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period 18 for which they are prepared or termination of this Agreement. CONTRACTOR shall prepare the 19 individual and/or consolidated Cost Report in accordance with all applicable federal, state and 20 COUNTY requirements, GAAP and the Special Provisions Paragraph of this Agreement. 21 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, 22 and funding sources in accordance with such requirements and consistent with prudent business 23 practice, which costs and allocations shall be supported by source documentation maintained by 24 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the event 25 CONTRACTOR has multiple Agreements for mental health services that are administered by HCA, 26 consolidation of the individual Cost Reports into a single consolidated Cost Report may be required, as 27 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost Report to 28 COUNTY no later than five (5) business days following approval by ADMINISTRATOR of all A. CONTRACTOR shall submit separate Cost Reports for Period One, Period Two, Period Three and Period Four, or for a portion thereof, to COUNTY no later than sixty (60) calendar days following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, ~~and funding sources in accordance with such requirements and consistent with prudent~~ 29 individual Cost Reports to be incorporated into a consolidated Cost Report. 30 33 34 ~~business~~ 35 36 37 practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all ~~individual Cost Reports to be incorporated into a consolidated Cost Report.~~6 7 4 8 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 9 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 10 impose one or both of the following: 7 11 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 12 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.and/or

Appears in 1 contract

Samples: Agreement No. Ma 042 19010188 for School Based Gang Prevention Services

COST REPORT. 27 22 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ a Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no later than sixty (60) 29 calendar days 23 following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or 24 consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, 25 GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct 26 and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance 27 with such requirements and consistent with prudent 34 business practice, which costs and allocations shall 28 be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to 29 ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for 30 mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a 31 single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 32 CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business 33 days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a 34 consolidated Cost Report. 4 35 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 36 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 37 impose one or both of the following: 7 1 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 2 business day after the above specified due date that the accurate and complete individual and/or 9 3 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 4 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 5 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 6 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 7 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 8 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 9 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 10 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 11 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 12 unreasonably denied. 13 3. In the event that CONTRACTOR does not submit an accurate and complete individual 14 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 15 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 16 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the 17 term of the Agreement shall be immediately reimbursed to COUNTY. 18 B. The Cost Report shall be the final financial and statistical report submitted by CONTRACTOR 19 to COUNTY, and shall serve as the basis for final settlement to CONTRACTOR. CONTRACTOR shall 20 document that costs are reasonable and allowable and directly or indirectly related to the services to be 21 provided hereunder. The individual and/or consolidated Cost Report shall be the final financial record 22 for subsequent audits, if any. 23 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 24 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 25 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 26 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 27 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 28 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 29 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 30 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 31 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 32 COUNTY. 33 D. Unless approved by ADMINISTRATOR, costs that exceed the Statewide Maximum Allowance 34 (SMA) rates per Medi-Cal Unit of Services, as determined by the DHCS, shall be unreimbursable to 35 CONTRACTOR. 36 // 37 // 1 E. In the event that CONTRACTOR is authorized to retain unanticipated revenues as described in 2 the Budget Paragraph of Exhibit A to this Agreement, CONTRACTOR shall specify in the Cost Report 3 the services rendered with such revenues. 4 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 5 attached to the Cost Report: 7 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 8 supporting documentation prepared by for the cost report period 9 beginning and ending and that, to the best of my 10 knowledge and belief, costs reimbursed through this Agreement are reasonable and 11 allowable and directly or indirectly related to the services provided and that this Cost 12 Report is a true, correct, and complete statement from the books and records of 13 (provider name) in accordance with applicable instructions, except as noted. I also 14 hereby certify that I have the authority to execute the accompanying Cost Report. 15 16 Signed 17 Name 18 Title 19 Date " 20

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. ~~27 A.~~ CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period ~~Two,~~ Two and Period 35 Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period 36 for which they are prepared or termination of this Agreement. CONTRACTOR shall prepare the 37 individual and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY 1 requirements, GAAP and the Special Provisions Paragraph of this Agreement. CONTRACTOR shall 2 allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in 3 accordance with such requirements and consistent with prudent business practice, which costs and 4 allocations shall be supported by source documentation maintained by CONTRACTOR, and available at 5 any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple 6 Agreements for mental health services that are administered by HCA, consolidation of the individual Cost 7 Reports into a single consolidated Cost Report may be required, as stipulated by ADMINISTRATOR. 8 CONTRACTOR shall submit a consolidated Cost Report to COUNTY no later than five (5) business days 9 following approval by ADMINISTRATOR of all individual Cost Reports to be incorporated into a A. CONTRACTOR shall submit separate Cost Reports for each Period, or for a portion thereof, to COUNTY no later than sixty (60) calendar days following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report~~. 4 1~~. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 10 consolidated Cost ~~Report is not submitted~~Report. ~~Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual~~ 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 ~~accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR.~~ 15 ~~2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the~~ 16 ~~individual and/or consolidated Cost Report setting forth good cause for justification of the request.~~17 18 19 20 21 22 23

Appears in 1 contract

Samples: Contract for Parent Education Services

COST REPORT. 27 A. CONTRACTOR shall submit ~~separate~~ anseparate individual and/or consolidated Cost ~~Reports~~ ReportReports for Period 28 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 thea required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete an individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete an individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that CONTRACTOR does not submit an accurate and complete an individual and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. B. The individual and/or consolidated individual and/or consolidated Cost Report prepared for shall be the final financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to CONTRACTOR. for that period. CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, which is subsequently determined to have been for a non-reimbursablean unreimbursable expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. Unless approved by ADMINISTRATOR, costs that exceed the County Contract Rates Statewide Maximum Allowance (SMA) rates (CCR) determined by the DHCS, shall be non-reimbursable per Medi-Cal Unit of ServiceServices, as to CONTRACTOR. individual and/or consolidated and/or consolidated E. In the event that CONTRACTOR is authorized to retain unanticipated revenues as described in the Budget Paragraph of Exhibit A to this Agreement, CONTRACTOR shall specify in the Cost Report the services rendered with such revenues. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Agreement are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for ~~Period 28 One, Period Two, and Period Three~~each Period, or for a portion thereof, to COUNTY no later than ~~sixty~~ forty-five (6045) 29 calendar days following the period for which they are prepared or termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare the ~~individual and/or consolidated~~ Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of ~~five~~ five-hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of ~~the~~ ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding ~~individual 11 and/or consolidated~~ Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete ~~individual and/or consolidated~~ Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the ~~16 individual and/or consolidated~~ Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. In no case shall extensions be granted for more than seven (7) calendar days 3. In the event that CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and CONTRACTOR has not entered into a subsequent or new agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the Contract shall be immediately reimbursed to COUNTY. B. The individual and/or consolidated Cost Report prepared for each period shall be the final financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed COUNTY’s Total Aggregate Amount Not To Exceed as set forth in the Referenced Contract Provisions of this Contract. CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Amount Not To Exceed of COUNTY. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Contract are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 1 contract

Samples: Contract for Provision of Recovery Residence Services

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. ~~27 A.~~ CONTRACTOR shall submit a separate individual and/or consolidated Cost ~~Reports~~ Report for Period 28 33 One, Period ~~Two,~~ Two and Period Three, or for a portion ~~thereof~~therefore, to COUNTY no later than sixty (60) 29 34 calendar days following the period for which they are prepared or termination of this Agreement. 30 35 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 36 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 37 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 1 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 2 business practice, which costs and allocations shall be supported by source documentation maintained 35 3 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 4 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 5 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 6 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 submit a separate individual and/or consolidated Cost Report for Period One, Period Two, Period Three, Period Four and Period Five, or for a portion therefore, to COUNTY no later than ~~five~~ sixty (560) ~~business~~ calendar days following ~~approval by ADMINSTRATOR~~ the period for which they are prepared or termination of ~~3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1~~this Contract. If CONTRACTOR ~~fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within~~ shall prepare the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report ~~is delivered to ADMINISTRATOR. 15 2~~in accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR ~~may request~~shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in ~~advance~~ accordance with such requirements and ~~in writing~~consistent with prudent business practice, ~~an extension~~ which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple contracts for mental health services that are administered by HCA, consolidation of the ~~due date of the 16~~ individual ~~and/or~~ Cost Reports into a single consolidated Cost Report ~~setting forth good cause for justification of~~ may be required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit the ~~request.~~consolidated Cost Report to

