Common use of Description of Administration Services on a Continuous Basis Clause in Contracts

Description of Administration Services on a Continuous Basis. Maintain accurate and complete calendars for the Board of Trustees of the Trust and regulatory filings; • Prepare for filing with the U.S. Securities and Exchange Commission (“SEC”) the following documents, as applicable: Form N-CEN, Form N-CSR, Form N-PORT, Form N-PX, Form N-MFP, Form N-CR and Form N-RN and all amendments to the Registration Statements, including annual updates of the Prospectus(es) and SAI(s) for the Funds and any supplements thereto; • Supply various normal and customary Fund and Trust statistical data as requested on an ongoing basis; • Prepare and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; • Support Fund counsel with the preparation of notices of Special Meeting of Shareholders and filing with the SEC of proxy or information statements; • Attend and assist in the conduct of shareholder meetings and prepare scripts for and minutes of such meetings; • Advise and consult with the Adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fund/class when applicable; • Prepare and review with Fund counsel and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested Board of Trustees of the Trust and associated committee meetings, attend meetings as appropriate or requested, prepare minutes for the Board of Trustees of the Trust and committee meetings; • Report to the Board of Trustees of the Trust quarterly regarding the Administrator’s activities on behalf of the Trust; • Maintain copies of the Trust’s Trust Instrument and By-Laws; • Maintain certain books and records of the Funds as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection with the Trust’s recordkeeping obligations required by Rule 31a-4 under the 1940 Act and comply with SEC requirements in advance of and during examinations; • Assist the Funds in the production of documentation for routine regulatory examinations of the Funds relative to Board of Trustees of the Trust and/or committee meetings and filings described herein and work closely with the Funds’ legal counsel in response to any non-routine regulatory matters; • As requested, coordinate with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets to ensure adequate fidelity bond coverage is maintained and file the fidelity bond policy with the SEC pursuant to Rule 17g-1; • Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and update the Board of Trustees of the Trust, and the Adviser on such developments; • Act as liaison between the provider of Blue Sky services and the Adviser in matters relating to the Funds’ compliance with State Blue Sky filing requirements; • Monitor each Fund’s status as a regulated investment company under Sub-Chapter M of the Internal Revenue Code of 1986, as amended, and advise the Funds and the Adviser of any potential or actual violations; • Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by the Adviser prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Funds; • Coordinate the audit of the Funds’ financial statements by the Funds’ independent accountants and provide office facilities for audits as necessary; • Prepare and file, with the assistance of the Adviser, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; • Prepare for review by the designated Officer(s) of the Funds annual Fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund expense accruals on a periodic basis; • Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process the payment of these routine or fixed expenses pursuant to a standing instruction; • Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund counsel), the allocation among applicable Funds; furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expenses; process the invoice payment upon receipt of the approval from the authorized person; • Calculate and provide income factors and expense ratios; • Prepare and furnish total return performance information for the Funds, including such information on an after-tax basis, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the Adviser; • Provide sub-certifications in connection with the requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to services provided by the Administrator; • Provide Northern’s Compliance Program for Registered Fund Clients annually; • Provide the results of testing of the key controls of Northern’s Compliance Program for Registered Fund Clients quarterly; • Communicate and coordinate with other Trust service providers as necessary and as directed by the Trust to perform such duties as the Trust’s administration and accounting services agent; • Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application of rules on the tax positions; • Be conversant on updates to the Internal Revenue Code, as applicable to the Trust; • Review tax opinions and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application of such practices as appropriate; and • Provide reports to the Adviser and other interested parties as may be agreed upon.

Appears in 1 contract

Samples: Fund Administration and Accounting Services Agreement (GuideStone Funds)

