DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 2022. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will be due every month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only be accepted when directed by DCF. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.)
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DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 2022. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Grantee agencies will be required to submit the following reports to the designated DCF Program Manager, using the designated forms: Status Reports are due as follows: Status Reports (OGC-1006) will be due every month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th15h, June15th, June 15h and July 15h July15th each year the grant is in effect. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only be accepted when directed by DCF. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.)
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DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 20226/30/2022. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Revisions under 10% are limited to one (1) per month. Grantee should provide justification for moving or adding funds, provide the amount being moved or added. Unlike Revisions over 10%, the request can be submitted via email, along with the Budget Transaction Report, reflecting the changes. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will be reports are due every month for State Fiscal Year (SFY) awards – August15thmonthly no later than 20 days after the end of the month. Due dates are August 20, September15thSeptember 20, October 15th20, November15thNovember 20, December 15th20, January 15th20, February 15th20, March 15h20, April15thApril 20, May 15th20, June15thJune 20, and with the Final Report due no later than July 15h each year the grant is in effect. Status Reports are required for project-based grant awards20, 2018. If no activity took place the 20th falls on a weekend or no services were providedholiday, then an explanation for such should be include on reports are due the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established hereinfollowing business day. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be and Budget Itemization Reports are due every (OGC-1005) will be due every monthly along with the Status Report, no later than 20 days after the end of the month. Due dates are August 20, for SFY awards – August15th, September15thSeptember 20, October 15th20, November15thNovember 20, December 15th20, January 15th20, February 15th20, March 15h20, April15thApril 20, May 15th20, June15thJune 20, and with the Final Report due no later than July 15h each year the grant is in effect20, 2022. Final Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a and Final Budget Itemization Report, and any other required documentation as established in well as which version of the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will Report is to be used. If the 20th falls on a weekend or holiday, reports are due the following business day. In addition, if Matching Expenditures, the Recoupment of Advanced Grant Funds, or the Administrative Portion of Total Grant Expenses are required, the specifics must be designated in this section. Although the Grantee does not be processed without a Status Report for have to fill out page 2 of the reporting period on file, a Budget Itemization Transaction Report, and any other required documentations as established in the grant awardit must accompany page 1 during submission. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.) The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. In addition, the following supplemental reports are due as follows: • Demographic Service Data Report and Community Activity Report: will be due quarterly¬ namely, October 20, January 20, April 20, and July 20. • PPR/704 Report: RSA 704 Part II will be due annually namely ¬prior to December 1st of each year. A Microsoft Word template of the instrument and instructions are currently available at: xxxxx://xxxx.xxxxxxxxxx.xxxx.xxx/op/view.aspx?src=https://xxxx.xxx.xxx/DataFi les/ILS_PPR_Instrument.doc. • Reporting requirements for the State Independent Living Services program (Title VII Part B of the Rehabilitation Act) are subject to change based on implementation of the Workforce Investment and Opportunity Act amendment to the Rehabilitation Act of 1973, and development of subsequent regulation. As such, grantees will be notified by DCF as soon as information regarding any changes to the reporting is available. • Should RS, through its ongoing monitoring determine that additional documentation or audit work needs to occur, it has the right to perform said activity at any point in time. RS reserves the right to perform additional monitoring and/or request or require additional documentation or an audit before reimbursement is made. Such additional documents may include but is not limited to the following: o Expenditure Reports: This report shall detail each expenditure contained within a line item on the Budget Itemization Report; provide linkage to accounting system and file storage (such as invoice, PO, check numbers); demonstrate total cost of the item and amount allocated to the award; provide a total of all expenditures within the line item (which is reflected on the Budget Transaction Report). Due to the detail provided on the Expenditure Report. o Supplemental Activity Reports: Supplemental activity reports for all staff supported in full or in part by the award must maintained.