Appears in 1 contract

Samples: Contract for Children and Transitional Age Youth Full Service Partnership/Wraparound Services for Co Occurring Disorders

Appears in 1 contract

Samples: Agreement for Provision of Homeless Bridge Housing Services

COST REPORT. 27 2 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 3 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 4 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 5 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 6 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 7 and funding sources in accordance with such requirements and consistent with prudent 34 business 8 practice, which costs and allocations shall be supported by source documentation maintained 35 by 9 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 10 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 11 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 12 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to 13 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all 14 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 15 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 16 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 17 discretion to 6 impose one or both of the following: 7 18 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 19 business day after the above specified due date that the accurate and complete an individual and/or 9 20 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 21 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding An 22 individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 23 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 24 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 25 accurate and complete an individual and/or consolidated Cost Report is delivered to 26 ADMINISTRATOR. 15 27 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 28 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 29 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 30 unreasonably denied. 31 3. In the event that CONTRACTOR does not submit an accurate and complete an individual 32 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 33 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 34 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 35 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 36 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 37 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 1 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 2 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 3 Report shall be the final financial record for subsequent audits, if any. 4 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 5 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 6 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 7 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 8 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 9 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 10 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 11 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 12 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 13 COUNTY. 14 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 15 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 16 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 17 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 18 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 19 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 20 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 21 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 22 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 23 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 24 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 25 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 26 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 27 attached to the Cost Report: 28 // 29 // 30 // 31 // 32 // 33 // 34 // 35 // 36 // 37 // 1 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 2 supporting documentation prepared by for the cost report period 3 beginning and ending and that, to the best of my 4 knowledge and belief, costs reimbursed through this Agreement are reasonable and 5 allowable and directly or indirectly related to the services provided and that this Cost 6 Report is a true, correct, and complete statement from the books and records of 7 (provider name) in accordance with applicable instructions, except as noted. I also 8 hereby certify that I have the authority to execute the accompanying Cost Report. 9 10 Signed 11 Name 12 Title 13 Date " 14

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 9 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 10 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 11 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall prepare the individual 12 and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY 13 requirements, GAAP and the Special Provisions Paragraph of this Agreement. CONTRACTOR shall 14 allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in 15 accordance with such requirements and consistent with prudent business practice, which costs and 16 allocations shall be supported by source documentation maintained by CONTRACTOR, and available at 17 any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple 18 Agreements for mental health services that are administered by HCA, consolidation of the individual 19 Cost Reports into a single consolidated Cost Report may be required, as stipulated by 20 ADMINISTRATOR. CONTRACTOR shall submit the consolidated Cost Report to COUNTY no later 21 than five (5) business days following approval by ADMINSTRATOR of all individual Cost Reports to A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period One, Period Two, Period Three, and Period Four, or for a portion thereof, to COUNTY no later than sixty (60) calendar days following termination of this Agreement. CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report~~. 4~~ . 22 be incorporated into a consolidated Cost Report. 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 1 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 2 discretion to 6 impose one or both of the following: 7 3 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 4 business day after the above specified due date that the accurate and complete an individual and/or 9 5 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 6 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 7 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 8 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 9 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 10 // 11 accurate and complete an individual and/or consolidated Cost Report is delivered to 12 ADMINISTRATOR. ~~15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.~~

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 29 A. CONTRACTOR shall submit ~~separate~~ separatean individual and/or consolidated Cost Reports for Period 28 30 One, Period Two, and Period Three, or for a portion thereof, ,Report to COUNTY no later than sixty (60) 29 31 calendar days following the period for which they are prepared or termination of this Agreement. 30 32 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 33 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this 34 Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 35 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 36 business practice, which costs and allocations shall be supported by source documentation maintained 35 by 37 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 1 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 2 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 3 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a athe consolidated Cost 2 Report to 4 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ 5 ADMINSTRATORADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 6 consolidated Cost Report. 4 7 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 8 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 9 impose one or both of the following: 7 10 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 11 business day after the above specified due date that the accurate and complete individual and/or 9 12 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 13 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual ~~11 and/or~~ 14 and /or/ consolidated Cost Report due COUNTY by CONTRACTOR. 12 15 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 16 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 17 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 18 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 19 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 20 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 21 unreasonably denied. 22 3. In the event that CONTRACTOR does not submit an accurate and complete individual 23 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 24 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 25 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the 26 term of the Agreement shall be immediately reimbursed to COUNTY. 27 B. The individual and/or consolidated Cost Report prepared for each period shall be the final for that period.. 28 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 29 for final settlement to CONTRACTOR CONTRACTOR shall document that costs are 30 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 31 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 32 any. 33 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 34 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 35 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 36 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 37 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 1 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 2 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 3 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 4 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 5 COUNTY.

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 31 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for Period 28 One, 32 Period ~~Two,~~ Two and Period Three, or for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) 29 calendar 33 days following the period for which they are prepared or termination of this Agreement. CONTRACTOR 34 shall prepare the individual and/or consolidated Cost Report in accordance with all applicable federal, 35 state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Agreement. 36 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, 37 and funding sources in accordance with such requirements and consistent with prudent business practice, 1 which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, 2 and available at any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR 3 has multiple Agreements for mental health services that are administered by HCA, consolidation of the 4 individual Cost Reports into a single consolidated Cost Report may be required, as stipulated by 5 ADMINISTRATOR. CONTRACTOR shall submit the consolidated Cost Report to COUNTY no later 6 than five (5) business days following approval by ADMINSTRATOR of all individual Cost Reports to be A. CONTRACTOR shall submit an individual and/or consolidated Cost Report for each period, or for a portion thereof to COUNTY no later than forty–five (45) calendar days following the period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business ~~days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be~~ 7 incorporated into a consolidated Cost Report~~. 4 1~~. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 ~~and/or consolidated Cost Report due COUNTY by CONTRACTOR.~~ 12 ~~b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR~~ 13 ~~pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the~~ 14 ~~accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR.~~ 15 ~~2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the~~ 16 ~~individual and/or consolidated Cost Report setting forth good cause for justification of the request.~~17 18 19 20

Appears in 1 contract

Samples: Agreement for Provision of Adult Residential Drug Medi Cal Withdrawal Management Services

COST REPORT. 27 16 A. CONTRACTOR shall submit ~~separate~~ separatean individual and/or consolidated Cost Reports for Period 28 17 One, Period Two, and Period Three, or for a portion thereof, ,Report to COUNTY no later than sixty (60) 29 18 calendar days following the period for which they are prepared or termination of this Agreement. 30 19 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 20 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this 21 Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 22 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 23 business practice, which costs and allocations shall be supported by source documentation maintained 35 by 24 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 25 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 26 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 27 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a athe consolidated Cost 2 Report to 28 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all individual 29 Cost Reports to be incorporated into a consolidated Cost Report. 4 30 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 31 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 32 discretion to 6 impose one or both of the following: 7 33 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 34 business day after the above specified due date that the accurate and complete an individual and/or 9 35 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 36 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding An individual 11 37 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 1 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 2 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 3 accurate and complete an individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 4 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 5 an individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Warmline Services