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Description of Administration Services on a Continuous Basis. Maintain accurate and complete calendars for Subject to the Board of Trustees control of the Trust Fund and the oversight Board, the Administrator will perform the following administration services with respect to the Fund: (a) Generally supervise the Fund's filings with federal and state regulatory filings; • Prepare for filing agencies; (b) Prepare, and coordinate with the U.S. Fund's counsel, Fund management and other Fund service providers to file, regulatory filings with the Securities and Exchange Commission ("SEC”) "), including, but without limitation, amendments to the following documentsFund's Registration Statement on Form N-2, as applicable: the Fund's annual and semi-annual reports on Form N-CEN, SAR and Form N-CSR, and semi-annual reports on Form N-PORTQ; (c) Prepare SEC filings and other documentation required for tender offers; (d) Prepare proxy materials relating to shareholder meetings; (e) Coordinate the preparation, Form N-PXassembly and mailing of materials for quarterly Board meetings (in electronic or hard copy format); (f) Draft agendas, Form N-MFPnotices, Form N-CR and Form N-RN and all amendments to the Registration Statements, including annual updates resolutions for meetings of the Prospectus(es) and SAI(s) for the Funds and any supplements thereto; • Supply various normal and customary Fund and Trust statistical data as requested on an ongoing basis; • Prepare and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; • Support Fund counsel with the preparation of notices of Special Meeting of Shareholders and filing with the SEC of proxy or information statements; • Attend and assist in the conduct of shareholder meetings and prepare scripts for and minutes of such meetings; • Advise and consult with the Adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fund/class when applicable; • Prepare and review with Fund counsel and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested 's Board of Trustees or shareholders and draft written consents of the Trust and associated committee meetings, attend meetings as appropriate or requested, prepare minutes for the Fund's Board of Trustees of Trustees; (g) Attend quarterly Board meetings and draft minutes thereof; (h) Generally monitor the Trust Fund's service providers; (i) Coordinate contractual relationships and committee meetings; • Report communications between the Fund and its service providers (j) Communicate significant relevant regulatory developments to the Board of Trustees of the Trust Fund on a quarterly regarding the Administrator’s activities on behalf of the Trust; • Maintain copies of the Trust’s Trust Instrument and By-Laws; • Maintain certain books and records of the Funds basis or more frequently as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection with the Trust’s recordkeeping obligations required by Rule 31a-4 under the 1940 Act and comply with SEC requirements in advance of and during examinations; • Assist the Funds in the production of documentation for routine Fund; (k) Maintain a regulatory examinations of the Funds relative to Board of Trustees of the Trust and/or committee meetings and filings described herein and work closely with the Funds’ legal counsel in response to any non-routine regulatory matters; • As requested, coordinate with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets calendar to ensure adequate fidelity bond coverage is maintained compliance with various SEC filing and Board approval deadlines; (l) Manage legal services; (m) Prepare quarterly broker security transactions summaries; (n) Prepare monthly security transaction listings; (o) Prepare for execution and file the fidelity bond policy with Fund's Federal and state tax returns; (p) Monitor the SEC pursuant to Rule 17g-1; • Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and update the Board of Trustees of the Trust, and the Adviser on such developments; • Act as liaison between the provider of Blue Sky services and the Adviser in matters relating to the Funds’ compliance with State Blue Sky filing requirements; • Monitor each Fund’s 's status as a regulated investment company under Sub-Chapter chapter M of the Internal Revenue Code of 1986, as amended; (q) Complete applications for the Fund's fidelity bond and directors' and officers'/errors and omissions insurance policies, and advise file the Funds and the Adviser of any potential or actual violations; • Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by the Adviser prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Funds; • Coordinate the audit of the Funds’ financial statements by the Funds’ independent accountants and provide office facilities for audits as necessary; • Prepare and file, Fund's fidelity bond with the assistance of the Adviser, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; • Prepare for review by the designated Officer(s) of the Funds annual Fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund expense accruals on a periodic basis; • Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process the payment of these routine or fixed expenses pursuant to a standing instruction; • Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund counsel), the allocation among applicable Funds; furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expenses; process the invoice payment upon receipt of the approval from the authorized person; • Calculate and provide income factors and expense ratios; • Prepare and furnish total return performance information for the Funds, including such information on an after-tax basis, calculate SEC in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the Adviser; • Provide sub-certifications in connection with the requirements of Rule 17g-1 under the Xxxxxxxx-Xxxxx Investment Company Act of 2002 with respect 1940, as amended ("1940 Act"); (r) Monitor the Fund's assets to services provided by ensure adequate fidelity bond coverage is maintained; (s) Handle SEC examinations; (t) Maintain the Administrator; • Fund's files; (u) Provide Northern’s Compliance Program for Registered Fund Clients annually; • Provide performance measurement and analysis, including furnishing performance data, statistical data and research data to the results Fund; (v) Prepare and coordinate printing of testing all Fund-related documents, including private placement memoranda and reports and other materials sent to shareholders; (w) Oversee the Fund's financial reporting and assist the Fund's auditors in the preparation of financial statements; (x) At the request of the key controls Fund, assist in the development and monitoring of Northern’s Compliance Program compliance procedures for Registered the Fund Clients quarterlyconcerning, among other matters, adherence of the Fund to its investment objectives, policies, restrictions, tax matters and applicable laws and regulations; (y) Prepare and file Form D notices with the SEC and monitor state exemption filings and notices with various states and other jurisdictions made by other agents of the Fund; • Communicate and coordinate with other Trust service providers as necessary and as directed by the Trust to perform such duties as the Trust’s administration and accounting services agent; • and (z) Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application of rules on the tax positions; • Be conversant on updates administrative duties relating to the Internal Revenue Code, as applicable to administration of the Trust; • Review tax opinions and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application of such practices as appropriate; and • Provide reports to the Adviser and other interested parties Fund as may subsequently be agreed uponupon in writing between AIGGIC and the Fund.

Appears in 1 contract

Samples: Administrative Services Agreement (AIG Strategic Hedge Fund of Funds)

Description of Administration Services on a Continuous Basis. Maintain accurate and complete calendars for the Board of Trustees of the Trust and regulatory filingsfiling calendars; Prepare for filing with the U.S. Securities and Exchange Commission (“SEC”) the following documents, as applicable: Form N-CENSAR, Form N-CSR, Form N-PORTQ, Form N-PXPX , Form N-MFPN-30B-2, Form N-CR and Form N-RN and all amendments to the Registration Statements, including annual updates of the Prospectus(es) and SAI(s) for the Funds and any supplements thereto; • Supply various normal and customary Fund and Trust statistical data as requested on an ongoing basis; • Prepare and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; Support Fund fund counsel with the preparation of notices of Special Meeting of Shareholders and filing with the SEC of proxy or information statements; Attend and assist in the conduct of shareholder meetings and prepare scripts for and minutes of such meetings; Advise and consult with the Adviser and the investment adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fundfund/class when applicable; Prepare and review with Fund fund counsel and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested Board of Trustees of the Trust and associated committee Committee meetings, attend meetings as appropriate or requested, prepare minutes for the Board of Trustees of the Trust and committee Committee meetings; • Report to the Board of Trustees of the Trust quarterly regarding the Administrator’s activities on behalf of the Trust; • Maintain copies of the Trust’s Declaration of Trust Instrument and By-Laws; Maintain certain books and records of the Funds as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection with the Trust’s recordkeeping obligations required by Rule 31a-4 under the 1940 Act and comply with SEC requirements in advance of and during examinations; Assist the Funds in the production of documentation for routine regulatory examinations of the Funds relative to Board of Trustees of the Trust and/or committee and Committee meetings and filings described herein and work closely with the Funds’ legal counsel in response to any non-routine regulatory matters; As requested, coordinate with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets to ensure adequate fidelity bond coverage is maintained and file the fidelity bond policy with the SEC pursuant to Rule 17g-1; Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and update the Board of Trustees of the TrustBoard, and the Adviser on such developments; Act as liaison between the provider of Blue Sky services and the Adviser in matters relating to the Funds’ compliance with State Blue Sky filing requirements; Monitor each the Fund’s status as a regulated investment company under Sub-Chapter M of the Internal Revenue Code of 1986, as amended, and advise the Funds and the Adviser of any potential or actual violations; ● Conduct daily post-trade compliance testing of the Funds’ requirements under the 1940 Act and limitations contained in the Registration Statements as may be mutually agreed upon, including reporting to the designated Officer(s) of the Trust as mutually agreed upon; ● Prepare the Funds’ federal and applicable state tax returns and extension requests for review and signature by the Funds’ independent accountants; Northern will then furnish the signed returns to the Funds’ Treasurer for execution and filing with the appropriate authorities; ● Prepare Form 1099-MISC (for Trustees and vendors); ● Provide data to assist in the preparation of year-end shareholder reporting (1099s for shareholders) to each shareholder of the Funds; ● Compute tax basis provisions for both excise and income tax purposes; ● Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by the Adviser prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Funds; Coordinate the audit of the Funds’ financial statements by the Funds’ independent accountants and provide office facilities for audits as necessary; Prepare and file, with the assistance of the Adviser, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; Prepare for review by the designated Officer(s) of the Funds annual Fund fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund fund expense accruals on a periodic basis; Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process the payment of these routine or fixed expenses pursuant to a standing instruction; • . ● Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund fund counsel), the allocation among applicable Funds; furnish Furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expenses; process Process the invoice payment upon receipt of the approval from the authorized person; Calculate and provide income factors and expense ratios; Prepare and furnish total return performance information for the Funds, including such information on an after-tax basis, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the Adviser; Provide sub-certifications in connection with the requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to services provided by the Administrator; Provide Northern’s Compliance Program for Registered Fund Clients annually; Provide the results of testing of the key controls of Northern’s Compliance Program for Registered Fund Clients quarterly; • Communicate and coordinate ● Initiate borrowing from the Funds’ line of credit with other Trust service providers as necessary Northern in the event a Fund is overdrawn (or will be overdrawn), after the Transfer Agent confirms the true position and as directed by the Trust to perform such duties as the TrustNorthern’s administration Credit Department and accounting services agent; • Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions have been notified that borrowing from the line of credit will occur. Northern shall provide the following services in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application respect of rules on the tax positions; • Be conversant on updates each Fund, in each case, subject to the Internal Revenue Codecontrol, as applicable to the Trust; • Review tax opinions supervision and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application direction of such practices as appropriate; and • Provide reports to the Adviser and other interested parties as the Board of Trustees of the Funds and the review and comment by the Funds’ auditors and legal counsel and in accordance with procedures which may be agreed upon.established from time to time between the Trust and Northern:

Appears in 1 contract

Samples: Fund Administration and Accounting Services Agreement (Ariel Investment Trust)

Description of Administration Services on a Continuous Basis. Maintain accurate The Administrator will perform the following administration services: (i) Prepare and complete calendars for file Portfolio Fund's Annual and Semi-Annual Reports with the SEC on Form N-SAR via EDGAR; (ii) Coordinate with the adviser the prepaxxxxxn and printing of Portfolio Fund's annual and semi-annual shareholder reports; (iii) Provide such fund accounting and financial reports in connection with quarterly meetings of the Board of Trustees Managers as are required or as the Board may reasonably request; (iv) Manage the tender offer process, including coordinating with outside service provider to distribute tender offers, track shareholder responses and tabulate tender offer results; (v) Coordinate with Portfolio Fund's counsel on drafting, reviewing and filing registration statements and tender offers, and coordinate printing and delivery of the Trust prospectus and tender offers; (vi) Provide consultation to Portfolio Fund and its Adviser on regulatory filings; • Prepare for filing with the U.S. Securities and Exchange Commission (“SEC”) the following documents, as applicable: Form N-CEN, Form N-CSR, Form N-PORT, Form N-PX, Form N-MFP, Form N-CR and Form N-RN and all amendments matters relating to the Registration Statementsoperation of Portfolio Fund, including annual updates of the Prospectus(es) and SAI(s) for the Funds and any supplements thereto; • Supply various normal and customary update Portfolio Fund and Trust statistical data as requested its Adviser on an ongoing basis; • Prepare significant regulatory and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; • Support legislative developments which may affect Portfolio Fund; (vii) Develop or assist legal counsel to Portfolio Fund counsel with the preparation of notices of Special Meeting of Shareholders and filing with the SEC of proxy or information statements; • Attend and assist in the conduct development of shareholder meetings policies and prepare scripts for and minutes of such meetings; • Advise and consult with the Adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fund/class when applicable; • Prepare and review with Fund counsel and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested Board of Trustees of the Trust and associated committee meetings, attend meetings as appropriate or requested, prepare minutes for the Board of Trustees of the Trust and committee meetings; • Report procedures relating to the Board operation of Trustees of the Trust quarterly regarding the Administrator’s activities on behalf of the Trust; • Maintain copies of the Trust’s Trust Instrument Portfolio Fund; (viii) Assist Portfolio Fund in handling and By-Laws; • Maintain certain books and records of the Funds as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection with the Trust’s recordkeeping obligations required by Rule 31a-4 under the 1940 Act and comply with SEC requirements in advance of and during examinations; • Assist the Funds in the production of documentation for responding to routine regulatory examinations of with respect to records retained or services provided by the Funds relative to Board of Trustees of the Trust and/or committee meetings Administrator, and filings described herein and work closely coordinate with the Funds’ Portfolio Fund's legal counsel in response responding to any non-routine regulatory matters with respect to such matters; • As requested, coordinate ; (ix) Coordinate as necessary the registration or qualification of Units of Portfolio Fund with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets to ensure adequate fidelity bond coverage is maintained and file appropriate state securities authorities; (x) Coordinate the fidelity bond policy with the SEC pursuant to Rule 17g-1; • Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and update the Funds' Board of Trustees Director's schedule, agenda and production of the TrustBoard meeting materials; and, and the Adviser on participate in meetings upon request; and. (xi) Perform such developments; • Act as liaison between the provider of Blue Sky services and the Adviser in matters additional administrative duties relating to the Funds’ compliance with State Blue Sky filing requirements; • Monitor each Fund’s status administration of Portfolio Fund as a regulated investment company under Sub-Chapter M of the Internal Revenue Code of 1986, as amended, and advise the Funds may subsequently be agreed upon in writing between Portfolio Fund and the Adviser of any potential or actual violations; • Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by the Adviser prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Funds; • Coordinate the audit of the Funds’ financial statements by the Funds’ independent accountants and provide office facilities for audits as necessary; • Prepare and file, with the assistance of the Adviser, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; • Prepare for review by the designated Officer(s) of the Funds annual Fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund expense accruals on a periodic basis; • Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process the payment of these routine or fixed expenses pursuant to a standing instruction; • Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund counsel), the allocation among applicable Funds; furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expenses; process the invoice payment upon receipt of the approval from the authorized person; • Calculate and provide income factors and expense ratios; • Prepare and furnish total return performance information for the Funds, including such information on an after-tax basis, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the Adviser; • Provide sub-certifications in connection with the requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to services provided by the Administrator; • Provide Northern’s Compliance Program for Registered Fund Clients annually; • Provide the results of testing of the key controls of Northern’s Compliance Program for Registered Fund Clients quarterly; • Communicate and coordinate with other Trust service providers as necessary and as directed by the Trust to perform such duties as the Trust’s administration and accounting services agent; • Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application of rules on the tax positions; • Be conversant on updates to the Internal Revenue Code, as applicable to the Trust; • Review tax opinions and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application of such practices as appropriate; and • Provide reports to the Adviser and other interested parties as may be agreed upon.

