Common use of COST REPORT Clause in Contracts

COST REPORT. A. Contractor shall submit a Cost Report to County no later than forty-five (45) calendar days following termination of this Contract. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by Contractor, and available at any time to Administrator upon reasonable notice. 1. If Contractor fails to submit an accurate and complete Cost Report within the time period specified above, Administrator shall have sole discretion to impose one or both of the following: a) Contractor may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the Administrator. The late penalty shall be assessed separately on each outstanding Cost Report due County by Contractor. b) Administrator may withhold or delay any or all payments due Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete Cost Report is delivered to Administrator. 2. Contractor may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator and shall not be unreasonably denied. 3. In the event that Contractor does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor has not entered into a subsequent or new Contract for any other services with County, then all amounts paid to Contractor by County during the term of the Contract shall be immediately reimbursed to County. B. The Cost Report shall be the final financial and statistical report submitted by Contractor to County, and shall serve as the basis for final settlement to Contractor. Contractor shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirty

Appears in 9 contracts

Samples: Contract for Emergency Shelter Operations and Services, Emergency Shelter Operations and Services Contract, Contract for Emergency Shelter Operations and Services

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COST REPORT. A. Contractor CONTRACTOR shall submit a Cost Report to County COUNTY no later than forty-five (45) calendar days following termination of this Contract. Contractor CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and County COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor CONTRACTOR has not entered into a subsequent or new Contract for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract shall be immediately reimbursed to CountyCOUNTY. B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed CountyCOUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor CONTRACTOR shall not claim expenditures to County COUNTY which are not reimbursable pursuant to applicable federal, state and County COUNTY laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Contract are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 6 contracts

Samples: Rapid Rehousing Services Contract, Contract for Provision of Rapid Rehousing Services, Rapid Rehousing Services Contract

COST REPORT. A. Contractor CONTRACTOR shall submit separate Cost Reports for each Period or for a Cost Report portion thereof, to County COUNTY no later than forty-five (45) calendar days following termination of this ContractAgreement. Contractor CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and County COUNTY requirements, GAAP and the Special Provisions Paragraph of this ContractAgreement. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with accordancewith such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-five hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts agreements between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this ContractAgreement, and Contractor CONTRACTOR has not entered into a subsequent or new Contract agreement for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract Agreement shall be immediately reimbursed to CountyCOUNTY. B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed CountyCOUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this ContractAgreement. Contractor CONTRACTOR shall not claim expenditures to County COUNTY which are not reimbursable pursuant to applicable federal, state and County COUNTY laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. Unless otherwise approved by ADMINISTRATOR, costs that exceed the provisional rate as specified in the Payments Paragraph of Exhibit A to this Agreement shall be unreimbursable to CONTRACTOR. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Agreement are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 4 contracts

Samples: Agreement for Provision of Recovery Residence Services, Agreement for Provision of Recovery Residence Services, Agreement for Provision of Recovery Residence Services

COST REPORT. A. Contractor shall submit a Cost Report to County no later than forty-five (45) calendar days following termination of this Contract. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by Contractor, and available at any time to Administrator upon reasonable notice. 1. If Contractor fails to submit an accurate and complete Cost Report within the time period specified above, Administrator shall have sole discretion to impose one or both of the following: a) Contractor may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the Administrator. The late penalty shall be assessed separately on each outstanding Cost Report due County by Contractor. b) Administrator may withhold or delay any or all payments due Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete Cost Report is delivered to Administrator. 2. Contractor may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator and shall not be unreasonably denied. 3. In the event that Contractor does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor has not entered into a subsequent or new Contract for any other services with County, then all amounts paid to Contractor by County during the term of the Contract shall be immediately reimbursed to County. B. The Cost Report shall be the final financial and statistical report submitted by Contractor to County, County and shall serve as the basis for final settlement to Contractor. Contractor shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirty

Appears in 3 contracts

Samples: Regional Care Coordination Services Contract, Contract for Services, Professional Services