COST REPORT. 27 21 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One and Period Two~~, and Period Three~~, or for a 22 portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they 23 are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the ~~individual and/or consolidated~~ Cost Report in 24 accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special 25 Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and 26 between programs, cost 33 centers, services, and funding sources in accordance with such requirements and 27 consistent with prudent 34 business practice, which costs and allocations shall be supported by source 28 documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon 29 reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for mental health services 30 that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated 31 Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a 32 consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by 33 ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 34 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 35 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 36 impose one or both of the following: 7 37 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 1 business day after the above specified due date that the accurate and complete individual and/or 9 2 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 3 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 4 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 5 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 6 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the ~~14 accurate and complete~~ 7 individual and/or consolidated Cost Report is delivered to ADMINISTRATOR.. 8 // 15 9 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 10 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 11 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 12 unreasonably denied. 13 3. In the event that CONTRACTOR does not submit an accurate and complete individual 14 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 15 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 16 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 17 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 18 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 19 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 20 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 21 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 22 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 23 any. 24 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 25 less applicable revenues and late penalty, not to exceed COUNTY’s Maximum Obligation as set forth in 26 the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim expenditures to 27 COUNTY which are not reimbursable pursuant to applicable federal, state and COUNTY laws, 28 regulations and requirements. Any payment made by COUNTY to CONTRACTOR, which is 29 subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by 30 CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) calendar 31 days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to reduce 32 any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 33 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 34 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 35 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 36 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 37 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 1 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 2 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 3 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 4 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 5 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 6 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 7 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 8 // 9 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 10 attached to the Cost Report: 12 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 13 supporting documentation prepared by for the cost report period 14 beginning and ending and that, to the best of my 15 knowledge and belief, costs reimbursed through this Agreement are reasonable and 16 allowable and directly or indirectly related to the services provided and that this Cost 17 Report is a true, correct, and complete statement from the books and records of 18 (provider name) in accordance with applicable instructions, except as noted. I also 19 hereby certify that I have the authority to execute the accompanying Cost Report. 20 21 Signed 22 Name 23 Title 24 Date " 25

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 12 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period Two, ,an individual 13 and Period Three, or /or for a portion thereof, ,consolidated Cost Report to COUNTY no later than sixty 14 (60) 29 calendar days following the period for which they are prepared or termination of this Agreement. 30 15 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 16 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 17 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 18 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 19 business practice, which costs and allocations shall be supported by source documentation maintained 35 20 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 21 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 22 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 23 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a athe consolidated Cost 2 24 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 25 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 26 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 27 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 28 impose one or both of the following: 7 29 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 30 business day after the above specified due date that the accurate and complete individual and/or 9 31 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 32 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 33 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 34 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 35 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 36 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR.. 37 // 15 1 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 2 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Behavioral Health Services

COST REPORT. 27 9 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 10 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 11 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 12 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 13 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 14 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 15 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 16 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 17 has multiple ~~Agreements~~ agreements for mental health services that are administered by 37 HCA, consolidation of the 18 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 19 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 20 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 21 be incorporated into a consolidated Cost Report. 4 22 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 23 Cost Report within the time period specified above, ADMINISTRATOR ~~shall have~~ has sole discretion to 6 impose 24 one or both of the following: 7 25 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 26 business day after the above specified due date that the accurate and complete individual and/or 9 27 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 28 of ~~the~~ ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 29 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 30 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 31 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 32 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 33 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 34 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 35 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 36 unreasonably denied. 37 3. In the event that CONTRACTOR does not submit an accurate and complete individual 1 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 2 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 3 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 4 the term of the Agreement shall be immediately reimbursed to COUNTY. 5 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 6 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 7 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 8 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 9 Report shall be the final financial record for subsequent audits, if any. 10 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 11 less applicable revenues and any late penalty, not to exceed COUNTY’s Amount Not To Exceed as set 12 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 13 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 14 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 15 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 16 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 17 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 18 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 19 COUNTY. 20 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 21 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 22 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 23 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 24 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 25 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 26 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 27 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 28 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 29 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 30 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 31 the difference, provided such payment does not exceed the Amount Not To Exceed of COUNTY. 32 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 33 attached to the Cost Report: 34 35 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 36 supporting documentation prepared by for the cost report period 37 beginning and ending and that, to the best of my 1 knowledge and belief, costs reimbursed through this Agreement are reasonable and 2 allowable and directly or indirectly related to the services provided and that this Cost 3 Report is a true, correct, and complete statement from the books and records of 4 (provider name) in accordance with applicable instructions, except as noted. I also 5 hereby certify that I have the authority to execute the accompanying Cost Report. 6 7 Signed 8 Name 9 Title 10 Date " 11

Appears in 1 contract

Samples: Contract for Provision of Mental Health Services

COST REPORT. CONTRACTOR shall submit separate Cost Reports for Period One and Period Two, or for a 27 portion thereof, to COUNTY no later than sixty (60) calendar days following the period for which they 28 are prepared or termination of this Contract. CONTRACTOR shall prepare the Cost Report in 29 accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special 30 Provisions Paragraph of this Contract. CONTRACTOR shall allocate direct and indirect costs to and 31 between programs, cost centers, services, and funding sources in accordance with such requirements and 32 consistent with prudent business practice, which costs and allocations shall be supported by source 33 documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for ~~Period 28 One, Period Two, and Period Three~~each Period, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they are prepared or termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost 34 reasonable notice. 35 36 Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple ~~Agreements~~ contracts for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business ~~days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report.~~ 4 ~~1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated~~ 5 ~~Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to~~ 6 ~~impose one or both of the following:~~ 7 ~~a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each~~ 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.9

Appears in 1 contract

Samples: K 12 Mental Health Community Networking Services

COST REPORT. 27 8 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period ~~Two,~~ Two and Period 9 Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period 10 for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the 11 individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 12 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 13 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 14 and funding sources in accordance with such requirements and consistent with prudent 34 business 15 practice, which costs and allocations shall be supported by source documentation maintained 35 by 16 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 17 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 18 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 19 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to 20 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 21 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 22 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 23 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 24 impose one or both of the following: 7 25 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 26 business day after the above specified due date that the accurate and complete individual and/or 9 27 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 28 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 29 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 30 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 31 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 32 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 33 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of ~~the 16~~ 34 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 35 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 36 unreasonably denied. 37 // 1 3. In the event that CONTRACTOR does not submit an accurate and complete individual 2 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 3 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 4 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 5 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 6 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 7 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 8 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 9 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 10 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 11 any. 12 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 13 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 14 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 15 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 16 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 17 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 18 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 19 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 20 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 21 COUNTY. 22 D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to 23 this Agreement, less applicable revenues and late penalty, are lower than the aggregate of interim 24 monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such 25 reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the 26 Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days 27 after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any 28 amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 29 E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to 30 this Agreement, less applicable revenues and late penalty, are higher than the aggregate of interim 31 monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided 32 such payment does not exceed the Maximum Obligation of COUNTY. 33 // 34 // 35 // 36 // 37 // 1 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 2 attached to the Cost Report: 4 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 5 supporting documentation prepared by for the cost report period 6 beginning and ending and that, to the best of my 7 knowledge and belief, costs reimbursed through this Agreement are reasonable and 8 allowable and directly or indirectly related to the services provided and that this Cost 9 Report is a true, correct, and complete statement from the books and records of 10 (provider name) in accordance with applicable instructions, except as noted. I also 11 hereby certify that I have the authority to execute the accompanying Cost Report. 12 13 Signed 14 Name 15 Title 16 Date " 17

Appears in 1 contract

Samples: Agreement for Provision of School Based Behavioral Health Intervention and Support Services

COST REPORT. 27 17 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period ~~Two,~~ Two and Period ~~Three~~18 TwoThree, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the 19 period for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the 20 individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 21 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 22 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 23 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 24 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 25 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 26 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 27 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 28 ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later 29 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATORADMINSTRATOR of 3 all 30 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 31 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 32 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 33 impose one or both of the following: 7 34 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 35 business day after the above specified due date that the accurate and complete ~~individual~~ Individual and/or 9 36 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 37 // 1 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 2 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 3 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 4 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 5 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 6 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 7 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 8 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 9 unreasonably denied. 10 3. In the event that CONTRACTOR does not submit an accurate and complete individual 11 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 12 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 13 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 14 the term of the Agreement shall be immediately reimbursed to COUNTY. 15 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 16 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 17 for final settlement to CONTRACTOR. for that period. CONTRACTOR shall document that costs are 18 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 19 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 20 any. 21 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 22 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 23 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 24 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 25 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 26 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 27 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 28 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 29 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 30 COUNTY. 31 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 32 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 33 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 34 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 35 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 36 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 37 1 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 2 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 3 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 4 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 5 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 6 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 7 F. All individual and/or consolidated Cost Reports shall contain the following attestation, which 8 may be typed directly on or attached to the Individual and/or consolidated Cost Report: 9 // 10 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 11 supporting documentation prepared by for the cost report period 12 beginning and ending and that, to the best of my 13 knowledge and belief, costs reimbursed through this Agreement are reasonable and 14 allowable and directly or indirectly related to the services provided and that this Cost 15 Report is a true, correct, and complete statement from the books and records of 16 (provider name) in accordance with applicable instructions, except as noted. I also 17 hereby certify that I have the authority to execute the accompanying Cost Report. 18 19 Signed 20 Name 21 Title