Appears in 1 contract

Samples: Administration Agreement (Man Glenwood Lexington LLC)

Description of Administration Services on a Continuous Basis. Maintain accurate and complete calendars for the Board of Trustees of the Trust and regulatory filingsfiling calendars; • Prepare for filing with the U.S. Securities and Exchange Commission (“SEC”) the following documents, as applicable: Form N-SAR, Form N-CEN, Form N-CSR, Form N-Q, Form N-PORT, Form N-PX, Form N-MFP, Form N-CR and Form N-RN LIQUID and all amendments to the Registration Statements, including annual updates of the Prospectus(es) and SAI(s) for the Funds and any supplements thereto; • Prepare quarterly broker security transaction summaries; • Supply various normal and customary Fund and Trust statistical data as requested on an ongoing basis; • Prepare and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; • Support Fund fund counsel with the preparation of notices of Annual or Special Meeting of Shareholders and filing with the SEC of proxy or information statements; • Attend and assist in the conduct of shareholder meetings and prepare scripts for and minutes of such meetings; • Advise and consult with the Adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fundfund/class when applicable; • Prepare and review with Fund fund counsel and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested Board of Trustees of the Trust and associated committee Committee meetings, attend meetings as appropriate or requested, prepare minutes for the Board of Trustees of the Trust and committee Committee meetings; • Report to the Board of Trustees of the Trust board quarterly regarding the Administrator’s activities on behalf of the Trust; • Maintain copies of the Trust’s Declaration of Trust Instrument and By-Laws; • Maintain certain books and records of the Funds as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection with the Trust’s recordkeeping obligations required by Rule 31a-4 under the 1940 Act and comply with SEC requirements in advance of and during examinations; • Assist the Funds in the production of documentation for routine regulatory examinations of the Funds relative to Board of Trustees of the Trust and/or committee and Committee meetings and filings described herein and work closely with the Funds’ legal counsel in response to any non-routine regulatory matters; • As requested, coordinate with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets to ensure adequate fidelity bond coverage is maintained and file the fidelity bond policy with the SEC pursuant to Rule 17g-117g-1 and 17d-1((d)7); • Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and update the Board of Trustees of the TrustBoard, and the Adviser on such developments; • Act as liaison between the provider of Blue Sky services and the Adviser in matters relating to the Funds’ compliance with State Blue Sky filing requirements; • Monitor each Fund’s status as a regulated investment company under Sub-Chapter M of the Internal Revenue Code of 1986, as amended, and advise the Funds and the Adviser of any potential or actual violations; • Conduct daily post-trade compliance testing of the Funds’ requirements under limitations including 1940 Act limitations, limitations contained in the Registration Statements, limitations contained in mandates, or other limitations as requested by the Trust as mutually agreed upon, including reporting to the designated Officer(s) of the Trust as mutually agreed upon; • Prepare the Funds’ federal and applicable state tax returns and extension requests for review and signature by the Funds’ independent accountants; Northern will then furnish the signed returns to the Funds’ Treasurer for execution and filing with the appropriate authorities; • Prepare Form 1099-MISC (for Trustees and vendors); • Provide data to assist in the preparation of year-end shareholder reporting (1099s for shareholders) to each shareholder of the Funds; • Compute tax basis provisions for both excise and income tax purposes; • Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by the Adviser prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Funds; • Coordinate the audit of the Funds’ financial statements by the Funds’ independent accountants and provide office facilities for audits as necessary; • Prepare and file, with the assistance of the Adviser, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; • Prepare for review by the designated Officer(s) of the Funds annual Fund fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund fund expense accruals on a periodic basis; • Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process the payment of these routine or fixed expenses pursuant to a standing instruction; . • Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund fund counsel), the allocation among applicable Funds; furnish Furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expenses; process Process the invoice payment upon receipt of the approval from the authorized person; • Calculate and provide income factors and expense ratios; • Prepare and furnish total return performance information for the Funds, including such information on an after-tax basis, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the Adviser; • Provide sub-certifications in connection with the requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to services provided by the Administrator; • Provide Northern’s Compliance Program for Registered Fund Clients annually; • Provide the results of testing of the key controls of Northern’s Compliance Program for Registered Fund Clients quarterly; • Communicate and coordinate with other Trust service providers as necessary and as directed by the Trust to perform such duties as the Trust’s administration and accounting services agent; • Provide compliance policies and procedures related to services provided by the Administrator and, if mutually agreed, certain of the Administrator’s affiliates, summary procedures thereof and periodic certification letters; and • Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application of rules on the tax positions; • Be conversant on updates . All regulatory services are subject to the Internal Revenue Code, as applicable to the Trust; • Review tax opinions review and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application approval of such practices as appropriate; and • Provide reports to the Adviser and other interested parties as may be agreed uponTrust counsel.