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DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 202206/30/2024. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will shall be due every month, by the 20th calendar day following the month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effectof service. Status Reports are required for project-based grant awards. If no activity took place or no services were provideddue as follows: July 2023 due August 20, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file2023 August 2023 due September 20, a Budget Itemization Report2023 September 2023 due October 20, and any other required documentation established herein. 2023 October 2023 due November 20, 2023 November 2023 due December 20, 2023 December 2023 due January 20, 2024 January 2024 due February 20, 2024 February 2024 due March 20, 2024 March 2024 due April 20, 2024 April 2024 due May 20, 2024 May 2024 due June 20, 2024 June 2024 due July 20, 2024 Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every and Budget Itemization Reports (OGC-1005OGC-4005) will shall be due every month, for SFY awards – August15thby the 20th calendar day following the month of service. Reports are due as follows: July 2023 due August 20, September15th2023 August 2023 due September 20, 2023 September 2023 due October 15th20, November15th2023 October 2023 due November 20, 2023 November 2023 due December 15th20, 2023 December 2023 due January 15th20, 2024 January 2024 due February 15th20, 2024 February 2024 due March 15h20, April15th2024 March 2024 due April 20, 2024 April 2024 due May 15th20, June15th2024 May 2024 due June 20, and 2024 June 2024 due July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file20, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. 2024 Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–– Sub-Awards.)) The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. In addition, the following supplemental reports are due as follows: General Ledger/Trial Balance will be due every month, by the 20th calendar day following the month of service. This is a detailed Income Statement or Trial Balance from accounting systems used in reconciling the monthly payment request. Units of Services by Family will be due every month by the 20th calendar day following the month of service for those programs that receive federal funding. Data elements provided within this report may change based on need. Grantees will utilize a DCF excel template. The current reporting requirements include, DCF case head, DCF case number, service month, and total units of services provided to the family for the reporting month. The definition of units of services will be determined based on the specific program model and communication with DCF Program Manager. General Ledger/Trial Balance Reports and Units of Service Reports are due as follows: July 2023 due August 20, 2023 August 2023 due September 20, 2023 September 2023 due October 20, 2023 October 2023 due November 20, 2023 November 2023 due December 20, 2023 December 2023 due January 20, 2024 January 2024 due February 20, 2024 February 2024 due March 20, 2024 March 2024 due April 20, 2024 April 2024 due May 20, 2024 May 2024 due June 20, 2024 June 2024 due July 20, 2024 Supplemental Reports Required: Supplemental reports required may include, but not be limited to quarterly management reports, monthly fiscal reports, monthly case update reports and monthly case data. Other reporting may be required as determined upon award. Reports and Requests must be sent to the following parties, as noted on each Grant Report or Request accordingly. For more information, or should you have any questions, please contact DCF using the contact information below: Kansas Department for Children and Families Attention: Xxxxxxxx Xxxxxxxxxx, Family First Grant Administrator (DCF Program Manager) Prevention and Protection Services 000 X. Xxxxxx Xxxxxx Topeka, KS 00000-0000 Phone: (000) 000-0000 Email: xxxxxxxx.xxxxxxx@xx.xxx
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Samples: www.dcf.ks.gov, www.dcf.ks.gov
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 202206/30/2022. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports are due monthly, no later than twenty (OGC-100620) will days after the end of the previous month. The final status report is to be due every month for State Fiscal Year marked “FINAL”. • August 20 • September 20 • October 20 • November 20 • December 20 • January 20 • February 20 • March 20 • April 20 • May 20 • June 20 • July 20 (SFYfinal report due) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports are due monthly. They are due no later than twenty (OGC-100520) will be due every days after the end of the previous month. • August 20 • September 20 • October 20 • November 20 • December 20 • January 20 • February 20 • March 20 • April 20 • May 20 • June 20 • July 20 (OGC-1005final report due) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–– Sub-Awards.) The grantee agency must complete the Administrative Portion of the Total Grant Expenses section on the second page of each Budget Transaction Report submitted. The grantee agency must also identify on the corresponding Budget Itemization Report which detailed items being requested for reimbursement are administrative expenses. The total on the second page of the Budget Transaction Report for