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) calendar 29 ~~calendar~~ days following the period for which they are prepared or termination of this Agreement.Contract. 30 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this 32 ~~this Agreement~~AgreementContract. CONTRACTOR shall allocate direct and indirect costs to and between programs, 33 cost 33 centers, services, and funding sources in accordance with such requirements and consistent with 34 prudent 34 business practice, which costs and allocations shall be supported by source documentation 35 maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. 36 In the 36 event CONTRACTOR has multiple Agreements for mental health services that are administered 37 by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 14 of 3542 X:\CONTRACTS - 2017 -\2017-2020\BH\CCS04 Peer Support and Wellness FY17-20 - LW.doc CCS04BHKK20 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost Report 2 ~~Report~~ to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of all 3 ~~all~~ individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five ~~hundred~~ -hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual and 11 ~~and/or~~ or/consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all ~~agreements~~ agreementsContracts between COUNTY and CONTRACTOR until such time that 14 the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. 27 5 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 6 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare 7 the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 8 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. CONTRACTOR 9 shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding 10 sources in accordance with such requirements and consistent with prudent 34 business practice, which costs 11 and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and 12 available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has 13 multiple ~~Agreements~~ contracts for mental health services that are administered by 37 HCA, consolidation of the 14 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 15 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 16 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 17 be incorporated into a consolidated Cost Report. 4 18 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 19 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 20 impose one or both of the following: 7 21 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 22 business day after the above specified due date that the accurate and complete individual and/or 9 23 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 24 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 25 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 26 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 27 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 28 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 29 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 30 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 31 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 32 unreasonably denied. 33 3. In the event that CONTRACTOR does not submit an accurate and complete individual 34 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 35 termination of this Contract, and CONTRACTOR has not entered into a subsequent or new contract for 36 any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the 37 term of the Contract shall be immediately reimbursed to COUNTY. 1 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 2 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 3 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 4 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 5 Report shall be the final financial record for subsequent audits, if any. 6 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 7 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 8 forth in the Referenced Contract Provisions of this Contract. CONTRACTOR shall not claim 9 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 10 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 11 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 12 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 13 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 14 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 15 COUNTY. 16 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 17 services provided pursuant to this Contract, less applicable revenues and late penalty, are lower than the 18 aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference 19 to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the 20 submission of the individual and/or consolidated Cost Report. If such reimbursement is not made by 21 CONTRACTOR within thirty (30) calendar days after submission of the individual and/or consolidated 22 Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed 23 CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 24 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 25 services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the 26 aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the 27 difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 28 F. Unless approved by ADMINISTRATOR, costs that exceed the Statewide Maximum Allowance 29 (SMA) rates per Medi-Cal Unit of Services, as determined by the DHCS, shall be unreimbursable to 30 CONTRACTOR. 31 G. In the event that CONTRACTOR is authorized to retain unanticipated revenues as described in 32 the Budget Paragraph of Exhibit A to this Contract, CONTRACTOR shall specify in the individual 33 and/or consolidated Cost Report the services rendered with such revenues. 34 H. All Cost Reports shall contain the following attestation, which may be typed directly on or 35 attached to the Cost Report: 36 // 37 // 1 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 2 supporting documentation prepared by for the cost report period 3 beginning and ending and that, to the best of my 4 knowledge and belief, costs reimbursed through this Contract are reasonable and 5 allowable and directly or indirectly related to the services provided and that this Cost 6 Report is a true, correct, and complete statement from the books and records of 7 (provider name) in accordance with applicable instructions, except as noted. I also 8 hereby certify that I have the authority to execute the accompanying Cost Report. 9 10 Signed 11 Name 12 Title 13 Date " 14

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. 27 3 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 4 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 5 calendar days following the period for which they are prepared or termination of this Agreement. 30 6 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 7 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 8 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 9 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 10 business practice, which costs and allocations shall be supported by source documentation maintained 35 11 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 12 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 13 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 14 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 15 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period One, Period Two, Period Three and Period Four, or for a portion thereof, to COUNTY no later than sixty (60) calendar days following the period for which they are prepared or termination of this Contract. CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple Contracts for mental health services that are administered by HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost Report to COUNTY no later than five (5) business days following approval by 16 all individual Cost Reports to be incorporated into a consolidated Cost Report.. 17 18 20 21 22 23 24 25 26 27 28 29 30 4 31 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 32 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 33 impose one or both of the following: 7 34 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 35 business day after the above specified due date that the accurate and complete individual and/or 9 36 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 37 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 R:\BH K MGMT\BH VENDOR FOLDER(S)\CYS\PCS04 - CYBH BHOP\FY2021-22\RENEWAL AMENDMENT\PCS - BH OP SVCS FY 18-22 - REDLINE AMEND 1 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 2 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 3 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 4 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 5 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 6 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Behavioral Health Outpatient Services

COST REPORT. 27 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 16 One~~, Period Two~~, and Period ~~Three~~Two, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days 17 following the period for which they are prepared or termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall 18 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. CONTRACTOR 19 shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources 20 in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple ~~Agreements~~ 22 Contracts for mental health services that are administered by 37 HCA, consolidation of the individual Cost 23 Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business 24 days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 25 consolidated Cost Report. 4 26 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 27 impose one or both of the following: 7 1 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 2 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.of

Appears in 1 contract

Samples: Contract for Provision of Administrative Services

COST REPORT. 27 33 A. CONTRACTOR shall submit a separate individual and/or consolidated Cost ~~Reports~~ Report for Period 28 34 One, Period ~~Two,~~ Two and Period Three, or for a portion ~~thereof~~therefore, to COUNTY no later than sixty (60) 29 35 calendar days following the period for which they are prepared or termination of this Agreement. 30 36 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 37 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this 1 Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 2 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 3 business practice, which costs and allocations shall be supported by source documentation maintained 35 by 4 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 5 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 6 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 7 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to 8 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all 9 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 10 A. CONTRACTOR shall submit a separate individual and/or consolidated Cost Report for Period 24 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 25 Cost Report within the time period specified above, ADMINISTRATOR ~~shall have sole discretion~~ may withhold outstanding 26 payments in an amount no greater than $5,000 limited only to ~~6 impose one or both of the following: 7 a.~~ payments due to CONTRACTOR ~~may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date~~ pursuant 27 to this Agreement until such time that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost 28 Report is delivered to ADMINISTRATOR. 15 29 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 30 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 31 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 32 unreasonably denied. 33 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 34 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 35 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 36 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 37 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 1 any. 2

Appears in 1 contract

Samples: Agreement for Provision of Inpatient Mental Health Services for Youth

COST REPORT. 27 13 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period ~~Two,~~ Two and Period 14 Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period 15 for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the 16 individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 17 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 18 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 19 and funding sources in accordance with such requirements and consistent with prudent 34 business 20 practice, which costs and allocations shall be supported by source documentation maintained 35 by 21 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 22 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 23 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 24 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to 25 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 26 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 27 A. CONTRACTOR shall submit separate Cost Reports for Period One, Period Two, Period Three, 28 and Period Four, or for a portion thereof, to COUNTY no later than sixty (60) calendar days following 29 the period for which they are prepared or termination of this Agreement. 30 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 31 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 32 impose one or both of the following: 7 33 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 34 business day after the above specified due date that the accurate and complete individual and/or 9 35 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 36 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 37 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 1 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 2 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 3 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 4 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of ~~the 16~~ 5 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Family Support Services

COST REPORT. 27 17 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 18 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 19 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 20 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 21 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 22 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 23 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 24 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 25 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 26 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 27 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 28 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 29 be incorporated into a consolidated Cost Report. 4 30 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 31 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 32 impose one or both of the following: 7 33 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 34 business day after the above specified due date that the accurate and complete individual and/or 9 35 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 36 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 37 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 1 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 2 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 3 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 4 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 5 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Housing Full Service Partnership Services Agreement