Appears in 1 contract

Samples: Fund Administration and Accounting Services Agreement (GuideStone Funds)

Description of Administration Services on a Continuous Basis. Maintain accurate The Administrator will perform the following administration services: (i) Prepare and complete calendars for file TEI Fund's Annual and Semi-Annual Reports with the SEC on Form N-SAR via XXXXX; (ii) Coordinate with the adviser the preparation and printing of TEI Fund's annual and semi-annual shareholder reports; (iii) Provide such fund accounting and financial reports in connection with quarterly meetings of the Board of Trustees Managers as are required or as the Board may reasonably request; (iv) Manage the tender offer process, including coordinating with outside service provider to distribute tender offers, track shareholder responses and tabulate tender offer results; (v) Coordinate with TEI Fund's counsel on drafting, reviewing and filing registration statements and tender offers, and coordinate printing and delivery of the Trust prospectus and tender offers; (vi) Provide consultation to TEI Fund and its Adviser on regulatory filings; • Prepare for filing with the U.S. Securities and Exchange Commission (“SEC”) the following documents, as applicable: Form N-CEN, Form N-CSR, Form N-PORT, Form N-PX, Form N-MFP, Form N-CR and Form N-RN and all amendments matters relating to the Registration Statementsoperation of TEI Fund, including annual updates of the Prospectus(es) and SAI(s) for the Funds and any supplements thereto; • Supply various normal and customary update TEI Fund and Trust statistical data as requested its Adviser on an ongoing basis; • Prepare significant regulatory and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; • Support legislative developments which may affect TEI Fund; (vii) Develop or assist legal counsel to TEI Fund counsel with the preparation of notices of Special Meeting of Shareholders and filing with the SEC of proxy or information statements; • Attend and assist in the conduct development of shareholder meetings policies and prepare scripts for and minutes of such meetings; • Advise and consult with the Adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fund/class when applicable; • Prepare and review with Fund counsel and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested Board of Trustees of the Trust and associated committee meetings, attend meetings as appropriate or requested, prepare minutes for the Board of Trustees of the Trust and committee meetings; • Report procedures relating to the Board operation of Trustees of the Trust quarterly regarding the Administrator’s activities on behalf of the Trust; • Maintain copies of the Trust’s Trust Instrument TEI Fund; (viii) Assist TEI Fund in handling and By-Laws; • Maintain certain books and records of the Funds as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection with the Trust’s recordkeeping obligations required by Rule 31a-4 under the 1940 Act and comply with SEC requirements in advance of and during examinations; • Assist the Funds in the production of documentation for responding to routine regulatory examinations of with respect to records retained or services provided by the Funds relative to Board of Trustees of the Trust and/or committee meetings Administrator, and filings described herein and work closely coordinate with the Funds’ TEI Fund's legal counsel in response responding to any non-routine regulatory matters with respect to such matters; • As requested, coordinate ; (ix) Coordinate as necessary the registration or qualification of Units of TEI Fund with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets to ensure adequate fidelity bond coverage is maintained and file appropriate state securities authorities; (x) Coordinate the fidelity bond policy with the SEC pursuant to Rule 17g-1; • Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and update the Funds' Board of Trustees Director's schedule, agenda and production of the TrustBoard meeting materials; and, and the Adviser on participate in meetings upon request; and. (xi) Perform such developments; • Act as liaison between the provider of Blue Sky services and the Adviser in matters additional administrative duties relating to the Funds’ compliance with State Blue Sky filing requirements; • Monitor each Fund’s status administration of TEI Fund as a regulated investment company under Sub-Chapter M of the Internal Revenue Code of 1986, as amended, and advise the Funds may subsequently be agreed upon in writing between TEI Fund and the Adviser of any potential or actual violations; • Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by the Adviser prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Funds; • Coordinate the audit of the Funds’ financial statements by the Funds’ independent accountants and provide office facilities for audits as necessary; • Prepare and file, with the assistance of the Adviser, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; • Prepare for review by the designated Officer(s) of the Funds annual Fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund expense accruals on a periodic basis; • Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process the payment of these routine or fixed expenses pursuant to a standing instruction; • Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund counsel), the allocation among applicable Funds; furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expenses; process the invoice payment upon receipt of the approval from the authorized person; • Calculate and provide income factors and expense ratios; • Prepare and furnish total return performance information for the Funds, including such information on an after-tax basis, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the Adviser; • Provide sub-certifications in connection with the requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to services provided by the Administrator; • Provide Northern’s Compliance Program for Registered Fund Clients annually; • Provide the results of testing of the key controls of Northern’s Compliance Program for Registered Fund Clients quarterly; • Communicate and coordinate with other Trust service providers as necessary and as directed by the Trust to perform such duties as the Trust’s administration and accounting services agent; • Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application of rules on the tax positions; • Be conversant on updates to the Internal Revenue Code, as applicable to the Trust; • Review tax opinions and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application of such practices as appropriate; and • Provide reports to the Adviser and other interested parties as may be agreed upon.

Appears in 1 contract

Samples: Administration Agreement (Man Glenwood Lexington Tei LLC)