administrative expenses must match the addition performed of the administrative items detailed on the Budget Itemization Report. The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. In addition, the following supplemental reports are due as follows: • Any DCF Program Manager approved items for families reported under client assistance or that fall within the TANF definition of “short term, non-recurrent benefit”(45 CFR 260.31(b)(1)) must be submitted to the DCF Program Manager for coordination of supports with other internal and external DCF partners. • With each status report the grantee must submit proof that any new staff have had background checks completed in the month they are hired. All other staff will have proof submitted with the first status report of the grant period. • Current copy of cost allocation plan for each grant year. • Detailed yearly budget proposal each year. Reports and Requests must be sent to the following parties, as noted on each Grant Report or Request accordingly. For more information, or should you have any questions, please contact DCF using the contact information below: Kansas Department for Children and Families Attention: Xxxxx Xxxxxx, TANF Program Manager (DCF Program Manager) Economic and Employment Services 000 X Xxxxxx Xxx., Xxxxxx, XX 00000 Phone: 000-000-0000 Email: xxxxx.xxxxxx@xx.xxx
Appears in 1 contract
Samples: Agreement
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 202206/30/2024. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: • Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. • Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will shall be due every month, by the 20th calendar day following the month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effectof service. Status Reports are required for project-based grant awards. If no activity took place or no services were provideddue as follows: July 2023 due August 20, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file2023 August 2023 due September 20, a Budget Itemization Report2023 September 2023 due October 20, and any other required documentation established herein. 2023 October 2023 due November 20, 2023 November 2023 due December 20, 2023 December 2023 due January 20, 2024 January 2024 due February 20, 2024 February 2024 due March 20, 2024 March 2024 due April 20, 2024 April 2024 due May 20, 2024 May 2024 due June 20, 2024 June 2024 due July 20, 2024 Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every and Budget Itemization Reports (OGC-1005OGC-4005) will shall be due every month, for SFY awards – August15thby the 20th calendar day following the month of service. Reports are due as follows: July 2023 due August 20, September15th2023 August 2023 due September 20, 2023 September 2023 due October 15th20, November15th2023 October 2023 due November 20, 2023 November 2023 due December 15th20, 2023 December 2023 due January 15th20, 2024 January 2024 due February 15th20, 2024 February 2024 due March 15h20, April15th2024 March 2024 due April 20, 2024 April 2024 due May 15th20, June15th2024 May 2024 due June 20, and 2024 June 2024 due July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file20, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. 2024 Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–– Sub-Awards.)) The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. In addition, the following supplemental reports are due as follows: General Ledger/Trial Balance will be due every month, by the 20th calendar day following the month of service. This is a detailed Income Statement or Trial Balance from accounting systems used in reconciling the monthly payment request. Units of Services by Family will be due every month by the 20th calendar day following the month of service for those programs that receive federal funding. Data elements provided within this report may change based on need. Grantees will utilize a DCF excel template. The current reporting requirements include, DCF case head, DCF case number, service month, and total units of services provided to the family for the reporting month. The definition of units of services will be determined based on the specific program model and communication with DCF Program Manager. General Ledger/Trial Balance Reports and Units of Service Reports are due as follows: July 2023 due August 20, 2023 August 2023 due September 20, 2023 September 2023 due October 20, 2023 October 2023 due November 20, 2023 November 2023 due December 20, 2023 December 2023 due January 20, 2024 January 2024 due February 20, 2024 February 2024 due March 20, 2024 March 2024 due April 20, 2024 April 2024 due May 20, 2024 May 2024 due June 20, 2024 June 2024 due July 20, 2024 Supplemental Reports Required: Supplemental reports required may include, but not be limited to quarterly management reports, monthly fiscal reports, monthly case update reports and monthly case data. Other reporting may be required as determined upon award. Reports and Requests must be sent to the following parties, as noted on each Grant Report or Request accordingly. For more information, or should you have any questions, please contact DCF using the contact information below: Attention: Xxxxxxxx Xxxxxxxxxx, Family First Grant Admin. Prevention and Protection Services 000 X. Xxxxxx Xxx. Topeka, KS 00000-0000 Phone: (000)000-0000 Email: xxxxxxxx.xxxxxxx@xx.xxx
Appears in 1 contract