COST REPORT. 27 7 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period 28 One, Period Two, and Period 8 Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period 9 for which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the 10 individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 11 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 12 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 13 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 14 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 15 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 16 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 17 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 18 ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later 19 than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to 20 be incorporated into a consolidated Cost Report. 4 21 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 22 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 23 impose one or both of the following: 7 24 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 25 business day after the above specified due date that the accurate and complete individual and/or 9 26 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 27 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 28 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 29 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 30 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the ~~14 accurate and complete~~ 31 individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 32 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 33 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 34 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 35 unreasonably denied. 36 3. In the event that CONTRACTOR does not submit an accurate and complete individual 37 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 1 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 2 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 3 the term of the Agreement shall be immediately reimbursed to COUNTY. 4 B. The individual and/or consolidated Cost Report prepared for each period shall be the xxxxx 0 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 6 for final settlement to CONTRACTOR for that period. . CONTRACTOR shall document that costs are 7 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 8 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 9 any. 10 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 11 less applicable revenues and late penalty, not to exceed COUNTY’s Maximum Obligation as set forth in 12 the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim expenditures to 13 COUNTY which are not reimbursable pursuant to applicable federal, state and COUNTY laws, 14 regulations and requirements. Any payment made by COUNTY to CONTRACTOR, which is 15 subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by 16 CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) calendar 17 days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to reduce 18 any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 19 D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to 20 this Agreement, less applicable revenues and late penalty, are lower than the aggregate of interim 21 monthly payments and any outstanding advances to CONTRACTOR, CONTRACTOR shall remit the 22 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 23 payment, with the submission of the Cost Report. If such reimbursement is not made by 24 CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in 25 addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed 26 the reimbursement due COUNTY. 27 E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to 28 this Agreement, less applicable revenues and late penalty, are higher than the aggregate of interim 29 monthly payments and any outstanding advances to CONTRACTOR, COUNTY shall pay 30 CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of 31 COUNTY. 32 F. All individual and/or consolidated Cost Reports shall contain the following attestation, which 33 may be typed directly on or attached to the Cost Report: 34 35 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 36 supporting documentation prepared by for the cost report period 37 beginning and ending and that, to the best of my 1 knowledge and belief, costs reimbursed through this Agreement are reasonable and 2 allowable and directly or indirectly related to the services provided and that this Cost 3 Report is a true, correct, and complete statement from the books and records of 4 (provider name) in accordance with applicable instructions, except as noted. I also 5 hereby certify that I have the authority to execute the accompanying Cost Report. 6 7 Signed 8 Name 9 Title 10 Date " 11

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 6 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 7 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 8 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 9 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 10 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 11 and funding sources in accordance with such requirements and consistent with prudent 34 business 12 practice, which costs and allocations shall be supported by source documentation maintained 35 by 13 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 14 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 15 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 16 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to 17 COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all 18 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 19 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 20 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 21 impose one or both of the following: 7 22 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 23 business day after the above specified due date that the accurate and complete individual and/or 9 24 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 25 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 26 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 27 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 28 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 29 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 30 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 31 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 32 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 33 unreasonably denied. 34 3. In the event that CONTRACTOR does not submit an accurate and complete individual 35 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 36 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 37 // 1 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 2 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 3 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 4 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 5 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 6 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 7 Report shall be the final financial record for subsequent audits, if any. 8 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 9 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 10 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 11 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 12 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 13 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 14 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 15 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 16 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 17 COUNTY. 18 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 19 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 20 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 21 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 22 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 23 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 24 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 25 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 26 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 27 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 28 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 29 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 30 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 31 attached to the Cost Report: 32 // 33 // 34 // 35 // 36 // 37 // 1 " I HEREBY CERTIFY that I have executed the accompanying Cost Report and 2 supporting documentation prepared by for the cost report period 3 beginning and ending and that, to the best of my 4 knowledge and belief, costs reimbursed through this Agreement are reasonable and 5 allowable and directly or indirectly related to the services provided and that this Cost 6 Report is a true, correct, and complete statement from the books and records of 7 (provider name) in accordance with applicable instructions, except as noted. I also 8 hereby certify that I have the authority to execute the accompanying Cost Report. 9 10 Signed 11 Name 12 Title 13 Date " 14

Appears in 1 contract

Samples: Agreement for Provision of Adult Supported Employment Services

COST REPORT. 27 20 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One and Period Two~~, and Period Three~~, or for a 21 portion thereof, to COUNTY no later than sixty (60) 29 calendar days following the period for which they 22 are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or 23 consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, 24 GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct 25 and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance 26 with such requirements and consistent with prudent 34 business practice, which costs and allocations shall 27 be supported by source documentation maintained 35 by ~~CONTRACTOR,~~ CONTRACTOR and available at any time to 28 ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for 29 mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a 30 single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 31 CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business 32 days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a 33 consolidated Cost Report. 4 34 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 35 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 36 impose one or both of the following:: 37 // 7 1 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 2 business day after the above specified due date that the accurate and complete individual and/or 9 3 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 4 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 5 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 6 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 7 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the ~~14 accurate and complete~~ 8 individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 9 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 10 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 11 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 12 unreasonably denied. 13 3. In the event that CONTRACTOR does not submit an accurate and complete individual 14 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 15 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 16 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 17 the term of the Agreement shall be immediately reimbursed to COUNTY. 18 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 19 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 20 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 21 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 22 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 23 any. 24 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 25 less applicable revenues and late penalty, not to exceed COUNTY’s Maximum Obligation as set forth in 26 the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim expenditures to 27 COUNTY which are not reimbursable pursuant to applicable federal, state and COUNTY laws, 28 regulations and requirements. Any payment made by COUNTY to CONTRACTOR, which is 29 subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by 30 CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) calendar 31 days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to reduce 32 any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 33 D. Unless approved by ADMINISTRATOR, costs that exceed the State Maximum Allowance per 34 Medi-Cal Unit of Services, as determined by the State DHCS, shall be unreimbursable to 35 CONTRACTOR. 36 // 37 // 1 E. In the event CONTRACTOR is authorized to retain unanticipated revenues as described in the

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 26 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One and Period Two~~, and Period Three~~, or for a 27 portion thereof, toReport to the COUNTY no later than sixty (60) 29 calendar days following the period for 28 which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the 29 individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and 30 COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 31 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 32 and funding sources in accordance with such requirements and consistent with prudent 34 business 33 practice, which costs and allocations shall be supported by source documentation maintained 35 by 34 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event 35 CONTRACTOR has multiple Agreements for mental health services that are administered by 37 HCA, 36 consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as 37 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to 1 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all 2 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 3 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 4 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 5 impose one or both of the following: 7 6 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 7 business day after the above specified due date that the accurate and complete individual and/or 9 8 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 9 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual ~~11 and/or consolidated~~ 10 and/ or /consolidated Cost Report due COUNTY by CONTRACTOR. 12 11 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 12 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 13 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 14 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 15 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 16 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 17 unreasonably denied. 18 3. In the event that CONTRACTOR does not submit an accurate and complete individual 19 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 20 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 21 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 22 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 23 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 24 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 25 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 26 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 27 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 28 any. 29 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 30 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 31 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 32 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 33 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 34 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 35 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 36 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 37 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 1 COUNTY. 2 D. Unless approved by ADMINISTRATOR, costs that exceed the StateStatewide Maximum

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 24 A. CONTRACTOR shall submit ~~separate~~ a Drug Medi-Cal Cost Report to COUNTY no later than forty- 25 five (45) calendar days following termination of this Agreement. CONTRACTOR shall prepare the 26 Cost Report in accordance with all applicable federal, state and COUNTY requirements, GAAP and the 27 Special Provisions Paragraph of this Agreement. CONTRACTOR shall allocate direct and indirect 28 costs to and between programs, cost centers, services, and funding sources in accordance with such 29 requirements and consistent with prudent business practice, which costs and allocations shall be 30 supported by source documentation maintained by CONTRACTOR, and available at any time to 31 ADMINISTRATOR upon reasonable notice. 32 B. CONTRACTOR shall submit an individual and/or consolidated Mental Health Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to 33 COUNTY no later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 34 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 35 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 36 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 37 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 1 business practice, which costs and allocations shall be supported by source documentation maintained 35 2 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 3 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 4 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 5 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 6 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 7 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 8 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ Cost Report within the time 9 period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the 10 following: 7 11 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 12 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ Cost Report is not 13 submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.The

