Common use of Disbursement Procedure Clause in Contracts

Disbursement Procedure. Except as may be otherwise provided in this Agreement, disbursement of Project Funds will be made as follows: 1. Upon execution and delivery of this Agreement by all parties, the Administrating District may request immediate disbursement of any eligible incurred planning and design allowance costs through submission to the State Water Board of the Disbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed. 2. The Administrating District must submit a disbursement request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after this Agreement is executed by the State Water Board. Late disbursement requests may not be honored. 3. The Administrating District may request disbursement of eligible construction and equipment costs consistent with budget amounts approved by the Division in the Final Budget Approval. 4. Additional Project Funds will be promptly disbursed to the Administrating District upon receipt of Disbursement Request Form 260 and Form 261, or any amendment thereto, xxxx completed and executed by the Recipients for incurred costs consistent with this Agreement, along with receipt of progress reports due under Exhibit A. 5. The Administering District must not request disbursement for any Project Cost until such cost has been incurred and is currently due and payable by the Recipients, although the actual payment of such cost by the Recipients is not required as a condition of disbursement request. Supporting documentation (e.g., receipts) must be submitted with each Disbursement Request. The amount requested for administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Disbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Disbursement Request. Disbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. 6. The Administrating District must spend Project Funds within 30 days of receipt. If the Recipients earn interest earned on Project Funds, they must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future disbursements. 7. The Administrating District shall not request a disbursement unless that Project Cost is allowable, reasonable, and allocable. 8. The Administrating District is solely responsible for submitting disbursement requests in compliance with this Exhibit B.1.7. 9. The State Water Board shall provide disbursements only to the Administrating District. 10. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. 11. No work or travel outside the State of California is permitted under this Agreement unless the Division provides prior written authorization. Failure to comply with this restriction may result in termination this Agreement, pursuant to Exhibit C. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources at xxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel- reimbursements.aspx. as of the date costs are incurred by the Recipient.

Disbursement Procedure. ‌ Except as may be otherwise provided in this Agreement, disbursement of Project Funds will be made as follows: 1. Upon execution and delivery of this Agreement by all both parties, the Administrating District Recipient may request immediate disbursement of any eligible incurred planning and design allowance costs through submission to the State Water Board of the Disbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed. 2. The Administrating District Recipient must submit a disbursement request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after this Agreement is executed by the State Water Board. Late disbursement requests may not be honored. 3. The Administrating District Recipient may request disbursement of eligible construction and equipment costs consistent with budget amounts approved by the Division in the Final Budget Approval. 4. Additional Project Funds will be promptly disbursed to the Administrating District Recipient upon receipt of Disbursement Request Form 260 and Form 261, or any amendment thereto, xxxx duly completed and executed by the Recipients Recipient for incurred costs consistent with this Agreement, along with receipt of progress reports due under Exhibit A. 5. The Administering District Recipient must not request disbursement for any Project Cost until such cost has been incurred and is currently due and payable by the RecipientsRecipient, although the actual payment of such cost by the Recipients Recipient is not required as a condition of disbursement request. Supporting documentation (e.g., receipts) must be submitted with each Disbursement Request. The amount requested for administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Disbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Disbursement Request. Disbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. 6. The Administrating District Recipient must spend Project Funds within 30 days of receipt. If the Recipients earn Recipient earns interest earned on Project Funds, they it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future disbursements. 7. The Administrating District Recipient shall not request a disbursement unless that Project Cost is allowable, reasonable, and allocable. 8. The Administrating District is solely responsible for submitting disbursement requests in compliance with this Exhibit B.1.7. 9. The State Water Board shall provide disbursements only to the Administrating District. 10. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. 119. No work or travel outside the State of California is permitted under this Agreement unless the Division provides prior written authorization. Failure to comply with this restriction may result in termination this Agreement, pursuant to Exhibit C. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources at xxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel- reimbursements.aspx. as of the date costs are incurred by the Recipient.