Samples: www.dcf.ks.gov
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grantxxxxx, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 20226/30/2022. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Revisions under 10% are limited to one (1) per month. Grantee should provide justification for moving or adding funds, provide the amount being moved or added. Unlike Revisions over 10%, the request can be submitted via email, along with the Budget Transaction Report, reflecting the changes. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will be reports are due every month for State Fiscal Year (SFY) awards – August15thmonthly no later than 20 days after the end of the month. Due dates are August 20, September15thSeptember 20, October 15th20, November15thNovember 20, December 15th20, January 15th20, February 15th20, March 15h20, April15thApril 20, May 15th20, June15thJune 20, and with the Final Report due no later than July 15h each year the grant is in effect. Status Reports are required for project-based grant awards20, 2018. If no activity took place the 20th falls on a weekend or no services were providedholiday, then an explanation for such should be include on reports are due the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established hereinfollowing business day. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. Monthly reporting includes: • Networking: identification of networking activity and outcomes; • Short term Services: Empower Me- identification of number of presentations, number of youths attending types of resources provided, description of any administrative preparation, number of VR applications /referrals; Job Shadowing/Short term mentor- number of youths requesting and number matched, resources provided to mentors and mentees, number of VR applications/referrals. • Intensive Services [ICON, YLF, Faces of Change, Long term mentoring]: By program the number of participants and number of completions, any self- efficacy results if measured that month, disability knowledge increase if measured that month, number of VR referrals/applications, description of any administrative work on each program. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be and Budget Itemization Reports are due every (OGC-1005) will be due every monthly along with the Status Report, no later than 20 days after the end of the month. Due dates are August 20, for SFY awards – August15th, September15thSeptember 20, October 15th20, November15thNovember 20, December 15th20, January 15th20, February 15th20, March 15h20, April15thApril 20, May 15th20, June15thJune 20, and with the Final Report due no later than July 15h each year the grant is in effect20, 2022. Final Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a and Final Budget Itemization Report, and any other required documentation as established in well as which version of the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will Report is to be used. If the 20th falls on a weekend or holiday, reports are due the following business day. In addition, if Matching Expenditures, the Recoupment of Advanced Grant Funds, or the Administrative Portion of Total Grant Expenses are required, the specifics must be designated in this section. Although the Grantee does not be processed without a Status Report for have to fill out page 2 of the reporting period on file, a Budget Itemization Transaction Report, and any other required documentations as established in the grant awardit must accompany page 1 during submission. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.) The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. In addition, the following supplemental reports are due as follows: Quarterly Reports are due as follows: October 20, 2021, January 20, 2022, April 20, 2022, July 20, 2022. These reports will contain all performance measures identified as fixed performance measures, and all grantee determined measures. Quarterly reporting will also require use of the Community Activity Report. SPIL/Community Activities are due as follows: October 20, 2021, January 20, 2022, April 20, 2022, July 20, 2022. This report shall cover all activities specifying agency goals, detailing outreach efforts, and advocacy efforts in conjunction with work supporting current SPIL goals. It is to be maintained in a YTD format based on the federal fiscal year (October1- September 30). Annual Reports are due as follows: • PPR (704) Report is due as follows: December 2, 2022. PPR (704) Annual Performance Report for State Independent Living Services: KYEA's cumulative report on community activities performed by KYEA from October 1, 2021- September 30, 2022. • Youth Mentoring Program Evaluation is due as follows: June 30, 2022. This encompasses: o Agency overview: results from networking, and assessment of all programs and services in aggregate, total number of VR applications/referrals o Short term programs and services: By program it should report the number of youth receiving service; outcome of each program; types of resources provided; number of youth receiving support to create a personal leadership plan; thematic data by program; and by short term services aggregate from the exit survey (for example: did program participants gain new information, were mentoring matches helpful in meeting identified objectives, did participants receive access to new resources).