Appears in 1 contract

Samples: Agreement for Provision of Co Occurring Residential Treatment Services

COST REPORT. 27 32 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One and Period Two~~, and Period Three~~, or for a 33 portion thereof, ,Report to COUNTY no later than sixty (60) 29 calendar days following the period for 34 which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual 35 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 36 requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall 37 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 1 accordance with such requirements and consistent with prudent 34 business practice, which costs and 2 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available 3 at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 4 Agreements for mental health services that are administered by 37 HCA, consolidation of the individual 5 Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 6 ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later 7 than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to 8 be incorporated into a consolidated Cost Report. 4 9 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 10 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 11 impose one or both of the following: 7 12 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 13 business day after the above specified due date that the accurate and complete individual and/or 9 14 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 15 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 16 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 17 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 18 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 19 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 20 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of 21 the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Agreement for Provision of Volunteer to Work Project Program Services

COST REPORT. 27 18 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One Period Two, and ~~Period Three,~~ Three 19 or for a portion thereof, ~~to COUNTY~~ no later than sixty (60) 29 calendar days following the period for which they are 20 prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the ~~individual and/or consolidated~~ Cost Report in 21 accordance with all 31 applicable federal, state and ~~COUNTY~~ county requirements, ~~GAAP~~ generally accepted accounting 22 principles and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate 23 direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 24 accordance with such requirements and consistent with prudent 34 business practice, which costs and 25 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 26 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 27 Agreements for Period One and Period Two, or for a portion thereof, for mental health services that are 28 administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost 29 Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a 30 consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by 31 ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report.. 32 // 33 // 4 34 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 35 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 36 impose one or both of the following: 7 37 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 15 of 30 X:\CONTRACTS - 2012 -\2012-2014\BH\FSP-OK-CCS-12-14-EG.doc CCS03MHKK14 of 43 1 business day after the above specified due date that the accurate and complete individual and/or 9 2 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 3 of ~~the~~ ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding ~~individual 11 and/or consolidated~~ Cost Report 4 due COUNTY by CONTRACTOR.. 5 // 12 6 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 7 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the ~~14 accurate and complete~~ 8 individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 9 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 10 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 11 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 12 unreasonably denied. 13 3. In the event that CONTRACTOR does not submit an accurate and complete individual 14 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 15 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 16 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during 17 the term of the Agreement shall be immediately reimbursed to COUNTY. 18 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 19 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 20 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 21 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 22 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 23 any. 24 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 25 less applicable revenues and late penalty, not to exceed the applicable Maximum Obligation for each 26 period as set forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not 27 claim expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 28 county laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 29 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 30 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 31 calendar days of submission of the individual Cost Reports or COUNTY may elect to reduce any 32 amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 33 // 34 // 35 D. Unless approved by ADMINISTRATOR, costs that exceed the state Maximum Allowance per

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 15 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ One and Period Two~~, and Period Three~~, or for a 16 portion thereof, to ~~COUNTY~~ COUNTYReport no later than sixty (60) 29 calendar days following the period for 17 which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual 18 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 19 requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall 20 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 21 accordance with such requirements and consistent with prudent 34 business practice, which costs and 22 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 23 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 24 Agreements for mental health services that are administered by 37 HCA, consolidation of the individual 25 Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 26 ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later 27 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINSTRATORADMINISTRATOR of 3 all 28 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 29 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 30 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 31 impose one or both of the following: 7 32 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 33 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.and/or

Appears in 1 contract

Samples: Agreement for Provision of Outpatient Services

COST REPORT. 27 13 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 14 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 15 calendar days following ~~the period for which they are prepared or~~ termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare the individual 16 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 17 requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. CONTRACTOR shall 18 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 19 accordance with such requirements and consistent with prudent 34 business practice, which costs and 20 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 21 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple ~~Agreements~~ 22 Contracts for mental health services that are administered by 37 HCA, consolidation of the individual Cost 23 Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 24 CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business 25 days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 26 consolidated Cost Report. 4 27 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 28 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 29 discretion to 6 impose one or both of the following: 7 30 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 31 business day after the above specified due date that the accurate and complete an individual and/or 9 32 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 33 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 34 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 35 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 36 pursuant to any or all ~~agreements~~ Contracts between COUNTY and CONTRACTOR until such time that the 14 37 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 1 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 2 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. 27 2 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports~~ Report for ~~Period 28 One, Period Two, and Period Three~~each Period, or 3 for a portion ~~thereof,~~ thereof to COUNTY no later than ~~sixty~~ forty–five (6045) 29 calendar days following the period for 4 which they are prepared or termination of this Agreement. 30 CONTRACTOR shall prepare the individual 5 and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY 6 requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall 7 allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in 8 accordance with such requirements and consistent with prudent 34 business practice, which costs and 9 allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at 10 any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple 11 Agreements for mental health services that are administered by 37 HCA, consolidation of the individual 12 Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 13 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 14 than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to 15 be incorporated into a consolidated Cost Report. 4 16 1. If CONTRACTOR fails to submit an accurate and complete ~~individual and/or consolidated 5~~ Cost Report within the time 17 period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the 18 following: 7 19 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 20 business day after the above specified due date that the accurate and complete ~~individual and/or 9 consolidated~~ Cost Report is not 21 submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The 22 late penalty shall be assessed separately on each outstanding ~~individual 11 and/or consolidated~~ Cost Report due COUNTY by 23 CONTRACTOR. 12 24 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 25 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 26 accurate and complete ~~individual and/or consolidated~~ Cost Report is delivered to ADMINISTRATOR. 15 27 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the ~~16 individual and/or consolidated~~ 28 Cost Report setting forth good cause for justification of the request. Approval of such requests shall be 29 at the sole discretion of ADMINISTRATOR and shall not be unreasonably denied. In no case shall 30 extensions be granted for more than seven (7) calendar days. 31 3. In the event that CONTRACTOR does not submit an accurate and complete Cost Report 32 within one hundred and eighty (180) calendar days following the termination of this Agreement, and 33 CONTRACTOR has not entered into a subsequent or new agreement for any other services with 34 COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the term of the Agreement 35 shall be immediately reimbursed to COUNTY. 36 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 37 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 1 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 2 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 3 Cost Report shall be the final financial record for subsequent audits, if any. 4 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 5 less applicable revenues and any late penalty, not to exceed the negotiated rate as specified in the 6 Agreement. CONTRACTOR shall not claim expenditures to COUNTY which are not reimbursable 7 pursuant to applicable federal, state and COUNTY laws, regulations and requirements. Any payment 8 made by COUNTY to CONTRACTOR, which is subsequently determined to have been for an 9 unreimbursable expenditure or service, shall be repaid by CONTRACTOR to COUNTY in cash, or 10 other authorized form of payment, within thirty (30) calendar days of submission of the Cost Report or 11 COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the 12 reimbursement due COUNTY.

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. 27 2 A. CONTRACTOR shall submit separate ~~individual and/or consolidated~~ Cost Reports for Period ~~28 One,~~ Onean individual and Period 3 Two, ~~and Period Three, or~~ /or for a portion thereof, ,consolidated Cost Report to COUNTY no later than sixty (60) 29 calendar 4 days following the period for which they are prepared or termination of this Agreement. 30 5 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 6 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 7 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 8 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 9 business practice, which costs and allocations shall be supported by source documentation maintained 35 10 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 11 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 12 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 13 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a athe consolidated Cost 2 14 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 15 all individual Cost Reports to be incorporated into a consolidated Cost Report.. 16 4 17 1. If CONTRACTOR fails to submit an accurate and complete an individual and/or 18 consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole 19 discretion to 6 impose one or both of the following: 7 20 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 21 business day after the above specified due date that the accurate and complete an individual and/or 9 22 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 23 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding 24 individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 25 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 26 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 27 accurate and complete an individual and/or consolidated Cost Report is delivered to 28 ADMINISTRATOR. 15 29 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 30 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 31 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 32 unreasonably denied. 33 3. In the event that CONTRACTOR does not submit an accurate and complete an individual 34 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 35 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 36 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 37 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. X:\CONTRACTS - 2015 -\2015-2017\BH\MH MENTORING CHILD XXX-XXX XX 00-00 XX.XXX XXX00XXXX00 1 B. The individual and/or consolidated Cost Report prepared for each period shall be the final for that period..