Disbursement Procedure. ‌ Except as may be otherwise provided in this Agreement, disbursement of Project Funds will be made as follows: 1. Upon execution and delivery of this Agreement by all both parties, the Administrating District Recipient may request immediate disbursement of any eligible incurred planning and design allowance costs as specified below from the Project Funds through submission to the State Water Board of the Disbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed. 2. The Administrating District Recipient must submit a disbursement request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after this Agreement is executed by the State Water Board. Late disbursement requests may not be honored. 3. The Administrating District Recipient may request disbursement of eligible construction and equipment costs consistent with budget amounts referenced below and in B.1.5. after the Division has approved the final budget form submitted by the Recipient. The Deputy Director of the Division in may authorize the Final Budget Approvaldisbursement of up to ten percent (10%) of Project Funds for the reimbursement of eligible construction costs and pre-purchased materials prior to Division approval of the final budget form submitted by the Recipient. 4. Additional Project Funds will be promptly disbursed to the Administrating District Recipient upon receipt of Disbursement Request Form 260 and Form 261, or any amendment thereto, xxxx duly completed and executed by the Recipients Recipient for incurred costs consistent with this Agreement, along with receipt of progress reports due under Exhibit A. 5. The Administering District Recipient must not request disbursement for any Project Cost until such cost has been incurred and is currently due and payable by the RecipientsRecipient, although the actual payment of such cost by the Recipients Recipient is not required as a condition of disbursement request. Supporting documentation (e.g., receipts) must be submitted with each Disbursement Request. The amount requested for administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Disbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Disbursement Request. Upon request by the Division, supporting documents for professional and administrative services must include the employees’ names, classifications, labor rates, hours worked, and descriptions of the tasks performed. Disbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. 6. The Administrating District Recipient must spend Project Funds within 30 days of receipt. If the Recipients earn Recipient earns interest earned on Project Funds, they it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future disbursements. 7. The Administrating District Recipient shall not request a disbursement unless that Project Cost is allowable, reasonable, and allocable. 8. The Administrating District is solely responsible for submitting disbursement requests in compliance with this Exhibit B.1.7. 9. The State Water Board shall provide disbursements only to the Administrating District. 10. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. 119. No work or travel outside the State of California is permitted under this Agreement unless the Division provides prior written authorization. Failure to comply with this restriction may result in termination this Agreement, pursuant to Exhibit C. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources at xxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel- reimbursements.aspx. as of the date costs are incurred by the Recipient.

Disbursement Procedure. Except as may be otherwise provided in this Agreement, disbursement of Project Funds will be made as follows: 1. : Upon execution and delivery of this Agreement by all partiesAgreement, the Administrating District Recipient may request immediate disbursement of any submit a Disbursement Request for eligible incurred planning and design allowance costs Project Costs as well as to support Match Funds as specified in this Exhibit from the Project Costs through submission to the State Water Board of using the Disbursement Request Form 260 form provided by the Grant Manager. Disbursement Requests shall contain the following information: The date of the request; The time period covered by the request, i.e., the term “from” and Form 261“to”; The total amount requested; Documentation of Match Funds used; Original signature and date (in ink) of the Recipient’s Project Director or his/her designee; and The Final Disbursement Request shall be clearly marked “FINAL DISBURSEMENT REQUEST” and shall be submitted NO LATER THAN the Final Disbursement Request Date. Disbursement Requests must be itemized based on the line items specified in the budget in this Exhibit. Disbursement Requests must be complete, signed by the Recipient’s Project Director or any amendment theretohis/her designee, duly completed and executed. 2. The Administrating District must submit a disbursement request for costs incurred prior addressed to the date Grant Manager as set forth in Section 4 of this Agreement is executed Agreement. Disbursement Requests submitted in any other format than the one provided by the State Water Board no later than ninety (90) days after will cause a Disbursement Request to be disputed. In the event of such a dispute, the Grant Manager will notify the Recipient. Payment will not be made until the dispute is resolved and a corrected Disbursement Request submitted. The Grant Manager has the responsibility for approving Disbursement Requests. Project Costs incurred prior to the Eligible Work Start Date of this Agreement is executed by the State Water Board. Late disbursement requests may will not be reimbursed. Project Funds must be requested quarterly via Disbursement Request for eligible costs incurred during the reporting period of the corresponding Progress Report, describing the activities and expenditures for which the disbursement is being requested. Each Disbursement Request must be accompanied by a Progress Report. Failure to provide timely Disbursement Requests may result in such requests not being honored. 3. The Administrating District may request disbursement of eligible construction and equipment costs consistent with budget amounts approved by the Division in the Final Budget Approval. 