Common use of COSTS AND OTHER CHARGES Clause in Contracts

COSTS AND OTHER CHARGES. LAW FIRM may incur various costs and expenses in rendering the legal services required by this Agreement which, if customary and necessary for the performance of legal services hereunder, with the prior approval of the City Manager shall be reimbursable by City. These costs and expenses are described in more detail in Exhibit A. All clerical services, ordinary travel costs (e.g., from the LAW FIRM office to court or City Hall), and miscellaneous expenses (e.g., telephone and facsimile charges) are included within the rates set forth above, and there shall be no additional charges for such expenses. City agrees to reimburse LAW FIRM for expenses such as experts’ or consultant fees, or litigation expenses such as court reporters, which shall be passed through to the City at the actual costs thereof. Reimbursable costs shall not include any overhead or administrative charge by LAW FIRM or LAW FIRM’s cost of equipment or supplies except as provided herein. Any item of expense must be explained in writing and approved by the City Manager in advance. The City will not reimburse LAW FIRM for costs for which no backup materials are provided. City Attorney may determine it necessary or appropriate to use one or more outside investigators, consultants, or experts in rendering the legal services required (particularly if a matter goes into litigation). City will be responsible for paying such fees and charges. City Attorney will not, however, retain the services of any outside investigators, consultants, or experts without the prior agreement of City Manager and/or the City Council. C i t y A t t o r n e y will select any investigators, consultants, or experts to be hired only after approval of City Manager. Extraordinary travel expenses, including transportation, meals, and lodging, when incurred on behalf of the C i t y shall be reimbursed by City only with the prior agreement of City Manager.

COSTS AND OTHER CHARGES. LAW FIRM A&W may incur various costs and expenses in rendering the legal services required by this Agreement which, if customary and necessary for the performance of legal services hereunder, with the prior approval of the City Manager shall be reimbursable by City. These costs and expenses are described in more detail in Exhibit A. All clerical services, ordinary travel costs (e.g., from the LAW FIRM A&W office to court or City Hall), and miscellaneous expenses (e.g., telephone and facsimile charges) are included within the rates set forth above, and there shall be no additional charges for such expenses. City agrees to reimburse LAW FIRM A&W for expenses such as experts’ or consultant fees, or litigation expenses such as court reporters, which shall be passed through to the City at the actual costs thereof. Reimbursable costs shall not include any overhead or administrative charge by LAW FIRM A&W or LAW FIRMA&W’s cost of equipment or supplies except as provided herein. Any item of expense must be explained in writing and approved by the City Manager in advance. The City will not reimburse LAW FIRM for costs for which no backup materials are provided. City Attorney A&W may determine it necessary or appropriate to use one or more outside investigators, consultants, or experts in rendering the legal services required (particularly if a matter goes into litigation). City will be responsible for paying such fees and charges. City Attorney A&W will not, however, retain the services of any outside investigators, consultants, or experts without the prior agreement of City Manager and/or the City CouncilCity. C i t y A t t o r n e y A&W will select any investigators, consultants, or experts to be hired only after approval of City Managerconsultation with City. Extraordinary travel expenses, including transportation, meals, and lodging, when incurred on behalf of the C i t y client shall be reimbursed by City only with the prior agreement of City. If the City ManagerAttorney or any Assistant or Deputy City Attorney needs to spend the night in City due to the late completion or early start of any meeting, then A&W would be reimbursed actual costs for meals and lodging at no more than One Hundred Fifty Dollars ($150.00) per day. Finally, periodically, when on-site, A&W personnel may be required to make local and long-distance telephone calls, or make photocopies, or incur other expenses on behalf of the City as well as other clients. A&W will not be charged for such expenses and, in exchange, will not charge the City for calls made from our office or other locations to the City.