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 6 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ a Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no later than sixty (60) 29 calendar days 7 following the ~~period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or 8 consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, 9 GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct 10 and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance 11 with such requirements and consistent with prudent 34 business practice, which costs and allocations shall 12 be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to 13 ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for 14 mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a 15 single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 16 CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business 17 days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to be incorporated into a 18 consolidated Cost Report. 4 19 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 20 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 21 impose one or both of the following: 7 22 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 23 business day after the above specified due date that the accurate and complete individual and/or 9 24 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 25 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 26 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 27 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 28 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 29 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 30 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of ~~the 16~~ 31 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 32 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 33 unreasonably denied. 34 3. In the event that CONTRACTOR does not submit an accurate and complete individual 35 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 36 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 37 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 1 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 2 B. The individual and/or consolidated Cost Report prepared for each period shall be the final 3 financial and statistical report submitted by CONTRACTOR to COUNTY, and shall serve as the basis 4 for final settlement to CONTRACTOR for that period. CONTRACTOR shall document that costs are 5 reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The 6 individual and/or consolidated Cost Report shall be the final financial record for subsequent audits, if 7 any. 8 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 9 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 10 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 11 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 12 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 13 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 14 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 15 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect 16 to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 17 COUNTY. 18 D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to 19 this Agreement, less applicable revenues and late penalty, are lower than the aggregate of interim 20 monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such 21 reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the 22 Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days 23 after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any 24 amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 25 E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to 26 this Agreement, less applicable revenues and late penalty, are higher than the aggregate of interim 27 monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided 28 such payment does not exceed the Maximum Obligation of COUNTY. 29 F. All Cost Reports shall contain the following attestation, which may be typed directly on or 30 attached to the Cost Report: 31 // 32 // 33 // 34 // 35 // 36 // 37 // 1 "I HEREBY CERTIFY that I have executed the accompanying Cost Report and 2 supporting documentation prepared by for the cost report period 3 beginning and ending and that, to the best of my 4 knowledge and belief, costs reimbursed through this Agreement are reasonable and 5 allowable and directly or indirectly related to the services provided and that this Cost 6 Report is a true, correct, and complete statement from the books and records of 7 (provider name) in accordance with applicable instructions, except as noted. I also 8 hereby certify that I have the authority to execute the accompanying Cost Report. 9 10 Signed 11 Name 12 Title 13 Date " 14

Appears in 1 contract

Samples: Agreement for Provision of School Readiness Services

COST REPORT. 27 29 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 30 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 31 calendar days following ~~the period for which they are prepared or~~ termination of this ~~Agreement~~Contract. 30 CONTRACTOR shall prepare the individual 32 and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY 33 requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR shall 34 allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in 35 accordance with such requirements and consistent with prudent business practice, which costs and 36 allocations shall be supported by source documentation maintained by CONTRACTOR, and available at 37 any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple 1 Contracts for mental health services that are administered by HCA, consolidation of the individual Cost 2 Reports into a single consolidated Cost Report may be required, as stipulated by ADMINISTRATOR. 3 CONTRACTOR shall submit the consolidated Cost Report to COUNTY no later than five (5) business 4 days following approval by ADMINISTRATOR of all individual Cost Reports to be incorporated into a A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for each Period, or for a portion thereof, to COUNTY no later than sixty (60) calendar days following termination of this Contract. CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this ~~Agreement~~Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 business practice, which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple ~~Agreements~~ contracts for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report. 4 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 impose one or both of the following: 7 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.by

Appears in 1 contract

Samples: Contract for Provision of Services

COST REPORT. 27 10 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 11 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 12 calendar days following the period for which they are prepared or termination of this Agreement. 30 13 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 14 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this 15 Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 16 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 17 business practice, which costs and allocations shall be supported by source documentation maintained 35 by 18 CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the event 19 CONTRACTOR has multiple Agreements for mental health services that are administered by HCA, 20 consolidation of the individual Cost Reports into a single consolidated Cost Report may be required, as 21 stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost Report to 22 COUNTY no later than five (5) business days following approval by ADMINSTRATOR of all A. CONTRACTOR shall submit a separate individual and/or consolidated Cost Report for Period One, Period Two, Period Three, Period Four and Period Five, or for a portion therefore, to COUNTY no later than sixty (60) calendar days following the period for which they are prepared or termination of this Contract. CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple ~~Agreements~~ contracts for mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a consolidated Cost Report.. 23 individual Cost Reports to be incorporated into a consolidated Cost Report. 24 25 26 27 28 29 30 31 32 33 34 35 36 37 4 1 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 2 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 3 impose one or both of the following: 7 4 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 5 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.and/or

Appears in 1 contract

Samples: Agreement No. Ma 042 18010156 for Children’s Crisis Residential Services

COST REPORT. 27 24 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 25 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 26 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 27 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 28 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 29 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 30 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 31 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 32 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 33 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 34 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 35 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 36 be incorporated into a consolidated Cost Report. 4 37 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 1 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 2 impose one or both of the following: 7 3 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 4 business day after the above specified due date that the accurate and complete individual and/or 9 5 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 6 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 7 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 8 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 9 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 10 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 11 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 12 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Housing Full Service Partnership Services Agreement

COST REPORT. 27 5 A. CONTRACTOR shall submit ~~separate individual and/or consolidated~~ a Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no later than sixty (60) 29 calendar days 6 following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall prepare the individual and/or 7 consolidated Cost Report in accordance with all 31 applicable federal, state and COUNTY requirements, 8 GAAP and the Special Provisions Paragraph of 32 this Agreement. CONTRACTOR shall allocate direct 9 and indirect costs to and between programs, cost 33 centers, services, and funding sources in accordance 10 with such requirements and consistent with prudent 34 business practice, which costs and allocations shall 11 be supported by source documentation maintained 35 by CONTRACTOR, and available at any time to 12 ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR has multiple Agreements for 13 mental health services that are administered by 37 HCA, consolidation of the individual Cost Reports into a 14 single consolidated Cost Report may be 1 required, as stipulated by ADMINISTRATOR. 15 CONTRACTOR shall submit a consolidated Cost 2 Report to COUNTY no later than five (5) business 16 days following approval by ADMINSTRATOR of 3 all individual Cost Reports to be incorporated into a 17 consolidated Cost Report. 4 18 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 19 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 20 impose one or both of the following: 7 21 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 22 business day after the above specified due date that the accurate and complete individual and/or 9 23 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 24 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 25 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 26 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 27 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the ~~14 accurate and complete~~ 28 individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 29 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 30 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 31 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 32 unreasonably denied. 33 3. In the event that CONTRACTOR does not submit an accurate and complete individual 34 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 35 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new 36 agreement for any other services with COUNTY, then all amounts paid to CONTRACTOR by 37 COUNTY during the term of the Agreement shall be immediately reimbursed to COUNTY. 1 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 2 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 3 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 4 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost A. CONTRACTOR shall submit separate Cost Reports for Period One and Period Two, or for a portion thereof, no later than sixty (60) calendar days following the period for which they are prepared or termination of this Agreement. CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and county requirements, generally accepted accounting principles and the Special Provisions Paragraph of this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple Agreements for Period One and Period Two, or for a portion thereof, for mental health services that are administered by ADMINISTRATOR, consolidation of the individual Cost Reports into a single consolidated Cost Report may be required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost Report to COUNTYno later than five (5) business days following approval by ADMINISTRATOR of all individual Cost 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each business day after the above specified due date that the accurate and complete individual and/or consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion ofADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTORpursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of theindividual and/or consolidated Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 11 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 12 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 13 calendar days following the period for which they are prepared or termination of this Agreement. 30 14 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 15 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 16 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 17 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 18 business practice, which costs and allocations shall be supported by source documentation maintained 35 19 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 20 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 21 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 22 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 23 Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of 3 A. CONTRACTOR shall submit a separate individual and/or consolidated Cost Report for Period One, Period Two, Period Three, and Period Four, or for a portion therefore, to COUNTY no later than sixty (60) calendar days following the period for which they are prepared or termination of this Contract. CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple contracts for mental health services that are administered by HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit the consolidated Cost Report to COUNTY no later than five (5) business days following approval by ADMINSTRATOR of all 24 all individual Cost Reports to be incorporated into a consolidated Cost Report. 25 26 27 28 29 30 31 32 33 34 35 36 37 15 of 41 individual Cost Reports to be incorporated into a consolidated Cost Report. 4 2 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 3 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 4 impose one or both of the following: 7 5 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 6 business day after the above specified due date that the accurate and complete individual and/or 9 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 individual and/or consolidated Cost Report setting forth good cause for justification of the request.and/or