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Description of Administration Services on a Continuous Basis. Maintain accurate (a) RSMC will perform the following administration services with respect to each Fund: (i) Review and complete calendars oversee the services of PFPC Inc. in the performance of its duties under the Sub-Administration and Accounting Services Agreement with the Trust and RSMC; (ii) Prepare and coordinate with the Trust's counsel the annual Post-Effective Amendments to the Trust's registration statement (other than adding a new series or class), and coordinate with the Trust's financial printer to make such filings with the SEC; (iii) Assist in obtaining the fidelity bond and directors' and officers' / errors and omissions insurance policies for the Trust in accordance with the requirements of Rules 17g-1 and 17d-1(d)(7) under the 1940 Act as such bond and policies are approved by the Trust's Board of Directors; (iv) Coordinate the filing of the Trust's fidelity bond with the SEC; (v) Prepare notices, agendas, and resolutions for quarterly Board meetings and draft actions by written consent of the Board; (vi) Coordinate the preparation, assembly and mailing of Board materials; (vii) Attend quarterly Board meetings, and make presentations at such meetings as appropriate; (viii) Maintain the Trust's corporate calendar to monitor compliance with various SEC filing and Board approval deadlines; and (ix) Maintain Trust contract files. (x) Provide non-investment related statistical and research data as may be requested by the Board, including those Trustees of the Trust who are not "interested persons" of the Trust (as such term is defined in the 1940 Act) (hereinafter the "Independent Trustees"); (xi) Provide executive and regulatory filings; • Prepare administrative services to support the Independent Trustees, including the Independent Trustee serving as Chairman of the Board (the "Independent Chair") (xii) Provide recordkeeping services described in Section 7 above. (xiii) Make available the appropriate individuals employed by RSMC or its affiliates to serve as officers of the Trust, if requested and elected by the Board. (xiv) Furnish support for filing with the U.S. Securities Trust's Secretary in the performance of any or all of his or her duties as the same may be assigned or modified, from time to time, by the Board, Independent Chair or President of the Trust. As of the date of this Agreement, such duties include the following: (a) Assisting in the preparation and Exchange Commission coordination of all annual calendars, periodic notices, agendas, minutes, reports and other materials necessary for the timely and efficient conduct of the meetings of the Board and shareholders of the Trust; (“SEC”b) Assisting in the following documentspreparation and coordination of the filing, printing and distribution, as applicable: Form Nnecessary, of preliminary and definitive proxy solicitation materials, annual and semiannual reports to shareholders, post-CEN, Form N-CSR, Form N-PORT, Form N-PX, Form N-MFP, Form N-CR and Form N-RN and all effective amendments to the Registration StatementsTrust's registration statement, including annual updates mailing of trustees and officers questionnaires, and such other regulatory filings as required under the 1940 act; (c) Arranging for and coordinating fulfillment with the Trust's financial printer or person responsible for fulfillment of the Prospectus(esFunds' prospectuses as required to meet demand; (d) Arranging for and SAI(s) securing timely and compliant renewal and maintenance of all required fidelity bonds and, as instructed, other insurance policies for the Funds and any supplements thereto; • Supply various normal and customary Fund and Trust statistical data as requested on an ongoing basis; • Prepare and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; • Support Fund counsel with the preparation of notices of Special Meeting of Shareholders and filing with the SEC of proxy or information statements; • Attend and assist in the conduct of shareholder meetings and prepare scripts for and minutes of such meetings; • Advise and consult with the Adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fund/class when applicable; • Prepare and review with Fund counsel and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested Board of Trustees protection of the Trust, its officers and/or Board; (e) Aiding the Trust's President in preparing letters or other correspondence to be included in reports or other communications with Trust and associated committee meetingsshareholders; (f) Serving as principal point of contact, attend meetings as appropriate or requested, prepare minutes for the Board of Trustees of the Trust and committee meetings; • Report to the Board of Trustees of the Trust quarterly regarding the Administrator’s activities on behalf of the Trust; • Maintain copies of the Trust’s Trust Instrument and By-Laws; • Maintain certain books and records of the Funds as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection , with the Trust’s recordkeeping obligations required by Rule 31a-4 under 's distributor regarding the 1940 Act and comply with SEC requirements in advance retention of and during examinations; • Assist the Funds in the production of documentation for routine regulatory examinations of the Funds relative to Board of Trustees of the Trust and/or committee meetings and filings described herein and work closely with the Funds’ legal counsel in response to any non-routine regulatory matters; • As requested, coordinate with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets to ensure adequate fidelity bond coverage is maintained and file the fidelity bond policy with the SEC pursuant to Rule 17g-1; • Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and update the Board of Trustees of the Trustspecific dealers, and the Adviser on such developments; • Act as liaison between the provider of Blue Sky services and the Adviser in matters relating to the Funds’ compliance with State Blue Sky filing requirements; • Monitor each Fund’s status as a regulated investment company under Sub-Chapter M of the Internal Revenue Code of 1986, as amended, and advise the Funds and the Adviser of any potential or actual violations; • Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by the Adviser prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Funds; • Coordinate the audit of the Funds’ financial statements by the Funds’ independent accountants and provide office facilities for audits as necessary; • Prepare and file, with the assistance of the Adviser, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; • Prepare for review by the designated Officer(s) of the Funds annual Fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund expense accruals on a periodic basis; • Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process the payment of these routine or fixed expenses pursuant to a standing instruction; • Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund counsel), the allocation among applicable Funds; furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expensesuse of specific advertising and sales literature by the distributor for the purpose of selling the Trust's shares; process the invoice payment upon receipt and (g) Serving as principal point of contact, on behalf of the approval from Trust, with the authorized person; • Calculate and provide income factors and expense ratios; • Prepare and furnish total return performance information for the FundsTrust's other service providers, including such information on an after-tax basisbut not limited to, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the Adviser; • Provide investment advisers (not including sub-certifications in connection with the requirements of the Xxxxxxxxadvisers), sub-Xxxxx Act of 2002 with respect to services provided by the Administrator; • Provide Northern’s Compliance Program for Registered Fund Clients annually; • Provide the results of testing of the key controls of Northern’s Compliance Program for Registered Fund Clients quarterly; • Communicate and coordinate with other Trust service providers as necessary and as directed by the Trust to perform such duties as the Trust’s administration and accounting services agent; • Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application of rules on the tax positions; • Be conversant on updates to the Internal Revenue Code, as applicable to the Trust; • Review tax opinions transfer agent, distributor, custodian(s), auditor(s) and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application of such practices as appropriate; and • Provide reports to the Adviser and other interested parties as may be agreed uponcounsel.

