Common use of Data Use Clause in Contracts

Data Use. Data contained in the HMIS will only be used to support the delivery of homeless services in the San Diego region. Each User will affirm the principles of ethical data use and client confidentiality as noted and contained in the HMIS User Agreement. 1. The Agency will not solicit or input information from clients unless it is essential to provide services, or conduct program evaluation. 2. The Agency understands that all client data will be maintained on a central server, which will contain all client information in an encrypted state. All client identifiable data is inaccessible to unauthorized users. 3. The Agency shall use the system to enter and corroborate services but not for location services for past due billing. 4. The Agency shall not be denied access to client data entered by the Agency. Agencies are bound by all restrictions placed upon the data by the client of any Participating Agency. The Agency shall diligently record in the HMIS all restrictions requested. 5. The Agency shall not knowingly enter false or misleading data under any circumstances. 6. The Agency shall maintain appropriate documentation of client consent to participate in the HMIS. 7. If a client withdraws consent for release of information, the Agency remains responsible to ensure that the client’s information is unavailable to all other Agencies. 8. The Agency shall keep signed copies of the Multiparty Authorization form for a period of seven (7) years.

Data Use. Data contained in the LA/OC HMIS will only be used to support the delivery of homeless services in the San Diego Los Angeles and Orange County region. Each User will affirm the principles of ethical data use and client confidentiality as noted below and contained in the LA/OC HMIS User Agreement. 1. The Agency will not solicit or input information from clients unless it is essential to provide services, or conduct program evaluationevaluation or research. 2. The Agency understands that all client data will be maintained on a central server, which will contain all client information in an encrypted state. All client identifiable data is inaccessible to unauthorized users. 3. The Agency shall use the system to enter and corroborate services but not for location services for past due billing. 4. The Agency shall not be denied access to client data entered by the Agency. Agencies are bound by all restrictions placed upon the data by the client of any Participating Agency. The Agency shall diligently record in the LA/OC HMIS all restrictions requested. 54. The Agency shall not knowingly enter false or misleading data under any circumstances. 65. The Agency shall maintain appropriate documentation of client consent to participate in the LA/OC HMIS. 76. If a client withdraws consent for release of information, the Agency remains responsible to ensure that the client’s information is unavailable to all other Agencies. 87. The Agency shall keep signed copies of the Multiparty Authorization Client Consent/Information Release form for LA/OC HMIS for a period of seven (7) years. 8. The Agency shall keep Interagency data sharing agreements and Client Consent/Information Release forms for all individual client data that is shared to non-custodial agencies where the internal policies of the Agency allows data sharing.