Appears in 1 contract
Samples: Agreement
DELIVERABLES AND REPORTING REQUIREMENTS. The specific deliverables required for this Grant to be provided by JAG-K to DCF include: • Quarterly performance reports based upon student level data needs in section 9.1 and the performance measures established in section 9.3. • Annual program wide performance reports based upon the performance measures established in section 9.3. Additionally, trend line data for the program will be collected and shared to demonstrate progress throughout the year. • Funding Summary: Demonstrate effective use of funds, including maintaining a cost per participant and plans for long term program sustainability. Summarize private industry partners that have been engaged at the state and local levels and plans for future potential investors; demonstrating the development of a public/private partnership. • Samples of student success stories on an ad hoc basis and any materials, media or testimonials related to section 31 of this XXXX. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 202206/30/2021. The Grantee must shall submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must shall be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports are due monthly, no later than twenty (OGC-100620) will days after the end of the previous month. The final status report is to be due every month for State Fiscal Year marked “FINAL”. • August 20 • September 20 • October 20 • November 20 • December 20 • January 20 • February 20 • March 20 • April 20 • May 20 • June 20 • July 20 (SFYfinal report due) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports are due monthly. They are due no later than twenty (OGC-100520) will be due every days after the end of the previous month. • August 20 • September 20 • October 20 • November 20 • December 20 • January 20 • February 20 • March 20 • April 20 • May 20 • June 20 • July 20 (OGC-1005final report due) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–– Sub-Awards.)) The grantee agency must complete the Administrative Portion of the Total Grant Expenses section on the second page of each Budget Transaction Report submitted. The grantee agency must also identify on the corresponding Budget Itemization Report which detailed items being requested for reimbursement are administrative expenses. The total on the second page of the Budget Transaction Report for administrative expenses must match the addition performed of the administrative items detailed on the Budget Itemization Report. The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. In addition, the following supplemental reports are due as follows: • With each status report the grantee must submit proof that any new staff have had background checks completed in the month they are hired. All other staff will have proof submitted with the first status report of the grant period. • Current copy of cost allocation plan each grant year. • Detailed yearly budget proposal each year. • Updated corrective action plans according to schedule set forth by DCF Audit Services • Any communication related to the JAG-K program that is planned for a media outlet (such as television news and newspaper interviews and to include any testimonies with Kansas Legislature) must be submitted to the DCF Program Manager for approval in advance of release. Reports and Requests must be sent to the following parties, as noted on each Grant Report or Request accordingly. For more information, or should you have any questions, please contact DCF using the contact information below: Kansas Department for Children and Families Attention: Xxxxx Xxxxxxx, EES Initiatives Manager Economic and Employment Services 000 X Xxxxxx Xxx, Xxxxxx, XX 00000 Phone: 000-000-0000 Fax: 000-000-0000 Email: xxxxxxx.xxxxxxx@xx.xxx
Appears in 1 contract
Samples: Agreement
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance t with the award set forth in this Section. The completion date for this Grant is June 30, 20226/30/2026. 11 The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will be for services July1st through September 30th is due every month by October 20th Reports for State Fiscal Year (SFY) awards – August15th, September15th, services October 15th, November15th, 1st through December 15th, 31st is due by January 15th, February 15th, 20th Reports for services January 1st through March 15h, April15th, May 15th, June15th, and 31st is due by April 20th Reports for services April 1st through June 30th is due by July 15h each year the grant is in effect. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a 20t The Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. must be marked as FINAL report Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Reports for services July1st through September 30th is due by October 20th Reports for services October 1st through December 31st is due by January 20th Reports for services January 1st through March 31st is due by April 20th Reports for services April 1st through June 30th is due by July 20th. The Budget Transaction Reports (OGC-1005) will Report must be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation marked as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant awardFINAL report. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Sub- Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Section10.12 Sub-Awards.)) The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. Reports and Requests must be sent to the following parties, as noted on each Grant Report or Request accordingly. For more information, or should you have any questions, please contact DCF using the contact information below: Kansas Department for Children and Families Attention: Xxxxxxx Xxxxx 000 X Xxxxxx Xxx Xxxxxx, Xx 00000 Phone: 000-000-0000 Email: Xxxxxxx.Xxxxx@xx.xxx
Appears in 1 contract
Samples: www.dcf.ks.gov
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 202206/30/2022. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will be due every month for State Fiscal Year quarterly and will be due no later than twenty (SFY20) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year days after the grant is in effectend of the quarter. Status Reports are required for project-based grant awards. If no activity took place or no services were providedwill be due Oct 20th, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Jan 20th, April 20th, and Final Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established hereinwill be due July 20th. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only be accepted when directed by DCF. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.)