4. Additional Project Funds Recipient agrees that it will be promptly disbursed to the Administrating District upon receipt of not submit any Disbursement Request Form 260 and Form 261, or any amendment thereto, xxxx completed and executed by the Recipients for incurred costs consistent with this Agreement, along with receipt of progress reports due under Exhibit A. 5. The Administering District must not request disbursement for Requests that include any Project Cost Costs until such cost has been incurred and is currently due and payable by the RecipientsRecipient, although the actual payment of such cost by the Recipients Recipient is not required as a condition of disbursement requestDisbursement Request. Supporting documentation (e.g., receipts) must be submitted with each Disbursement RequestRequest as well as to support Match Funds claimed, if any. The amount requested for administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Disbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, documented and accurately addressed Disbursement Request. Disbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion The Recipient will not seek reimbursement of the Division. 6any Project Costs that have been reimbursed from other funding sources. The Administrating District must spend Recipient shall use Project Funds within 30 days of receiptreceipt to reimburse contractors, vendors, and other Project Costs. If the Recipients earn Any interest earned on Project Funds shall be reported to the State Water Board and will either be required to be returned to the State Water Board or deducted from future disbursements. In the event that the Recipient fails to disburse Project Funds to contractors or vendors within thirty (30) days from receipt of the Project Funds, they must report that interest the Recipient shall immediately return such Project Funds to the State Water Board. The Interest shall accrue on such Project Funds from the date of disbursement through the date of mailing of Project Funds to the State Water Board may deduct Board. If the Recipient held such Project Funds in interest-bearing accounts, any interest earned interest from future disbursements. 7on the Project Funds shall also be due to the State Water Board. Recipient shall submit its final Disbursement Request no later than the Final Disbursement Request Date specified herein unless prior approval is granted by the Division. If the Recipient fails to do so, then the undisbursed balance of this Agreement will be deobligated. The Administrating District shall Recipient agrees that it will not request a disbursement unless that Project Cost cost is allowable, reasonable, and allocable. 8. The Administrating District is solely responsible for submitting disbursement requests in compliance with this Exhibit B.1.7. 9. The State Water Board shall provide disbursements only to the Administrating District. 10. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which that is in violation of or in conflict with federal or state laws, policies, or regulations. 11. The Recipient agrees that it shall not be entitled to interest earned on undisbursed Project Funds. No work or travel outside the State of California is permitted under this Agreement unless the Division provides prior written authorization. Failure to comply with this restriction may result in termination this Agreement, pursuant to Exhibit C. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources at xxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel- reimbursements.aspxxxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel-reimbursements.aspx. as of the date costs are incurred by the Recipient. The Recipient must include any other documents or requests required or allowed under this Agreement.

Disbursement Procedure. Except as may be otherwise provided in this Agreement, disbursement of Project Funds will be made as follows: 1. Upon execution and delivery of this Agreement by all both parties, the Administrating District Recipient may request immediate disbursement of any eligible incurred planning and design allowance costs as specified in Exhibit B from the Project Funds through submission to the State Water Board of the Disbursement Request Form 260 and Form 261260, or any amendment thereto, duly completed and executed. 2. The Administrating District Recipient must submit a disbursement request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after this Agreement is executed by the State Water Board. Late disbursement requests may not be honored. 3. The Administrating District Recipient may request disbursement of eligible construction and equipment costs consistent with budget amounts approved by the Division referenced in the Final Budget ApprovalExhibit B and Exhibit A-FBA. (Note that this Agreement will be amended to incorporate Exhibit A-FBA after final budget approval.) 4. Additional Project Funds will be promptly disbursed to the Administrating District Recipient upon receipt of Disbursement Request Form 260 and Form 261260, or any amendment thereto, xxxx duly completed and executed by the Recipients Recipient for incurred costs consistent with this Agreement, along with receipt of progress status reports due under Exhibit A. 5. The Administering District Recipient must not request disbursement for any Project Cost until such cost has been incurred and is currently due and payable by the RecipientsRecipient, although the actual payment of such cost by the Recipients Recipient is not required as a condition of disbursement request. Supporting documentation (e.g., receipts) must be submitted with each Disbursement Request. The amount requested for administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Disbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Disbursement Request. Disbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. 6. The Administrating District Recipient must spend Project Funds within 30 days of receipt. If the Recipients earn Recipient earns interest earned on Project Funds, they it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future disbursements. 7. The Administrating District Recipient shall not request a disbursement unless that Project Cost is allowable, reasonable, and allocable. 8. The Administrating District is solely responsible for submitting disbursement requests in compliance with this Exhibit B.1.7. 9. The State Water Board shall provide disbursements only to the Administrating District. 10. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. 119. No work or travel outside the State of California is permitted under this Agreement unless the Division provides prior written authorization. Failure to comply with this restriction may result in termination this Agreement, pursuant to Exhibit C. E. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources at xxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel- reimbursements.aspx. as of the date costs are incurred by the Recipient.