COSTS AND OTHER CHARGES. LAW FIRM A&W may incur various costs and expenses in rendering the legal services required by this Agreement which, if customary and necessary for the performance of legal services hereunder, with the prior approval of the City Manager shall be reimbursable by CityAgency. These costs and expenses are described in more detail in Exhibit A. All clerical services, ordinary travel costs (e.g., from the LAW FIRM A&W office to court or City Hall), and miscellaneous expenses (e.g., telephone and facsimile charges) are included within the rates set forth above, and there shall be no additional charges for such expenses. City Agency agrees to reimburse LAW FIRM A&W for expenses such as experts’ or consultant fees, or litigation expenses such as court reporters, which shall be passed through to the City Agency at the actual costs thereof. Reimbursable costs shall not include any overhead or administrative charge by LAW FIRM A&W or LAW FIRMA&W’s cost of equipment or supplies except as provided herein. Any item of expense must be explained in writing and approved by the City Manager in advance. The City will not reimburse LAW FIRM for costs for which no backup materials are provided. City Attorney A&W may determine it necessary or appropriate to use one or more outside investigators, consultants, or experts in rendering the legal services required (particularly if a matter goes into litigation). City Agency will be responsible for paying such fees and charges. City Attorney A&W will not, however, retain the services of any outside investigators, consultants, or experts without the prior agreement of City Manager and/or the City CouncilAgency. C i t y A t t o r n e y A&W will select any investigators, consultants, or experts to be hired only after approval of City Managerconsultation with Agency. Extraordinary travel expenses, including transportation, meals, and lodging, when incurred on behalf of the C i t y client shall be reimbursed by City Agency only with the prior agreement of City ManagerAgency. If the General Counsel or any Assistant or Deputy General Counsel needs to spend the night in Agency due to the late completion or early start of any meeting, then A&W would be reimbursed actual costs for meals and lodging at no more than One Hundred Fifty Dollars ($150.00) per day. Finally, periodically, when on-site, A&W personnel may be required to make local and long-distance telephone calls, or make photocopies, or incur other expenses on behalf of the Agency as well as other clients. A&W will not be charged for such expenses and, in exchange, will not charge the Agency for calls made from our office or other locations to the City.

COSTS AND OTHER CHARGES. LAW FIRM A&W may incur various costs and expenses in rendering the legal services required by this Agreement which, if customary and necessary for the performance of legal services hereunder, with the prior approval of the City Manager shall be reimbursable by City. These costs and expenses are described in more detail in Exhibit A. All clerical services, ordinary travel costs (e.g., from the LAW FIRM A&W office to court or City Hall), and miscellaneous expenses (e.g., telephone and facsimile charges) are included within the rates set forth above, and there shall be no additional charges for such expenses. City agrees to reimburse LAW FIRM A&W for expenses such as experts’ or consultant fees, or litigation expenses such as court reporters, which shall be passed through to the City at the actual costs thereof. Reimbursable costs shall not include any overhead or administrative charge by LAW FIRM A&W or LAW FIRMA&W’s cost of equipment or supplies except as provided herein. Any item of expense must be explained in writing and approved by the City Manager in advance. The City will not reimburse LAW FIRM for costs for which no backup materials are provided. City Attorney A&W may determine it necessary or appropriate to use one or more outside investigators, consultants, or experts in rendering the legal services required (particularly if a matter goes into litigation). City will be responsible for paying such fees and charges. City Attorney A&W will not, however, retain the services of any outside investigators, consultants, or experts without the prior agreement of City Manager and/or the City CouncilCity. C i t y A t t o r n e y A&W will select any investigators, consultants, or experts to be hired only after approval of City Managerconsultation with City. Extraordinary travel expenses, including transportation, meals, and lodging, when incurred on behalf of the C i t y City shall be reimbursed by City only with the prior agreement of City. Periodically, when on-site, A&W personnel may be required to make local and long- distance telephone calls, or make photocopies, or incur other expenses on behalf of the City. A&W will not be charged for such expenses and, in exchange, will not charge the City Managerfor calls made from A&W’s office or other locations to the City.