Common use of Destruction of Documents Clause in Contracts

Destruction of Documents. The Contractor will destroy the following documents in accordance with the schedule described below: 1) Any Waiting List documents for a Denied Applicant - such records shall be destroyed (i) no earlier than the three (3) years after the Applicant’s denial date and (ii) no later than the four (4) years after the Applicant’s denial date. Confirmation sheets must be kept stating what was destroyed. 2) Copies of all records for a former Participant as long as the original records are in the Authority’s offices—such records shall be destroyed no later than one (1) year after the termination of the Participant’s Voucher. When destroying data, whether in paper or electronic form, the Contractor shall ensure that PII is destroyed to the extent that identities of individuals cannot be ascertained. Approved destruction methods for electronic records and paper media include three (3) passes with a disk wiping utility or DOD (Department of Defense) Level 2 compliant equal; incineration, shredding, cutting, drilling, or grinding.