Appears in 1 contract

Samples: Administration Agreement (Wt Mutual Fund)

Description of Administration Services on a Continuous Basis. Maintain accurate and complete Board calendars for the Board of Trustees of the Trust and regulatory filingsfiling calendars; Prepare for filing with the U.S. Securities and Exchange Commission (“SEC”) the following documents, as applicable: Form N-CENSAR, Form N-CSR, Form N-PORTQ, Form N-PX, Form N-MFP, Form N-CR and Form N-RN PX and all amendments to the Registration StatementsStatement, including annual updates of the Prospectus(es) and SAI(s) for the Funds series of the Company and any sticker supplements thereto; • Supply various normal and customary Fund and Trust statistical data as requested on an ongoing basis; • Prepare and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; Support Fund fund counsel with the preparation of notices of Special Meeting of Shareholders and filing with the SEC of proxy statements with the assistance of the Company. Prepare notices of Annual or information statementsSpecial Meetings of Shareholders, with the assistance of the Company. Provide consultation on proxy solicitation matters; Attend and assist in the conduct of shareholder meetings Shareholder Meetings and prepare scripts for and minutes of such meetings; Advise and consult with the Adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fundfund/class when applicableclass; Prepare and review with Fund Company counsel the agenda and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested Board of Trustees of the Trust Directors and associated committee meetings, attend meetings as appropriate or requested, make presentations to the Board and committee meetings where appropriate, prepare minutes for the Board of Trustees of the Trust and committee meetings; • Report to the prepare Board of Trustees of the Trust meeting notices, agendas and materials for quarterly regarding the Administrator’s activities on behalf of the Trust; • meetings and special meetings. — Maintain copies of the TrustCompany’s Trust Instrument Charter and By-Laws; Maintain certain books and corporate records of the Funds as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection with the Trust’s recordkeeping obligations required by Rule 31a-4 under the 1940 Act Company, maintain master registration statements and comply with SEC requirements in advance of and during any examinations; Assist the Funds Company in the production handling of documentation for routine regulatory examinations of the Funds relative to Board of Trustees of the Trust and/or committee meetings and filings described herein Company and work closely with the Funds’ Company’s legal counsel in response to any non-routine regulatory matters; • As requested, coordinate with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets to ensure adequate fidelity bond coverage is maintained and file the fidelity bond policy — File Fidelity Bonds with the SEC pursuant to Rule 17g-1; Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and Company; take appropriate steps where necessary to amend the services contemplated hereunder to reflect such changes; update the Board of Trustees of the Trust, and the Investment Adviser on such these developments; • Act as liaison between the provider of — Maintain Blue Sky services registrations and be proactive in monitoring shareholder accounts that fall under state filing exemptions; code the Adviser in matters relating to accounts that fall under state exemptions. — Monitor the Funds’ compliance with State Blue Sky filing requirements; • Monitor each FundCompany’s status as a regulated investment company under Sub-Chapter M of the Internal Revenue Code of 1986, as amended, and advise the Funds Company and the its Adviser of any potential or actual violations; — Conduct daily post-trade compliance testing of the Fund(s)’ requirements under the 1940 Act and limitations contained in the Registration Statements as may be mutually agreed upon, including compliance reporting to the designated Officer(s) of the Company; — Prepare the Company’s federal and applicable state tax returns and extension requests for review by the Company’s independent accountants. Northern will sign the tax returns as Preparer, including Form 1120-RIC, Form 8613, and state level returns. Northern will then furnish the signed returns to the Company’s Treasurer for execution and filing with the appropriate authorities; — Prepare Form 1099-MISC (for Directors and vendors); — Prepare and mail year-end shareholder reporting (1099s for shareholders) to each shareholder of the Company; — Compute tax basis provisions for both excise and income tax purposes; — Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by of the Adviser Company prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Fundsas appropriate; Coordinate the audit of the Funds’ financial statements by the Funds’ Company’s independent accountants and provide office facilities for audits as necessary; Prepare and file, with the assistance of the AdviserCompany, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; — Maintain books and records of the Company and its series as required under Rule 31a-1 of the 1940 Act, as may be mutually agreed upon; — Prepare for review by the designated Officer(s) of the Funds Company annual Fund fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund fund expense accruals on a periodic basis; Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process Funds. The Administrator processes the payment of these routine or fixed expenses pursuant to a standing instruction; • . — Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund counsel), the allocation among applicable Funds; furnish . Furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expenses; process . Process the invoice payment upon receipt of the approval from the authorized person; Calculate and provide income factors and expense ratios; • . — Prepare and furnish total return performance information for the Funds, including such information on an after-tax basis, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the AdviserCompany management; Provide sub-certifications in connection with the requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to services provided by the Administrator; • Provide — Authorize borrowing from the Company’s line of credit in the event a Fund is overdrawn (or will be overdrawn), after the Transfer Agent confirms the true position and Northern’s Compliance Program for Registered Fund Clients annually; • Credit Department and the Adviser have been notified borrowing from the line of credit will occur — Provide the results of testing qualified individuals to serve as Secretary, Assistant Secretary and Assistant Treasurer of the key controls of Northern’s Compliance Program for Registered Fund Clients quarterly; • Communicate and coordinate with other Trust service providers as necessary and as directed by the Trust Company to perform such duties specific functions as the Trust’s administration and accounting services agent; • Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser mutually agreed upon from time to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application of rules on the tax positions; • Be conversant on updates to the Internal Revenue Code, as applicable to the Trust; • Review tax opinions and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application of such practices as appropriate; and • Provide reports to the Adviser and other interested parties as may be agreed upon.time:

Appears in 1 contract

Samples: Fund Administration and Accounting Services Agreement (Harding Loevner Funds Inc)