Appears in 1 contract
Samples: Agreement
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 20226/30/2024. The Grantee must submit the following separate reports for TANF and Family First funding to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will shall be due every month, by the 20th calendar day following the month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effectof service. Status Reports are required for project-based grant awards. If no activity took place or no services were provideddue as follows: July 2023 due August 20, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file2023 August 2023 due September 20, a Budget Itemization Report2023 September 2023 due October 20, and any other required documentation established herein. 2023 October 2023 due November 20, 2023 November 2023 due December 20, 2023 December 2023 due January 20, 2024 January 2024 due February 20, 2024 February 2024 due March 20, 2024 March 2024 due April 20, 2024 April 2024 due May 20, 2024 May 2024 due June 20, 2024 June 2024 due July 20, 2024 Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every and Budget Itemization Reports (OGC-1005OGC-4005) will shall be due every month, for SFY awards – August15thby the 20th calendar day following the month of service. Reports are due as follows: July 2023 due August 20, September15th2023 August 2023 due September 20, 2023 September 2023 due October 15th20, November15th2023 October 2023 due November 20, 2023 November 2023 due December 15th20, 2023 December 2023 due January 15th20, 2024 January 2024 due February 15th20, 2024 February 2024 due March 15h20, April15th2024 March 2024 due April 20, 2024 April 2024 due May 15th20, June15th2024 May 2024 due June 20, and 2024 June 2024 due July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file20, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. 2024 Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–– Sub-Awards.)) The grantee agency must complete the Administrative Portion of the Total Grant Expenses section on the second page of each Budget Transaction Report submitted. The grantee agency must also identify on the corresponding Budget Itemization Report which detailed items being requested for reimbursement are administrative expenses. The total on the second page of the Budget Transaction Report for administrative expenses must match the addition performed of the administrative items detailed on the Budget Itemization Report.] The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. Reports and Requests must be sent to the following parties, as noted on each Grant Report or Request accordingly. For more information, or should you have any questions, please contact DCF using the contact information below: Kansas Department for Children and Families Attention: Xxxxxxxx Xxxxxxxxxx, Family First Grant Administrator (DCF Program Manager) Prevention and Protection Services 000 X Xxxxxx Xxx, Xxxxxx, XX 00000 Phone: 000-000-0000 Email: Xxxxxxxx.xxxxxxx@xx.xxx
Appears in 1 contract
Samples: www.dcf.ks.gov
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 20226/30/2025. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment Upon request of DCF, any equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will be due every month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only be accepted when directed by DCF. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.):
Appears in 1 contract
Samples: www.dcf.ks.gov
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s 's right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s 's obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 20226/30/2023. 10 � Initials of Grantee AgencyJs Authorizing Official The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will be for July 1st through September 30th is due every month by October 20th. Reports for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, 1st through December 15th, 31st is due by January 15th, February 15th, 20th . Reports for January 1st through March 15h, April15th, May 15th, June15th, and 31st is due by April 20th. Reports for April 1st through June 30th is due by July 15h each year the grant is in effect. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a 20th• The Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established hereinmust be marked as FINAL report. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Reports for July 1st through September 30th is due by October 20th• Reports for October 1st through December 31st is due by January 20th . Reports for January 1st through March 31st is due by April 20th• Reports for April pt through June 30th is due by July 20th• The Budget Transaction Reports (OGC-1005) will Report must be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation marked as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant awardFINAL report. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures � Initials of Grantee Agency's Authorizing Official made consistent with the provisions prov1s1ons set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s 's Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sectionl 0.12- Sub-Awards.)) The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. Reports and Requests must be sent to the following parties, as noted on each Grant Report or Request accordingly. For more information, or should you have any questions, please contact DCF using the contact information below: Kansas Department for Children and Families Attention: Xxxxxxx Xxxxx Deputy Director of Permanency 000 X Xxxxxx Xxx Topeka, Ks 66603 Phone: (000) 000-0000 Email: Xxxxxxx.Xxxxx@xx.xxx
Appears in 1 contract
Samples: www.dcf.ks.gov
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 20226/30/2024. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment Upon request of DCF, any equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will are due quarterly. They should be due every month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only be accepted when directed by DCF. No more later than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.)twenty
Appears in 1 contract
Samples: www.dcf.ks.gov
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 20226/30/2023. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will be due on or before the 20th of every month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effectmonth. Status Reports are required for project-based grant awards. If no activity took place or no services were provided, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established hereinDCF Program may determine narrative requirement(s). Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every (OGC-1005) will be due on the 20th day of every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005OGC-4005) will be due every (OGC-1005) will be due on or before the 20th of every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Itemization Reports will not be processed without a Status Report for the reporting period on fileperiod, a Budget Itemization Transaction Report, and any other required documentations as documentation established in the grant award. Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.)) The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials.
