Common use of Cost Statements Clause in Contracts

Cost Statements. II.19.1. The partners shall submit cost statements expressed in national currency and in Euro in the format specified in Annex III. Any conversion of actual costs into Euros shall be made at the daily rate published in the Official Journal of the European Union or, failing that, at the monthly accounting rate established by the Commission and published on its website: applicable on the day when the payment order is issued by the Agency, unless specific provisions are laid down for the purpose in the Special Conditions in a specific agreement. Payments by the Agency shall be deemed to be effected on the date when they are debited to the Agency’s account. No account shall be taken of exchange gains or losses between the issue of the cost statement and the receipt of any payment. Partners shall submit their cost statements to the Agency through the coordinator. In addition, the coordinator shall submit the corresponding integrated cost statements in Euros in the format specified in Annex III. Cost statements, including the integrated cost statement, shall be submitted to the The final cost statement, including the integrated cost statement, shall be submitted to the Agency within two months of the end of the duration of the work programme. The Agency reserves the right to withhold part or, exceptionally, all of the payment of the Agency financial contribution in case of failure to submit a cost statement or other work programme deliverable. II.19.2. The Agency may suspend the period for payment laid down in Article 4 of a specific agreement at any time by notifying a partner that his request for payment cannot be met, either because it does not comply with the provisions of the agreement, or because appropriate supporting documents must be produced or because there is a suspicion that some of the expenses in the financial statement are not eligible and additional checks are being conducted. The Agency shall inform the partner of any such suspension by registered letter with advice of delivery or equivalent. Suspension shall take effect on the date when notice is sent by the Agency. The remaining payment period shall start to run again from the date when a properly constituted request for payment is registered, when the supporting documents requested are received, or at the end of the suspension period as notified by the Agency. II.19.3. On expiry of the period for payment specified in Article 4 of the specific agreement or the equivalent article in the framework agreement, and without prejudice to paragraph 2 of this Article, the consortium may, within two months following the date of receipt of a late payment, request payment of interest on the late payment at the rate applied by the European Central Bank for its main refinancing operations in Euros, plus three and a half points; the reference rate to which the increase applies shall be the rate in force on the first day of the month of the final date for payment, as published in the C series of the Official Journal of the European Union. This provision shall not apply to recipients of a grant which are public authorities. Interest on late payment shall cover the period from the final date for payment, exclusive, up to the date of payment as defined in paragraph 1, inclusive. The interest shall not be treated as a receipt for the purposes of determining the final grant. The suspension of payment by the Agency may not be considered as late payment. II.19.4. The consortium shall have two months from the date of notification by the Agency of the final amount of the grant determining the amount of the payment of the balance or the recovery order pursuant to Article II.22, or failing that of the date on which the payment of the balance was received, to request information in writing on the determination of the final grant, giving reasons for any disagreement. After this time such requests shall no longer be considered. The Agency undertakes to reply in writing within two months following the date on which the request for information is received, giving reasons for its reply. This procedure is without prejudice to the consortium’s right to appeal against the Agency’s decision pursuant to the Article I.8 on Law applicable and competent court. Under the terms of Community legislation in this matter, such appeals must be lodged within two months following the notification of the decision to the applicant or, failing that, following the date on which the applicant learned of the decision.

Cost Statements. II.19.1. II.19.1 The partners shall submit cost statements expressed in national currency and in Euro in the format specified in Annex III. Any conversion of actual costs into Euros euros shall be made at the daily rate published in the Official Journal of the European Union or, failing that, at the monthly accounting rate established by the Commission and published on its website: applicable on the day when the payment order is issued by the Agency, unless specific provisions are laid down for the purpose in the Special Conditions in a specific agreement. Payments by the Agency shall be deemed to be effected on the date when they are debited to the Agency’s account. No account shall be taken of exchange gains or losses between the issue of the cost statement and the receipt of any payment. Partners shall submit their cost statements to the Agency through the coordinator. In addition, the coordinator shall submit the corresponding integrated cost statements in Euros in the format specified in Annex III. Cost statements, including the integrated cost statement, shall be submitted to the Agency within two months of the end of the period covered by the cost statement. The final cost statement, including the integrated cost statement, shall be submitted to the Agency within two months of the end of the duration of the work programme. The Agency reserves the right to withhold part or, exceptionally, all of the payment of the Agency financial contribution in case of failure to submit a cost statement or other work programme deliverable. II.19.2. II.19.2 The Agency may suspend the period for payment laid down in Article 4 of a specific agreement at any time by notifying a partner that his request for payment cannot be met, either because it does not comply with the provisions of the agreement, or because appropriate supporting documents must be produced or because there is a suspicion that some of the expenses in the financial statement are not eligible and additional checks are being conducted. The Agency shall inform the partner of any such suspension by registered letter with advice of delivery or equivalent. Suspension shall take effect on the date when notice is sent by the Agency. The remaining payment period shall start to run again from the date when a properly constituted request for payment is registered, when the supporting documents requested are received, or at the end of the suspension period as notified by the Agency. II.19.3. II.19.3 On expiry of the period for payment specified in Article 4 of the specific agreement or the equivalent article in the framework agreement, and without prejudice to paragraph 2 of this Article, the consortium may, within two months following the date of receipt of a late payment, request payment of interest on the late payment at the rate applied by the European Central Bank for its main refinancing operations in Euroseuros, plus three and a half points; the reference rate to which the increase applies shall be the rate in force on the first day of the month of the final date for payment, as published in the C series of the Official Journal of the European Union. This provision shall not apply to recipients of a grant which are public authorities. Interest on late payment shall cover the period from the final date for payment, exclusive, up to the date of payment as defined in paragraph 1, inclusive. The interest shall not be treated as a receipt for the purposes of determining the final grant. The suspension of payment by the Agency may not be considered as late payment. II.19.4. II.19.4 The consortium shall have two months from the date of notification by the Agency of the final amount of the grant determining the amount of the payment of the balance or the recovery order pursuant to Article II.22II.18, or failing that of the date on which the payment of the balance was received, to request information in writing on the determination of the final grant, giving reasons for any disagreement. After this time such requests shall no longer be considered. The Agency undertakes to reply in writing within two months following the date on which the request for information is received, giving reasons for its reply. This procedure is without prejudice to the consortium’s right to appeal against the Agency’s decision pursuant to the Article I.8 on Law applicable and competent court. Under the terms of Community legislation in this matter, such appeals must be lodged within two months following the notification of the decision to the applicant or, failing that, following the date on which the applicant learned of the decision.