Appears in 1 contract

Samples: Full Service Partnership/Wraparound Services Agreement

COST REPORT. 27 29 A. CONTRACTOR shall submit ~~separate~~ an individual and/or consolidated Cost ~~Reports for Period 28 One, Period Two, and Period Three, or for a portion thereof,~~ Report to COUNTY no 30 later than sixty (60) 29 calendar days following ~~the period for which they are prepared or~~ termination of this Agreement. 30 CONTRACTOR shall 31 prepare the individual and/or consolidated Cost Report in accordance with all 31 applicable federal, state 32 and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 this Agreement. 33 CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 centers, services, 34 and funding sources in accordance with such requirements and consistent with prudent 34 business practice, 35 which costs and allocations shall be supported by source documentation maintained 35 by CONTRACTOR, 36 and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 event CONTRACTOR 37 has multiple Agreements for mental health services that are administered by 37 HCA, consolidation of the 1 individual Cost Reports into a single consolidated Cost Report may be 1 required, as stipulated by 2 ADMINISTRATOR. CONTRACTOR shall submit a the consolidated Cost 2 Report to COUNTY no later 3 than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of 3 all individual Cost Reports to 4 be incorporated into a consolidated Cost Report. 4 5 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 6 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 7 impose one or both of the following: 7 8 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 9 business day after the above specified due date that the accurate and complete individual and/or 9 10 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 of 11 the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 12 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 13 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 14 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 15 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 16 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 17 individual and/or consolidated Cost Report setting forth good cause for justification of the request. 18 Approval of such requests shall be at the sole discretion of ADMINISTRATOR and shall not be 19 unreasonably denied. 20 3. In the event that CONTRACTOR does not submit an accurate and complete individual 21 and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the 22 termination of this Agreement, and CONTRACTOR has not entered into a subsequent or new agreement 23 for any other services with COUNTY, then all amounts paid to CONTRACTOR by COUNTY during the 24 term of the Agreement shall be immediately reimbursed to COUNTY. 25 B. The individual and/or consolidated Cost Report shall be the final financial and statistical report 26 submitted by CONTRACTOR to COUNTY, and shall serve as the basis for final settlement to 27 CONTRACTOR. CONTRACTOR shall document that costs are reasonable and allowable and directly 28 or indirectly related to the services to be provided hereunder. The individual and/or consolidated Cost 29 Report shall be the final financial record for subsequent audits, if any. 30 C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, 31 less applicable revenues and any late penalty, not to exceed COUNTY’s Maximum Obligation as set 32 forth in the Referenced Contract Provisions of this Agreement. CONTRACTOR shall not claim 33 expenditures to COUNTY which are not reimbursable pursuant to applicable federal, state and 34 COUNTY laws, regulations and requirements. Any payment made by COUNTY to CONTRACTOR, 35 which is subsequently determined to have been for an unreimbursable expenditure or service, shall be 36 repaid by CONTRACTOR to COUNTY in cash, or other authorized form of payment, within thirty (30) 37 calendar days of submission of the individual and/or consolidated Cost Report or COUNTY may elect to 1 reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due 2 COUNTY. 3 D. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 4 services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than 5 the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the 6 difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of 7 payment, with the submission of the individual and/or consolidated Cost Report. If such reimbursement 8 is not made by CONTRACTOR within thirty (30) calendar days after submission of the individual 9 and/or consolidated Cost Report, COUNTY may, in addition to any other remedies, reduce any amount 10 owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. 11 E. If the individual and/or consolidated Cost Report indicates the actual and reimbursable costs of 12 services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than 13 the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR 14 the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. 15 F. Unless approved by ADMINISTRATOR, costs that exceed the Statewide Maximum Allowance 16 (SMA) rates per Medi-Cal Unit of Services, as determined by the DHCS, shall be unreimbursable to

Appears in 1 contract

Samples: Agreement for Provision of Services

COST REPORT. 27 2 A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period 28 3 One, Period Two, and Period Three, or for a portion thereof, to COUNTY no later than sixty (60) 29 4 calendar days following the period for which they are prepared or termination of this Agreement. 30 5 CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all 31 6 applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of 32 7 this Agreement. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost 33 8 centers, services, and funding sources in accordance with such requirements and consistent with prudent 34 9 business practice, which costs and allocations shall be supported by source documentation maintained 35 10 by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the 36 11 event CONTRACTOR has multiple Agreements for mental health services that are administered by 37 12 HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be 1 13 required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost 2 14 Report to COUNTY no later than five (5) business days following approval by ~~ADMINSTRATOR~~ ADMINISTRATOR of A. CONTRACTOR shall submit separate individual and/or consolidated Cost Reports for Period One, Period Two, Period Three and Period Four, or for a portion thereof, to COUNTY no later than sixty (60) calendar days following the period for which they are prepared or termination of 3 this Contract. CONTRACTOR shall prepare the individual and/or consolidated Cost Report in accordance with all applicable federal, state and COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by CONTRACTOR, and available at any time to ADMINISTRATOR upon reasonable notice. In the event CONTRACTOR has multiple Contracts for mental health services that are administered by HCA, consolidation of the individual Cost Reports into a single consolidated Cost Report may be required, as stipulated by ADMINISTRATOR. CONTRACTOR shall submit a consolidated Cost Report to COUNTY no later than five (5) business days following approval by 15 all individual Cost Reports to be incorporated into a consolidated Cost Report.. 16 18 19 20 21 22 23 24 25 26 27 28 29 30 4 31 1. If CONTRACTOR fails to submit an accurate and complete individual and/or consolidated 5 32 Cost Report within the time period specified above, ADMINISTRATOR shall have sole discretion to 6 33 impose one or both of the following: 7 34 a. CONTRACTOR may be assessed a late penalty of five hundred dollars ($500) for each 8 35 business day after the above specified due date that the accurate and complete individual and/or 9 36 consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion 10 37 of the ADMINISTRATOR. The late penalty shall be assessed separately on each outstanding individual 11 16 of 47 R:\BH K MGMT\BH VENDOR FOLDER(S)\CYS\WYS02 - CYBH BHOP\FY 2021-22\MA-042-19010161_WESTERN YOUTH SERVICES_BHOP_FY18-21 REDLINE AMEND 3.DOC WYS02BHKK21 1 and/or consolidated Cost Report due COUNTY by CONTRACTOR. 12 2 b. ADMINISTRATOR may withhold or delay any or all payments due CONTRACTOR 13 3 pursuant to any or all agreements between COUNTY and CONTRACTOR until such time that the 14 4 accurate and complete individual and/or consolidated Cost Report is delivered to ADMINISTRATOR. 15 5 2. CONTRACTOR may request, in advance and in writing, an extension of the due date of the 16 6 individual and/or consolidated Cost Report setting forth good cause for justification of the request.

Appears in 1 contract

Samples: Contract for Behavioral Health Outpatient Services

Common use of COST REPORT Clause in Contracts