COST REPORT. A. Contractor shall submit separate Cost Reports for the term, or for a Cost Report portion thereof, to County no later than forty-five sixty (4560) calendar days following the period for which they are prepared or termination of this Contract. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by Contractor, and available at any time to Administrator County upon reasonable notice. 1. A. If Contractor fails to submit an accurate and complete an individual and/or consolidated Cost Report within the time period specified above, Administrator County shall have sole discretion to impose one or both of the following: a) 1. Contractor may be assessed a late penalty of five-five hundred dollars ($500) for each business day after the above specified due date that the accurate and complete an individual and/or consolidated Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorCounty. The late penalty shall be assessed separately on each outstanding individual and/or consolidated Cost Report due County by Contractor. b) Administrator 2. County may withhold or delay any or all payments due Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete an individual and/or consolidated Cost Report is delivered to AdministratorCounty. 2. B. Contractor may request, in advance and in writing, an extension of the due date of the individual and/or consolidated Cost Report setting forth forth-good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator County and shall not be unreasonably denied. 3. C. In the event that Contractor does not submit an accurate and complete an individual and/or consolidated Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor has not entered into a subsequent or new Contract for any other services with County, then all amounts paid to Contractor by County during the term of the Contract shall be immediately reimbursed to County. B. D. The individual and/or consolidated Cost Report prepared for each period shall be the final financial and statistical report submitted by Contractor to County, and shall serve as the basis for final settlement to ContractorContractor for that period. Contractor shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. E. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Report or County may elect to reduce any amount owed Contractor by an amount not to exceed the reimbursement due County. F. If the Cost Report indicates the actual and reimbursable costs of services provided DocuSign Envelope ID: F5DBED28-9191-47E5-88D3-F5F35D4A686A pursuant to this Contract, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to Contractor, Contractor shall remit the difference to County. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by Contractor within thirty (30) calendar days after submission of the Cost Report, County may, in addition to any other remedies, reduce any amount owed Contractor by an amount not to exceed the reimbursement due County. G. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to Contractor, County shall pay Contractor the difference, provided such payment does not exceed the Maximum Obligation of County. H. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Contract are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date

Appears in 3 contracts

Samples: Regional Cooperative Agreement, Regional Cooperative Agreement, Regional Cooperative Agreement

COST REPORT. A. Contractor CONTRACTOR shall submit a Cost Report to County no later than forty-five sixty (4560) calendar days following termination of this Contract. Contractor CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and County COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts agreements between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor CONTRACTOR has not entered into a subsequent or new Contract for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract shall be immediately reimbursed to CountyCOUNTY. B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed CountyCOUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor CONTRACTOR shall not claim expenditures to County COUNTY which are not reimbursable pursuant to applicable federal, state and County COUNTY laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Contract are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 2 contracts

Samples: Contract for Provision of Shelter Operator Services, Contract for Provision of Services

COST REPORT. A. Contractor CONTRACTOR shall submit a Cost Report to County no later than forty-five sixty (4560) calendar days following termination of this Contract. Contractor CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and County COUNTY requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts agreements between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor CONTRACTOR has not entered into a subsequent or new Contract for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract shall be immediately reimbursed to County.COUNTY. // // // B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed CountyCOUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor CONTRACTOR shall not claim expenditures to County COUNTY which are not reimbursable pursuant to applicable federal, state and County COUNTY laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Contract are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 2 contracts

Samples: Contract for Provision of Coordinated Entry System for Individuals, Contract for Provision of Coordinated Entry System for Individuals

COST REPORT. A. Contractor shall submit a Cost Report to County no later than forty-five ninety (4590) calendar days following termination of this Contract. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by Contractor, and available at any time to Administrator upon reasonable notice. 1. If Contractor fails to submit an accurate and complete Cost Report within the time period specified above, Administrator shall have sole discretion to impose one or both of the following: a) Contractor may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the Administrator. The late penalty shall be assessed separately on each outstanding Cost Report due County by Contractor. b) Administrator may withhold or delay any or all payments due Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete Cost Report is delivered to Administrator. 2. Contractor may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator and shall not be unreasonably denied. 3. In the event that Contractor does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor has not entered into a subsequent or new Contract for any other services with County, then all amounts paid to Contractor by County during the term of the Contract shall be immediately reimbursed to County. B. The Cost Report shall be the final financial and statistical report submitted by Contractor to County, and shall serve as the basis for final settlement to Contractor. Contractor shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable a non-reimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirty

Appears in 1 contract

Samples: Cold Weather Emergency Shelter Services Contract

COST REPORT. A. Contractor CONTRACTOR shall submit a Cost Report to County COUNTY no later than forty-five (45) calendar days following termination of this ContractAgreement. Contractor CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and County COUNTY requirements, GAAP and the Special Provisions Paragraph of this ContractAgreement. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-five hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts agreements between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this ContractAgreement, and Contractor CONTRACTOR has not entered into a subsequent or new Contract agreement for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract Agreement shall be immediately reimbursed to CountyCOUNTY. B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed CountyCOUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this ContractAgreement. Contractor CONTRACTOR shall not claim expenditures to County COUNTY which are not reimbursable pursuant to applicable federal, state and County COUNTY laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Agreement are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 1 contract

Samples: Agreement for Provision of Transitional Housing Services

COST REPORT. A. Contractor shall submit a Cost Report to County no later than forty-five (45) calendar days following termination of this Contract. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by Contractor, and available at any time to Administrator upon reasonable notice. 1. If Contractor fails to submit an accurate and complete Cost Report within the time period specified above, Administrator shall have sole discretion to impose one or both of the following: a) Contractor may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the Administrator. The late penalty shall be assessed separately on each outstanding Cost Report due County by Contractor. b) Administrator may withhold or delay any or all payments due Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete Cost Report is delivered to Administrator. 2. Contractor may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator and shall not be unreasonably denied. 3. In the event that Contractor does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor has not entered into a subsequent or new Contract for any other services with County, then all amounts paid to Contractor by County during the term of the Contract shall be immediately reimbursed to County. B. The Cost Report shall be the final financial and statistical report submitted by Contractor to County, County and shall serve as the basis for final settlement to Contractor. Contractor shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s County Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirty

Appears in 1 contract

Samples: Housing and Disability Advocacy Program Services Contract

COST REPORT. A. Contractor CONTRACTOR shall submit a Cost Report to County COUNTY no later than forty-five sixty (4560) calendar days following termination of this ContractAgreement. Contractor CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and County COUNTY requirements, GAAP and the Special Provisions Paragraph paragraph of this ContractAgreement. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-five- hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts agreements between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this ContractAgreement, and Contractor CONTRACTOR has not entered into a subsequent or new Contract agreement for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract Agreement shall be immediately reimbursed to CountyCOUNTY. B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed CountyCOUNTY’s Maximum Obligation Amount Not To Exceed as set forth in the Referenced Contract Provisions of this ContractAgreement. Contractor CONTRACTOR shall not claim expenditures to County COUNTY which are not reimbursable pursuant to applicable federal, state and County COUNTY laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirty

Appears in 1 contract

Samples: Contract for Inpatient Behavioral Health Services

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COST REPORT. A. Contractor shall submit a Cost Report to County no later than forty-five (45) calendar days following termination of this Contract. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by Contractor, and available at any time to Administrator upon reasonable notice. 1. If Contractor fails to submit an accurate and complete Cost Report within the time period specified above, Administrator shall have sole discretion to impose one or both of the following: a) Contractor may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the Administrator. The late penalty shall be assessed separately on each outstanding Cost Report due County by Contractor. b) Administrator may withhold or delay any or all payments due Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete Cost Report is delivered to Administrator. 2. Contractor may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. DocuSign Envelope ID: 72F6E6C3-5B4A-4CCA-88B6-E11E98A2E9C0 Approval of such requests shall be at the sole discretion of Administrator and shall not be unreasonably denied. 3. In the event that Contractor does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor has not entered into a subsequent or new Contract for any other services with County, then all amounts paid to Contractor by County during the term of the Contract shall be immediately reimbursed to County. B. The Cost Report shall be the final financial and statistical report submitted by Contractor to County, and shall serve as the basis for final settlement to Contractor. Contractor shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirty

Appears in 1 contract

Samples: Contract for Emergency Shelter Operations and Services

COST REPORT. A. Contractor shall submit a 1. The Cost Report to County no later than forty-five (45) calendar days following termination shall be the final financial record of services rendered under this ContractAgreement, for subsequent audits, if any. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which Such reported costs and allocations shall be supported by source documentation maintained by Contractor, Contractor and available at any time to Contract Administrator upon reasonable notice. The Cost Settlement terms and other related clauses of this Agreement shall survive the term of the Agreement. If Cost Reporting, Cost Settlement and Audits are performed after the termination date of the Agreement. Contractor shall reimburse County for the portion of the funding in this Agreement that is not reimbursed by state and/or federal governments. 12. Contractor shall prepare the Cost Report in accordance with the State Department of Health Care Services Cost and Financial Reporting System Local Program Financial Support Instruction Manual, incorporated by reference as if fully set forth herein. Contractor shall return the completed Cost Report to County within 30 days from issuance of Cost Report materials including but not limited to instructions, templates and units of service reports by County, unless a written request for an extension is approved by the Mental Health Director. County shall review Contractor’s Cost Report and communicate with Contractor in order to verify units from the provided Avatar report and confirm that the various updates are included in the Cost Report. Contractor shall work with County responsively and cooperatively to finalize the Cost Report. 3. It is agreed between County and Contractor that the provisional rates stated in this Agreement are intended to approximate the Contractor’s actual costs. Should the actual rate as determined in the Cost Report for the Fiscal Period be less than the provisional rate, Contractor agrees to reimburse County for all amounts paid in excess of the actual rate. Reimbursement shall be remitted to County no later than December 31 following the Fiscal Period. Based upon written approval by the HHSA Director, this reimbursement may be made via monthly installment payments for up to six (6) months. Costs will be settled to the lesser of actual and allowable costs, published charges and contracted rates and not exceeding the maximum amount of this Agreement. 4. If Contractor fails to submit an accurate and complete Cost Report within the time period specified aboveby such due date, Administrator County shall have sole discretion not make any further payments to impose one Contractor under subsequent Agreement, or both of the following: a) Contractor may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the Administrator. The late penalty shall be assessed separately on each outstanding Cost Report due County by Contractor. b) Administrator may withhold County’s option, other current or delay any or all payments due subsequent Agreements with County, until Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete Cost Report is delivered to Administrator. 2. Contractor may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator and shall not be unreasonably denied. 3. In the event that Contractor does not submit submits an accurate and complete Cost Report within one hundred and eighty (180) calendar Report. 5. Cost Settlement: a. Contractor will reimburse County, as indicated in the County/State Final Cost Settlement. Reimbursement shall be processed 30 days following after the termination of this Contractstate issues its report, and or accomplished by a credit on funds due to Contractor has not entered into on a subsequent or new Contract for any other services with County, then all amounts paid to agreement. County shall notify Contractor by County during the term of the Contract shall issuance of state's report. The County may also apply this cost recovery mechanism in order to be immediately reimbursed for funds owed to Countythe County from prior expired contracts between the parties. B. The b. In the Final Cost Report Settlement process the unit rate established in the preliminary cost settlement shall be the final financial and statistical report submitted by Contractor basis for reimbursement to County, and shall serve as unless the basis for final settlement to Contractor. Contractor shall document that costs are reasonable and allowable and directly or indirectly related state authorizes a change to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if anytotal units. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirty

Appears in 1 contract

Samples: Services Agreement

COST REPORT. A. Contractor shall submit a Cost Report to County no later than forty-five (45) calendar days following termination of this Contract. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by Contractor, and available at any time to Administrator upon reasonable notice. 1. If Contractor fails to submit an accurate and complete Cost Report within the time period specified above, Administrator shall have sole discretion to impose one or both of the following: a) Contractor may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the Administrator. The late penalty shall be assessed separately on each outstanding Cost Report due County by Contractor. b) Administrator may withhold or delay any or all payments due Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete Cost Report is delivered to Administrator. 2. Contractor may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator and shall not be unreasonably denied. 3. In the event that Contractor does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor has not entered into a subsequent or new Contract for any other services with County, then all amounts paid to Contractor by County during the term of the Contract shall be immediately reimbursed to County. B. The Cost Report shall be the final financial and statistical report submitted by Contractor to County, County and shall serve as the basis for final settlement to Contractor. Contractor shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirtythirty (30) calendar days of written notice to Contractor of the same or County may elect to reduce any amount owed Contractor by an amount not to exceed the reimbursement due County. D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to Contractor, Contractor shall remit the difference to County. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by Contractor within thirty (30) calendar days after submission of the Cost Report, County may, in addition to any other remedies, reduce any amount owed Contractor by an amount not to exceed the reimbursement due County. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Contract, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to Contractor, County shall pay Contractor the difference, provided such payment does not exceed the Maximum Obligation of County. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Contract are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 1 contract