Appears in 1 contract
Samples: www.dcf.ks.gov
DELIVERABLES AND REPORTING REQUIREMENTS. The work required by this Grant shall be completed in accordance with the respective dates specified in the Grant or as requested by DCF. The Grantee shall submit all required reports as listed below. All reports must be received on or before the required due dates established in the XXXX. Failure to submit the required reporting, regardless of the level of progress or expenditures during the reporting period, shall lead to non-payment of the Budget Transaction Report requested funds, suspension of the grant and/or termination of the grant, at the discretion of DCF. Acceptance of any late deliveries shall not be deemed a waiver of DCF’s right to hold the Grantee liable for any actual loss or damage resulting therefrom, nor shall it act as a modification of the Grantee’s obligation to make future deliveries in accordance with the award set forth in this Section. The completion date for this Grant is June 30, 202206/30/2024. The Grantee must submit the following reports to DCF, using the following forms: Status Report (Form OGC-1006) Budget Transaction Report (Form OGC-1005) Budget Itemization Report (Form OGC-4005) The Grantee may submit the following reports to DCF using the following forms: Revision Request (Form OGC-1008) • ● Grantee must submit if they wish to request a revision to their Approved Grant Budget Authority. Equipment Pre-Approval Request (Form OGC-4004.1) • ● Grantee must submit if they wish to purchase an article of tangible personal property that has a useful life of more than one year and an acquisition cost (DCF-funded portion) of $5,000 or more per unit. • ● Equipment purchased with grant funds must be returned to DCF upon completion of the grant. The aforementioned OGC forms, as well all other OGC forms noted in this document, can be found on the Grantee Resources page of the DCF Office of Grants and Contracts website at xxxx://xxx.xxx.xx.xxx/Agency/Operations/Pages/Grantee-Resources.aspx. Status Reports are due as follows: Status Reports (OGC-1006) will shall be due every month, by the 20th calendar day following the month for State Fiscal Year (SFY) awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effectof service. Status Reports are required for project-based grant awards. If no activity took place or no services were provideddue as follows: July 2023 due August 20, then an explanation for such should be include on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file2023 August 2023 due September 20, a Budget Itemization Report2023 September 2023 due October 20, and any other required documentation established herein. 2023 October 2023 due November 20, 2023 November 2023 due December 20, 2023 December 2023 due January 20, 2024 January 2024 due February 20, 2024 February 2024 due March 20, 2024 March 2024 due April 20, 2024 April 2024 due May 20, 2024 May 2024 due June 20, 2024 June 2024 due July 20, 2024 Status Reports shall include information regarding Performance Measures. These Performance Measures will be compared with the annual targeted goals as identified in the Grant Proposal to ensure compliance. If no activity took place or no services were provided, then an explanation for such should be included on the Status Report. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports are due as follows: Budget Transaction Reports (OGC-1005) will be due every and Budget Itemization Reports (OGC-1005OGC-4005) will shall be due every month, for SFY awards – August15thby the 20th calendar day following the month of service. Reports are due as follows: July 2023 due August 20, September15th2023 August 2023 due September 20, 2023 September 2023 due October 15th20, November15th2023 October 2023 due November 20, 2023 November 2023 due December 15th20, 2023 December 2023 due January 15th20, 2024 January 2024 due February 15th20, 2024 February 2024 due March 15h20, April15th2024 March 2024 due April 20, 2024 April 2024 due May 15th20, June15th2024 May 2024 due June 20, and 2024 June 2024 due July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file20, a Budget Itemization Report, and any other required documentation as established in the grant award. Budget Itemization Reports (OGC-1005) will be due every (OGC-1005) will be due every month, for SFY awards – August15th, September15th, October 15th, November15th, December 15th, January 15th, February 15th, March 15h, April15th, May 15th, June15th, and July 15h each year the grant is in effect. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentations as established in the grant award. 2024 Grantee Agencies shall request payment via the Budget Transaction Report. Requests for reimbursement must be limited to those expenditures made consistent with the provisions set forth in this XXXX. Budget Transaction Reports will not be processed without a Status Report for the reporting period on file, a Budget Itemization Report, and any other required documentation established herein. Budget Transaction Reports and Budget Itemization Reports must be submitted every reporting period, even if no expenses were incurred and no activity took place. If no expenses were incurred, then $0.00 should be submitted on the Budget Transaction Report and Budget Itemization Report. Incomplete or incorrect reports will be returned for correction without payment. Preliminary reports will only not be accepted when directed by DCFaccepted. No more than one report per designated reporting period is allowed. Should adjustments be necessary they must be made on the reports for the following reporting period. If the Budget Transaction Report includes expenses incurred from Sub-Awardees, a copy of the Sub-Grantee Agency’s Tax Clearance(s) and Debarment Memorandum(s) must be submitted with the first Budget Transaction Report in order for any funds to be reimbursed. (Related information can be found in Section10.12–Sub-Awards.)) The last Budget Transaction Report must be marked as FINAL and submitted according to the aforementioned timeline. Under no circumstance will it be accepted more than sixty (60) days beyond the end of the grant term, at which time funds may be released for another purpose. After payment of the final Budget Transaction Report, no further amount shall be due or payable by DCF under this Grant. Although receipts and related documentation may not be required to be submitted each reporting period, this original documentation of expenditures must be kept on file and available at the request of State and/or federal officials. In addition, the following supplemental reports are due as follows: General Ledger/Trial Balance will be due every month, by the 20th calendar day following the month of service. This is a detailed Income Statement or Trial Balance from accounting systems used in reconciling the monthly payment request. Units of Services by Family will be due every month by the 20th calendar day following the month of service for those programs that receive federal funding. Data elements provided within this report may change based on need. Grantees will utilize a DCF excel template. The current reporting requirements include, DCF case head, DCF case number, service month, and total units of services provided to the family for the reporting month. The definition of units of services will be determined based on the specific program model and communication with DCF Program Manager. General Ledger/Trial Balance Reports and Units of Service Reports are due as follows: July 2023 due August 20, 2023 August 2023 due September 20, 2023 September 2023 due October 20, 2023 October 2023 due November 20, 2023 November 2023 due December 20, 2023 December 2023 due January 20, 2024 January 2024 due February 20, 2024 February 2024 due March 20, 2024 March 2024 due April 20, 2024 April 2024 due May 20, 2024 May 2024 due June 20, 2024 June 2024 due July 20, 2024 Supplemental Reports Required: Supplemental reports required may include, but not be limited to quarterly management reports, monthly fiscal reports, monthly case update reports and monthly case data. Other reporting may be required as determined upon award. Reports and Requests must be sent to the following parties, as noted on each Grant Report or Request accordingly. For more information, or should you have any questions, please contact DCF using the contact information below: Kansas Department for Children and Families Attention: Xxxxxxxx Xxxxxxxxxx, Family First Grant Administrator Prevention and Protection Services 000 X. Xxxxxx Xxxxxx Xxxxxx, XX 00000-0000 Phone: (000) 000-0000 Email: xxxxxxxx.xxxxxxx@xx.xxx
Appears in 1 contract
Samples: Agreement