Description of Administration Services on a Continuous Basis. Maintain accurate The Administrator will perform the following administration services: (i) Prepare and complete calendars for file Portfolio Fund's Annual and Semi-Annual Reports with the SEC on Form N-SAR via EDGAR; (ii) Coordinate with the adviser the preparation xxx printing of Portfolio Fund's annual and semi-annual shareholder reports; (iii) Provide such fund accounting and financial reports in connection with quarterly meetings of the Board of Trustees Managers as are required or as the Board may reasonably request; (iv) Manage the tender offer process, including coordinating with outside service provider to distribute tender offers, track shareholder responses and tabulate tender offer results; (v) Coordinate with Portfolio Fund's counsel on drafting, reviewing and filing registration statements and tender offers, and coordinate printing and delivery of the Trust prospectus and tender offers; (vi) Provide consultation to Portfolio Fund and its Adviser on regulatory filings; • Prepare for filing with the U.S. Securities and Exchange Commission (“SEC”) the following documents, as applicable: Form N-CEN, Form N-CSR, Form N-PORT, Form N-PX, Form N-MFP, Form N-CR and Form N-RN and all amendments matters relating to the Registration Statementsoperation of Portfolio Fund, including annual updates of the Prospectus(es) and SAI(s) for the Funds and any supplements thereto; • Supply various normal and customary update Portfolio Fund and Trust statistical data as requested its Adviser on an ongoing basis; • Prepare significant regulatory and coordinate the filing of Rule 24f-2 notices, including coordination of related payment, if necessary; • Support legislative developments which may affect Portfolio Fund; (vii) Develop or assist legal counsel to Portfolio Fund counsel with the preparation of notices of Special Meeting of Shareholders and filing with the SEC of proxy or information statements; • Attend and assist in the conduct development of shareholder meetings policies and prepare scripts for and minutes of such meetings; • Advise and consult with the Adviser on matters pertaining to new fund launches or new share classes, and assist with the deregistration of a Fund/class when applicable; • Prepare and review with Fund counsel and the Adviser the agenda, resolutions and notices and coordinate the assembly and distribution of electronic board materials for all requested Board of Trustees of the Trust and associated committee meetings, attend meetings as appropriate or requested, prepare minutes for the Board of Trustees of the Trust and committee meetings; • Report procedures relating to the Board operation of Trustees of the Trust quarterly regarding the Administrator’s activities on behalf of the Trust; • Maintain copies of the Trust’s Trust Instrument Portfolio Fund; (viii) Assist Portfolio Fund in handling and By-Laws; • Maintain certain books and records of the Funds as required under Rule 31a-1 of the 1940 Act and appropriate documentation as reasonably requested by the Trust in connection with the Trust’s recordkeeping obligations required by Rule 31a-4 under the 1940 Act and comply with SEC requirements in advance of and during examinations; • Assist the Funds in the production of documentation for responding to routine regulatory examinations of with respect to records retained or services provided by the Funds relative to Board of Trustees of the Trust and/or committee meetings Administrator, and filings described herein and work closely coordinate with the Funds’ Portfolio Fund's legal counsel in response responding to any non-routine regulatory matters with respect to such matters; • As requested, coordinate ; (ix) Coordinate as necessary the registration or qualification of Units of Portfolio Fund with insurance providers, including solicitation of bids for trustees & officers/errors & omissions insurance and fidelity bond coverage, monitor assets to ensure adequate fidelity bond coverage is maintained and file appropriate state securities authorities; (x) Coordinate the fidelity bond policy with the SEC pursuant to Rule 17g-1; • Maintain awareness of significant emerging regulatory and legislative developments that may affect the Funds and update the Funds' Board of Trustees Director's schedule, agenda and production of the TrustBoard meeting materials; and, and the Adviser on participate in meetings upon request; and. (xi) Perform such developments; • Act as liaison between the provider of Blue Sky services and the Adviser in matters additional administrative duties relating to the Funds’ compliance with State Blue Sky filing requirements; • Monitor each Fund’s status administration of Portfolio Fund as a regulated investment company under Sub-Chapter M of the Internal Revenue Code of 1986, as amended, and advise the Funds may subsequently be agreed upon in writing between Portfolio Fund and the Adviser of any potential or actual violations; • Prepare annual minimum distribution calculations (income and capital gain) for review and sign off by the Adviser prior to their declaration; provide no less than two month-end estimates of distribution amounts (e.g., as of August 31 and September 30) per Fund in advance of the final calculations, using equalization in such calculations if directed by the Adviser and the Funds; • Coordinate the audit of the Funds’ financial statements by the Funds’ independent accountants and provide office facilities for audits as necessary; • Prepare and file, with the assistance of the Adviser, the annual and semi-annual shareholder reports and quarterly Schedules of Investments to be filed with the SEC; • Prepare for review by the designated Officer(s) of the Funds annual Fund expense budgets, perform accrual analyses and rollforward calculations on a periodic basis and recommend changes to Fund expense accruals on a periodic basis; • Calculate, for purposes of the payment of routine or fixed expenses, the allocation among applicable Funds and process the payment of these routine or fixed expenses pursuant to a standing instruction; • Calculate, for purposes of the payment of variable or extraordinary expenses (e.g., invoices from Fund counsel), the allocation among applicable Funds; furnish sufficient detail to an authorized person of the Adviser for review and approval of the variable or extraordinary expenses; process the invoice payment upon receipt of the approval from the authorized person; • Calculate and provide income factors and expense ratios; • Prepare and furnish total return performance information for the Funds, including such information on an after-tax basis, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by the Adviser; • Provide sub-certifications in connection with the requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to services provided by the Administrator; • Provide Northern’s Compliance Program for Registered Fund Clients annually; • Provide the results of testing of the key controls of Northern’s Compliance Program for Registered Fund Clients quarterly; • Communicate and coordinate with other Trust service providers as necessary and as directed by the Trust to perform such duties as the Trust’s administration and accounting services agent; • Perform such additional regulatory services for the Trust on such terms and for such fees as the parties hereto may agree; • Provide reporting necessary for the Adviser to make determinations related to meeting FIN48/ASC740; • Prepare all tax positions in compliance with Internal Revenue Code for review by the Trust’s tax adviser; • Identify and document any inconsistent application of rules on the tax positions; • Be conversant on updates to the Internal Revenue Code, as applicable to the Trust; • Review tax opinions and legal memoranda prepared by tax counsel or tax auditors to the Trust; • Be conversant on mutual fund industry practices and to work with the Trust’s tax adviser on application of such practices as appropriate; and • Provide reports to the Adviser and other interested parties as may be agreed upon.

Appears in 1 contract

Samples: Administration Agreement (Man-Glenwood Lexington Associates Portfolio LLC)

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