Samples: Contract for Services

COST REPORT. A. Contractor shall submit a Cost Report to County no later than forty-five (45) calendar days following termination of this Contract. Contractor shall prepare the Cost Report in accordance with all applicable federal, state and County requirements, GAAP and the Special Provisions Paragraph of this Contract. Contractor shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by Contractor, and available at any time to Administrator upon reasonable notice. 1. If Contractor fails to submit an accurate and complete Cost Report within the time period specified above, Administrator shall have sole discretion to impose one or both of the following: a) Contractor may be assessed a late penalty of five-hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the Administrator. The late penalty shall be assessed separately on each outstanding Cost Report due County by Contractor. b) Administrator may withhold or delay any or all payments due Contractor pursuant to any or all Contracts between County and Contractor until such time that the accurate and complete Cost Report is delivered to Administrator. 2. Contractor may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. DocuSign Envelope ID: 64CD433E-9957-4C47-AAC7-7C569AAA8714 Approval of such requests shall be at the sole discretion of Administrator and shall not be unreasonably denied. 3. In the event that Contractor does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this Contract, and Contractor has not entered into a subsequent or new Contract for any other services with County, then all amounts paid to Contractor by County during the term of the Contract shall be immediately reimbursed to County. B. The Cost Report shall be the final financial and statistical report submitted by Contractor to County, and shall serve as the basis for final settlement to Contractor. Contractor shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed County’s Maximum Obligation as set forth in the Referenced Contract Provisions of this Contract. Contractor shall not claim expenditures to County which are not reimbursable pursuant to applicable federal, state and County laws, regulations and requirements. Any payment made by County to Contractor, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor to County in cash, or other authorized form of payment, within thirty

Appears in 1 contract

Samples: Emergency Shelter Operations and Services Contract

COST REPORT. A. Contractor CONTRACTOR shall submit a Cost Report to County COUNTY no later than forty-five sixty (4560) calendar days following termination of this ContractAgreement. Contractor CONTRACTOR shall prepare the Cost Report Reports in accordance with all applicable federal, state and County requirements, GAAP county requirements and the Special Provisions Paragraph of this Contractgenerally accepted accounting principles. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-one hundred dollars ($500100) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts agreements between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this ContractAgreement, and Contractor CONTRACTOR has not entered into a subsequent or new Contract agreement for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract Agreement shall be immediately reimbursed to CountyCOUNTY. B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if 11 33 44 55 66 77 88 99 1100 1111 1122 1133 any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed Countythe applicableCOUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions on Page 34 of this ContractAgreement. Contractor CONTRACTOR shall not claim expenditures to County COUNTY which are not reimbursable pursuant to applicable federal, state and County county laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Reports or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. or other authorized form of payment, D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such 1144 reimbursement shall be made, in cash, with the submission of the 1155 1166 1177 1188 1199 2200 2211 2222 2233 2244 2255 2266

Appears in 1 contract

Samples: Agreement for Provision of Hiv Outpatient/Ambulatory Medical Services

COST REPORT. A. Contractor CONTRACTOR shall submit a Cost Report to County COUNTY no later than forty-five sixty (4560) calendar days following termination of this ContractAgreement. Contractor CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and County COUNTY requirements, GAAP and the Special Provisions Paragraph of this ContractAgreement. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-five hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The // late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts agreements between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this ContractAgreement, and Contractor CONTRACTOR has not entered into a subsequent or new Contract agreement for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract Agreement shall be immediately reimbursed to CountyCOUNTY. B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed CountyCOUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this ContractAgreement. Contractor CONTRACTOR shall not claim expenditures to County 10 of 2833 11 22 33 44 55 66 77 88 99 1010 111 1212 1313 1414 1515 1616 1717 1818 1919 2020 2121 222 2323 2424 2525 2626 2727 2828 2929 3030 3131 3232 333 3434 3535 3636 3737 COUNTY which are not reimbursable pursuant to applicable federal, state and County COUNTY laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Agreement are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 1 contract