Disbursement Procedure. (a) Except as may be otherwise provided in this Agreement, disbursement of Project Grant Funds will be made as follows: (1. ) Upon execution and delivery of this Agreement by all partiesAgreement, the Administrating District Recipient may request immediate disbursement of any submit a Disbursement Request for eligible incurred planning and design allowance costs Project Costs as well as to support Match Funds as specified in this Exhibit from the Project Costs through submission to the State Water Board of using the Disbursement Request Form 260 form and Form 261, or any amendment thereto, duly completed and executedthe reimbursement request form provided by the Grant Manager. (2) Disbursement Requests shall contain the following information: a. The date of the request; b. The time period covered by the request, i.e., the term “from” and “to”; c. The total amount requested; d. Documentation of Match Funds used; e. Original signature and date (in ink) of the Recipient’s Project Director or his/her designee; and f. The final Disbursement Request shall be clearly marked “FINAL DISBURSEMENT REQUEST” and shall be submitted NO LATER THAN the Final Disbursement Request Date. (3) Disbursement Requests must be itemized based on the line items specified in the budget in this Exhibit. The Administrating District Disbursement Requests must submit a disbursement request for costs incurred prior be complete, signed by the Recipient’s Project Director or his/her designee, and addressed to the date Grant Manager as set forth in Section 4 of this Agreement is executed Agreement. Disbursement Requests submitted in any other format than the one provided by the State Water Board no later than ninety (90) days after will cause a Disbursement Request to be disputed. In the event of such a dispute, the Grant Manager will notify the Recipient. Payment will not be made until the dispute is resolved and a corrected Disbursement Request submitted. The Grant Manager has the responsibility for approving Disbursement Requests. Project Costs incurred prior to the Eligible Work Start Date of this Agreement is executed by the State Water Board. Late disbursement requests may will not be reimbursed. (4) Grant Funds must be requested quarterly via Disbursement Request for eligible costs incurred during the reporting period of the corresponding Progress Report, describing the activities and expenditures for which the disbursement is being requested. Each Disbursement Request must be accompanied by a Progress Report. Failure to provide timely Disbursement Requests may result in such requests not being honored. 3. (5) The Administrating District may request disbursement of eligible construction and equipment costs consistent with budget amounts approved by the Division in the Final Budget Approval. 4. Additional Project Funds Recipient agrees that it will be promptly disbursed to the Administrating District upon receipt of not submit any Disbursement Request Form 260 and Form 261, or any amendment thereto, xxxx completed and executed by the Recipients for incurred costs consistent with this Agreement, along with receipt of progress reports due under Exhibit A. 5. The Administering District must not request disbursement for Requests that include any Project Cost Costs until such cost has been incurred and is currently due and payable by the RecipientsRecipient, although the actual payment of such cost by the Recipients Recipient is not required as a condition of disbursement requestDisbursement Request. Supporting documentation (e.g., receipts, laboratory invoices) must be submitted with each Disbursement RequestRequest as well as to support Match Funds claimed, if any. The amount requested for administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Disbursement of Project Grant Funds will be made only after receipt of a complete, adequately supported, properly documented, documented and accurately addressed Disbursement Request. Disbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. (6. ) The Administrating District must spend Recipient will not seek reimbursement of any Project Costs that have been reimbursed from other funding sources. (7) Recipient shall use Grant Funds within 30 days of receiptreceipt to reimburse contractors, vendors, and other Project Costs. If the Recipients earn Any interest earned on Project Grant Funds shall be reported to the State Water Board and will either be required to be returned to the State Water Board or deducted from future disbursements. In the event that the Recipient fails to disburse Grant Funds to contractors or vendors within thirty (30) days from receipt of the Grant Funds, they must report that interest the Recipient shall immediately return such Grant Funds to the State Water Board. The Interest shall accrue on such Grant Funds from the date of disbursement through the date of mailing of Grant Funds to the State Water Board may deduct Board. If the Recipient held such Grant Funds in interest-bearing accounts, any interest earned interest from future disbursementson the Grant Funds shall also be due to the State Water Board. 7(8) Recipient shall submit its final Disbursement Request no later than the Final Disbursement Request Date specified herein unless prior approval is granted by the Division. If the Recipient fails to do so, then the undisbursed balance of this Agreement may be deobligated. (9) The Administrating District shall Recipient agrees that it will not request a disbursement unless that Project Cost cost is allowable, reasonable, and allocable. 8. The Administrating District is solely responsible for submitting disbursement requests in compliance with this Exhibit B.1.7. 9. The State Water Board shall provide disbursements only to the Administrating District. (10. ) Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which that is in violation of or in conflict with federal or state laws, policies, or regulationsregulations.‌ (11) The Recipient agrees that it shall not be entitled to interest earned on undisbursed Grant Funds. 11. (12) No work or travel outside the State of California is permitted under this Agreement unless the Division provides prior written authorization. Failure to comply with this restriction may result in termination of this Agreement, pursuant to Exhibit C. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources at xxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel- reimbursements.aspx. as of the date costs are incurred by the Recipient. (13) The Recipient must include any other documents or requests required or allowed under this Agreement.