Samples: Agreement for Provision of Community Clinic Services

COST REPORT. A. Contractor CONTRACTOR shall submit a Cost Report to County COUNTY no later than forty-five sixty (4560) calendar days following termination of this ContractAgreement. Contractor CONTRACTOR shall prepare the Cost Report in accordance with all applicable federal, state and County COUNTY requirements, GAAP and the Special Provisions Paragraph of this ContractAgreement. Contractor CONTRACTOR shall allocate direct and indirect costs to and between programs, cost centers, services, and funding sources in accordance with such requirements and consistent with prudent business practice, which costs and allocations shall be supported by source documentation maintained by ContractorCONTRACTOR, and available at any time to Administrator ADMINISTRATOR upon reasonable notice. 1. If Contractor CONTRACTOR fails to submit an accurate and complete Cost Report within the time period specified above, Administrator ADMINISTRATOR shall have sole discretion to impose one or both of the following: a) Contractor a. CONTRACTOR may be assessed a late penalty of five-five hundred dollars ($500) for each business day after the above specified due date that the accurate and complete Cost Report is not submitted. Imposition of the late penalty shall be at the sole discretion of the AdministratorADMINISTRATOR. The late penalty shall be assessed separately on each outstanding Cost Report due County COUNTY by ContractorCONTRACTOR. b) Administrator b. ADMINISTRATOR may withhold or delay any or all payments due Contractor CONTRACTOR pursuant to any or all Contracts agreements between County COUNTY and Contractor CONTRACTOR until such time that the accurate and complete Cost Report is delivered to AdministratorADMINISTRATOR. 2. Contractor CONTRACTOR may request, in advance and in writing, an extension of the due date of the Cost Report setting forth good cause for justification of the request. Approval of such requests shall be at the sole discretion of Administrator ADMINISTRATOR and shall not be unreasonably denied. 3. In the event that Contractor CONTRACTOR does not submit an accurate and complete Cost Report within one hundred and eighty (180) calendar days following the termination of this ContractAgreement, and Contractor CONTRACTOR has not entered into a subsequent or new Contract agreement for any other services with CountyCOUNTY, then all amounts paid to Contractor CONTRACTOR by County COUNTY during the term of the Contract Agreement shall be immediately reimbursed to CountyCOUNTY. B. The Cost Report shall be the final financial and statistical report submitted by Contractor CONTRACTOR to CountyCOUNTY, and shall serve as the basis for final settlement to ContractorCONTRACTOR. Contractor CONTRACTOR shall document that costs are reasonable and allowable and directly or indirectly related to the services to be provided hereunder. The Cost Report shall be the final financial record for subsequent audits, if any. C. Final settlement shall be based upon the actual and reimbursable costs for services hereunder, less applicable revenues and any late penalty, not to exceed CountyCOUNTY’s Maximum Obligation as set forth in the Referenced Contract Provisions of this ContractAgreement. Contractor CONTRACTOR shall not claim expenditures to County COUNTY which are not reimbursable pursuant to applicable federal, state and County COUNTY laws, regulations and requirements. Any payment made by County COUNTY to ContractorCONTRACTOR, which is subsequently determined to have been for an unreimbursable expenditure or service, shall be repaid by Contractor CONTRACTOR to County COUNTY in cash, or other authorized form of payment, within thirtythirty (30) calendar days of submission of the Cost Report or COUNTY may elect to reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. D. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Agreement, less applicable revenues and late penalty, are lower than the aggregate of interim monthly payments to CONTRACTOR, CONTRACTOR shall remit the difference to COUNTY. Such reimbursement shall be made, in cash, or other authorized form of payment, with the submission of the Cost Report. If such reimbursement is not made by CONTRACTOR within thirty (30) calendar days after submission of the Cost Report, COUNTY may, in addition to any other remedies, reduce any amount owed CONTRACTOR by an amount not to exceed the reimbursement due COUNTY. E. If the Cost Report indicates the actual and reimbursable costs of services provided pursuant to this Agreement, less applicable revenues and late penalty, are higher than the aggregate of interim monthly payments to CONTRACTOR, COUNTY shall pay CONTRACTOR the difference, provided such payment does not exceed the Maximum Obligation of COUNTY. F. All Cost Reports shall contain the following attestation, which may be typed directly on or attached to the Cost Report: "I HEREBY CERTIFY that I have executed the accompanying Cost Report and supporting documentation prepared by for the cost report period beginning and ending and that, to the best of my knowledge and belief, costs reimbursed through this Agreement are reasonable and allowable and directly or indirectly related to the services provided and that this Cost Report is a true, correct, and complete statement from the books and records of (provider name) in accordance with applicable instructions, except as noted. I also hereby certify that I have the authority to execute the accompanying Cost Report. Signed Name Title Date "

Appears in 1 contract

Samples: Agreement for Provision of Nutrition Services

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